TABLE OF CONTENTS
Descriptive Summary
Historical Note
Scope and Content Note
Organization of Collection
Restrictions
Index Terms
Related Material
Administrative Information
Description of Series
Original Deposit of August 1998 (Acc. 1998-029a)
Addition of May 2009 (Acc. 2009-032)
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Inventory of the University of Texas at San Antonio: Library: Archives and Special Collections Department Records,
1979-2009
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Creator: |
University of Texas at San Antonio. Library. Archives and Special Collections Department |
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Title: |
University of Texas at San Antonio: Library: Archives and Special Collections Department Records |
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Dates: |
1979-2009 |
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Creator Abstract: |
The University of Texas at San Antonio (UTSA) Library was established in 1973, the first year students were admitted to the new university. As of 2009, the Library has three locations: the John Peace Library on UTSA's Main Campus, the Downtown Library at UTSA's Downtown Campus, and the Archives unit of the Archives and Special Collections department at the HemisFair Park Campus. The Archives and Special Collections Department acquires, catalogs and preserves special collections of rare books and manuscripts chiefly documenting the history of San Antonio and South Central Texas, and additionally holds UTSA's University Archives. |
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Content Abstract: |
The collection spans the years 1979 through 2009 and includes the correspondence, memoranda, meeting minutes, printouts of Web pages, planning documents, histories of the Archives for Research on Women and Gender, outreach material such as brochures and speeches, photographs, negatives, and other materials recorded in the operations of the Archives and Special Collections Department. |
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Identification: |
UA 5.04 |
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Extent: |
7.5 linear feet (8 boxes) |
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Language: |
Materials are in English. |
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Repository: |
Archives and Special
Collections Department, Library, The University of
Texas at San Antonio. |
The University of Texas at San Antonio (UTSA) Library was established in 1973, the first year students were admitted to the new university. As of 2009, the Library has three locations: the John Peace Library on UTSA's Main Campus, the Downtown Library at UTSA's Downtown Campus, and the Archives unit of the Archives and Special Collections department at the HemisFair Park Campus.
The Archives and Special Collections Department serves as the UTSA Library's repository for primary source materials. The department acquires, catalogs and preserves special collections of rare books and manuscripts chiefly documenting the history of San Antonio and South Central Texas, and additionally holds UTSA's University Archives. The Archives unit is located at the UTSA HemisFair Park Campus in the Institute of Texan Cultures; the Special Collections unit is located at the UTSA Main Campus in the John Peace Library.
The Archives unit, originally the Archives for Research on Women and Gender, was proposed in 1992 and established in 1993 as a strategic initiative of the Center for the Study of Women and Gender. Originally housed in the offices of the Center, the Archives for Research on Women and Gender moved to the second floor of the Institute of Texan Cultures in November 1996. The first archivist was Jill U. Jackson.
The Special Collections unit, formally established with the hiring of Special Collections Librarian Carmen Perry in 1974, collects, preserves, and provides access to book collections emphasizing the history and development of the Texas-Mexico Border region, in particular the people, history, art, life and literature of San Antonio and South Texas. Collecting strengths include San Antonio small press, San Antonio history, and San Antonio authors. Other collecting areas include Texana, Civil War (West of the Mississippi), Western and Southwestern Americana, Indians of the U.S. West, and Mexican history. Carmen Perry was the first Special Collections Librarian at the UTSA Library, holding this position from 1974 until her retirement in 1981.
The Archives and Special Collections units were independent departments of the UTSA Library until they merged in the late 1990s to become the Special Collections and Archives Department. Around 2003, the department was renamed the Archives and Special Collections Department.
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Accession 1998-029a spans the years 1979 through 2004 and includes the correspondence, memoranda, meeting minutes, and other materials recorded in the operations of the Special Collections Department.
Accession 2009-032 spans the years 1992 through 2009. Materials were generated by the Archives unit of the Archives and Special Collections department and pertain to both the Archives individually as well as the department as a whole. Materials include correspondence and memoranda, brochures, grant proposals, position descriptions, printouts of Web pages, articles about the Archives, press releases, plans for the Archives, histories of the Archives for Research on Women and Gender, and other materials.
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Organization of Collection |
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Original Deposit of August 1998 (Acc. 1998-029a) |
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Addition of May 2009 (Acc. 2009-032) |
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Access Restrictions
RESTRICTED: Personnel files are closed. Otherwise, there are no access restrictions on the materials for research purposes,
and the collection is open to the public.
