urn:taro:utsa.00242 Inventory of the University of Texas at San Antonio: Library: Archives and Special Collections Department Records, 1979-2009 23 April 2009Encoded in XMetal Author by Angela McClendon Ossar. Finding aid is in English. 7 May 2009 Revised in XMetal Author by Angela McClendon Ossar because of addition. 19 November 2010 Revised in XMetal Author by Sean Heyliger because of addition. 11 April 2011 Revised in XMetal Author by Sean Heyliger because of addition. Descriptive Summary University of Texas at San Antonio. Library. Archives and Special Collections Department University of Texas at San Antonio: Library: Archives and Special Collections Department Records 1979-2009Materials are in English. UA 5.04 9.5 linear feet (10 boxes) University of Texas at San Antonio Libraries Special Collections The University of Texas at San Antonio (UTSA) Library was established in 1973, the first year students were admitted to the new university. As of 2009, the Library has three locations: the John Peace Library on UTSA's Main Campus, the Downtown Library at UTSA's Downtown Campus, and the Archives unit of the Archives and Special Collections department at the HemisFair Park Campus. The Archives and Special Collections Department acquires, catalogs and preserves special collections of rare books and manuscripts chiefly documenting the history of San Antonio and South Central Texas, and additionally holds UTSA's University Archives. The collection spans the years 1979 through 2009 and includes the correspondence, memoranda, meeting minutes, printouts of Web pages, planning documents, histories of the Archives for Research on Women and Gender, outreach material such as brochures and speeches, photographs, negatives, and other materials recorded in the operations of University of Texas at San Antonio Libraries Special Collections. Historical Note

The University of Texas at San Antonio (UTSA) Library was established in 1973, the first year students were admitted to the new university.

University of Texas at San Antonio Libraries Special Collections serves as the UTSA Library's repository for primary source materials. The department acquires, catalogs and preserves special collections of rare books and manuscripts chiefly documenting the history of San Antonio and South Central Texas, and additionally holds UTSA's University Archives. The Archives unit is located at the UTSA HemisFair Park Campus in the Institute of Texan Cultures; the Special Collections unit is located at the UTSA Main Campus in the John Peace Library.

The Archives unit, originally the Archives for Research on Women and Gender, was proposed in 1992 and established in 1993 as a strategic initiative of the Center for the Study of Women and Gender. Originally housed in the offices of the Center, the Archives for Research on Women and Gender moved to the second floor of the Institute of Texan Cultures in November 1996. The first archivist was Jill U. Jackson.

The Special Collections unit, formally established with the hiring of Special Collections Librarian Carmen Perry in 1974, collects, preserves, and provides access to book collections emphasizing the history and development of the Texas-Mexico Border region, in particular the people, history, art, life and literature of San Antonio and South Texas. Collecting strengths include San Antonio small press, San Antonio history, and San Antonio authors. Other collecting areas include Texana, Civil War (West of the Mississippi), Western and Southwestern Americana, Indians of the U.S. West, and Mexican history. Carmen Perry was the first Special Collections Librarian at the UTSA Library, holding this position from 1974 until her retirement in 1981.

The Archives and Special Collections units were independent departments of the UTSA Library until they merged in the late 1990s to become the Special Collections and Archives Department. Around 2003, the department was renamed the Archives and Special Collections Department.

 Scope and Content Note

Accession 1998-029a spans the years 1979 through 2004 and includes the correspondence, memoranda, meeting minutes, and other materials recorded in the operations of the Special Collections Department.

Accession 2009-032 spans the years 1992 through 2009. Materials were generated by the Archives unit of the Archives and Special Collections department and pertain to both the Archives individually as well as the department as a whole. Materials include correspondence and memoranda, brochures, grant proposals, position descriptions, printouts of Web pages, articles about the Archives, press releases, plans for the Archives, histories of the Archives for Research on Women and Gender, and other materials.

This collection is housed at UTSA's HemisFair Park Campus, though off-site access is also available at UTSA's John Peace Library.

 Organization of Collection Original Deposit of August 1998 (Acc. 1998-029a) Addition of May 2009 (Acc. 2009-032) Addition of November 2010 (Acc. 2010-055) Addition of April 2010 (Acc. 2010-056) Access Restrictions

RESTRICTED: Personnel files are closed. Otherwise, there are no access restrictions on the materials for research purposes, and the collection is open to the public.

