Descriptive Summary
University of Texas at San Antonio. Library. Office of the Dean
University of Texas at San Antonio. Library. Office of the Dean Records
1976-2009Materials are in English.
UA 5.01
16 linear feet (15 Boxes + 1 oversize Box + 2 map folders)
University of Texas at San Antonio Libraries Special Collections
The University of Texas at San Antonio (UTSA) Library was established in 1973, the first year students were admitted to the new university. As of 2009, the Library has three locations: the John Peace Library on UTSA's 1604 Campus, the Downtown Library at UTSA's Downtown Campus, and the Archives unit of the Archives and Special Collections department at the HemisFair Park Campus. The first Dean of Libraries was Dr. Michael Kelly, who served from 1973 until his retirement in 2005.
The collection spans the years 1976 through 2008 and documents the administration of the University of Texas at San Antonio Library, chiefly while directed by Dean of the Library Michael Kelly. Materials include correspondence, memoranda, strategic plans, job descriptions, financial records, minutes and agendas of various faculty/staff organizations and advisory boards, newsletters, and files documenting library exhibits, library services, library committees, library programs and activities, associations with professional organizations, and other topics.
Historical Note
The University of Texas at San Antonio (UTSA) Library was established in 1973, the first year students were admitted to the new university. The first Dean of Libraries (then called the Director of Libraries) was Dr. Michael Kelly, who served from the Library's inception in 1973 until his retirement in 2005.
The Library's first location was in the Koger Center's Goliad Building, where it remained until its temporary move into the University gymnasium in 1975. The Library moved to its permanent home, the John Peace Library, in 1976. A second branch of the library at the UTSA Downtown campus opened in 1999. The Archives unit of the Archives and Special Collections department is located at the Institute of Texan Cultures in downtown San Antonio.
Prior to his coming to UTSA, Dean Michael Kelly taught at the University of Kentucky College of Library Science. During his tenure as Library Dean, Kelly also served as interim dean of fine arts in the early 1980s, interim director of the Division of Architecture and Interior Design in 2000, and parliamentarian of the Faculty Senate and Graduate Council until the end of 2005. He also served as chairman of the Council of Research and Academic Libraries (CORAL) in the San Antonio area and served on various advisory committees including the UTSA Administrative Planning Council, UTSA Deans' Council, UTSA Downtown Center Planning Group, UTSA Downtown Council, UTSA Executive Leadership Council, and the University of Texas System Advisory Committee on Library Affairs.
Sources:
- Danini, Carmina. Kelly Was UTSA's First Director and Dean of Libraries. San Antonio Express-News 24 May 2006: 4-B.
- Former UTSA Dean of Libraries Dies May 17. UTSA Today 19 May 2006. Retrieved January 23, 2009 from
http://www.utsa.edu/today/2006/05/kelly.cfm .
- University of Texas at San Antonio: Library: Office of the Dean Records, 1976-2008, UA 05.01, Archives
and Special Collections, University of Texas at San Antonio Library.
Scope and Content Note
The collection spans the years 1976 through 2009 and documents the administration of the University of Texas at San Antonio Library, chiefly while directed by Dean of the Library Michael Kelly. Materials include correspondence, memoranda, strategic plans, job descriptions, financial records, minutes and agendas of various faculty/staff organizations and advisory boards, newsletters, and files documenting library exhibits, library services, library committees, library programs and activities, associations with professional organizations, and other topics. The collection is divided into two series: Administrative Files, Architectural Materials, and Addition of March 2009 (Acc. 2009-016).
This collection is housed at UTSA's HemisFair Park Campus, though off-site access is also available at UTSA's John Peace Library.
Organization of Collection
- Series 1. Administrative Files, 1976-2003
- 1.1. General Files, 1976-2001
- 1.2. Correspondence and Memoranda, 1992-2003
- 1.3. Advisory Committees, 1986-2003
- 1.4. Faculty and Staff Organizations, 1983-2003
- 1.5. Gift and Donor Records, 1977-1997 (CLOSED)
- Series 2. Architectural Materials, 1994-2008
- Series 3. Addition of March 2009 (Acc. 2009-016)
- Series 4. Addition of November 2011 (Acc. 2012-066)
Access Restrictions
RESTRICTED: Gift and donor records are closed to patron use.
Usage Restrictions
The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply.
Preferred Citation
[Identification of item], University of Texas at San Antonio: Library: Office of the Dean Records, UA 5.01, University of Texas at San Antonio Libraries Special Collections.
Acquisition Information
Transferred from the Office of the Dean of the UTSA Library, 2001-2009
(Acc. 2001-040, 2001-045, 2004-118, 2005-044, 2005-045, 2005-046, 2006-033, 2007-035, 2007-999, 2008-077, 2009-003, 2009-016, 2010-052, 2011-053, 2012-066).
Processing Information
Processed and encoded by Angela McClendon Ossar, University Archivist, January 2009.
Addition encoded by Tatina Wulzer, Collections Assistant, March 2009.
Addition encoded by Sean Heyliger, November, 2010.
Addition encoded by Sean Heyliger, November, 2012.
Index Terms
Personal Names
Kelly, Michael.
Organizations University of Texas at San Antonio. Library.University of Texas at San Antonio--History.
