University of Texas San Antonio

A Guide to the San Antonio Fair, Inc., Records. Series 02: Comptroller's Office, 1963-1968

Descriptive Summary

Creator San Antonio Fair, Inc.
Title: San Antonio Fair, Inc., Records
Dates: 1960-1995
Dates (Bulk): (Bulk 1964-1968)
Creator Abstract: San Antonio Fair, Inc., incorporated in December 1962 to formally organize the planning, fundraising and designing of HemisFair '68 (the 1968 World's Fair) in San Antonio, Texas.
Content Abstract: The records of the San Antonio Fair, Inc., document the planning, lobbying, financing and construction of HemisFair '68. The records consist of correspondence, meeting minutes, committee reports, financial records, newspaper and magazine articles, press releases, photographic materials, blueprints, maps and plats, artwork, oral history interview transcripts, scrapbooks of clippings and ephemera, and audiovisual materials (film and sound recordings). Most of the records predate the opening of the fair.
Identification: MS 31
Extent: 276.4 linear feet (560 Boxes)
Language Materials are primarily in English, with some materials in Spanish, French, and Portuguese.
Repository: University of Texas at San Antonio Libraries Special Collections

Historical Note

San Antonio Fair, Inc., incorporated in December 1962 to formally organize the planning, fundraising and designing of HemisFair '68. When HemisFair '68 opened on April 6, 1968, it held the honor of being the only "world's fair" that year to be sanctioned by the Paris-based Bureau of International Expositions and the first world's fair ever to be held in Texas. The fair, held in downtown San Antonio, Texas, was open for six months from April 6, 1968 to October 6, 1968.

The idea for HemisFair '68 originated in 1958, with a handful of San Antonio businessmen who had a vision of a world's fair in San Antonio, Texas. Department store executive Jerome K. Harris proposed a fair to be held in 1968 to celebrate 250th anniversary of the founding of San Antonio and the shared cultural heritage of San Antonio and its Latin American neighbors. His idea gained the support of San Antonio Congressman Henry B. Gonzalez, and local businessmen William R. Sinkin, H. B. (Pat) Zachry, and James Gaines, who soon began to cultivate support for HemisFair '68.

The organizing of the fair demanded years of planning, coordinated investment, the support of all levels of city, state, and federal government, and massive time and commitment from the persons involved. HemisFair '68 was financed by: 450 San Antonio underwriters (local business firms and individuals); voter-approved San Antonio City bonds; Urban Renewal Agency funds; an appropriation of $4,500,000 by the Texas State Legislature; and two appropriations ($125,000 in 1965 and $6.75 million in 1966) by the U.S. Congress.

In keeping with Jerome K. Harris's original idea of celebrating the shared cultural heritage of San Antonio and its neighbors, the theme of HemisFair '68 was "The Confluence of Civilizations in the Americas." Approximately twenty governments and ten corporations participated and sponsored educational and entertainment pavilions communicating the theme to visitors.

Figures for attendance fell short of the initial predictions of 7.2 million persons, and were actually closer to 6.4 million people. Contributing factors which may have influenced the lower-than-expected attendance included the assassination of civil rights leader Martin Luther King two days before the fair opened and the assassination of presidential candidate Robert F. Kennedy in June 1968.

Despite the organizers' disappointment regarding attendance, hosting and constructing HemisFair '68 had a broad impact on San Antonio, including fostering urban renewal in the downtown area, retail development along the San Antonio River Walk, and expansion of the local tourism industry.

HemisFair '68, the 1968 World's Fair, was the only formally sanctioned world's fair held in the world during 1968 and was the first officially recognized world's fair ever held in the southern half of the United States.

Following is a chronology of the events related to the planning of the HemisFair.