 Usage Restrictions

The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply.

 Related Materials

Materials related to the Special Collections Department may be found in the Carmen Perry Papers, UA 99.0012, University of Texas at San Antonio Libraries Special Collections. Finding aid available online at http://www.lib.utexas.edu/taro/utsa/00171/utsa-00171.html (Accessed May 5, 2009).

Materials related to the Archives for Research on Women and Gender may be found in the Center for the Study of Women and Gender Records, 1993-2001, UA 13.01, University of Texas at San Antonio Libraries Special Collections. Finding aid available online at http://www.lib.utexas.edu/taro/utsa/00208/utsa-00208.html (Accessed May 5, 2009).

 Acquisition Information

Transferred to the University Archives from the UTSA Library's Special Collections Department in August 1998 and from the Archives unit of the Archives and Special Collections Deparmtent in May 2009 and November 2010 (Acc. 1998-029a, 2009-032, 2010-055).

 Processing Information

Encoded by Angela McClendon Ossar, University Archivist, April 2009 and May 2009. More detailed processing is not anticipated at this time.

Encoded by Sean Heyliger, University Archivist, November 2010.

Encoded by Sean Heyliger, University Archivist, April 2011.

Preferred Citation

[Identification of item], University of Texas at San Antonio: Library: Archives and Special Collections Department Records, UA 5.04, University of Texas at San Antonio Libraries Special Collections.

 Index Terms Organizations University of Texas at San Antonio. Library. Archives and Special Collections Department. University of Texas at San Antonio--History. Subjects Universities and colleges--History--20th century. Universities and colleges--Texas--San Antonio.Archives--Texas--History--20th century.Libraries--Special collections--History--20th century. Academic libraries--Texas. Locations San Antonio (Tex.)--History--20th century. Texas--Education--Universities and colleges. Genres/Formats Correspondence. Memorandums.Annual reports. Minutes. Brochures.Printouts. Inventory of the UTSA Library: Archives and Special Collections Department Records Original Deposit of August 1998 (Acc. 1998-029a)

This accession spans the years 1979 through 2004 and includes the correspondence, memoranda, meeting minutes, and other materials recorded in the operations of the Special Collections Department.

