A Guide to the University of Texas at San Antonio: Library: Office of the Dean Records, 1976-2009

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Descriptive Summary

Historical Note

Scope and Content Note

Organization of Collection

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

1. Administrative Files, 1976-2008

2. Architectural Materials, 1993-2008

3. Addition of March 2009 (Acc. 2009-016)

A Guide to the University of Texas at San Antonio: Library: Office of the Dean Records, 1976-2009


Descriptive Summary
	Creator:	University of Texas at San Antonio. Library. Office of the Dean
	Title:	University of Texas at San Antonio. Library. Office of the Dean Records
	Dates:	1976-2009
	Creator Abstract:	The University of Texas at San Antonio (UTSA) Library was established in 1973, the first year students were admitted to the new university. As of 2009, the Library has three locations: the John Peace Library on UTSA's 1604 Campus, the Downtown Library at UTSA's Downtown Campus, and the Archives unit of the Archives and Special Collections department at the HemisFair Park Campus. The first Dean of Libraries was Dr. Michael Kelly, who served from 1973 until his retirement in 2005.
	Content Abstract:	The collection spans the years 1976 through 2008 and documents the administration of the University of Texas at San Antonio Library, chiefly while directed by Dean of the Library Michael Kelly. Materials include correspondence, memoranda, strategic plans, job descriptions, financial records, minutes and agendas of various faculty/staff organizations and advisory boards, newsletters, and files documenting library exhibits, library services, library committees, library programs and activities, associations with professional organizations, and other topics.
	Identification:	UA 5.01
	Extent:	14.3 linear feet (13 boxes + 1 oversize box + 2 map folders)
	Language:	Materials are in English.
	Repository:	University of Texas at San Antonio Libraries Special Collections

Historical Note

The University of Texas at San Antonio (UTSA) Library was established in 1973, the first year students were admitted to the new university. The first Dean of Libraries (then called the Director of Libraries) was Dr. Michael Kelly, who served from the Library's inception in 1973 until his retirement in 2005.

The Library's first location was in the Koger Center's Goliad Building, where it remained until its temporary move into the University gymnasium in 1975. The Library moved to its permanent home, the John Peace Library, in 1976. A second branch of the library at the UTSA Downtown campus opened in 1999. The Archives unit of the Archives and Special Collections department is located at the Institute of Texan Cultures in downtown San Antonio.

Prior to his coming to UTSA, Dean Michael Kelly taught at the University of Kentucky College of Library Science. During his tenure as Library Dean, Kelly also served as interim dean of fine arts in the early 1980s, interim director of the Division of Architecture and Interior Design in 2000, and parliamentarian of the Faculty Senate and Graduate Council until the end of 2005. He also served as chairman of the Council of Research and Academic Libraries (CORAL) in the San Antonio area and served on various advisory committees including the UTSA Administrative Planning Council, UTSA Deans' Council, UTSA Downtown Center Planning Group, UTSA Downtown Council, UTSA Executive Leadership Council, and the University of Texas System Advisory Committee on Library Affairs.

_Sources:

_{Danini, Carmina. "Kelly Was UTSA's First Director and Dean of Libraries." San Antonio Express-News 24 May 2006: 4-B.}

_{"Former UTSA Dean of Libraries Dies May 17."UTSA Today 19 May 2006. Retrieved January 23, 2009 from
http://www.utsa.edu/today/2006/05/kelly.cfm .}
_{University of Texas at San Antonio: Library: Office of the Dean Records, 1976-2008, UA 05.01, Archives
and Special Collections, University of Texas at San Antonio Library.}

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Scope and Content Note

The collection spans the years 1976 through 2009 and documents the administration of the University of Texas at San Antonio Library, chiefly while directed by Dean of the Library Michael Kelly. Materials include correspondence, memoranda, strategic plans, job descriptions, financial records, minutes and agendas of various faculty/staff organizations and advisory boards, newsletters, and files documenting library exhibits, library services, library committees, library programs and activities, associations with professional organizations, and other topics. The collection is divided into two series: Administrative Files, Architectural Materials, and Addition of March 2009 (Acc. 2009-016).

This collection is housed at UTSA's HemisFair Park Campus, though off-site access is also available at UTSA's John Peace Library.

