Inventory of the University of Texas at San Antonio: Office of Institutional Effectiveness Records, 1973-2005

Historical Note

The Office of Institutional Effectiveness, a division of the Vice Provost for Accountability and Institutional Effectiveness, provides logistical support and information for institutional planning, accreditation, assessment, and accountability. The Office of Institutional Effectiveness Division was originally established in 1975 as the Office of Institutional Studies to provide institutional information and statistics for internal administration and reporting to external agencies. The Office of Institutional Studies was led by Joseph Wilkerson (1975-1980), Margaret Drake (1980-1982), and Terri Leal (1989-2004) and Gerry Dizinno (2004-present) and through the 1990-2000s went through a series of name changes, referred to as the Office of Institutional Analysis, Office of Institutional Effectiveness, and the Office of Institutional Research. The office is responsible for providing statistical data and analysis about UTSA's performance and effectiveness and generates surveys, reports, and datasets about UTSA for self-reporting to state, federal and regional agencies such as the Southern Association of Colleges and Universities (SACS).

Source: "UTSA Vice Provost for Accountability and Institutional Effectiveness," http://provost.utsa.edu/vpaie/ (Accessed April 17, 2009)

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Scope and Content Note

The records of the Office of Institutional Effectiveness include reports, surveys, data sets, correspondence, administrative files, and assorted subject files from 1973-2005. A majority of the records are reports created by the Office of Institutional Effectiveness for external reporting agencies and internal surveys of students, faculty, and staff for university administration. Included in the collection are self-study reports for the Southern Association of Colleges and Universities (SACS), Higher Education General Information Survey (HEGIS) reports, Integrated Postsecondary Education Data System (IPEDS) reports, Office of Civil Rights (OCR) survey reports, reports created for the Texas Legislative Budget Board, and yearly UTSA factbook and academic profile data reports. The records also include numerous student and faculty retention, satisfaction, and graduation (students) surveys. The collection also includes a majority of the institutional data reports used to generate university reports and surveys. A majority of the administrative and subject files are from the office of Terri Leal, former director the Office of Institutional Effectiveness between 1989-2004. The records are organized into eight series: I. Surveys (4.5 ft.), II. Reports (4.5 ft.), III. Southern Association of Colleges and Universities accreditation files (8 ft.), IV. Institutional data (3 ft.), V. Administrative files (2 ft.), VI. Committees (1 ft.), VII. Subject files (3 ft.), and VIII. Information requests (1 ft.).

This collection is housed at UTSA's HemisFair Park Campus, though off-site access is also available at UTSA's John Peace Library.

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Restrictions

Access Restrictions

There are no access restrictions on the materials for research purposes, and the collection is open to the public.

Usage Restrictions

The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply.

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Related Material

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Administrative Information

Preferred Citation

[Identification of item], UTSA Office of Institutional Effectiveness Records, UA 4.05, University of Texas at San Antonio Libraries Special Collections.

Acquisition Information

Transferred to the University Archives from the UTSA Office of Institutional Effectiveness in August 2003 (Acc. 2003-047), August, 2011 (Acc. 2011-035), and September, 2011 (Acc. 2011-047 and 2011-056).

Processing Information

Encoded by Sean Heyliger, University Archivist. More detailed processing is not anticipated at this time.

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Inventory of the University of Texas at San Antonio: Office of Institutional Effectiveness Records

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Reports

Box

5

Accreditation Board of Engineering and Technology, final statement 1998-1999 visit, 1999

Agency strategic plan for the 1995-1999 period (UTSA), 1995

Annual report on human resources, 2000-2001, 2001

Best practices for data collectors and data providers, 1998

Blueprint for excellence: and addendum to the UTSA action plan, undated

Center for Water Research (UTSA), 1987-1996, 1997

Client-centered management, 1999

Closing the gap in excellence [draft], 2001

Collegiate assessment of academic proficiency, institutional summary report, 1999

Consortium for student retention data exchange report, 1998

Developmental education plan, 2000

External evaluation of the Office of Institutional Analysis, 1999

A financial review of the University of Texas at San Antonio, 2004

Formula funding internal audit report, project #2000-02, 2000-02-28

How to prepare and conduct an internal investigation, undated

Improving the quality of student life and learning at UTSA, 1997

Institution of Higher Education Legislative Budget Office reports, 1995-2000

Box

6

Learning communities: assessment plan, 2000

Legislative budget board reports,

1993-1997

2002

Master plan for Texas Higher Education, UTSA funding for strategic initiatives, 1995-2001