 11Committees--Conference on Mexican American in … 12Summerlee Commission on Texas History 1991-92 13Vaqueros Program Planning 14Correspondence FY 96 Sept. 95--Aug. 96 15FY 95 Sept. 94--Aug. 95 16FY 94 Sept. 93--Aug. 94 17Admin.--Correspondence FY 93 SRT 18Correspondence FY 93 Sept. 92--Aug. 93 19Correspondence 1992 110Administration Correspondence 1991 111Administration Correspondence, Sons of the Republic of Texas 1991 112Administration General--Candidate Interviews 1991 113Hispanic Research Center 1991-92 Projects 114Sam Sarka--Information 115Hispanic Research Center Projects 1991 116Admin. General--Librarian’s Meeting 1992 1171991 21Administrative--General--UTHSC Library Pol. 1989 22Exhibits 1989 23Eckhard Inventory and Appraisal 1990 24Exhibit 1988 25Admin. General--Interview Schedule for Candidates 1990 26Admin. General Librarian Meetings 1990 27Interview Schedule for Candidates 28Loans 1990 29Vacation/Sick Leave 210Acid Free Supply Orders 1985 211Holiday/Vacation Schedule 1989 212Interview Schedule for Candidates 1989 213Librarians’ Meetings 1989 214Loans 1989 215Vacation/Sick Leave 1989 216Admin. Memos--Catalogue Assistants 1990 217Dr. Kelly 1990 218General 1990 219Catalogue Assistants 1989 220Dr. Kelly 1989 221General 1989 222Admin. Memos Technical Service 1989 223Technical Services--Meetings 1990 224Memos 1990 225Procedure Manual 226Cataloguing Priorities 227Goals and Objectives 1989 228Meetings 37Admin. General Strategic Plan 1991 38Vacation/Sick Leave 1991 39Memos--General FY 93 310Dr. Kelly FY 92 311General FY92 312Catalogue Assistants 1991 313Dr. Kelly 1991 314General 1991 315Technical Services--Meetings 1991 316Librarians’ Meetings 1993 317Memos--Dr. Kelly 1993 318Storage Facility 1992 319Memos--General 1988 320University Assembly 1988 321La Bahia Award 1988 SRT 322Technical Service--Meeting 1988 323General--Memos--Technical Services 1988 324Memos--Dr. Kelly 1988 325Part-time Archivist 326Vacation/Sick Leave FY 1993-94 41Admin. Committees--Special Collections News Release 1981 42News Releases--Monthly Activities Forms 43Student Recruitment and Retention Task Force 1987 44United Way 1987 45Bibliographic Access 1980-81 46Community Records Survey Project 1983 47CORAL 48Historical and Cultural Landscape 49Local Planning Committee--Special Lib. Ass. 1981-82 410Program Planning--Texas Historical Soc. 1981-82 411Research Advisory Committee--ITC 1982 412Site Planning Committee--Society of SW Archivists 1983 413SW Archivists--Executive Board Meeting SA 1982 414Special Collections Interest Group 1982 415Texas Historical Records Advisory 1981-83 416United SA Sesquicentennial 417Exhibit Sesquicentennial, Jan. 13--Feb. 14 418Exhibit Pad Filled by Visitors--1980 419Ancient Artistic Writing 1980 inventory of doc. used 420Ancient Artistic Writing 1980 labels 421Ancient Artistic Writing 1980 negatives and color transparencies 4Special Collections Monthly Calendars 1990-91, 92-93, 91-92, 93-94, 94-95, 95-96 422Annual Report FY 1994-95 423FY 193-94 424FY 191-92 425FY 1990-91 426Book Collecting 427Budget Land Status Report FY 1993 42892 42991 430Collection Development FY 1993 431Meetings FY 1993 432Statistics FY 1993 433Departmental Statistics FY 1990-91 434Book Club of Texas 435Catalogue Holidays 1991 436County History Project 437Bibliographer’s Meeting 1991 438Collection Div. Meeting FY 1992 4391991 440New Title in Agency Report 1991 441Interest Group 1983 442Spanish Colonial His. Breakfast 1990 443Committees FY 1993 Summerlee 444High Density--floppy disk 1995-96, 94-95, 93-94, 91-92, 92 51Admin. Annual Report FY 1989-90 52Budget Fund Status Report 1990 531989 54Collection Development--Bibliographer’s Meeting 1990 551989 56The Book Club of Texas 1989 57Books Ordered 1989 58Catalogued Holidays 1990 59Dept. Students FY 1989-90 510Collect. Develop. Meetings 1990 511New Titles in Agency Report 1990 512Memos 1989 513New Titles in Agency Report 1989 514Special Purchases 1989 515Texas Authors 516Bibliographer’s Manual 517Hispanic Research Center.--Oral History 1990 518Summerlee Publicity 519Summerlee Commission--Correspondence 1989 520Texas Forever Project 1990--San Jacinto Museum of History 521T.R. Fehrebach Book Award 1989 522University Assembly 1990 523San Fernando Cathedral Research Project, Sept. 1988 524SCIG 1987-88 525Spanish Colonial History Breakfast 1989 526University Assembly 1989 527Sons of the Republic of Texas 1989 528Sons of the Republic of Texas 1990 529Correspondence 1990 530Correspondence 1989 61Admin. Correspondence--1982--June--Dec. 621982 Jan.--May 631981 Jan.--May 641981 June--Dec. 651980 June--Dec. 66Admin. General--Holiday/Vacation 1988 67Interview Schedule for Candidates 1988 68Loans 1988 69Vacation/Sick Leave Reports 1988 610Admin. Mexican American Res. Mat. Sample Questionnaire 611Survey of U. of So. Florida 612Archival Admin. Course--Summer Inst. 1981-Dr. Boyd 61318th Cent. Short Title Col. pics.1801 614Faculty Questionnaires 615Gifted and Talented Summer Seminar Museum Library 616Holiday/Vacation Schedule 1987 (Marian Martinelo) 617Holiday and Vacation Schedule 1986 6181985 6191979-84 620Interview Schedule for Candelares 1987 6211982 622Interview Schedule for Candelares 1981 6231980 624Library Organizational Chart 625Loan Agreement Form 626Vacation/Sick 1987 6271986 6281985 6291984 6301983 6311982 6321981 6331980 634Memos - Ann Thompson. Collect. Develop. 1986 6351985 636Coll. Develop. Meetings 1984 6371983 638Meetings 1982 6391981 6401980 641Admin.--Dr. Kelly--Memos 1987 6421986 6431985 6441984 6451983 646UTSA Library Automation--Self Study 1983 647Admin. Memos--Dr. Kelly 1982 6481981 6491980 650Admin. General Memo 1987 6511986 6521985 6531984 6541983 6551982 6561980 657Book Fair 1982 Memo 658Book Inventory 1981 Memos 659Tech. Service Memo 1987 6601986 6611985 6621984 6631983 6641982 6651981 666Annual Reports 1979-80 667Admin. Staff Meetings 1987 6681986 6691985 6701983 6711982 6721981 6731980 674Student Assistants--Sign In Sheets 1986 675Work Schedule Forms Master 676Financial Aid Memos 1983 6771982 6781981 679Sign In Sheets 1984 6801983 6811982 6821981 6831980 684Time Card Memos 1982 6851981 71Admin. Acquisition Book Orders 1987 721986 731985 74New Title in Agency Reports 1986 751985 76Books Ordered 1984 771983 781982 791981 7101980 711Admin. Coll. Develop. Memos 1987 712New Titles in Agency Report 1984 7131983 7141982 715Serial in Special Coll. 1987 716Bibliographies--German Americans at UTSA Spec. Coll. 717Bibliographies--Tom Lea--Fifty Great Westerns 718Admin. Budget Fund Status Reports 1988 7191987 7201986 7211985 7221984 7231983 7241982 725Special Purchases 1988 726Admin. Coll. Develop. 1988 Memos 727Books Ordered 1988 728Admin.--Correspondence 1988 729Correspondence--Sons of the Republic of Texas 1988 730Admin. Correspondence 1987 7311986 7321985 7331984 734Jan.--May 1983 Addition of May 2009 (Acc. 2009-032)

