Descriptive Summary
University of Texas at San Antonio. Office of Information
Technology
University of Texas at San
Antonio: Office of Information Technology Records
1974-2007
Materials are in English.
UA 21
7.6 linear feet
University of Texas at San Antonio Libraries Special
Collections
The Office of Information Technology is headed by the Vice Provost for Information Technology and Chief Information Officer who is responsible for all administrative computing at UTSA and reports to the Office of the Provost and Vice President for Academic Affairs. The University of Texas at San Antonio Office of Information Technology (OIT) Records, 1974-2007 contain subject files, memoranda, surveys, reports, and planning materials that document the activities of UTSA's Office of Information Technology.
Historical Note
Computing at the University of Texas at San Antonio began with the creation of UTSA's Data Processing Department in 1972, which was responsible for the administration of student registration and class enrollment using punch cards and remote computing. UTSA shared computing resources with the University of Texas Health Science Center at San Antonio's computing facility until 1975, when UTSA purchased its first mainframe computer for both administrative computing and to serve the research needs of faculty and students. The university continued to use punch cards for student registration until 1980, when the university developed an advance registration process that used networked access to a central mainframe computer located in John Peace Library. UTSA was the first university in Texas to use a touchtone telephone process for student registration beginning in 1986, which the university would use until it switched to a web-based registration system (ASAP) in 1997. UTSA purchased its first student information system, ISIS, for administrative computing in 1983, which it would continue to use until it was replaced with the web-based Banner software in 2002. From 1975-2005, the Office of Information Technology (formerly Computer Center Services) reported to the Vice President of Business Affairs. The Office of Information Technology is currently headed by the Vice Provost for Information Technology and Chief Information Officer who is responsible for all administrative computing at UTSA and reports to the Office of the Provost and Vice President for Academic Affairs.
Scope and Content Note
The University of Texas at San Antonio Office of Information Technology (OIT) Records, 1974-2007 contain subject files, memoranda, surveys, reports, and planning materials that document the activities of UTSA's Office of Information Technology . The Office of Information Technology records are organized into seven series: Policies and Procedures, Memoranda, Budgets, Plans and Reports, Committees, Surveys, and Subject files. The records document the history of computing at UTSA and the activities of UTSA's Office of Information Technology beginning in 1974. Included in the collection are policies and procedures created by the Office of Information Technology governing computing at UTSA, computing files related to the planning and implementation of UTSA's student information systems, and strategic computing plans for UTSA.
This collection is housed at UTSA's HemisFair Park Campus, though off-site
access is also available at UTSA's John Peace Library.
Arrangement
- I. Policies and Procedures
- II. Memoranda
- III. Budgets
- IV. Plans and Reports
- V. Committees
- VI. Surveys
- VII. Subject Files
- VIII. Publications
For archived versions of UTSA's Office of Information Technology web pages, see University Administration Web Collection, 1997-
Access Restrictions
There are no restrictions on these materials.
Usage Restrictions
Please contact University of Texas at San Antonio Libraries Special Collections for further
information about copyright issues and permission to publish items from this collection.
Preferred Citation
[Identification of item], University of Texas at San Antonio Office of Information
Technology Records, 1974-2007, UA 21, University of Texas at San Antonio Libraries Special
Collections.
Acquisition Information
Accession 2010-014 transferred to UTSA Libraries Special Collections in March, 2010.
Processing Information
Created by Sean Heyliger, February, 2011.
Index Terms
Subjects
University of Texas--San Antonio. Office of Information Technology.
Locations
Texas--San Antonio.