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Organization of Collection

		Series 1. Administrative Files, 1976-2003
		1.1. General Files, 1976-2001
		1.2. Correspondence and Memoranda, 1992-2003
		1.3. Advisory Committees, 1986-2003
		1.4. Faculty and Staff Organizations, 1983-2003
		1.5. Gift and Donor Records, 1977-1997 (CLOSED)
		Series 2. Architectural Materials, 1994-2008
		Series 3. Addition of March 2009 (Acc. 2009-016)

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Restrictions

Access Restrictions

RESTRICTED: Gift and donor records are closed to patron use.

Usage Restrictions

The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply.

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Index Terms

	Personal Names
		Kelly, Michael.
	Organizations
		University of Texas at San Antonio. Library.
		University of Texas at San Antonio--History.
	Subjects
		Academic libraries--History--20th century.
		Academic libraries--Texas--San Antonio.
	Locations
		San Antonio (Tex.)--History--20th century.
	Genres/Formats
		Correspondence.
		Memorandums.
		Minutes.
		Financial records.
		Newsletters.
		Blueprints.
		Organizational charts.

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Related Material

Materials related to this collection may be found in the following collections:

UA 03.02. UTSA Faculty Senate Records, 1993-2007. Finding aid available: http://www.lib.utexas.edu/taro/utsa/00156/utsa-00156.html
UA 03.04. UTSA Graduate Council Records, 1993-2008. Finding aid available: http://www.lib.utexas.edu/taro/utsa/00158/utsa-00158.html
UA 04.06.01. UTSA University Assembly Records, 1974-2004. Finding aid available: http://www.lib.utexas.edu/taro/utsa/00157/utsa-00157.html
UA 99.0012. Carmen Peery Papers, 1973-1988. Finding aid available: http://www.lib.utexas.edu/taro/utsa/00171/utsa-00171.html

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Addition encoded by Sean Heyliger, November, 2010.

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Detailed Description of the Collection