Materials in this accession span the years 1992 through 2009. Materials were generated by the Archives unit of the Archives and Special Collections department and pertain to both the Archives individually as well as the department as a whole. Materials include correspondence and memoranda, brochures, grant proposals, position descriptions, printouts of Web pages, articles about the Archives, press releases, plans for the Archives, histories of the Archives for Research on Women and Gender, and other materials.

Arranged chronologically

11Memorandum from Special Collections librarian Dora Guerra regarding guidelines for Hispanic Research Center and a center for research on women and gender, 199212Brochures and informational handouts, 1994-2009 and undated 13South Texas Women and Hispanic Archives Project--NHPRC grant proposal, 1994 14Establishment and history of the Archives--assorted materials, 1995-2001 15Archives Sub-committee for the Center for the Study of Women and Gender--minutes and related materials, 1996 16Open House at Archives--assorted materials, 1996 17Archives for Research on Women and Gender--NHPRC grant proposal, 1997 18Proposal, potential reorganization of Special Collections and Archives Department, 1997 19Articles about the Archives, 1997-2002 110Press releases, 1997-2002 111Archives website printouts: Archives home page, 1997-2002 112Archives website printouts: other pages on Archives site, 1997-2002 113Position descriptions, 1998-2000 and undated 114Special Collections and Archives Department annual report, FY 1999, September 9, 1999 115Speeches, 1999 and undated 116Archives facility specifications, circa 2000 117Archives for Research on Women and Gender project description, 2000 118Mexican American Archives project description, 2000 119Pending projects, 2000 120Procedures manual, 2000 121Correspondence and related material regarding the closing of the Center for the Study of Women and Gender, 2001 122Meet Us at the Movies flyer promoting screening of Meet Me at the Fair (HemisFair '68 film) for Archives Month, 2001 123San Antonio Authors Collection--brochure, invitation to authors' reception, and other materials, 2004 and undated 124San Antonio Authors Collection--photographs of authors' reception, 2004 125San Antonio Authors Collection--negatives of authors' reception photographs, 2004 126Photographs of Archives staff, reading room, and researchers, undated Addition of November 2010 (Acc.2010-055)

Arranged chronologically

31San Antonio Area Archives Group (SAAAG), 1995-199732Correspondence, 1996-1997 33University Assembly, 1996-1997 34Library strategic initiative, 1997 35Handbook of Texas Committee, 1997 36Library administration, 1996-1997 Addition of April 2011 (Acc.2010-056)

Records generated by the Rare books unit of UTSA Special Collections. A majority of the records are collection maintanence and instruction files between 2000-2007.