National Evaluation Systems annual institutional reporting groups report card, 1992-1994

Box

24

President's report [UTSA], 1991

Box

6

Report on the use of part-time faculty, 1992

Research development auditing and consulting services report, 2003

Retention and graduation rates at UTSA, 2001

Salary compression pool allocation report for UTSA, circa 2000

The student satisfaction inventory: two comparisons- comparing satisfaction of UTSA students in 1998 and 2003, 2003

Summary of real and qualifying excet results, 2001

Supplemental instruction Fall 1997 semester report, 1998

Texas general academic institutions class size report academic year 1995-1996, 1997

Texas Higher Education Coordinating Board

Research expenditures report, 1996

Annual report of expenditures for research and other sponsored programs, 1998

Box

29

Assorted reports on data tapes [Archivist note: access to originals restricted for preservation reformatting], 1982-1992

Box

30

Assorted reports on data tapes [Archivist note: access to originalsrestricted for preservation reformatting], 1992

Box

6

Texas institutions of higher education enrollment forecasts, 1995-2010, 1995

Texas institutions of higher education enrollment forecasts, 1997-2010 (Study paper 27), 1997

Texas institutions of higher education enrollment forecasts, 1998-2010 (Study paper 27), 1999

Texas institutions of higher education enrollment forecasts, 2000-2015 (Study paper 27), 2001

Texas Plan

The institutional employment plan designed to comply with specifications in the Texas Plan, 1983

Instructions for the modifications of institutional employment plans of Texas public higher education institutions to comply with specifications for employment plans contained in the Texas Plan, 1983

Availability data for professional and classified employees in Texas colleges and universities, 1983

Box

6

Untitled academic profile data, 1975-1985, circa 1985

UTSA assessment goals, 1996-1997 [2 copies], circa 1996

UTSA assessment goals, 1997-1998 [3 copies], circa 1997

UTSA continuous improvement report and Business Affairs department plan fiscal year 2000, 1999

Box

24

UTSA continuous improvement report and Business Affairs department plan fiscal year 2000 [copy 2], 1999

Box

6

UTSA Downtown strategic plan, 1991

Box

7

UTSA factbook, 1974-2002 [10 folders], 1984-2002

Box

24

UTSA factbook [3 folders], 1993

UTSA factbook, 1995

UTSA factbook, 1997

Draft of UTSA factbook 1998-1999, 1998-2000

Box

7

Draft of UTSA factbook, 1998-1999, 1998-2001

Box

25

UTSA factbook, 1998-1999 [2 copies], 1998-2001

Box

7

UTSA Fall 1992 faculty equity study report, 1992

UTSA faculty equity study, 1996-1997, 1997-1998

UTSA Institutional Analysis academic profile data

Report for 1985-1990, 1991

Box

24

Report for 1985-1991, 1991

Box

7

Report for 1985-1992, 1993

Box

24

Report for 1985-1992 [copy 2], 1993

Box

7

Report for 1985-1993, 1994

Box

24

Report for 1985-1993 [copy 2], 1994

Box

7

Report for 1985-1994, 1995

Box

8

Report for 1985-1995 [3 copies], 1996 July 1

Report for 1985-1995, 1996 August 9

Report for 1986-1995, 1997

Box

24

Report for 1986-1996, 1996 October 9

Report for 1986-1996, 1997 October

Box

8

Report for 1987-1997, 1998

Report for 1987-1997, 1998 July

Report for 1987-1997, 1998 October

Box

24

Report for 1987-1997 [copy 2], 1998 October

Box

8

UTSA Institutional Analysis report [3 copies], 1991 View Folder Contents

UTSA institutional briefing, 1993

UTSA institutional data report, 1994-1995 [2 copies], 1995

UTSA's strategic plan for historically underutilized businesses, 1994-1999, circa 1994 and undated

