University of Texas San Antonio

A Guide to the University of Texas at San Antonio: Office of Information Technology Records, 1974-2010



Descriptive Summary

Creator: University of Texas at San Antonio. Office of Information Technology
Title: University of Texas at San Antonio: Office of Information Technology Records
Dates: 1974-2010
Abstract: The Office of Information Technology is headed by the Vice Provost for Information Technology and Chief Information Officer who is responsible for all administrative computing at UTSA and reports to the Office of the Provost and Vice President for Academic Affairs. The University of Texas at San Antonio Office of Information Technology (OIT) Records, 1974-2010 contain subject files, memoranda, surveys, reports, and planning materials that document the activities of UTSA's Office of Information Technology.
Identification: UA 21
Extent: 9.5 linear feet
Language: Materials are in English.
Repository: University of Texas at San Antonio Libraries Special Collections

Historical Note

Computing at the University of Texas at San Antonio began with the creation of UTSA's Data Processing Department in 1972, which was responsible for the administration of student registration and class enrollment using punch cards and remote computing. UTSA shared computing resources with the University of Texas Health Science Center at San Antonio's computing facility until 1975, when UTSA purchased its first mainframe computer for both administrative computing and to serve the research needs of faculty and students. The university continued to use punch cards for student registration until 1980, when the university developed an advance registration process that used networked access to a central mainframe computer located in John Peace Library. UTSA was the first university in Texas to use a touchtone telephone process for student registration beginning in 1986, which the university would use until it switched to a web-based registration system (ASAP) in 1997. UTSA purchased its first student information system, ISIS, for administrative computing in 1983, which it would continue to use until it was replaced with the web-based Banner software in 2002. From 1975-2005, the Office of Information Technology (formerly Computer Center Services) reported to the Vice President of Business Affairs. The Office of Information Technology is currently headed by the Vice Provost for Information Technology and Chief Information Officer who is responsible for all administrative computing at UTSA and reports to the Office of the Provost and Vice President for Academic Affairs.


Scope and Content Note

The University of Texas at San Antonio Office of Information Technology (OIT) Records, 1974-2010 contain subject files, memoranda, surveys, reports, and planning materials that document the activities of UTSA's Office of Information Technology. The Office of Information Technology records are organized into nine series: Policies and Procedures, Memoranda, Budgets, Plans and Reports, Committees, Surveys, Subject files, Publications, and Y2K Planning Files. The records document the history of computing at UTSA and the activities of UTSA's Office of Information Technology beginning in 1974. Included in the collection are policies and procedures created by the Office of Information Technology governing computing at UTSA, computing files related to the planning and implementation of UTSA's student information systems, and strategic computing plans for UTSA.

This collection is housed at UTSA's HemisFair Park Campus and must be accessed via the Institute of Texan Cultures Special Collections Reading Room. To request access, please use our Collections Request Form.


 

Arrangement

I. Policies and Procedures
II. Memoranda
III. Budgets
IV. Plans and Reports
V. Committees
VI. Surveys
VII. Subject Files
VIII. Publications
IX. Y2K Planning Files

Restrictions

Access Restrictions

There are no restrictions on these materials.

Usage Restrictions

Please contact University of Texas at San Antonio Libraries Special Collections for further information about copyright issues and permission to publish items from this collection.


Index Terms

Subjects
University of Texas--San Antonio. Office of Information Technology.
Locations
Texas--San Antonio.

Local Subjects

UTSA History
UTSA Records

Related Material

For archived versions of UTSA's Office of Information Technology web pages, see University Administration Web Collection, 1997-


Administrative Information

Preferred Citation

[Identification of item], University of Texas at San Antonio Office of Information Technology Records, 1974-2010, UA 21, University of Texas at San Antonio Libraries Special Collections.

Acquisition Information

Accession 2010-014 transferred to UTSA Libraries Special Collections in March, 2010.

Accession 2011-013 transferred to UTSA Libraries Special Collections in April, 2011.

Accession 2012-003 transferred to UTSA Libraries Special Collections in January, 2012.

Processing Information

Created by Sean Heyliger, February, 2011.