Local Subjects
UTSA HistoryUTSA Records
Detailed Description of the Collection
Policies and Procedures
1
Computer user policy agreement, 1990-1998
1
Computing resources policies and procedures (EREPP),
1981
1
Disaster recovery plan
1
1984
1
1988
1
Instructions for the agency plans for information resources management for
fiscal years, 1991-1995, 1990
1
Organizational chart, undated
1
Philosophy statements for computing resources,
1984
1
Programming standards
1
1979-1986
1
1990-1998
1
Records management, 1995-2000
1
Security policies
1
Assorted, 1985-1993
1
Computer security program requirements,
1998
1
Information resources security, circa 2002
1
Information technology: security policy, user guidelines,
and netiqutte,
1994
1
Software development policy manual,
1992-1993
1
Standardizing data set names, 1982
1
UTSA screen standards, undated
Memoranda
1
1980
1
1981-1982
1
1983
1
1984
1
1985
1
1986
1
1987
1
1988
1
1989
1
1990
1
1991
1
1992
1
1993
1
1994
1
1995
1
1996
1
1997
1
1998
2
1999-2003
Budgets
2
Budget notes, 1991-1995
2
Budget recommendations, 1999-2001
2
Budget vs. actual summary explanation, 2003
2
Initiatives budget
2
1991-1992
2
1997-1998
2
1998-1999
2
Requests for 2002-2003 legislative appropriations,
2000
Plans and Reports
2
Assorted
2
Annual performance report
2
1990
2
1992
2
SACS review, circa 1989
2
Registration proposal: replacing on-campus registration
with telephone registration,
1993
2
Report on information technology and learning support for
the UTSA Downtown campus,
1995
2
Information technology marks of progress,
1991-1996,
1996
2
Information technology at UTSA: a comprehensive solution
for the information age,
1996
2
Risk assessment and implementation plan,
1996
2
Quality management and continuous improvement review,
1997
2
Financial aid automation, 1997
2
Concept proposal: remote access to campus information
technology resources,
1997
2
DIR expanded scope review,1997
2
Self-assessment report on internal control,
1997
2
Internal audit report, 1998
2
Lonestar server audit report, 1998
2
Automated Information and Telecommunications
2
Long-range plans
2
Long-range plan, 1982-1984,1982
2
Long-range plan, 1984-1988,1984
2
Long-range plan, 1986-1990,1986
2
Long-range plan, 1988-1989,1988
2
Annual performance report--ASIST, 1991
2
Operating plans
2
Final operating plan, 1991-1992
2
Initial operating plan
1990-1991
2
Initial operating plan, 1992-1997,
1990-1992
2
Biennial operating plan
2
1993
2
1995
3
1995
3
1997
3
Amendments,1998
3
1999-2001
3
Guidelines
3
Instructions for the agency plans for information
resources management, fiscal years, 1991-1995,
1990
3
How to prepare the biennial operating plan: instructions
for state agencies and universities, 1996-1997,
1995
3
Preparing and submitting the biennial operating plan:
instructions for state agencies and institutions of higher education,
2001
3
Strategic plans
3
Business Affairs
3
1996
3
1997
3
1998
3
1999
3
2000
3
Office of Information Technology
3
Update of plan for computer development, circa
1980s
3
Computer planning report, 1984
3
Long-range plan, 1988
3
Strategic plan for information resources management,
1991
3
Strategic plan for information resources management,
1992
3
Strategic planning report, 1993-1994
3
Strategic plan for information resources
management,1994
3
Strategic planning recommendations,1995
3
Strategic plan for information resources management,
1996
3
Strategic plan, 1997
3
Strategic plan for information resources management,
1998
3
Strategic plan, 1999
3
Major goals and institutional priorities,
1999-2001
4
Strategic plan for information resources management,
2001-2005
4
Notes, undated
4
Annual work plan, 2007
4
UTSA
4
1990
4
1992
4
1993-1994
4
1994-1995
4
1998
4
1998-1999
Committees
4
Accounting and Business Standards Committee (ABSC),
1996-1999
4
Ad Hoc Committee on Information Technology,
1991-1994
4
Administrative Users Committee, 1983-1985
4
Campus Effectiveness and Efficiency Committee,
1996
4
Financial User Group, 1990
4
Information Technology Management Council Security Task Force,
circa 1997
4
Information Technology Planning Committee,
1994-1995
4
Network Committee, 1993-1994
4
Office of Information Technology staff meetings,
1983-2003
4
Software Committee, 1993-1994
4
Student Information Systems Committee,
1981-2003
4
Student Enrollment Process Improvement Committee,
1996-1998
4