Chronology of Events, 1962-1968

January 28, 1962 U.S. Representative Henry B. Gonzalez meets with William Sinkin, a leading local department store executive to discuss a "Fair of the Americas" to celebrate the 250th Anniversary of the founding of San Antonio.
February 15, 1962 Gonzalez and William R. Sinkin meet with 38 other leading civic leaders at the Grenada Hotel. A nine-man Planning Council is established and spends the remainder of the year collecting and analyzing data and meeting with, and lobbying, local business, political and commercial leaders.
December 29, 1962 San Antonio Fair, Inc., is granted a charter by the State of Texas. Incorporators for the organization are Sinkin, James M. Gaines (a broadcasting executive with WOAI radio and television stations), and H. B. (Pat) Zachry (industrialist, construction magnate and philanthropist).
January-March 1963 Economics Research Associates (ERA) of Los Angeles is commissioned by the San Antonio Fair, Inc., to conduct a preliminary economic feasibility study of a fair in San Antonio. Favorable results are released on April 3. ERA conducts a series of subsequent studies as well.
April 1963 Underwriting campaign under the direction of businessman Marshall T. Steves is officially launched. National Bank of Commerce makes the initial pledge of $100,000 on March 23.
April 11, 1963 The first Executive Committee of San Antonio Fair, Inc., is formed. Permanent officers are: Honorary Co-Chairmen of the Board, Congressman Henry B. Gonzalez and Mayor Walter W. McAllister; Chairman of the Board, H.B. (Pat) Zachry; President, William Sinkin; Vice-Presidents, Marshall Steves and James M. Gaines; Secretary, John Daniels; and Treasurer, Bill Flannery.
October 9, 1963 The original underwriting goal of $6 million is surpassed. More than $7.5 million in pledges had been received by the end of September 1963.
December 23, 1963 Ewen C. Dingwall, former Vice-President and General Manager of Century 21, the 1962 Seattle World's Fair, is named Executive Vice-President.
January 23, 1964 The historic German-English School, built in 1868, is chosen as headquarters for HemisFair executive offices.
January 28, 1964 A seven-proposition $30 million bond issue, which includes provisions for a new civic center and the city's portion of the Urban Renewal land purchase price is overwhelmingly approved by local voters in every city precinct.
February 1, 1964 A 90-acre site in downtown San Antonio is selected and approved and site architects engineers begin correlating designs.
February 18, 1964 First annual meeting of Board of Directors.
March 11, 1964 Frank Manupelli is named General Manager.
April 1964 O'Neil Ford and Allison Peery are named as coordinating and site planning architects.
April-May 1964 Robert Benjamin, of InfoPlan, a Mexico City public relations firm, tour Central and South America and begin cultivating contacts for HemisFair.
June 29, 1964 HemisFair staff moves from temporary quarters to the newly renovated top floor of the north building of the German-English School.
August 1964 Promotional tours begin in major Mexican cities.
October 1, 1964 Formal discussions regarding federal participation begin at a seminar in Washington D.C. featuring keynote speaker Assistant Secretary of State Thomas Mann, President Lyndon Baines Johnson's top Latin American expert.
October 1, 1964 William W. Phillips of Paris, France, appoint HemisFair European Coordinator and official liaison to the Bureau of International Expositions (B.I.E.), the official governing body recognizing and regulating world's fairs.
October 28, 1964 Urban Renewal Agency allocates nearly $12.5 million for purchase of the fair site. By the end of October 1964, a total of nearly $50 million had been pledged to support HemisFair.
November 24, 1964 William Sinkin resigns as President due to business pressures. He remains as an advisor and is named an additional Honorary Co-Chairman and head of the Opening Events Coordinating Committee.
November 26, 1964 The initial land purchase of the fair site is made.
December 8, 1964 Marshall Steves is elected President to replace Sinkin. John H. White is elected First Vice-President. Seven other vice presidents are named in a radical realignment of the board structure.
January 1, 1965 Architectural offices open in HemisFair headquarters.
February 9, 1965 Texas Secretary of State Ben Barnes addresses the second annual Board of Directors meeting.
March 2, 1965 Formal application for U.S. participation and endorsement is submitted.
April 6, 1965 Official rules and regulations conforming to B.I.E. standards are adopted.
May 4, 1965 Ewen C. Dingwall resigns as Executive Vice-President over a difference of opinion on policies with the Executive Committe. Dingwall remains actively involved with the fair, becoming a Washington consultant and publishing a weekly newsletter for HemisFair executives regarding federal participation.
May 12, 1965 William Phillips gives preliminary presentation to B.I.E. in Paris. Texas State Senate passes HemisFair Bill appropriating $7.5 million.
May 27-28, 1965 Texas State House of Representatives passes bill of $4.5 million at request of Governor John Connally.
June 21, 1965 Companion Bills are introduced in U.S. House of Representatives by Congressman Henry B. Gonzalez and the U.S. Senate by Senate Ralph Yarborough requesting funding for a study of federal participation in HemisFair.
August 2, 1965 Fair dates (April 6 through October 6, 1968) are set by Executive Committee.
August 12, 1965 James Gaines is named Executive Vice-President.
September 14, 1965 Governor John Connally accepts appointment as Commissioner General of Fair.
September 28, 1965 Senate Passage of HemisFair bill. HemisFair symbol is developed and officially adopted.
October 1965 Marshall Steves, Paul Howell and Carlos Freymann tour 13 European capitols lobbying for B.I.E. support.
October 6, 1965 HemisFair bill passes unanimously by House.
October 21, 1965 Favorable review of HemisFair application by B.I.E. classification committee.
October 22, 1965 House and Senate agree on HemisFair bill. President Johnson signs the bill officially recognizing the HemisFair and appropriating $125,000 for a preliminary study and architectural fees.
November 11, 1965 President Johnson signs a proclamation authorizing Secretary of State Dean Rusk to invite foreign countries to participate in the HemisFair and also recognizing Governor Connally as Commissioner General of the Fair.
November 17, 1965 Official approval by the Bureau of International Expositions.
December 29, 1965 Secretary of State Rusk sends invitations to 114 countries to participate in HemisFair.
January, 1966 Urban Renewal Agency turns site over to the city.
January 15, 1966 Governor Connally unveils plans for Institute of Texan Cultures (Texas State Pavilion) at press conference.
January 28, 1966 Pearl Brewing Co. becomes the first of 19 industrial exhibitors to announce participation.
March 1966 HemisFair medal is signed into law by President Johnson.
April 1, 1966 Lady Bird Johnson visits fair site.
April 7, 1966 Mexico becomes the first of 23 foreign governments to announce participation.
July 24-August 1, 1966 Governor Connally leaves for a Latin American good will tour. He signs Panama on July 26. On August 1, he has to cut his trip short because of the Charles Whitman sniper shootings at the University of Texas at Austin.
August 9, 1966 Agreement is reached on preservation of 20 historic homes on fair site. Tower of the Americas construction let to H.A. Lott, Inc. and Darragh & Lyda, Inc. ("Lyda-Lott").
September 1, 1966 House passes $10 Million HemisFair bill.
September 14, 1966 James Gaines resigns.
September 15, 1966 Official visiting B.I.E. delegation arrives.
October 6-7, 1966 Senate and House pass $7.5 million HemisFair bill.
October 8, 1966 Final home on site is turned over to the fair.
October 16, 1966 President Johnson signs HemisFair bill.
October 21, 1966 Senate-House Committee vote $6.75 million appropriation for federal participation.
October 26, 1966 President Johnson signs appropriation bill.
November 16, 1966 Frank Manupelli named Executive Vice-President, replacing Gaines.
December 3, 1966 Bonds for Tower of the Americas construction is approved 2-1 by voters.
December 6, 1966 Mural by Carlos Merida is commissioned.
February 15, 1967 Pearl Pavilion groundbreaking
February 20, 1967 Institute of Texan Cultures groundbreaking
February 28, 1967 James Gaines recalled (he would later resign again).
March 2, 1967 New York Press Conference
March-April 1967 Latin American Ambassadors Visit
April 8, 1967 Federal Pavilion groundbreaking
September 19, 1967 Texas International Trade Center is announced.
September 26, 1967 Woman's Pavilion is announced.
April 6, 1968 HemisFair '68 opens.
October 6, 1968 HemisFair '68 closes.