Detailed Description of the Collection

 

Policies and Procedures

BOX
7 Computer security policy, 1987
BOX
1 Computer user policy agreement, 1990-1998
Computing resources policies and procedures (EREPP), 1981
Disaster recovery plan
1984
1988
BOX
7 1988-2009
BOX
1 Instructions for the agency plans for information resources management for fiscal years, 1991-1995, 1990
Organizational chart, undated
Philosophy statements for computing resources, 1984
Programming standards
1979-1986
1990-1998
Records management, 1995-2000
Security policies
Assorted, 1985-1993
Computer security program requirements, 1998
Information resources security, circa 2002
"Information technology: security policy, user guidelines, and netiqutte," 1994
BOX
7 Security plans, 2000-2010
BOX
1 Software development policy manual, 1992-1993
Standardizing data set names, 1982
UTSA screen standards, undated



 

Memoranda

BOX
1 1980
1981-1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
BOX
2 1999-2003



 

Budgets

BOX
2 Budget notes, 1991-1995
Budget recommendations, 1999-2001
Budget vs. actual summary explanation, 2003
Initiatives budget
1991-1992
1997-1998
1998-1999
Requests for 2002-2003 legislative appropriations, 2000



 

Plans and Reports

BOX
2 Assorted
Annual performance report
1990
1992
SACS review, circa 1989
"Registration proposal: replacing on-campus registration with telephone registration," 1993
"Report on information technology and learning support for the UTSA Downtown campus," 1995
"Information technology marks of progress, 1991-1996," 1996
"Information technology at UTSA: a comprehensive solution for the information age," 1996
Risk assessment and implementation plan, 1996
Quality management and continuous improvement review, 1997
Financial aid automation, 1997
"Concept proposal: remote access to campus information technology resources," 1997
DIR expanded scope review, 1997
"Self-assessment report on internal control, " 1997
Internal audit report, 1998
Lonestar server audit report, 1998
BOX
8 Chief information officer position analysis, 2008
Monitoring plan, undated
Security incident reports, 2003-2006
Sprint Paranet enterprise information technology security assessment, 1999-2000
Security of credit card data report, 2006
Tuition and fees audit report, 2005-2008
"A financial review of the University of Texas at San Antonio," 2004
Performance management plan, undated
UTSA portal communication plan, 2004
Study on personally identifiable information, 2009-2010
"Self-assessment report on internal control," 1997
Business continuity planning proposal, 2010
Compact with University of Texas System FY 2006 through FY 2007, 2006
Automated data processing review, 1982
Action plan for enhancement of change management program, undated
SSN security plan for electronic systems, 2007-2009
"Report of the Washington Advisory Group on research capability expansion for the University of Texas System, The University of Texas at San Antonio," May 7, 2004
Data security audit report, 2005
Information technology organization and planning controls, 2003-2005
BOX
2 Automated Information and Telecommunications
Long-range plans
Long-range plan, 1982-1984, 1982
Long-range plan, 1984-1988, 1984
Long-range plan, 1986-1990, 1986
Long-range plan, 1988-1989, 1988
BOX
8 Long-range plan, 1988-1989 [drafts], 1988
BOX
2 Annual performance report--ASIST, 1991
Operating plans
Final operating plan, 1991-1992
Initial operating plan 1990-1991
Initial operating plan, 1992-1997, 1990-1992
Biennial operating plan
1993
1995
BOX
3 1995
1997
Amendments, 1998
1999-2001
Guidelines
"Instructions for the agency plans for information resources management, fiscal years, 1991-1995," 1990
"How to prepare the biennial operating plan: instructions for state agencies and universities, 1996-1997," 1995
"Preparing and submitting the biennial operating plan: instructions for state agencies and institutions of higher education," 2001
Strategic plans
Business Affairs
1996
1997
1998
1999
2000
Office of Information Technology
Update of plan for computer development, circa 1980s
Computer planning report, 1984
Long-range plan, 1988
Strategic plan for information resources management, 1991
Strategic plan for information resources management, 1992
Strategic planning report, 1993-1994
Strategic plan for information resources management, 1994
Strategic planning recommendations, 1995
Strategic plan for information resources management, 1996
Strategic plan, 1997
Strategic plan for information resources management, 1998
BOX
8 Strategic plan for information resources management progress report, 1998
BOX
3 Strategic plan, 1999
Major goals and institutional priorities, 1999-2001
BOX
4 Strategic plan for information resources management 2000-2004, 2000
Strategic plan for information resources management 2001-2005, 2002
BOX
8 Strategic plan for information resources management 2003-2007, 2003
Strategic plan for information resources management 2005-2009, circa 2005
Master plan 2006-2011, undated
Tier One strategy, circa 2006
BOX
4 Notes, undated
Annual work plan, 2007
UTSA
1990
1992
1993-1994
1994-1995
1998
1998-1999