UTSA strategic plans

Role and scope, 1976 View Folder Contents

Box

25

Role and scope [copy 2], 1976

Box

8

UTSA strategic plan through 1990-1991, circa 1983

Supporting studies [through 1992-1993], circa 1985

UTSA strategic plan through 1992-1993, circa 1985

UTSA strategic plan through 1992-1993 [draft], circa 1985

UTSA strategic plan through 1994-1995 [3 copies], 1987

Implementation through 1994-1995 [3 copies], 1987

Supporting studies through 1994-1995, 1987

UTSA strategic plan through 1996-1997, 1989

Implementation through 1996-1997, 1989

Supporting studies through 1996-1997, 1989

Box

28

UTSA strategic plans through 1998-1999, undated

UTSA strategic planning committee report, undated

Box

29

UTSA strategic planning committee final report, 1997-1998, 1997-05-22

Box

28

UTSA strategic plans, schedule budget, and overview, 1993-1995

UTSA student profiles, 1979, 1988-1989, 1991

Box

9

University of Texas System academic institutions strategic plans, 1990-1995

University of Texas System accountability and performance framework and performance measures [draft], 2003

Box

24

University of Texas System accountability and performance framework and performance measures report, 2003-2004

Box

9

University of Texas System agency strategic plan for the 1995-1999 period, volume I [2 copies], 1994

University of Texas System agency strategic plan for the 1995-1999 period, volume II [3 copies], 1996

University of Texas System agency strategic plan for the 1997-2001 period, volume I, 1996

Box

29

University of Texas System agency strategic plan for the 1999-2003 period, 1998

Box

9

University of Texas System regents resource book, 1997

2002 Your First Year of College (YFYC) institutional report, 2002

University report, 1994-1995 circa 1995

Vision 2020, The University of Texas strategic plan, 1991-1997, 1991

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Southern Association of Southern Colleges and Universities (SACS) Accreditation Files

Box

9

Academic program goals, circa 1995

Box

28

Alternative model accreditation, 1996-1997

Box

27

Areas of responsibility, 1998

Box

9

Campus-wide review of assessments, 1995-1997

Committees

Box

9

Assessment committee, 1999-2000

Box

28

Committee rosters, circa 1988

Box

9

Compliance committee, 1999

Box

10

Learner-centered committee, 1999

Box

29

Learner-centered committee [2], 1999

Box

28

Self-Study Edit Board, 1999

Self-Study Steering Committee, 1988-1989

Box

10

Steering committee, 1998-1999

Box

28

Student Development Services Committee, 1989

Box

10

University assessment working group, 1997-1998

General files, 1997-1998

Box

27

Meeting announcements/schedule, 1998

Membership list, 1997

Minutes, 1998

Working papers, 1998

Box

28

Visiting Committee for Reaffirmation of Accreditation, 1989-1990

Correspondence

1988-1992

1996-1998

Eligibility requirement changes, 1994-1996

Box

27

Financial profile and financial indicators survey, 2006 June 16

Box

26

Five-column assessment documentation, 1998-2000

Box

27

Five-column assessment documentation, 1998-2000

Box

10

Individual program accreditation requirements, 1995

Box

27

Institutional profiles

1975, 1978-1985, 1987, 1989-1994

1994-1995 View Folder Contents

1996-1997 View Folder Contents

1997-1998 View Folder Contents

1999-2001

Box

28

Institutional profiles, 2002-2008

Box

10

Institutional surveys, 1988

Box

27

Letters of re-affirmation of accreditation, 1991, 2001

Recommendations from the self-study compliance report, 1999

Box

10

Reports

Self-study report for accreditation, 1974

Box

25

UTSA institutional self-study report of teacher preparation programs for use of accreditation teams and review committees [2 copies], 1977

UTSA institutional self-study report of teacher preparation programs for use of accreditation teams and review committees, Appendix - Volume I, 1977

UTSA institutional self-study report of teacher preparation programs for use of accreditation teams and review committees, Appendix - Volume II, 1977

Box

10

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools [2 copies], 1979 View Folder Contents

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools, Appendix 1-7, 1979

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools, Appendix 8-10 [2 copies], 1979

Box

11

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools, Appendix 11, 1979

Box

25

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools, Appendix 11 [copy 2], 1979

Box

11

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools, Appendix 12-43 [2 copies], 1979 View Folder Contents

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools, Appendix 44-85 [2 copies], 1979 View Folder Contents

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools [3 copies], 1989 View Folder Contents

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools, Appendix 1-11 [3 copies], 1989 View Folder Contents

Box

12

Self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools, Appendix 12-39 [3 copies], 1989 View Folder Contents

Reaffirmation committee report drafts, 1988-1989

Addendum to the self-study report for reaffirmation of accreditation by the Southern Association of Colleges and Schools [3 copies], 1990 View Folder Contents