Task Force on the Procurement Process,
1996-1997
4
Telecommunications Infrastructure Fund Board,
1998-2000
4
Texas Department of Information Resources Open Board Meeting,
2000
4
Web Editorial Board, 1997-1998
4
University of Texas System Security Council,
2003
4
University of Texas System Data Processing Council,
1986
4
University of Texas System HIPAA Coordinators meeting,
2001
4
UT EID UTSA site visit, 2000
5
University Strategic Planning Committee,
1993-1997
5
UTSA to UT Austin Accounting Conversion Committee,
1987-1990
Surveys
5
Confidential survey on automated information technology,
1988
5
Continuous improvement survey, 1999
5
Customer satisfaction and information technology staff survey,
1998-1999
5
Faculty/student Banner/ASAP survey, 2003
5
Mainframe data center internal controls questionnaire,
undated
5
National Association of Colleges and University Business Offices bench marking
project, 1997
5
Position questionnaire, 1995
5
Received surveys, 2002
5
Self-assessment for campus information technology services,
1998
5
Shared administrative systems survey report,
1998
5
Windows for workgroups survey, 1994
Subject Files
5
Administrative programming, circa 2000
5
Assorted meeting/programming notes,
1982-1999
5
Audits
5
1982-1983
5
1993-1998
5
Automation cost-savings, 1994-1998,1999
5
CBM reports/system notes, 1982-1993
5
[The] Computer Store
5
IBM campus computer reseller program,
1994-1995
5
Income statements, 1993-1998
5
Memoranda/correspondence, 1993-1997
5
Mission statement/employee handbook, 1992-1994 and
undated
5
Contracts, 1997-2004
5
Course/class scheduling, 1995
5
Cyber-terrorism, 2001-2003
5
Degree Audit Task Force, 1991-1992
5
Financial Aid Office/Admissions Office information technology issues,
1998
5
Guidelines for qualified information system catalog procurement program,
1997
5
Image system proposals, 1995
5
LAR submissions, 1998-2003
5
Learning management system acquisition, 2001
5
Legislation, 1991/2001
6
Maintenance, 1989-1993
6
Management responsibilities reference guide,
1998
6
NOTIS library management software, 1986-1991
6
Payroll rollover, 1986-1987
6
Personnel inquiry system user guide, 1984
6
Programming requests logs, 1982-1998
6
Programming requests, 1986-1998
6
Remarks of R.D. Burck, Vice Chancellor of Business Affairs,
1991
6
Resource access control facility (RACF) recommendations,
undated
6
Security access, 1990-1993
6
Software/hardware inventories, 1988-2001
6
Speede Express, 1993
6
Student Computing Facilities floorplan/web site,
2000
6
Student Information Systems
6
Student Record System
6
Documentation standards manual, circa
1979
6
Record description worksheets, 1974-1981
6
Natural programming standards,1980 and
undated
6
Software Task Force report, 1980
6
ISIS
6
Contracts,1985-1988
6
Correspondence
6
1979-1985
6
1986-1992
6
Status reports/reviews,1982-1984
6
Specifications sessions,1981-1982
7
Project implementation plan, 1982
7
Modifications, 1987
7
System activity reports, 1986
7
Course inventory update procedures,
1987-1988
7
ISIS 3 suggested system table assignments, 1984 and
undated
7
Student information system requirements definition project,
1992
7
Table documentation, 1994-1995
7
Database members, 1994
7
Banner
7
Student Information System project requirements,
2001
7
Contracts,2000
7
Implementation schedule 2001
7
Project organization and planning,
2000-2003
7
Project definition document,2000
7
Organizational readiness plan, 2000
7
Configuration management plan, 2000
7
Quality assurance plan, 2000
7
Overview, 2000
7
Student loan system requirements manual,
1990
7
Student technology centers, 1991-1996
7
UTSA data center, 1988
7
UTSA goals, circa 1997
7
UTSA institutional narrative, 1998
Publications
7
Assorted brochures, 1990-2007
7
Computer crime implications: the Texas Computer Crimes
Bill, Senate Bill 72,
1986
7
Computing manuals, 1979-1987
7
Disaster: manual for San Antonio area libraries,
1984
7
EDP disaster recovery program for state government,
1987
7
Security issues in networked computing and client/server
applications,
1996
7
State agency guidelines for strategic plans,
1996-2002
7
State of Texas West Texas disaster recovery and operations
center,
1999
7
UTSA Office of Information Technology's IT Online /The
Resource, newsletter,1989-1996
7
The year 2000 crisis as a management liability
issue,
1998
7
Guide to Computing Resources at UTSA,
1987