1. Administrative Files, 1976-2008
	This series comprises the administrative files of Michael Kelly, Dean of the Library. Materials include correspondence, memoranda, strategic plans, job descriptions, financial records, minutes and agendas of various faculty/staff organizations and advisory boards, newsletters, and files documenting library exhibits, library services, library committees, library programs and activities, associations with professional organizations, and other topics.
	Original folder titles were retained.
		1.1. General Files, circa 1976-2008
		Office files of the University of Texas at San Antonio Library administration. Includes files on Library services, strategic planning, the Library newsletter Library Focus, Library committees such as the Web Team and Classified Staff Affairs Committee, job descriptions, the Library's relationships with professional organizations, and a variety of other topics. General correspondence and memoranda is available in subseries 1.2: Correspondence and Memoranda.
		Arranged alphabetically.
Box	Folder
1	1		Academic library building survey
Box	Folder
10	1		Accountability, 2003-2004
	2		Adaptive technology, 2005
	3		Adaptive technology, 2005
			AD meeting
				Minutes
box	folder
10	4-5				2003-2004
	6-10				2004-2005
	11				2005-2006
	12			Agendas, 2005-2006
Box	Folder
10	13		Administrative planning council, 2002
Box	Folder
1	2		Affirmative Action recruitment guidelines
	3		Affirmative Action register
	4		American history slide collection
	5		Amigos [Library Services], undated
Box	Folder
10	14		Amigos [Library Services], 2004-2005
Box	Folder
1	6		A-V room system operation
	7		Annual report
	8		Appointment letter, 1992
Box	Folder
10	15		Archives and Special Collections, 2002-2005
Box	Folder
1	9		Archives remodeling, 1997-1998
Box	Folder
10	16		Assistant Dean job description, 2004
			Association of Research Libraries (ARL)
				General
box	folder
10	17				2002
	18				2003-2005
	18			Questionnaire, 2002-2004
Box	Folder
1	10		Automation committee, 1985
Box	Folder
10	19		Banner vs. UTEID, 2005
	20		Bexar County Library Association, 2002-2006
Box	Folder
1	11		Blackwell America
	12		Book fair
	13		Bookwalk
			Budget
box	folder
11	1-4			2004-2005
	5			2005-2006
Box	Folder
1	14		Budget formulas by the coordinating board
	15		Library building
	16		Chaucer bibliography
			Circulation
box	folder
11	6			General, 1994-2004
	7			Patriot Act, 2002
Box	Folder
1	17		Cisneros exhibit, 1994
	18		City documents project
	19		Clapp-Jordan formula
	20		Classical Broadcast Society
	21		Classified Staff Affairs Committee (CSAC)
Box	Folder
11	8		Collection allocation methodology, 2005
	9		Collection development meeting minutes, 2005
Box	Folder
1	22		College and University Library Association (CULA)
	23		Committees
	24		Library committee, 1994-1996
	25-27		Competitions sponsored by the Library (writing, print, music), 1982-1997
	28		Contracts
	29		Copyright Clearance Center
			CORAL [Council of Research and Academic Libraries]
				Agendas
box	folder
11	10				2003-2004
	11				2004-2005
	12			Correspondence, 2003-2006
box	folder
1	31			Courier Service, undated
	32			Directors meeting, 1995
	30			General, undated
	33			Incorporation, undated
	34			Meeting minutes, undated
box	folder
11	13			Scholarship application, 1997
box	folder
1	35			Treasurer's report, undated
Box	Folder
1	36		Council of Public University Presidents and Chancellors
	37		Criteria and procedures for appointment and promotion
	38		Data recognition (RMA forms for repair)
	39-40		Data Research Associates (DRA)
	41		Davidson, Simon - memoirs (original copy) [My War Years translation]
Box	Folder
2	1		Department heads meeting
	2		Depository libraries
Box	Folder
11	14		Decpreciation of library resources, 2005
Box	Folder
2	3		Development board meeting, 2003
			Downtown library
box	folder
11	16			Non-students, 2004-2005
				Planning
box	folder
11	15				1993-1994
box	folder
2	4				undated
Box	Folder
2	5		Downtown operations - library service
	6		Economic Development Clearing House
	7		Economic Development Resource Center (Center for Economic Development)
	8		Electronic classroom
	9		Emergency procedures
Box	Folder
11	17		Employee evaluation form, undated
	18		ENCompass, 2004-2005
Box	Folder
2	10		Enhanced Instructional Delivery System Committee
Box	Folder
11	19		Equipment requests, 2004-2005
Box	Folder
2	11		Exhibits