Usage Restrictions
The researcher assumes full responsibility for observing all copyright,
property, and libel laws as they apply.
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Organizations |
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University of Texas at San Antonio. Library. Archives and Special Collections Department. |
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University of Texas at San Antonio--History. |
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Subjects |
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Universities and colleges--History--20th century. |
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Universities and colleges--Texas--San Antonio. |
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Archives--Texas--History--20th century. |
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Libraries--Special collections--History--20th century. |
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Academic libraries--Texas. |
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Locations |
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San Antonio (Tex.)--History--20th century. |
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Texas--Education--Universities and colleges. |
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Genres/Formats |
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Correspondence. |
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Memorandums. |
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Annual reports. |
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Minutes. |
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Brochures. |
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Printouts. |
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Materials related to the Special Collections Department may be found in the
Carmen Perry Papers, 1973-1988, UA 99.0012, Archives and Special Collections, University of Texas at San Antonio Library. Finding aid available online at http://www.lib.utexas.edu/taro/utsa/00171/utsa-00171.html (Accessed May 5, 2009).
Materials related to the Archives for Research on Women and Gender may be found in the Center for the Study of Women and Gender Records, 1993-2001, UA 13.01, Archives and Special Collections, University of Texas at San Antonio Library. Finding aid available online at http://www.lib.utexas.edu/taro/utsa/00208/utsa-00208.html (Accessed May 5, 2009).
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[Identification of item], University of Texas at San Antonio: Library: Archives and Special Collections Department Records, UA 5.04, Archives
and Special Collections, UTSA Library.
Transferred to the University Archives from the UTSA Library's Special Collections Department in August 1998 and from the Archives unit of the Archives and Special Collections Deparmtent in May 2009 (Acc. 1998-029a, 2009-032).
Encoded by Angela McClendon Ossar, University Archivist, April 2009 and May 2009. More detailed processing is not anticipated at this time.
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Original Deposit of August 1998 (Acc. 1998-029a) |
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This accession spans the years 1979 through 2004 and includes the correspondence, memoranda, meeting minutes, and other materials recorded in the operations of the Special Collections Department. |
| Box |
Folder |
| 1 |
1 |
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Committees--Conference on Mexican American in … |
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2 |
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Summerlee Commission on Texas History 1991-92 |
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3 |
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Vaqueros Program Planning |
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4 |
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Correspondence FY 96 Sept. 95--Aug. 96 |
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5 |
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FY 95 Sept. 94--Aug. 95 |
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6 |
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FY 94 Sept. 93--Aug. 94 |
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7 |
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Admin.--Correspondence FY 93 SRT |
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8 |
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Correspondence FY 93 Sept. 92--Aug. 93 |
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9 |
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Correspondence 1992 |
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10 |
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Administration Correspondence 1991 |
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11 |
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Administration Correspondence, Sons of the Republic of Texas 1991 |
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12 |
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Administration General--Candidate Interviews 1991 |
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13 |
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Hispanic Research Center 1991-92 Projects |
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14 |
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Sam Sarka--Information |
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15 |
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Hispanic Research Center Projects 1991 |
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16 |
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Admin. General--Librarian’s Meeting 1992 |
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17 |
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1991 |
| Box |
Folder |
| 2 |
1 |
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Administrative--General--UTHSC Library Pol. 1989 |
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2 |
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Exhibits 1989 |
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3 |
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Eckhard Inventory and Appraisal 1990 |
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4 |
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Exhibit 1988 |
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5 |
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Admin. General--Interview Schedule for Candidates 1990 |
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6 |
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Admin. General Librarian Meetings 1990 |
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7 |
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Interview Schedule for Candidates |
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8 |
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Loans 1990 |
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9 |
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Vacation/Sick Leave |
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10 |
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Acid Free Supply Orders 1985 |
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11 |
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Holiday/Vacation Schedule 1989 |
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12 |
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Interview Schedule for Candidates 1989 |
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13 |
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Librarians’ Meetings 1989 |
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14 |
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Loans 1989 |
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15 |
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Vacation/Sick Leave 1989 |
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16 |
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Admin. Memos--Catalogue Assistants 1990 |
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17 |
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Dr. Kelly 1990 |
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18 |
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General 1990 |
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19 |
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Catalogue Assistants 1989 |
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20 |
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Dr. Kelly 1989 |
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21 |
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General 1989 |
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22 |
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Admin. Memos Technical Service 1989 |
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23 |
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Technical Services--Meetings 1990 |
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24 |
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Memos 1990 |
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25 |
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Procedure Manual |
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26 |
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Cataloguing Priorities |
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27 |
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Goals and Objectives 1989 |
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28 |
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Meetings |
| Box |
Folder |
| 3 |
1 |
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Admin. General Strategic Plan 1991 |
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2 |
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Vacation/Sick Leave 1991 |
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3 |
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Memos--General FY 93 |
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4 |
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Dr. Kelly FY 92 |
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5 |
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General FY92 |
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6 |
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Catalogue Assistants 1991 |
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7 |
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Dr. Kelly 1991 |
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8 |
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General 1991 |
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9 |
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Technical Services--Meetings 1991 |
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10 |
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Librarians’ Meetings 1993 |