Report of the reaffirmation committee [3 copies], 1990

Institutional response to report of the visiting committee SACS, 1990

Box

28

Visitation report, December 10, 1990, 1991

Box

12

Handbook for committee chairs, 1992

Resource manual on institutional effectiveness, 1996

Policies, procedures, and guidelines, 1996

Criteria for accreditation/Progress report forum, 1988/1992

Box

28

UTSA assessment update for October 15, 1997 report to SACS, 1997

Southern Association of Colleges and Schools reaccreditation process, 1998-2000, 1998

Box

27

Mid-point progress report [draft], 1999 June

Institutional effectiveness appendix III [draft], 1999

Box

24

Reaffirmation committee report, 2000 April

Box

12

Report on compliance [2 copies], 2000

Box

25

Report on compliance [copy 3], 2000

Box

13

Follow-up plan for the report on compliance, 2000

Box

25

Follow-up plan for the report on compliance [copy 2], 2000

Learner-centered community thematic self-study report, 2000

Box

13

Institutional effectiveness appendix [3 copies], 2000

A review report for the SACS on the University of Texas at San Antonio, 2000

Box

29

Institutional response to the SACS compliance team report, circa 2001

Box

13

Learning assessment report drafts

Curriculum review and learning assessment policies, 2002

Department of Accounting, 2002

Department of Anthropology, 2002

Department of Art and Art History, 2002

Division of Bicultural Bilingual Studies, 2002

Department of Biology, 2002

Box

24

College of Business, 2002

Box

13

Department of Chemistry, 2002

Department of Civil Engineering, 2002

Department of Communication, 2002

Department of Computer Science, 2002

Department of Counseling, Educational Psychology, Adult and Higher Education, 2002

Department of Criminal Justice, 2002

Department of Earth and Environmental Science, 2001

Department of Economics , 2002

Department of Educational Leadership and Policy Studies, 2002

Box

24

Department of Education and Human Development, 2002

Box

13

Department of Electronic Engineering, 2002

Box

24

College of Engineering, 2002

Box

13

Department of English, Classics, and Philosophy, 2002

Department of Finance, 2002

Box

14

Department of Health and Kinesiology, 2002

Department of History, 2002

Department of Information Systems, 2002

Department of Interdisciplinary Studies, 2002

Box

24

Department of Liberal and Fine Arts, 2002

Box

14

Department of Management, 2002

Department of Marketing, 2002

Department of Mathematics, 2002

Department of Mechanical Engineering, 2002

Modern Languages and Literatures, 2002

Department of Music, 2002

Department of Physics and Astronomy, 2002

Department of Political Science and Geography, 2002

Department of Psychology, 2002

Department of Public Administration, 2002

Box

24

College of Public Policy, 2002

College of Sciences, 2002

Box

14

Department of Sociology, 2002

School of Architecture, 2002

Box

26

Statements

Drafts

Section I, Principles and Philosophy

1999 May 13

1999 August 11

1999 August 30

1999 September 30

Section II, Institutional Purpose, 1999

Section III, Institutional Effectiveness, 1999

Section IV, Education Programs

1998 August 12

1999 June 7

1999 June 14

1999 July 12

1999 July 13

1999 September 28

Must statements, 1998 and undated

Section V, Educational Support Services

1998

1999

Section VI, Administrative Processes, 1998-1999

Matrix of must statements, 1998

Recommendations from the 1999 self-study compliance report and pertinent must statements, 1999