			Facilities
box	folder
11	20			1999-2002
	21			2003-2004
Box	Folder
2	12		Faculty liaisons / library bibliographers, 1985-1999
	13		Faculty orientation
	14		Family celebration
Box	Folder
11	22		Flex-time policy, 1992
Box	Folder
2	15		Forms
	16		Formula recommendations for 1990-1991 biennium
	17		Friends of the Library
	18		Fundraisers
	19		General libraries, 1994
Box	Folder
11	23		GPO reports, 1995-1996
Box	Folder
2	20		Grant applications (Department of Health, Education &amp; Welfare)
	21		Guadalupe Cultural Arts Center - Inter-American Bookfair
	22		HEGIS reports
	23		Higher Education Council of San Antonio
	24		Hispanic Research Center
	25		HTML - Web (LibSec)
Box	Folder
11	24		Incidental fees, 1999-2000
Box	Folder
2	26		Information Technology
Box	Folder
11	25		Inter-library loan contract, 2006
	26		Internal audit, 1999-2001
Box	Folder
2	27		Inventory project
	28		IPEDS [Integrated Postsecondary Education Data System]
Box	Folder
11	27		IT master plan, 2004
Box	Folder
2	29		Jewish Social Service Federation
	30		Job advertisements, 1985-1996
	31		Job descriptions
	32		Kelly Air Force Base (cooperative Engineering &amp; Library arrangements)
Box	Folder
11	28		LDAP, 2005
Box	Folder
2	33		Library automation
	34		Library automation (PUF funding)
Box	Folder
11	29		Library brochures, 2005
Box	Folder
2	35		Library enhancement program
	36		Library Focus (newsletter), 1982-1983
	37		Library instruction course
			Library management team (LMT)
				Agendas
box	folder
11	30				2006-2007
	31				2007-2008
Box	Folder
2	38		Library of Congress
Box	Folder
11	32		Library recruitment, 2004-2005
	33		Library reports (non-UTSA), 2004-2005
	34		Library resource fee, 1995-2006
	35		Library signage, 1999-2000
	36		Library strategic plan, 2004-2005
Box	Folder
2	39		License agreements
	40		LSSIG [Library Support Staff Interest Group], 1994
	41		Management Group - miscellaneous
	42		Management Group - reclassifications, reorganization
	43		Maps of the Library and UTSA, 1987-1998 and undated
Box	Folder
11	37		Marketing trends reports, 2004
Box	Folder
2	44		Master's thesis format
	45		MBank
	46		McNaughton Book Service
	47		McNeely, John
	48		Memorial fund
Box	Folder
11	38		Michael Kelly retirement book plate, 2005
Box	Folder
2	49		Mission and Objectives Statements, 1980, 1995
	50		Network policy
	51		New World Records (Rockefeller Foundation)
	52		NFL Charities Collection on Autism
			Organizational charts
box	folder
12	1			2002-2006
box	folder
2	53			2004-2008
Box	Folder
2	54		Library passport
	55		PC equipment, software licensing agreement, CD-ROM discs purchased
	56		Personnel committee
Box	Folder
3	34		Planning and building
			PrintSmart
box	folder
12	4			2004
	5			2005
Box	Folder
12	3		Portal project, 1995-2004
	2		Quality assurance review, 2005
Box	Folder
3	1		Library policies
	2		PREP Program
	3		Library privileges, 1987-1990
	4		Procedures
	5		Reaffirmation Committee, 1998
	6		Reavis Reading Library (Phi Delta Kappa)
Box	Folder
12	6		Records inventory, 2006
Box	Folder
3	7		Renovations, 1997
	8		Retrieval services (computer search), 1976-1988
Box	Folder
12	7		RFI, 2003
Box	Folder
3	9		Richard Abel - correspondence, pre-librarian
	10		Richard Abel (library consultant)
	11		Abel contracts
	12		Richard Abel - general and correspondence
	13		Library room numbers
	14		SACS [Southern Association of Colleges and Schools]
Box	Folder
12	9		Salary, 1990-2005
Box	Folder
3	15		San Antonio Authors
	16		SBDC [Small Business Development Centers]
Box	Folder
12	8		Sons of the Republic of Texas, 2005
	12		Southern Association of Colleges and Schools (SACS) reaffirmation of accreditation, 2000-2005
Box	Folder
3	17		Space
Box	Folder
12	10-11		Space planning, 2004-2005
Box	Folder
3	18		Space Utilization Commitee
	19		Special borrowers
	20		Special Collections
	21		Special Collections and Archives brochure, undated
	22		Staff Development Task Force
	23		Staff telephone directories, 1991-2000
	24		Library standards
	25-27		Library statistics
	28		Storage facility, West Campus
	29		Strategic initiative, 1995-1996
	30		Strategic initiative 1997-1998 - committee list
	31		Strategic initiative 1997 - executive summary
	32		Strategic initiative 1997-1998 - final
	33		Strategic initiative 1997-1998 - forms
	35		Student Government inquiry - correspondence, 1997
	36		Student library fees, 1985-1995
			Systems
box	folder