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11 |
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Memos--Dr. Kelly 1993 |
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12 |
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Storage Facility 1992 |
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13 |
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Memos--General 1988 |
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14 |
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University Assembly 1988 |
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15 |
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La Bahia Award 1988 SRT |
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16 |
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Technical Service--Meeting 1988 |
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17 |
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General--Memos--Technical Services 1988 |
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18 |
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Memos--Dr. Kelly 1988 |
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19 |
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Part-time Archivist |
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20 |
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Vacation/Sick Leave FY 1993-94 |
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Folder |
| 4 |
1 |
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Admin. Committees--Special Collections News Release 1981 |
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2 |
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News Releases--Monthly Activities Forms |
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3 |
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Student Recruitment and Retention Task Force 1987 |
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4 |
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United Way 1987 |
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5 |
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Bibliographic Access 1980-81 |
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6 |
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Community Records Survey Project 1983 |
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7 |
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CORAL |
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8 |
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Historical and Cultural Landscape |
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9 |
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Local Planning Committee--Special Lib. Ass. 1981-82 |
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10 |
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Program Planning--Texas Historical Soc. 1981-82 |
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11 |
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Research Advisory Committee--ITC 1982 |
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12 |
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Site Planning Committee--Society of SW Archivists 1983 |
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13 |
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SW Archivists--Executive Board Meeting SA 1982 |
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14 |
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Special Collections Interest Group 1982 |
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15 |
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Texas Historical Records Advisory 1981-83 |
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16 |
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United SA Sesquicentennial |
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17 |
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Exhibit Sesquicentennial, Jan. 13--Feb. 14 |
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18 |
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Exhibit Pad Filled by Visitors--1980 |
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19 |
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Ancient Artistic Writing 1980 inventory of doc. used |
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20 |
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Ancient Artistic Writing 1980 labels |
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21 |
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Ancient Artistic Writing 1980 negatives and color transparencies |
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Special Collections Monthly Calendars 1990-91, 92-93, 91-92, 93-94, 94-95, 95-96 |
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22 |
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Annual Report FY 1994-95 |
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23 |
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FY 193-94 |
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24 |
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FY 191-92 |
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25 |
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FY 1990-91 |
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26 |
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Book Collecting |
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27 |
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Budget Land Status Report FY 1993 |
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28 |
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92 |
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29 |
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91 |
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30 |
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Collection Development FY 1993 |
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31 |
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Meetings FY 1993 |
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32 |
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Statistics FY 1993 |
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33 |
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Departmental Statistics FY 1990-91 |
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34 |
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Book Club of Texas |
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35 |
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Catalogue Holidays 1991 |
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36 |
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County History Project |
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37 |
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Bibliographer’s Meeting 1991 |
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38 |
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Collection Div. Meeting FY 1992 |
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39 |
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1991 |
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40 |
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New Title in Agency Report 1991 |
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41 |
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Interest Group 1983 |
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42 |
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Spanish Colonial His. Breakfast 1990 |
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43 |
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Committees FY 1993 Summerlee |
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44 |
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High Density--floppy disk 1995-96, 94-95, 93-94, 91-92, 92 |
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Folder |
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1 |
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Admin. Annual Report FY 1989-90 |
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2 |
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Budget Fund Status Report 1990 |
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3 |
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1989 |
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4 |
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Collection Development--Bibliographer’s Meeting 1990 |
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5 |
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1989 |
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6 |
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The Book Club of Texas 1989 |
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7 |
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Books Ordered 1989 |
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8 |
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Catalogued Holidays 1990 |
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9 |
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Dept. Students FY 1989-90 |
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10 |
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Collect. Develop. Meetings 1990 |
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11 |
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New Titles in Agency Report 1990 |
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12 |
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Memos 1989 |
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13 |
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New Titles in Agency Report 1989 |
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14 |
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Special Purchases 1989 |
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15 |
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Texas Authors |
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16 |
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Bibliographer’s Manual |
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17 |
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Hispanic Research Center.--Oral History 1990 |
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18 |
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Summerlee Publicity |
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19 |
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Summerlee Commission--Correspondence 1989 |
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20 |
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Texas Forever Project 1990--San Jacinto Museum of History |
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21 |
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T.R. Fehrebach Book Award 1989 |
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22 |
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University Assembly 1990 |