Scope and Content Note

The records of the San Antonio Fair, Inc. span the years 1962 through 1995 and document the planning, lobbying, financing and construction that resulted in HemisFair '68. The records consist of correspondence, minutes of meetings, committee reports, financial records, newspaper and magazine articles, press releases, photographic materials, audio recordings, oversized maps and plats, artwork, and scrapbooks of clippings and ephemera. The bulk of the records are correspondence to and from Fair executives. Also well documented in the records is demolition on the site and construction of the fairgrounds. Most of the records predate the opening of the fair, with the bulk dates 1964-1968. There are a few materials from after the Fair, particularly from the 20th anniversary in 1988.


Due to size, this inventory has been divided into 12 separate units which can be accessed by clicking on the highlighted text:
Series 1: Executive Officers
Series 2: Comptroller's Office
Series 3: Legal Department
Series 4: Entertainment Department
Series 5: Visitor and Exhibitor Relations Department
Series 6: Site Development Department
Series 7: Public Relations Department
Series 8: Printed Materials and Scrapbooks
Series 9: Trinity University Archives
Series 10: Ephemera
Series 11: Oversize Architectural Drawings, Blueprints, and Plans
Series 12: Audiovisual Materials


Access Restrictions

This collection is housed at UTSA's Main Campus and must be accessed via the John Peace Library Special Collections reading room. To request access, please use the Collections Request Form.

Researchers are required to wear gloves provided by staff when reviewing photographic materials.

Original audiovisual materials are closed to patron use. Some use copies are available in the collection.

Usage Restrictions

Permission to publish material from the San Antonio Fair, Inc., Records must be obtained from University of Texas at San Antonio Libraries Special Collections.