12	13			Computer security, 2004-2005
	13			Purchases, 1996-2005
	14			Tasks, 2002-2005
			Texas Council of State University Librarians [TCSUL]
				General
box	folder
3	37				1993-1994
box	folder
12	15				2003-2005
box	folder
3	38			Annual meeting, undated
	39			Business meeting, 1999-2001
Box	Folder
12	16		Texas Higher Education Coordinating Board, "Promoting excellence in Texas public higher education through institutional groupings, peers, and benchmarks," 2003
			Texas State Library - Texas Archival Network
box	folder
12	17			2005
box	folder
3	40			undated
Box	Folder
3	41		Teaching Effectiveness Committee
	42		University Archives
			University Library Committee,
box	folder
12	18			2000
	19			2002-2003
	20			2004-2005
	21			2005
	22			2005-2006
Box	Folder
4	1		UTSA staff development session, 1995
	2		Web Committee
	3		Working Group on Governance Models
	4		Workplans, 1996
	5-6		Miscellaneous
		1.2. Correspondence and Memoranda, 1992-2003
		Includes correspondence and memoranda received and issued by the Office of the Dean. Date ranges indicate fiscal years (September-August).
		Arranged into two subseries: Correspondence and Memoranda, and chronologically thereafter.
			1.2.1. Correspondence, 1993-2008
Box	Folder
4	7			1993-1994
	8			1994-1995
	9			1995-1996
	10			1996-1997
	11			1997-1998
	12			1998-1999
	13			1999-2000
	14			2000-2001
Box	Folder
12	24			2002-2003
	25			2003-2004
	26			2004-2005
	27			2006-2007
			1.2.2. Memoranda, 1992-2003
Box	Folder
4	15			Memo to: academic deans, division directors, faculty, 1992-1993
	16			Memo to: Ray Garza [Provost and Vice President for Academic Affairs], 1992-1993
	17			Memo to: Sam Kirkpatrick [UTSA President], 1992-1993
	18			Memo to: Library staff, 1992-1993
	19			Memo to: miscellaneous, 1992-1993
	20			Memo from: academic deans, division directors, faculty, 1992-1993
	21			Memo from: Ray Garza, 1992-1993
	22			Memo from: Sam Kirkpatrick, 1992-1993
	23			Memo from: Library staff, 1992-1993
	24			Memo from: miscellaneous, 1992-1993
	25			Memo to: academic deans, division directors, faculty, 1993-1994
	26			Memo to: Garza/Loya [Ray Garza, Provost; Joe Loya], 1993-1994
	27			Memo to: Kirkpatrick [Samuel Kirkpatrick, UTSA President], 1993-1994
	28			Memo to: Library staff, 1993-1994
	29			Memo to: miscellaneous, 1993-1994
	30			Memo from: academic deans, division directors, faculty, 1993-1994
	31			Memo from: Garza, 1993-1994
	32			Memo from: Kirkpatrick, 1993-1994
	33			Memo from: Library staff, 1993-1994
	34			Memo from: miscellaneous, 1993-1994
	35			Memos, 1993-1994
	36-37			Memos, 1994-1995
Box	Folder
5	1			Memos, 1995-1996
	2			Memo to: academic deans, division directors, faculty, 1995-1996
	3			Memo to: Provost Office - Garza/Loya, 1995-1996
	4			Memo to: President, 1995-1996
	5			Memo to: Librarians, 1995-1996
	6			Memo to: miscellaneous, 1995-1996
	7			Memo from: academic deans and faculty, 1995-1996
	8			Memo from: Provost Office, 1995-1996
	9			Memo from: President, 1995-1996
	10			Memo - Downtown - Phase II, 1995
	11			Memo from: Librarians, 1995-1996
	12			Memo from: miscellaneous, 1995-1996
	13			Memos, 1996-1997
	14			Memos, 1997-1998
	15			Memos, 1998-1999
	16			Memos, 1999-2000
	17			Memos, 2000-2001
	18			Memos, 2001-2002
	19			Memos, 2002-2003
Box	Folder
12	28			Memos, 2003-2004
		1.3. Advisory Committees, 1986-2003
		This subseries documents the Library Dean's involvement with various advisory commitments on- and off-campus. Advisory committees include the UTSA Administrative Planning Council, UTSA Deans' Council, UTSA Downtown Center Planning Group, UTSA Downtown Council, UTSA Executive Leadership Council, and the University of Texas System Advisory Committee on Library Affairs.
		Arranged alphabetically by advisory committee. Arranged chronologically thereafter, with the exception of UT System Advisory Committee on Library Affairs files. UT System files are arranged alphabetically by project.
			Academic/Administrative Council
box	folder
5	20			1999-2001
box	folder
12	29			2004-2005
			Administrative Planning Council
box	folder
5	21			2000-2001
	22			2000-2003
			Deans' Council
box	folder
5	23			1990-1991
	24			1991-1992
	25			1992-1993
	26			1993-1994
	27			1994-1995
	28			1998-1999
	29			1999-2000
	30			2000-2001
	31			2001-2002
	32			2002-2003
box	folder
12	30			2003-2004
			Downtown Center Planning Group/Downtown Council
box	folder