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23 |
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San Fernando Cathedral Research Project, Sept. 1988 |
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24 |
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SCIG 1987-88 |
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25 |
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Spanish Colonial History Breakfast 1989 |
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26 |
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University Assembly 1989 |
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27 |
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Sons of the Republic of Texas 1989 |
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28 |
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Sons of the Republic of Texas 1990 |
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29 |
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Correspondence 1990 |
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30 |
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Correspondence 1989 |
| Box |
Folder |
| 6 |
1 |
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Admin. Correspondence--1982--June--Dec. |
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2 |
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1982 Jan.--May |
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3 |
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1981 Jan.--May |
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4 |
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1981 June--Dec. |
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5 |
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1980 June--Dec. |
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6 |
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Admin. General--Holiday/Vacation 1988 |
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7 |
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Interview Schedule for Candidates 1988 |
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8 |
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Loans 1988 |
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9 |
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Vacation/Sick Leave Reports 1988 |
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10 |
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Admin. Mexican American Res. Mat. Sample Questionnaire |
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11 |
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Survey of U. of So. Florida |
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12 |
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Archival Admin. Course--Summer Inst. 1981-Dr. Boyd |
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13 |
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18th Cent. Short Title Col. pics.1801 |
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14 |
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Faculty Questionnaires |
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15 |
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Gifted and Talented Summer Seminar Museum Library |
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16 |
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Holiday/Vacation Schedule 1987 (Marian Martinelo) |
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17 |
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Holiday and Vacation Schedule 1986 |
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18 |
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1985 |
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19 |
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1979-84 |
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20 |
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Interview Schedule for Candelares 1987 |
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21 |
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1982 |
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22 |
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Interview Schedule for Candelares 1981 |
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23 |
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1980 |
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24 |
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Library Organizational Chart |
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25 |
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Loan Agreement Form |
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26 |
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Vacation/Sick 1987 |
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27 |
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1986 |
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28 |
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1985 |
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29 |
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1984 |
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30 |
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1983 |
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31 |
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1982 |
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32 |
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1981 |
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33 |
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1980 |
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34 |
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Memos - Ann Thompson. Collect. Develop. 1986 |
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35 |
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1985 |
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36 |
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Coll. Develop. Meetings 1984 |
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37 |
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1983 |
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38 |
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Meetings 1982 |
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39 |
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1981 |
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40 |
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1980 |
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41 |
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Admin.--Dr. Kelly--Memos 1987 |
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42 |
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1986 |
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43 |
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1985 |
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44 |
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1984 |
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45 |
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1983 |
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46 |
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UTSA Library Automation--Self Study 1983 |
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47 |
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Admin. Memos--Dr. Kelly 1982 |
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48 |
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1981 |
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49 |
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1980 |
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50 |
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Admin. General Memo 1987 |
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51 |
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1986 |
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52 |
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1985 |
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53 |
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1984 |
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54 |
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1983 |
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55 |
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1982 |
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56 |
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1980 |
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57 |
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Book Fair 1982 Memo |
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58 |
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Book Inventory 1981 Memos |
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59 |
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Tech. Service Memo 1987 |
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60 |
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1986 |
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61 |
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1985 |
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62 |
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1984 |
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63 |
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1983 |
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64 |
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1982 |
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65 |
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1981 |
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66 |
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Annual Reports 1979-80 |
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67 |
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Admin. Staff Meetings 1987 |
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68 |
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1986 |
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69 |
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1985 |
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70 |
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1983 |
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71 |
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1982 |
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72 |
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1981 |
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73 |
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1980 |
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74 |
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Student Assistants--Sign In Sheets 1986 |
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75 |
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Work Schedule Forms Master |
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76 |
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Financial Aid Memos 1983 |
