TABLE OF CONTENTS
Descriptive Summary
Historical Note
Scope and Content Note
Arrangement
Restrictions
Index Terms
Related Material
Administrative Information
Description of Series
Policies and Procedures
Memoranda
Budgets
Plans and Reports
Committees
Surveys
Subject Files
Publications
Y2K Planning Files
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A Guide to the University of Texas at San Antonio:
Office of Information Technology Records, 1974-2010
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Creator: |
University of Texas at San Antonio. Office of Information
Technology |
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Title: |
University of Texas at San
Antonio: Office of Information Technology Records |
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Dates: |
1974-2010 |
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Abstract: |
The Office of Information Technology is headed by the Vice Provost for Information Technology and Chief Information Officer who is responsible for all administrative computing at UTSA and reports to the Office of the Provost and Vice President for Academic Affairs. The University of Texas at San Antonio Office of Information Technology (OIT) Records, 1974-2010 contain subject files, memoranda, surveys, reports, and planning materials that document the activities of UTSA's Office of Information Technology. |
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Identification: |
UA 21 |
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Extent: |
9.5 linear feet |
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Language: |
Materials are in English. |
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Repository: |
University of Texas at San Antonio Libraries Special
Collections |
Computing at the University of Texas at San Antonio began with the creation of UTSA's Data Processing Department in 1972, which was responsible for the administration of student registration and class enrollment using punch cards and remote computing. UTSA shared computing resources with the University of Texas Health Science Center at San Antonio's computing facility until 1975, when UTSA purchased its first mainframe computer for both administrative computing and to serve the research needs of faculty and students. The university continued to use punch cards for student registration until 1980, when the university developed an advance registration process that used networked access to a central mainframe computer located in John Peace Library. UTSA was the first university in Texas to use a touchtone telephone process for student registration beginning in 1986, which the university would use until it switched to a web-based registration system (ASAP) in 1997. UTSA purchased its first student information system, ISIS, for administrative computing in 1983, which it would continue to use until it was replaced with the web-based Banner software in 2002. From 1975-2005, the Office of Information Technology (formerly Computer Center Services) reported to the Vice President of Business Affairs. The Office of Information Technology is currently headed by the Vice Provost for Information Technology and Chief Information Officer who is responsible for all administrative computing at UTSA and reports to the Office of the Provost and Vice President for Academic Affairs.
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The University of Texas at San Antonio Office of Information Technology (OIT) Records, 1974-2010 contain subject files, memoranda, surveys, reports, and planning materials that document the activities of UTSA's Office of Information Technology . The Office of Information Technology records are organized into nine series: Policies and Procedures, Memoranda, Budgets, Plans and Reports, Committees, Surveys, Subject files, Publications, and Y2K Planning Files. The records document the history of computing at UTSA and the activities of UTSA's Office of Information Technology beginning in 1974. Included in the collection are policies and procedures created by the Office of Information Technology governing computing at UTSA, computing files related to the planning and implementation of UTSA's student information systems, and strategic computing plans for UTSA.
This collection is housed at UTSA's HemisFair Park Campus, though off-site
access is also available at UTSA's John Peace Library.
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Arrangement |
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I. Policies and Procedures |
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II. Memoranda |
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III. Budgets |
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IV. Plans and Reports |
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V. Committees |
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VI. Surveys |
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VII. Subject Files |
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VIII. Publications |
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IX. Y2K Planning Files |
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Access Restrictions
There are no restrictions on these materials.
Usage Restrictions
Please contact University of Texas at San Antonio Libraries Special Collections for further
information about copyright issues and permission to publish items from this collection.
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Subjects |
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University of Texas--San Antonio. Office of Information Technology. |
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Locations |
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Texas--San Antonio. |
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UTSA History |
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UTSA Records |
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[Identification of item], University of Texas at San Antonio Office of Information
Technology Records, 1974-2010, UA 21, University of Texas at San Antonio Libraries Special
Collections.
Accession 2010-014 transferred to UTSA Libraries Special Collections in March, 2010.