Index Terms

Personal Names
Gaines, James.
Gonzalez, Henry B. (Henry Barbosa), 1916-
Harris, Jerome K.
Sinkin, William, 1913-
Steves, Marshall T.
Zachry, Henry Bartell, 1901-1984
HemisFair (1968 : San Antonio, Tex.)--Buildings.
HemisFair (1968 : San Antonio, Tex.)--History.
HemisFair (1968 : San Antonio, Tex.). Woman's Pavilion.
San Antonio Fair, Inc.
Exhibitions--Texas--San Antonio--Planning.
Fairs--Texas--San Antonio.
Tourism--Texas--San Antonio.
Urban renewal--Texas--San Antonio.
San Antonio (Tex.)--History.
45 rpm records.
Audiovisual materials.
Black-and-white film.
Blueprints (reprographic copies).
Color film (film).
Oral histories.
Sound recordings.
Local Subjects
HemisFair '68 (The 1968 World's Fair)
San Antonio History
Travel and Tourism
Urban Development and Growth

Administrative Information

Preferred Citation

[Identification of item], San Antonio Fair, Inc., Records, MS 31, University of Texas at San Antonio Libraries Special Collections.

Acquisition Information

The San Antonio Fair, Inc. Records were donated to the Trinity University Library in October 1968, immediately following the closing of HemisFair '68. The records came to Trinity from the executive offices of San Antonio Fair, Inc., at the fair's headquarters in the German-English School. They remained at the Trinity University Library until May 1985. During this time, many records were lost due to mold and a lack of proper preservation. When the records were transferred to the San Antonio Public Library (SAPL) in 1985, they were stored in the Library's Hertzberg annex, where they were re-boxed and given some preservation treatment. The SAPL donated the records to University of Texas at San Antonio Libraries Special Collections in 1992 (Acc. 1992-05).

Processing Information

Processed by T. Matthew De Waelsche, April 1998, and Angela McClendon, October 2007.

This collection was processed with support from Marshall Steves of San Antonio, Tex. Preservation reformatting of audiovisual materials was completed in 2007 with support from the National Film Preservation Foundation and the Institute of Texan Cultures.

Accessions described in this finding aid: 1992-05, 1998-06, 1998-42, 2001-41, 2004-27.

Descriptive sources and standards used to create this inventory: DACS, EAD, and TARO 2 EAD Editing Instructions.

Click on the headings above for a detailed description of these papers.