 

Committees

BOX
4 Accounting and Business Standards Committee (ABSC), 1996-1999
Ad Hoc Committee on Information Technology, 1991-1994
Administrative Users Committee, 1983-1985
Campus Effectiveness and Efficiency Committee, 1996
BOX
8 Committee on Network Re-design, 2006-2007
Database Study Committee/Data Processing Council, 1983-1986
BOX
4 Financial User Group, 1990
Information Technology Management Council Security Task Force, circa 1997
BOX
8 Information Technology Master Planning Committee, 1999-2006
Information Technology Oversight Committee, 2004
BOX
4 Information Technology Planning Committee, 1994-1995
BOX
8 LDAP Steering Committee, 2004-2005
Network Committee
Box
8 1993
Box
4 1993-1994
BOX
4 Office of Information Technology staff meetings, 1983-2003
BOX
8 Pre-Task Force Student Record System Group, 1980-1981
Security Committee, 1982-1983
Security Strike Force Team, 2009-2010
BOX
4 Software Committee, 1993-1994
Student Information Systems Committee
Box
4 1981-2003
Box
8 2001
BOX
4 Student Enrollment Process Improvement Committee, 1996-1998
Task Force on the Procurement Process, 1996-1997
Telecommunications Infrastructure Fund Board, 1998-2000
Texas Department of Information Resources Open Board Meeting, 2000
Web Editorial Board, 1997-1998
BOX
8 University Information System (UIS) Proposal Committee, 1982
BOX
4 University of Texas System Security Council, 2003
University of Texas System Security Council, 2003
University of Texas System Data Processing Council, 1986
University of Texas System HIPAA Coordinators meeting, 2001
UT EID UTSA site visit, 2000
BOX
5 University Strategic Planning Committee, 1993-1997
UTSA to UT Austin Accounting Conversion Committee, 1987-1990



 

Surveys

BOX
5 Confidential survey on automated information technology, 1988
Continuous improvement survey, 1999
Customer satisfaction and information technology staff survey, 1998-1999
Faculty/student Banner/ASAP survey, 2003
Mainframe data center internal controls questionnaire, undated
National Association of Colleges and University Business Offices bench marking project, 1997
Position questionnaire, 1995
Received surveys, 2002
Self-assessment for campus information technology services, 1998
Shared administrative systems survey report, 1998
Windows for workgroups survey, 1994



 