Box

28

Student tracking, 1992-1993

Box

27

UTSA Downtown visit, September 21-23, 1998, 1996-1998

UTSA SACS web site [printout], 1998

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Subject Files

Box

29

AAUP [American Association of University Professors], 1995-1996

Box

20

Administrative compensation survey, 1998

Academic advising, 1996

Academic assessment, 2000-2001

ACT, 2003

American Career Exploration System, 1996

Analysis of the course/instructor survey, 1990-1997

American Research Libraries (ARL) data, 1998

Assessment models, 1992-1994

Barron's profiles of American Colleges survey, 2004

Base case scenario, 1998-2003

College attendance and the Texas top ten percent [...], 2003

College money program survey, 1994

Box

21

Collegiate Assessment of Academic Proficiency (CAPP), 1992

Conferences

Box

21

American Association for Higher Education and Accreditation, 1997

Texas Association for Institutional Research, 1994

Course inventories

OM

1

1988-1992

OM

2

1989-1997

OM

3

1992-1999

Box

21

Difference in interest paid for subsidized and unsubsidized loans, undated

Ethnic definitions-Asians, 1991

Facilities building inventories

OM

4

1989-1993

OM

5

1994-1995

Box

21

Faculty equity, 1992-1997

Faculty equity models, 1992-1993

Faculty job codes, 1990

Faculty qualifications, 1987-1989

Faculty salaries, 1998

Faculty workload standards, 1995-1998

Fall 2000 classroom and class lab utilization summaries, 2000-2001

Federal research rankings, 1998-2001 circa 2001

File list, 1994

Financial aid trends, 1992-1994

Flowcharts, 1996-2002

Formula funding, 1994-1995

Four-year public institutions (total semester credit hours), 1984-1991, undated

Freshmen gatekeeper courses, 1998

Gonzalez, Cecilia, 1996

Hispanic higher education issues, 1992 View Folder Contents

Hispanic Association of Colleges and Universities (HACU) membership directory, 1995

Box

23

Lab room inventories, 1995-2003

Box

21

Joint Committee on Administrative Rules (JCAR), 1998

Jose Medina Hispanic/Anglo financial attitudes questionnaire, 1993

Justification of UTSA as a doctoral institution, 1997

Legislative Budget Board budget hearing, 1998

Legislative Budget Board measures, 1986-2002

Library, 2002

Maryse Eymonerie Associates, American Association of University Professors, 1995

Minority education, 1997

National Association of College Stores (NACS) schedule of colleges and universities, 1997-1998

NCAA Division I graduation rates, 1996-1997

NCS scanner configuration, 2003

Open Records Act, 1999-2002

Peer institutions

1995-1997

1988-1998

2003-2004

Presentations

Box

21

Administrative support orientation, 2002

An administrator's guide to understanding fair employment practices, undated

Barriers to assessment of the institutional research function, 1999

Budget workshop, 2004-2005

Closing the gap by 2015, 2001-2002

Box

22

Current status and issues at UTSA, briefing for the Legislative Budget Board, 2002

Department chair training, 2001

Developing effective institutional research functions, 1994

Faculty recruitment process, 2003

IDEA student ratings of instruction, 2002

Implementing assessment activities at major research universities, 1995

Instructional practices that improve student learning: six questions to use in analyzing your courses, 1999

Internal control, responsibility, and accountability, 1998

IPEDS graduation rate survey workshop, 1998

New employee development, 2000-2001

Overview: short-term retention tracking database, undated

A process for evaluating and improving your institutional effectiveness implementation [...], 1998

Retention rates: the search for meaning, 1992

SCT: achieving breakthrough results with relationship leverage solutions, 2000

"Seize the future: a vision for leading chair," University Development Board meeting, 2003

Texas in the year 2000: the challenges and opportunities for higher education, 1990

Tracking student retention and graduation, 1998

University of Texas Board of Regents presentation, circa 1997

Proposed new degrees, 1990

"Promoting cognitive development through learning-strategies training," 1993

PSY 3133, Contemporary Personality Research, 1994

Review of assessment commitments made to SACS, 1995

Right-to-know statement, 1993

Box

28

Roadrunner, "UTSA Facts" column, 1993-1994

Box

22

SAT cutoff for Texas Academic Skills Program (TASP), 1990-1991

SESNIT software, 2003

Sources of faculty information and banner locations, 2002

Southwest Texas State University

Catalog and schedule of classes survey, 1996

Cost survey report, 1998

Space planning, 2003

State auditor's visit (1996.08.12), 1994-1996

State rules for lab hours, 2003

Student retention rates, 1999

Student Affairs orientation and freshmen year programs, 1995

Texas Academic Skills Program (TASP) statistics, circa 2000

Texas Academic Skills Program (TASP) reporting requirements, 1996-1997

Texas Academic Skills Program (TASP) test, 1992-1998

Texas Higher Education Coordinating Board

Box

22

Appendices CIP codes, undated

Enrollment forecasts, 1992-1998

Financial aid database, 1994-1995

Statistical reports

OM

7

1988-1998

Box

22

1994

1998

Theatre programs, 1997

Untaught courses, 1995-1996

U.S. Department of Education, Campus crime and security survey, 1996

U.S. News and World Report, 2003

UTSA building data/semester credit hours/enrollment projection reference cards, 1973-1990, circa 1990

UTSA Office of Internal Audits, 1996 external quality assurance review, 1996

UTSA undergraduate/graduate applications, undated

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