Accession 2011-013 transferred to UTSA Libraries Special Collections in April, 2011.
Accession 2012-003 transferred to UTSA Libraries Special Collections in January, 2012.
Created by Sean Heyliger, February, 2011.
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Policies and Procedures |
| BOX |
| 7 |
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Computer security policy, 1987 |
| BOX |
| 1 |
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Computer user policy agreement, 1990-1998 |
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Computing resources policies and procedures (EREPP),
1981 |
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Disaster recovery plan |
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1984 |
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1988 |
| BOX |
| 7 |
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1988-2009 |
| BOX |
| 1 |
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Instructions for the agency plans for information resources management for
fiscal years, 1991-1995, 1990 |
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Organizational chart, undated |
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Philosophy statements for computing resources,
1984 |
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Programming standards |
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1979-1986 |
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1990-1998 |
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Records management, 1995-2000 |
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Security policies |
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Assorted, 1985-1993 |
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Computer security program requirements,
1998 |
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Information resources security, circa 2002 |
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"Information technology: security policy, user guidelines,
and netiqutte," 1994 |
| BOX |
| 7 |
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Security plans,
2000-2010 |
| BOX |
| 1 |
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Software development policy manual,
1992-1993 |
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Standardizing data set names, 1982 |
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UTSA screen standards, undated |
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Memoranda |
| BOX |
| 1 |
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1980 |
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1981-1982 |
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1983 |
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1984 |
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1985 |
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1986 |
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1987 |
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1988 |
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1989 |
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1990 |
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1991 |
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1992 |
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1993 |
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1994 |
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1995 |
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1996 |
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1997 |
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1998 |
| BOX |
| 2 |
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1999-2003 |
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Budgets |
| BOX |
| 2 |
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Budget notes, 1991-1995 |
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Budget recommendations, 1999-2001 |
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Budget vs. actual summary explanation, 2003 |
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Initiatives budget |
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1991-1992 |
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1997-1998 |
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1998-1999 |
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Requests for 2002-2003 legislative appropriations,
2000 |
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Plans and Reports |
| BOX |
| 2 |
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Assorted |
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Annual performance report |
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1990 |
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1992 |
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SACS review, circa 1989 |
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"Registration proposal: replacing on-campus registration
with telephone registration," 1993 |
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"Report on information technology and learning support for
the UTSA Downtown campus," 1995 |
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"Information technology marks of progress,
1991-1996," 1996 |
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"Information technology at UTSA: a comprehensive solution
for the information age," 1996 |
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Risk assessment and implementation plan,
1996 |
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Quality management and continuous improvement review,
1997 |
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Financial aid automation, 1997 |
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"Concept proposal: remote access to campus information
technology resources," 1997 |
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DIR expanded scope review, 1997 |
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"Self-assessment report on internal control, " 1997 |
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Internal audit report, 1998 |
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Lonestar server audit report, 1998 |
| BOX |
| 8 |
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Chief information officer position analysis, 2008 |
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Monitoring plan, undated |
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Security incident reports, 2003-2006 |
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Sprint Paranet enterprise information technology security assessment, 1999-2000 |
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Security of credit card data report, 2006 |
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Tuition and fees audit report, 2005-2008 |
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"A financial review of the University of Texas at San Antonio," 2004 |
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Performance management plan, undated |
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UTSA portal communication plan, 2004 |
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Study on personally identifiable information, 2009-2010 |
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"Self-assessment report on internal control," 1997 |
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Business continuity planning proposal, 2010 |
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Compact with University of Texas System FY 2006 through FY 2007, 2006 |
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Automated data processing review, 1982 |
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Action plan for enhancement of change management program, undated |