Series 2: Comptroller's Office

Series Abstract
This series consists of general office correspondence, staff correspondence, Accounting Department records, Administrative Services records, Critical Path Method Construction records, and Internal Audit records. General office correspondence consists of correspondence within the department; staff correspondence includes that of Jack Trawick, Comptroller; General William A. Harris, Assistant Comptroller; Jim Battersby, Advance Ticket Sales; and William H. Stutts, Manager of Finance.
Accounting Office records include correspondence, and financial reports and ledgers. Administrative Services includes general correspondence and information on bids for various services. The Critical Path Method (CPM) records consist of correspondence of the CPM Director Everett Jennings relating to construction scheduling, construction flowcharts and specification manuals. The records from the Internal Audit Department consist primarily of financial reports of various audits.
General Correspondence
Box Folder
65 1 Administration
2 Applications for Operating Permits
3 Armored Car Service
4 Cash Register Specs. Bid Proposals
5 Printing Bids
6 Bids on Racks and Shelves
7 Central Heating and Cooling Systems
8 City of San Antonio Utilities, Water
9 Telephone Service
10 Communications Western Union Telegrams
11 Comparison with Seattle's Century 21
12 Computer Locations (lists)
13 Concessionaires (lists)
14 Contractors (lists)
15 Cosmos Confluence
16 Alexander Girard
17 Man and the Universe
18 Word and Image
Box Folder
66 1 Fair Syndicate, Inc.
2 Fire, Security and Safety Regulations
3 Furniture Leasing
4 Gate Admission Polity
5 Information Concepts, Inc.
6 Insurance Status Reports
7 Maintenance Study Policies and Procedures
8 Management Consultants (D.R. Fagin & Associates)
9 Organization Charts
10 Permits for Removal of Personal Property
11 Comptroller's Department Staff
12 Guides and Hostesses
13 Employment Applications
14 Security Report and Operating Manual
15 State Comptroller's Office Sales Tax
16 Automobile Fleet, general
17 Fleet Damage Reports
18 Monthly Status Reports
19 Westinghouse Electric Vehicles
Staff Correspondence
Box Folder
67 Jack Trawick, Comptroller
1 Accounting, general correspondence, 1967-1968
2 Accounting Policies and Procedures
3 Administrative Services
4 Attendance Projections and Trends
5 Auditorium Schedules 1967 April-October
6 Banking Committee
7 Budget Proposed Allocation for 2nd quarter 1966
8 Budget & Finance Committee, 1966-1967
9 B.I.E. General and Special Rules and Regulations
10 City of San Antonio
11 Club Abrazo
12 General
13 Long Distance Telephone Calls
14 Complaints and Suggestions
15 Complimentary Entry Permits for V.I.P.'s; Replacement Tickets
16 Comptroller's Office Policies and Procedures; Position Descriptions
17 Conflict of Interest
18 Construction
Box Folder
68 1 Contractor Settlement
2 Contracts
3-4 Critical Path Method (CPM) and Planning, 1966-1967
5 Cultural Affairs Program
6 Data Processing
7 Design and Architecture
8 Ewen C. Dingwall, General Correspondence
9 Dun & Bradstreet
10 Electric Vehicles
11 Entertainment
12 Entertainment Ticket Sales
13 Ernst & Ernst Accountants
14 Exhibits and Concessions Rules and Regulations
15 Educational Exhibit Sales
16 International Exhibit Sales
17 Exhibit Showroom Schedules
Box Folder
69 1 Exhibitors
2 Exhibitor's Council
3 Expo '67
4 First Aid
5 Gate Equipment and Booths
6-7 General Correspondence, 1965-1968
8 Personal
9 G.E. Radio Advertising Campaign
10 Insurance, 1964-1967
Box Folder
70 1-2 Insurance, 1968
3 Internal Audit
4 International Participation
5 Invitations to Press Previews
6 Latin American Visit
7 Laundry Bids
8 General Correspondence
9 Fees, 1965-1967
10 Study
11 Media Associates, 1965-1967
12-13 Outgoing memos, 1965-1968
Box Folder
71 1 Miscellaneous (alphabetical)
2 To all Staff
Incoming memos
Arranged alphabetically by sender.
3 Jim Battersby
4 John Daniels
5 John Fitch
6 Carlos Freymann
7 Jim Gaines
8 General William A. Harris
9 Bill Jackson
10 Everett Jennings
11 Hugh Lowe
12 Frank Manupelli
13 Jack Newman
14 Dorr Newton
15 Allison Peery
16 Marilu Reiffert
17 Harold Robins
18 Robert Scruggs
19 Pic Swartz
20 Francis Vickers
21 Irv Weinman
22 Sam Wolf
23 Pat Zachry
Box Folder
72 1 Office Supplies
2 General Correspondence
3 Commercial Feasibility Studies
4 Staff Parking
5 St. John's Lutheran Church
6 Pass Policy
7-8 General Correspondence, 1967-1968