11Space issues UTSA library, 1999-200612Collection development policy drafts, 1999 13Collection management--missing books, 1999-2002 14Collection development policy examples, 1998-2002 15Instruction handouts, 2000-2001 16Instruction, 2000-2001 17Instruction: Civil War seminar, 2000 18Instruction WRC 1013, 2004 19Library instruction team, 2000 110Presentations/information to classes and tours, 2000 111Instruction presentation for primary sources,2000, 112San Antonio Area Foundation grant proposal, 2000-2001 113Inventory of the Bicentennial Commission of Texas Records, 1979 114Collection descriptions, undated 115Deed of gift drafts, 1998-2001 116Special Collection meeting agendas, 2000-2001 117Correspondence received, 2001 118Correspondence outgoing, 1999-2004 119NHPRC grant proposal, undated 120Travel grants, 2001 121Disaster plan, 1995-2000 122General information--user forms, registrations, ID, etc., 1980 123Forms, 2000 and undated 124Job descriptions, 1992-2002 125Missing books, 2005-2008 126Policies, 1997-1999 127Preservation mold, 1999 128Preservation mold outbreak, 2007 129Mold damage list of affected books, 2008 130Mold damage datalogger records, 2007-2008 131Amigos environmental assessment, 2002 132Temperature and relative humidity readings, 2008 133Temperature and relative humidity readings, 1998 134Preservation vendors, 1995-2005 135Reference procedures, 2004 136-39Annual reports, 1998-2001 140Security, 2007 141Wings Press brochures, 2005 142Brochure drafts, 2002 143Brochure photographs, undated 144Collection development policy draft, 2007 145Correspondence, 1999 146Gift and donation forms, 2000 147Exhibition of the Laurie Gruenbeck Mexican Cookbook Collection, 2002 148Benson transfers, undated 149Preliminary description of collections, 1982 150Applebaum's Leal diary, 2008 151-52Texas Memories Project, 1988 153Borderlands books and bibliography, 1995-1999 154Brag files, 1999-2002 155Eulogy for Jose Cisneros, 2006 156Chicano art exhibition San Antonio Museum of Art and Alameda, 2001 157Appraisers, 2001 158Booksellers, undated 159Seguin zeitung, 1996 160Hispanic Heritage Center, 2008 161Tobin estate sale, 2002 162Texas Heritage Digitization Initiative, 2004 163Guadalupe Cultural Art Center, 2000 21Special collections in Texas, undated 22San Antonio Chamber of Commerce audio tour, undated 23Con Safo, 1972-2002 24Audits and suveys, 1999-2000 25UTSA library compact, 2006 26Texas Folklife Festival, 2001 27-8Institute of Texan Cultures library collection development, 2001 29Institute of Texan Cultures planning educational exhibits, 1989 210UTSA Hispanic Research Center, 2001-2002 Summerlee Commission on Texas History draft reports, 211Book A,1990212Book B,1990213Bexar County records inventory, undated 214HemisFair film transfer, 2000 215UTSA archives history, 1994-2001 216Records retention presentation, 2007 217Texas Archival Resources Online (TARO), 2000 218Acquisitions ordered, 2001 219Approvals, 1993 220Acquisitions gifts, 2000 221-23Acquisition gifts, 2001 224Acquisitions Cecilio Garcia Camarollo, 2001 225Agra Sanchez acquisitions, 2005 226Acquisitions, 2005 227Acquisitions ordered, 2006 228Acquisitions to order, 2006 229Acquisitions Sotherby's auction, 2004 230Acquisitions orders, 2003 231Acquisitions Men of Affairs in San Antonio, 2002 232Acquisitions re-order firm, 2002 233Acquisitions on order, 2002 234Acquisitions on order received, 2002 235Acquisitions, 2001 236Acquisitions for archives, 2001 237Acquisitions Randall Books/Border Book Festival, 2001 238Acquisitions, 1996 239Acquisitions Medina Collection, 2000 240Acquisitions David Carrigher letters, 1999 241Donations accepted, 1999 242Texas Department of Insurance maps, 2004 243Map case, undated 244NEH HemisFair grant, undated 245Provence San Antonio city directory, 1981 246Koran, 2007 247Provenance David Ladensohn maps, 1985