Subject Files

BOX
5 Administrative programming, circa 2000
Assorted meeting/programming notes
BOX
5 1982-1999
BOX
8 1983-1993
BOX
5 Audits
1982-1983
1993-1998
Automation cost-savings, 1994-1998, 1999
CBM reports/system notes, 1982-1993
Computer Billing System (CBS) overview, 1982
[The] Computer Store
IBM campus computer reseller program, 1994-1995
Income statements, 1993-1998
Memoranda/correspondence, 1993-1997
Mission statement/employee handbook, 1992-1994 and undated
BOX
8 Computerworld Smithsonian awards, 1988
BOX
5 Contracts, 1997-2004
Course/class scheduling, 1995
Cyber-terrorism, 2001-2003
Degree Audit Task Force, 1991-1992
BOX
8 E-discovery, 2006-2007
BOX
5 Financial Aid Office/Admissions Office information technology issues, 1998
Guidelines for qualified information system catalog procurement program, 1997
Image system proposals, 1995
BOX
9 Information security office, 2007-2008
BOX
5 LAR submissions, 1998-2003
Learning management system acquisition, 2001
Legislation, 1991/2001
BOX
6 Maintenance, 1989-1993
Management responsibilities reference guide, 1998
BOX
9 Network configurations, 1983-1995 and undated
BOX
6 NOTIS library management software, 1986-1991
BOX
9 Nuesoft, 2005
BOX
6 Payroll rollover, 1986-1987
Personnel inquiry system user guide, 1984
Programming requests logs, 1982-1998
Programming requests, 1986-1998
Remarks of R.D. Burck, Vice Chancellor of Business Affairs, 1991
Resource access control facility (RACF) recommendations, undated
BOX
9 Risk assessment, 1996, 2006-2009
BOX
6 Security access, 1990-1993
BOX
9 Security compromise, 2006
BOX
6 Software/hardware inventories, 1988-2001
BOX
9 Software license agreements, 2003-2004
BOX
6 Speede Express, 1993
Student Computing Facilities floorplan/web site, 2000
Student Information Systems
Student Record System
Documentation standards manual, circa 1979
Record description worksheets, 1974-1981
Natural programming standards, 1980 and undated
Software Task Force report, 1980
ISIS
Contracts, 1985-1988
Correspondence
1979-1985
1986-1992
Status reports/reviews, 1982-1984
Specifications sessions, 1981-1982
BOX
7 Project implementation plan, 1982
Modifications, 1987
System activity reports, 1986
Course inventory update procedures, 1987-1988
ISIS 3 suggested system table assignments, 1984 and undated
Student information system requirements definition project, 1992
Table documentation, 1994-1995
Database members, 1994
Banner
Student Information System project requirements, 2001
Contracts, 2000
Implementation schedule 2001
Project organization and planning, 2000-2003
Project definition document, 2000
Organizational readiness plan, 2000
Configuration management plan, 2000
Quality assurance plan, 2000
Overview, 2000
Student loan system requirements manual, 1990
Student technology centers, 1991-1996
UTSA data center, 1988
UTSA goals, circa 1997
UTSA institutional narrative, 1998



 

Publications

BOX
7 Assorted brochures, 1990-2007
"Computer crime implications: the Texas Computer Crimes Bill, Senate Bill 72," 1986
"Computing resources user guide: operations," 1987
Computing manuals, 1979-1987
"Disaster: manual for San Antonio area libraries," 1984
"EDP disaster recovery program for state government," 1987
"Security issues in networked computing and client/server applications," 1996
"State agency guidelines for strategic plans," 1996-2002
"State of Texas West Texas disaster recovery and operations center," 1999
UTSA Office of Information Technology's IT Online /The Resource, newsletter, 1989-1996
"The year 2000 crisis as a management liability issue," 1998
Guide to Computing Resources at UTSA, 1987



 

Y2K Planning Files

Box
9 Business Continuity Planning Committee, 1999
Kevin Schick/Gartner Group, "Potential computer failures in 2000," C-Span 2 [videocassette], 1996
Department Y2K compliance testing files
Box
9 Accounting and Information Systems, 1998
College of Business, 1998
Cypress Tower, 1998
Earth and Physical Sciences, 1998-2000
Economics and Finance, 1998
Library, 1997-1999
Office of the President, 1998
Vice Provost of Downtown Affairs, 1999-2000
Department of Information Resources (DIR) Y2K agency progress reports, 1998-1999
EPOS Corporation, 1997-1999
Interfaces, 1998-1999
Scientific equipment, 1999
"SPG's Year 2000 Conference and Expo proceedings," 1998
Box
10 University of Texas System, System Audit Office, Year 2000 program results review, 1999-2000
University of Texas System, Year 2000 summary report, 1998
Working files
Box
10 April, 1999
May, 1999
June, 1999
July, 1999
August, 1999
Y2K communication plan [UTSA], May, 1999
Y2K crossover plan, 1999
Year/2000 Journal, Vol. 1 No. 2, 1997
Year 2000 readiness certification, 1999