9 Employee Pay Raise Evaluation
10 Employee Registers
11 Economic Survey and Study (S.A.)
12 Training
13 Wardrobes
14 William Phillips, Paris Office, General Correspondence
15 Progress Reports
16 Projects X and Y
17 Protocol
Public Relations/Publicity
18 General Correspondence
19 Read-Poland
Box Folder
73 1 Purchasing
2 Radio Call Network
3 Religious Expression Committee
4 Reports, Miscellaneous
5 Sales Staff meetings
6-7 Security, general correspondence, 1967-1968
8 Southwestern Bell
9 Speaking Engagements
10 State and City Sales Taxes
11 Texas International Trade Center (TITC)
12 Tower of the Americas
13 TRACOR Proposals
14 Traffic
15 Travel Research International, Inc.
16 Trust Receipts 2nd Underwriting Tickets
17 Underwriters
18 Urban Renewal Agency
19 Ushering Services
20 Utilities
21 Visitor Characteristic Surveys
22 Visitor Services, Inc., Housing
23 Washington Summary
24 Women's Pavilion
Box Folder
74 General William A. Harris, Assistant Comptroller
1 Administrative Services
2 "Brown" House
3 Budget and Operation Expenses
4 Club Abrazo
5 Exhibitors and Concessionaires
6 Exhibitor's Council
7 Fire and Medical Department
8 General Correspondence
9 Government Participants lists
10 Insurance
11 Officer of the Day
12 Opening Events Committee
13 Organization Charts
14 General Correspondence
15 Commercial Parking
16 Executive Committee; VIPs
17 HemisFair Staff and Employees
Box Folder
75 Personnel
1 Policies and Procedures
2 Staff Reductions, Dismissals and Requisitions
3 Staff Weekend Rotations
4 Project Y
5 Requisitions
6 Safety Engineering and Safety Recommendations
7 General Correspondence
8 Costs
9 Fountains
10 Insurance (Gutmann claim)
11 Lists
12 Maintenance and Repair
13 Post-Fair Removal
14 General Correspondence
15 Demonstrations and Crowd Control
16 Incident Reports, 1968 April-August
17 Lost and Found
18 Signage
19 Single Admission Tickets
Box Folder
76 1 Special Events
2 Circus
3 Tickets and Admissions Policies
4 Tours
5 Approved Drivers
6 Fleet Dispatcher Transportation Office
7 Oldsmobiles
Electric Vehicles
8 Complaints
9 Policies and Procedures
10 Requests and Allocation of Electric Carts
11 Westinghouse Electric Vehicles
12 VIP Visits
13 Wardrobe-Staff Blazers
Box Folder
77 Jim Battersby, Manager Advance Ticket Sales
Additional ATS records can be found in Series 5: Visitor and Exhibitor Relations Department and Series 7: Public Relations Department.
1-2 General Correspondence, 1967-1968
3-4 Memos 1967-1968
5 Account Statements
Box Folder
78 Advance Ticket Sales
1 General
2 Financial Statements
3 Special Reports
4 Beneficial Management Corp.
5 Schedules
6 Tie-in Advertising
7 Banks
8 Bonus Book Accountability
9 Car Authorizations
10 Central Power and Light
11 Contracts Ticket Sales, Advertising and Distribution
12 East Texas Chamber of Commerce
13 Expense Reports
14 Ticket Outlets and Distribution
Box Folder
79 William H. Stutts, Manager of Finance
1 General Correspondence
2 Memos
3 Cash Registers
4 Exterminators
5 Flags
6 Guard Uniforms
7 Guidebook
8 Medical Clinic
9 Office Equipment
10 Office Furniture
11 Office Supplies
12 Photography and Pictorial Services
13 Portable Buildings
14 Press Center Bids
15 Stationery bids
16 Typewriter Purchase Orders
Box Folder
80 Accounting
1 General Correspondence
2 Codes and Charts of Accounts
3 Forums
4 Settlement of Accounts Receivable
5 Accounts Payable-Miscellaneous Expenses
6-8 Accounts Receivable, 1968 and undated
Advance Ticket Sales
9 Accounting and Distribution Procedures
10 Bonus Books
11 Cash Disbursement Journals
12 Cash Receipts Summary, 1968 June-October
13 Consignments
14 Number Sold, 1968 June-October
15 Total Cumulative Advance Sales, 1967 October-1968 September
Box Folder
81 1 Analyses and Projections, 1965-1968
2 Analysis of Theater and Arena Operating Expenses
3 Projections
4-5 Summary Hourly Turnstile Reports, 1968 April-October
6 Cumulative Daily Attendance Figures
Box Office Reports, 1968 June-September
7 Arena
8 Theatre
Box Folder
82 Budget
1 1965
2 1966
3 Worksheets, 1967
4 Proposed Budget, 1968
5 Proposed Budget, 1966-1968
6 Total Income and Expense Budget (and Post-Fair), 1963-1968
7 Balance Sheets
8 Building Maintenance Cost Estimates
Box Folder
83 1-2 Cash Income Status Reports, 1967 May-1968 April
3-4 Cash Receipt Voucher, 1967
5 Check Control Batch Tickets
Box Folder
84 Concessions and Concessionaires
1 Concessions and Licensing, general correspondence
2 Accounts Receivable