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SSN security plan for electronic systems, 2007-2009 |
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"Report of the Washington Advisory Group on research capability expansion for the University of Texas System, The University of Texas at San Antonio," May 7, 2004 |
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Data security audit report, 2005 |
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Information technology organization and planning controls, 2003-2005 |
| BOX |
| 2 |
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Automated Information and Telecommunications |
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Long-range plans |
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Long-range plan, 1982-1984, 1982 |
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Long-range plan, 1984-1988, 1984 |
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Long-range plan, 1986-1990, 1986 |
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Long-range plan, 1988-1989, 1988 |
| BOX |
| 8 |
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Long-range plan, 1988-1989 [drafts], 1988 |
| BOX |
| 2 |
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Annual performance report--ASIST, 1991 |
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Operating plans |
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Final operating plan, 1991-1992 |
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Initial operating plan 1990-1991 |
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Initial operating plan, 1992-1997, 1990-1992 |
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Biennial operating plan |
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1993 |
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1995 |
| BOX |
| 3 |
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1995 |
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1997 |
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Amendments, 1998 |
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1999-2001 |
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Guidelines |
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"Instructions for the agency plans for information
resources management, fiscal years, 1991-1995," 1990 |
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"How to prepare the biennial operating plan: instructions
for state agencies and universities, 1996-1997," 1995 |
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"Preparing and submitting the biennial operating plan:
instructions for state agencies and institutions of higher education," 2001 |
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Strategic plans |
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Business Affairs |
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1996 |
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1997 |
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1998 |
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1999 |
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2000 |
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Office of Information Technology |
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Update of plan for computer development, circa
1980s |
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Computer planning report, 1984 |
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Long-range plan, 1988 |
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Strategic plan for information resources management,
1991 |
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Strategic plan for information resources management,
1992 |
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Strategic planning report, 1993-1994 |
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Strategic plan for information resources
management, 1994 |
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Strategic planning recommendations, 1995 |
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Strategic plan for information resources management,
1996 |
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Strategic plan, 1997 |
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Strategic plan for information resources management,
1998 |
| BOX |
| 8 |
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Strategic plan for information resources management progress report,
1998 |
| BOX |
| 3 |
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Strategic plan, 1999 |
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Major goals and institutional priorities,
1999-2001 |
| BOX |
| 4 |
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Strategic plan for information resources management 2000-2004,
2000 |
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Strategic plan for information resources management 2001-2005,
2002 |
| BOX |
| 8 |
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Strategic plan for information resources management 2003-2007,
2003 |
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Strategic plan for information resources management 2005-2009,
circa 2005 |
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Master plan 2006-2011, undated |
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Tier One strategy, circa 2006 |
| BOX |
| 4 |
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Notes, undated |
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Annual work plan, 2007 |
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UTSA |
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1990 |
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1992 |
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1993-1994 |
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1994-1995 |
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1998 |
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1998-1999 |
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Committees |
| BOX |
| 4 |
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Accounting and Business Standards Committee (ABSC),
1996-1999 |
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Ad Hoc Committee on Information Technology,
1991-1994 |
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Administrative Users Committee, 1983-1985 |
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Campus Effectiveness and Efficiency Committee,
1996 |
| BOX |
| 8 |
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Committee on Network Re-design,
2006-2007 |
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Database Study Committee/Data Processing Council,
1983-1986 |
| BOX |
| 4 |
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Financial User Group, 1990 |
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Information Technology Management Council Security Task Force,
circa 1997 |
| BOX |
| 8 |
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Information Technology Master Planning Committee,
1999-2006 |
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Information Technology Oversight Committee,
2004 |
| BOX |
| 4 |
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Information Technology Planning Committee,
1994-1995 |
| BOX |
| 8 |
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LDAP Steering Committee,
2004-2005 |
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Network Committee |
| Box |
| 8 |
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1993 |
| Box |
| 4 |
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1993-1994 |
| BOX |
| 4 |