5	33			1992
	34			2000-2001
	35			2001-2002
	36			2002-2003
box	folder
12	31			2003-2004
			Executive Leadership Council
box	folder
5	37			2002-2003
box	folder
12	32			2003-2005
			UT System Advisory Committee on Library Affairs
Box	Folder
12	33			Articles of agreement/planning documents, 1993-1998
				General files
box	folder
5	38				undated
	39				1994
	40				1998
	41				2000-2001
	42				2001-2002
	43				2002-2003
box	folder
12	34				2003-2004
	35				2004-2005
	36				2006
Box	Folder
5	44			Border cultures
Box	Folder
6	1			Capital improvement program request, 1997-1999
Box	Folder
12	37			Compact with the University of Texas System, 2005-2008
Box	Folder
6	2			Cooperative library programs
	3			Digitization
	4			Electronic Reference Center - support documents
	5			File server project
	6			File server project - budget requests
	7			File server project - correspondence with OTS [Office of Telecommunications Services]
	8			File server project - database pricing quotes
	9			File server project - system selection
				Includes individual files on NOTIS, OCLC, OVID, and "Tests at UT Libraries."
	10			File server project - overheads
	11			Health science libraries report
	12			Information technology initiative - Andersen Consulting
	13			JSTOR/Trust Infrastructure
	14			Libraries project
	15			Libraries report
	16			Library Enrichment Program (proposed), 1986
	17			Operating documents - agenda/minutes
	18			Permian Basin Library Interface Solution (PBLIS)
	19-20			Remote storage
Box	Folder
12	38			Report of the Washington Advisory Group, LLC on research capability expansion for the University of Texas at San Antonio, 2004
Box	Folder
6	21			Strategic Plan 1994-2000
	22			Strategic planning, 1993-1994
	23			System costs distribution
	24			Telecommunications Infrastructure Fund, 1995
		1.4. Faculty and Staff Organizations, 1983-2003
		This subseries documents the Dean's involvement with university-wide faculty and staff organizations including the UTSA Faculty Senate, Graduate Council, and University Assembly. Materials include meeting minutes, agendas, correspondence, and related materials.
		Arranged alphabetically by organization and chronologically thereafter.
			Faculty Senate
box	folder
6	25			1993-1994
	26			1994-1995
	27			2000-2001
box	folder
7	1			2001-2002
	2			2002-2003
box	folder
13	1			2003-2004
	2			2004-2005
			Graduate Council
box	folder
7	3-4			1990-1993
	5			1993-1994
	6			1994-1995
	7			1995-1996
	8			1998-1999
	9			1999-2000
	10			2000-2001
	11			2001-2002
	12			2002-2003
box	folder
13	3			2003-2004
	4			2004-2005
			University Assembly
box	folder
7	13			1983-1993
	14			1994-1995
	15-16			1999-2000
	17			2000-2001
	18			2002-2003
box	folder
8	1			2000-2003
box	folder
13	6			2003-2004
	6			2004-2005
		1.5. Gift and Donor Records (CLOSED), 1977-1997
		Includes records of donors and donations to the Library. Materials include gift processing forms, deposit transmittal slips, receipts, and related materials.
		RESTRICTED: Closed to patron use.
Box
9			Gift and donor records, 1977-1997

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2. Architectural Materials, 1993-2008

This series includes blueprints and materials related to various Library renovations.

Arranged chronologically.

Box

Folder

Renovation, 1993

Remodeling, 1996-1997

Student Table Location - JPL 2nd floor, 1997

Drawer

Student Table Location - blueprints, 1997 and undated

Box

OM1

John Peace Library Automated Book Retrieval System Study, 2002-2008

Reference desk plans, undated

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3. Addition of March 2009 (Acc. 2009-016)

Box

Folder

Invitation for the dedication of the staff commons room in the John Peace Library in recognition of Dr. Michael F. Kelly, March 5, 2009

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TABLE OF CONTENTS

A Guide to the University of Texas at San Antonio: Library: Office of the Dean Records, 1976-2009

Descriptive Summary

Historical Note

Scope and Content Note

Organization of Collection

Restrictions

Access Restrictions

Usage Restrictions

Index Terms

Related Material

Administrative Information

Preferred Citation

Acquisition Information

Processing Information

Detailed Description of the Collection

1. Administrative Files, 1976-2008

2. Architectural Materials, 1993-2008

3. Addition of March 2009 (Acc. 2009-016)