3 Control of Revenue Receipts
4 Revenue Accounting State Fair, Six Flags
5 Concessionaire Breakdowns April-August
6 Concessionaire Rules and Regulations
7 Consolidated Revenue Summary
8 Exhibitor Participation Cost Estimates
9 Rental Schedules
10 Texas International Trade Center Accounts Receivable
11 Utilities
Box Folder
85 1-5 Daily Revenue Reports, 1968 April-October
Box Folder
86 Daily Summary Special Events Sales
1-3 Arena and Theater for the Performing Arts, 1968 March-October
4 Fair Synicated, Inc. Financial Reports
Financial Statements
5 1965
6 Year End Closing 1965
Box Folder
87 1 1966
2 1967
3 1968
4 Audited Financial Status and Progress Reports (Ernst & Ernst)
5 Financial Status and Progress Report (graph), 1966
6 Reports of Gate Admissions Trust Fund
7 "Get the Girl" Revue Gate Receipts
8 Parking Revenues "Doozie" and 2 Lot August
9 Sales and Income Status Reports, 1966-1967
Box Folder
88 1 Special Events Statements
2 Statement of Cash Requirements, 1965 September
2 Fair Opening, 1968 April 6
3 Cash Operating Statements May-June
4 Statement of Expenses
International Pavilions
5 Accounts Receivable
6 Utilities
7 Listing of Items Under $50
8 Office Equipment and Furniture
9 Personal Property Transferred to the City
10 Journal Voucher Entries
11 Licensee Sales Reports
12 Macy's Thanksgiving Day Parade Work Order, Invoice
13 Maintenance Variables
14 Media Associates Statements of Expenses, 1966-1967
15 Marshall Morris Memos and general correspondence
Box Folder
89 Payroll
1 General Correspondence
2 Bank Reconciliation, 1966-1968
3 Payroll Terminations
4 Personnel, General Correspondence
5-6 Employee Lists
7 Employee Register
8 Personnel and Payroll Summary
9 Petty Cash
10 William Philips (European Agent) Financial Statements of Expenses, 1966-1968
11 Purchase Order Procedures
12 Reconciliation of Cash Advances
Box Folder
90 1 Revenue Accounting and Control Work Projects
2 Revenue Checkout Procedures
3 Revenue Control Policies and Procedures
4 Carl M. Stromberger, Revenue Control and general correspondence
5 Ticket Request Forms
Trial Balances
6 End of Year Balance, 1965 December 31
7 End of Year Balance, 1966
8 Trial Balances with Encumbrances, 1966 March-December
Box Folder
91 1 Underwriters
2 Bexar County National Bank
3 Notes Payable NBC Bank, 1964-1967
4 NBC Bank reconciliation statements, 1965-1966
5 Unions
6 Utilities Accounts Receivable Daily Records
7 Vendor Accounts Receivable
8 Vendor Aged Balance Analysis
9 Visitor Services, Inc.
10 Woman's Pavilion Ticket Sales
Box Folder
92 Concession Sales Reports
1 A-C Miscellaneous
2 Century Souvenir
3 Coca-Cola Pavilion and Snappy Snacks vending machines
4 Dutch Kettle, Inc. (Sanders Affiliates)
5 E-G Miscellaneous
6 Gulf Touride Weekly Sales
7 H-L Miscellaneous
8 M-P Miscellaneous
9 Portraits in Pastel
10 R-S
11 Surf & Sand
12 T Miscellaneous
13 Texas International Trade Association; Texas Investment Council
14 U-Y Miscellaneous
Box Folder
93 1-5 Efficiency Analysis and Sales Audit Reports, 1968 June 20-26
Box Folder
95 Advance Ticket Sales Cash Ledger (unbound, not in folder)
1 Cash Voucher and Distribution Journal, 1967
2 Check Register 1968 January-December
Box Folder
96 1 Data Processing Center Journals, 1965 April-November
2 Fair Syndicate, Inc., General Ledger, 1967
3 Purchase Order Register
4 San Antonio Fair, Inc., General Ledger, 1967
5 Work Order Register, 1967 October-1968 September
6 Accounting Policy Manual (Ernst & Ernst)
7 Construction and Utilities Regulations, First Draft, 1966 August
Box Folder
97 1 General Accounting Manual Procedure Descriptions
2 Revenue Control Manual
3 Flow Charts and Forms
4 Payroll Adjustment Registers
5 Additional Wages Register
6 Control Sheets
7 Recap Cards
Box Folder
98 Payroll Registers (unbound computer printouts)
99 Bound Payroll Registers (computer printouts, 7 volumes) 1968 January-October
Bound Weekly Revenue and Adjusted Revenue Report Ledgers (computer printouts), 1968
Box Folder
99-103 May 31 through June 21 (5 volumes)
Box Folder
104-106 June 21 through July 26 (5 volumes)
Box Folder
107-109 July 27 through August 16 (5 volumes)
Box Folder
110-112 August 16 through September 13; October 6 A/R Trial Balance (6 volumes)
Box Folder
113-115 General Ledger, financial statements (2 volumes), 1968
Box Folder
118-120 Unbound Ledgers, Miscellaneous
Administrative Services
Box Folder
121 Robert G. Scruggs III, Manager
1 General Correspondence
2 Speaking Engagements