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Office of Information Technology staff meetings,
1983-2003 |
| BOX |
| 8 |
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Pre-Task Force Student Record System Group,
1980-1981 |
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Security Committee,
1982-1983 |
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Security Strike Force Team,
2009-2010 |
| BOX |
| 4 |
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Software Committee, 1993-1994 |
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Student Information Systems Committee |
| Box |
| 4 |
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1981-2003 |
| Box |
| 8 |
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2001 |
| BOX |
| 4 |
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Student Enrollment Process Improvement Committee,
1996-1998 |
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Task Force on the Procurement Process,
1996-1997 |
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Telecommunications Infrastructure Fund Board,
1998-2000 |
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Texas Department of Information Resources Open Board Meeting,
2000 |
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Web Editorial Board, 1997-1998 |
| BOX |
| 8 |
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University Information System (UIS) Proposal Committee,
1982 |
| BOX |
| 4 |
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University of Texas System Security Council,
2003 |
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University of Texas System Security Council,
2003 |
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University of Texas System Data Processing Council,
1986 |
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University of Texas System HIPAA Coordinators meeting,
2001 |
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UT EID UTSA site visit, 2000 |
| BOX |
| 5 |
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University Strategic Planning Committee,
1993-1997 |
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UTSA to UT Austin Accounting Conversion Committee,
1987-1990 |
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Surveys |
| BOX |
| 5 |
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Confidential survey on automated information technology,
1988 |
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Continuous improvement survey, 1999 |
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Customer satisfaction and information technology staff survey,
1998-1999 |
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Faculty/student Banner/ASAP survey, 2003 |
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Mainframe data center internal controls questionnaire,
undated |
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National Association of Colleges and University Business Offices bench marking
project, 1997 |
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Position questionnaire, 1995 |
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Received surveys, 2002 |
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Self-assessment for campus information technology services,
1998 |
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Shared administrative systems survey report,
1998 |
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Windows for workgroups survey, 1994 |
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Subject Files |
| BOX |
| 5 |
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Administrative programming, circa 2000 |
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Assorted meeting/programming notes
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| BOX |
| 5 |
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1982-1999 |
| BOX |
| 8 |
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1983-1993 |
| BOX |
| 5 |
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Audits |
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1982-1983 |
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1993-1998 |
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Automation cost-savings, 1994-1998, 1999 |
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CBM reports/system notes, 1982-1993 |
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Computer Billing System (CBS) overview, 1982 |
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[The] Computer Store |
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IBM campus computer reseller program,
1994-1995 |
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Income statements, 1993-1998 |
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Memoranda/correspondence, 1993-1997 |
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Mission statement/employee handbook, 1992-1994 and
undated |
| BOX |
| 8 |
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Computerworld Smithsonian awards, 1988 |
| BOX |
| 5 |
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Contracts, 1997-2004 |
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Course/class scheduling, 1995 |
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Cyber-terrorism, 2001-2003 |
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Degree Audit Task Force, 1991-1992 |
| BOX |
| 8 |
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E-discovery, 2006-2007 |
| BOX |
| 5 |
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Financial Aid Office/Admissions Office information technology issues,
1998 |
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Guidelines for qualified information system catalog procurement program,
1997 |
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Image system proposals, 1995 |
| BOX |
| 9 |
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Information security office, 2007-2008 |
| BOX |
| 5 |
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LAR submissions, 1998-2003 |
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Learning management system acquisition, 2001 |
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Legislation, 1991/2001 |
| BOX |
| 6 |
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Maintenance, 1989-1993 |
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Management responsibilities reference guide,
1998 |
| BOX |
| 9 |
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Network configurations,
1983-1995 and undated |
| BOX |
| 6 |
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NOTIS library management software, 1986-1991 |
| BOX |
| 9 |
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Nuesoft,
2005 |
| BOX |
| 6 |
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Payroll rollover, 1986-1987 |
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Personnel inquiry system user guide, 1984 |
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Programming requests logs, 1982-1998 |
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Programming requests, 1986-1998 |
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Remarks of R.D. Burck, Vice Chancellor of Business Affairs,
1991 |
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Resource access control facility (RACF) recommendations,
undated |
| BOX |
| 9 |
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Risk assessment,
1996, 2006-2009 |
| BOX |
| 6 |
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Security access, 1990-1993 |
| BOX |
| 9 |
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Security compromise, 2006 |
| BOX |
| 6 |
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Software/hardware inventories, 1988-2001 |
| BOX |