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77 |
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1982 |
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78 |
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1981 |
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79 |
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Sign In Sheets 1984 |
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80 |
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1983 |
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81 |
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1982 |
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82 |
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1981 |
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83 |
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1980 |
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84 |
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Time Card Memos 1982 |
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85 |
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1981 |
| Box |
Folder |
| 7 |
1 |
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Admin. Acquisition Book Orders 1987 |
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2 |
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1986 |
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3 |
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1985 |
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4 |
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New Title in Agency Reports 1986 |
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5 |
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1985 |
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6 |
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Books Ordered 1984 |
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7 |
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1983 |
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8 |
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1982 |
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9 |
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1981 |
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10 |
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1980 |
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11 |
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Admin. Coll. Develop. Memos 1987 |
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12 |
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New Titles in Agency Report 1984 |
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13 |
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1983 |
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14 |
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1982 |
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15 |
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Serial in Special Coll. 1987 |
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16 |
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Bibliographies--German Americans at UTSA Spec. Coll. |
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17 |
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Bibliographies--Tom Lea--Fifty Great Westerns |
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18 |
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Admin. Budget Fund Status Reports 1988 |
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19 |
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1987 |
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20 |
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1986 |
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21 |
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1985 |
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22 |
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1984 |
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23 |
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1983 |
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24 |
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1982 |
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25 |
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Special Purchases 1988 |
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26 |
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Admin. Coll. Develop. 1988 Memos |
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27 |
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Books Ordered 1988 |
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28 |
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Admin.--Correspondence 1988 |
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29 |
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Correspondence--Sons of the Republic of Texas 1988 |
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30 |
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Admin. Correspondence 1987 |
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31 |
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1986 |
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32 |
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1985 |
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33 |
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1984 |
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34 |
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Jan.--May 1983 |
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Addition of May 2009 (Acc. 2009-032)
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Materials in this accession span the years 1992 through 2009. Materials were generated by the Archives unit of the Archives and Special Collections department and pertain to both the Archives individually as well as the department as a whole. Materials include correspondence and memoranda, brochures, grant proposals, position descriptions, printouts of Web pages, articles about the Archives, press releases, plans for the Archives, histories of the Archives for Research on Women and Gender, and other materials. |
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Arranged chronologically |
| Box |
Folder |
| 1 |
1 |
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Memorandum from Special Collections librarian Dora Guerra regarding guidelines for Hispanic Research Center and a center for research on women and gender, 1992 |
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2 |
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Brochures and informational handouts, 1994-2009 and undated |
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3 |
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South Texas Women and Hispanic Archives Project--NHPRC grant proposal, 1994 |
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4 |
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Establishment and history of the Archives--assorted materials, 1995-2001 |
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5 |
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Archives Sub-committee for the Center for the Study of Women and Gender--minutes and related materials, 1996 |
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6 |
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Open House at Archives--assorted materials, 1996 |
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7 |
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Archives for Research on Women and Gender--NHPRC grant proposal, 1997 |
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8 |
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Proposal, potential reorganization of Special Collections and Archives Department, 1997 |
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9 |
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Articles about the Archives, 1997-2002 |
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10 |
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Press releases, 1997-2002 |
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11 |
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Archives website printouts: Archives home page, 1997-2002 |
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12 |
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Archives website printouts: other pages on Archives site, 1997-2002 |
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13 |
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Position descriptions, 1998-2000 and undated |
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14 |
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Special Collections and Archives Department annual report, FY 1999, September 9, 1999 |
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15 |
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Speeches, 1999 and undated |
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16 |
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Archives facility specifications, circa 2000 |
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17 |
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Archives for Research on Women and Gender project description, 2000 |
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18 |
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Mexican American Archives project description, 2000 |
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19 |
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Pending projects, 2000 |
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20 |
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Procedures manual, 2000 |
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21 |
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Correspondence and related material regarding the closing of the Center for the Study of Women and Gender, 2001 |
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22 |
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"Meet Us at the Movies" flyer promoting screening of Meet Me at the Fair (HemisFair '68 film) for Archives Month, 2001 |
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23 |
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San Antonio Authors Collection--brochure, invitation to authors' reception, and other materials, 2004 and undated |
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24 |
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San Antonio Authors Collection--photographs of authors' reception, 2004 |
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25 |
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San Antonio Authors Collection--negatives of authors' reception photographs, 2004 |
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26 |
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Photographs of Archives staff, reading room, and researchers, undated
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