Marilu Reiffert, Assistant Manager
3 General Correspondence and Memos
4 Suspense File, 1967 September-December
5 Organization Chart; Directory
6 Administrative Support - Foreign Exhibitors
7 Don's Ambulance Service
8 Communications, 1967
9 Telephone Directory
10 Telephone Requirements
11 Construction
12 Girard Exhibit
13 Humble Oil Participation
14 General Correspondence
15 Driver's Approvals
16 Regulations
17 Status Reports
18 Laundry and Dry cleaning bids
19 Mail Operations
20 Mailing Services Bids
21 Fred Medina, Mailroom Supervisor
Box Folder
122 Office Furniture and Equipment
1 General Correspondence
2 Commissioner General's Office
3 Invoices, Bids, 1964-1966
4 Inventories
5 Leasing Schedules
6 Press Center
7 Theater/Arena Furniture
Office Planning
8 Administrative Services; Comptroller's Office
9 Budget; Purchasing
10 Customs; Concessions
11 Fire and First Aid
12 Personnel
13 Post Office
14 Press Center
15 Project Y
16 Security/Lost and Found
17 Miscellaneous Floor Plans
18 Office Supplies Procedures, Inventory
19 Parking
Box Folder
123 Personnel
1 General Correspondence
2 Applications
3 Employment Requirements
4 Job Resumes
5 Labor and Wage Rate Policy
6 Part-time
7 Policies and Procedures
8 Position Descriptions
9 Recommendations
10 Requisitions
11 Salaries
12 Staffing Plans
13 Terminations
14 Printing and Copying
15 General Memos
16 Office Supplies
17 Policies and Procedures
18 Printing Bids
19 Wardrobe
20 Rules and Regulations
21 Security Organization Chart
22 Supplier bids Office Partitions
23 Surplus Property Bids
24 Vehicles, general
25 Auto Damage Reports
26 Bids for Electric Carts
27 Light Bars
Critical Path Method (CPM)
Box Folder
124 Everett Jennings, Manager
1 Jennings miscellaneous correspondence, 1966-1967
2 Architecture and Construction Committee, 1966-1967
3 B.I.E., 1966
4 Construction Delays, 1967
5 Contract Bids Policies and Procedures
6 Cash Income Status Reports 1967 June-November
7 Census Bureau Monthly Construction Progress Reports
8 Contract Status Reports 1967 May-December
9 CPM Construction Status Reports, 1966-1968
10 HemisFair Sales and Income Status Reports
11 Progress Status Report 1966 March-December; 1967 February-March
12 Speaking Engagements, 1965-1968
Box Folder
125-127 CPM Construction Status Reports
(8 volumes)
Construction Flowcharts
Box Folder
128 Construction Specification Manuals
Beethoven Hall
Coca-Cola Pavilion
Specs. For Electrical Distribution System for HemisFair '68
Food Clusters 1 and 2
International Buildings
Extent 2 vols.
Information Center for Mormon Pavilion
Operations and Support Remodeling
Internal Audit
Box Folder
129 1 General Correspondence
2 Analysis of Revenue Deposits
3 Cash Counts
4 Cash Register Audits
5 Concession Audits
6 Reports of Concession Audits
7 Aerial Transpotation Co. (Skyride) Audit
8 Ticket Sales
9 Century Souvenir
10 Falstaff
11 HCP Enterprises Mini-Monorail
12 James E. Johnson
13 Ben Kirk and Mike Bloom
14 Lone Star Brewing
15 Servomation
16 Texas Investment Council (Laterna Magika)
17 Audit Program Theater and Arena
18 Gate Audits
19 Reports of Miscellaneous Audits
Box Folder
130 1 Banks Reconciliation general; Advance Ticket Sales
2 Internal Audit Budget and Expenses
3 Concessionaries Lists and Contract Information
Concession Contracts
4 A-G miscellaneous
5 H-Y miscellaneous
6 A.H. Belo Corp. Guidebooks and Maps
8 Philip J. Sheridan
9 Guido Brothers Construction Co.
10 Charles W. Scott and Son General Landscape Construction
11 Summit Construction Co.; Gen Trieber Construction Co.
12 Media Associates
13 Read-Poland, Inc.
Box Folder
131 1 Maintenance Operations
2 Symphony Society of San Antonio; Don Carlo Opera
3 Utilities
4 Gate Admission Sales Trust Fund
5 Payroll Test
6 General Correspondence
7 Budget
8 Employment Applications
9 Projected Revenues and Expenses
10 Review of Cash Disbursements, 1968 July
Summary Revenue Control
11 Notebook
12 Schematics, Flow Charts, Forms
Ticket Audits
13-14 Advance Ticket and Bonus Book Recapitulation Work Sheets, March-September
15 Auditorium Box Office Ticket Audit
16 Entertainment Ticket Audits
17 General Admission Ticket Sales Audits
18 Revenue from Tickets and Admissions
Box Folder
132 1 Ticket Accountability and Community Relations
2 Ticket Control Reports
3 Ticket Destruction Logs
4 Ticket Inventories
5-9 Ticket Reconciliations, 1968 March-September
10 Ticket/Bonus Book Return Reports
11 Ticket Sales Reports
12 Ticket Seller's Reports