| 9 |
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Software license agreements, 2003-2004 |
| BOX |
| 6 |
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Speede Express, 1993 |
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Student Computing Facilities floorplan/web site,
2000 |
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Student Information Systems |
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Student Record System |
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Documentation standards manual, circa
1979 |
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Record description worksheets, 1974-1981 |
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Natural programming standards, 1980 and
undated |
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Software Task Force report, 1980 |
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ISIS |
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Contracts, 1985-1988 |
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Correspondence |
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1979-1985 |
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1986-1992 |
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Status reports/reviews, 1982-1984 |
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Specifications sessions, 1981-1982 |
| BOX |
| 7 |
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Project implementation plan, 1982 |
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Modifications, 1987 |
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System activity reports, 1986 |
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Course inventory update procedures,
1987-1988 |
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ISIS 3 suggested system table assignments, 1984 and
undated |
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Student information system requirements definition project,
1992 |
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Table documentation, 1994-1995 |
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Database members, 1994 |
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Banner |
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Student Information System project requirements,
2001 |
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Contracts, 2000 |
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Implementation schedule 2001 |
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Project organization and planning,
2000-2003 |
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Project definition document, 2000 |
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Organizational readiness plan, 2000 |
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Configuration management plan, 2000 |
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Quality assurance plan, 2000 |
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Overview, 2000 |
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Student loan system requirements manual,
1990 |
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Student technology centers, 1991-1996 |
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UTSA data center, 1988 |
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UTSA goals, circa 1997 |
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UTSA institutional narrative, 1998 |
Return to the Table of Contents
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Publications |
| BOX |
| 7 |
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Assorted brochures, 1990-2007 |
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"Computer crime implications: the Texas Computer Crimes
Bill, Senate Bill 72," 1986 |
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"Computing resources user guide: operations," 1987 |
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Computing manuals, 1979-1987 |
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"Disaster: manual for San Antonio area libraries," 1984 |
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"EDP disaster recovery program for state government," 1987 |
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"Security issues in networked computing and client/server
applications," 1996 |
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"State agency guidelines for strategic plans," 1996-2002 |
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"State of Texas West Texas disaster recovery and operations
center," 1999 |
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UTSA Office of Information Technology's IT Online /The
Resource, newsletter, 1989-1996 |
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"The year 2000 crisis as a management liability
issue," 1998 |
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Guide to Computing Resources at UTSA, 1987 |
Return to the Table of Contents
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Y2K Planning Files |
| Box |
| 9 |
|
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Business Continuity Planning Committee, 1999 |
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Kevin Schick/Gartner Group, "Potential computer failures in 2000," C-Span 2 [videocassette], 1996 |
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Department Y2K compliance testing files |
| Box |
| 9 |
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Accounting and Information Systems, 1998 |
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College of Business, 1998 |
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Cypress Tower, 1998 |
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Earth and Physical Sciences, 1998-2000 |
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Economics and Finance, 1998 |
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Library, 1997-1999 |
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Office of the President, 1998 |
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Vice Provost of Downtown Affairs, 1999-2000 |
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Department of Information Resources (DIR) Y2K agency progress reports, 1998-1999 |
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EPOS Corporation, 1997-1999 |
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Interfaces, 1998-1999 |
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Scientific equipment, 1999 |
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"SPG's Year 2000 Conference and Expo proceedings," 1998 |
| Box |
| 10 |
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University of Texas System, System Audit Office, Year 2000 program results review, 1999-2000 |
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University of Texas System, Year 2000 summary report, 1998 |
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Working files |
| Box |
| 10 |
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April, 1999 |
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May, 1999 |
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June, 1999 |
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July, 1999 |
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August, 1999 |
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Y2K communication plan [UTSA], May, 1999 |
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Y2K crossover plan, 1999 |
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Year/2000 Journal, Vol. 1 No. 2, 1997 |
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Year 2000 readiness certification, 1999 |
Return to the Table of Contents
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