Subjects
Academic libraries--History--20th century.
Academic libraries--Texas--San Antonio.
Locations
San Antonio (Tex.)--History--20th century.
Genres/Formats
Correspondence.
Memorandums.
Minutes.Financial records.
Newsletters.Blueprints.Organizational charts.
Local Subjects
UTSA HistoryUTSA Records
Materials related to this collection may be found in the following collections:
- UA 03.02. UTSA Faculty Senate Records, 1993-2007. Finding aid available:
http://www.lib.utexas.edu/taro/utsa/00156/utsa-00156.html
- UA 03.04. UTSA Graduate Council Records, 1993-2008. Finding aid available:
http://www.lib.utexas.edu/taro/utsa/00158/utsa-00158.html
- UA 04.06.01. UTSA University Assembly Records, 1974-2004. Finding aid available:
http://www.lib.utexas.edu/taro/utsa/00157/utsa-00157.html
- UA 99.0012. Carmen Perry Papers, 1973-1988. Finding aid available:
http://www.lib.utexas.edu/taro/utsa/00171/utsa-00171.html
Detailed Description of the Collection
1. Administrative Files,
1976-2008
This series comprises the administrative files of Michael Kelly, Dean of the Library. Materials include correspondence, memoranda, strategic plans, job descriptions, financial records, minutes and agendas of various faculty/staff organizations and advisory boards, newsletters, and files documenting library exhibits, library services, library committees, library programs and activities, associations with professional organizations, and other topics.
Original folder titles were retained.
1.1. General Files, circa 1976-2008
Office files of the University of Texas at San Antonio Library administration. Includes files on Library services, strategic planning, the Library newsletter
Library Focus, Library committees such as the Web Team and Classified Staff Affairs Committee, job descriptions, the Library's relationships with professional organizations, and a variety of other topics. General correspondence and memoranda is available in subseries 1.2: Correspondence and Memoranda.
Arranged alphabetically.
1
1
Academic library building survey
10
1
Accountability, 2003-2004
10
2
Adaptive technology, 2005
10
3
Adaptive technology, 2005
AD meeting
Minutes 104-52003-2004106-102004-200510112005-20061012Agendas, 2005-2006
10
13
Administrative planning council, 2002
1
2
Affirmative Action recruitment guidelines
1
3
Affirmative Action register
1
4
American history slide collection
1
5
Amigos [Library Services], undated
10
14
Amigos [Library Services], 2004-2005
1
6
A-V room system operation
Annual report
17undated131995
1
8
Appointment letter, 1992
10
15
Archives and Special Collections, 2002-2005
1
9
Archives remodeling, 1997-1998
10
16
Assistant Dean job description, 2004
Association of Research Libraries (ARL)
General1017200210182003-20051018Questionnaire, 2002-2004
OM1
Automated book retrieval system study, June, 2006
1
10
Automation committee, 1985
10
19
Banner vs. UTEID, 2005
10
20
Bexar County Library Association, 2002-2006
1
11
Blackwell America
1
12
Book fair
1
13
Bookwalk
Budget
111-42004-20051152005-2006
1
14
Budget formulas by the coordinating board
1
15
Library building
1
16
Chaucer bibliography
Circulation
116General, 1994-2004117Patriot Act, 2002
1
17
Cisneros exhibit, 1994
1
18
City documents project
1
19
Clapp-Jordan formula
1
20
Classical Broadcast Society
1
21
Classified Staff Affairs Committee (CSAC)
11
8
Collection allocation methodology, 2005
11
9
Collection development meeting minutes, 2005
1
22
College and University Library Association (CULA)
1
23
Committees
1
24
Library committee, 1994-1996
1
25-27
Competitions sponsored by the Library (writing, print, music), 1982-1997
1
28
Contracts
1
29
Copyright Clearance Center
CORAL [Council of Research and Academic Libraries]
Agendas 11102003-200411112004-20051112Correspondence, 2003-2006131Courier Service, undated132Directors meeting,1995130General, undated133Incorporation, undated134Meeting minutes, undated1113Scholarship application, 1997135Treasurer's report, undated
1
36
Council of Public University Presidents and Chancellors
1
37
Criteria and procedures for appointment and promotion
1
38
Data recognition (RMA forms for repair)
1
39-40
Data Research Associates (DRA)
1
41
Davidson, Simon - memoirs (original copy) [My War Years translation]
2
1
Department heads meeting
2
2
Depository libraries
11
14
Depreciation of library resources, 2005
2
3
Development board meeting, 2003
2
3
Dismantling of card catalog photographs, 1988
Downtown library
1116Non-students, 2004-2005Planning11151993-199424undated
2
5
Downtown operations - library service
2
6
Economic Development Clearing House
2
7
Economic Development Resource Center (Center for Economic Development)
2
8
Electronic classroom
2
9
Emergency procedures
11
17
Employee evaluation form, undated
11
18
ENCompass, 2004-2005
2
10
Enhanced Instructional Delivery System Committee
11
19
Equipment requests, 2004-2005
13
Estey (bookcases), 1974-1975
2
11
Exhibits
13
Extended hours study, 1996
Facilities
11201999-200211212003-2004
13
Facility programming study for UTSA, 2006
2
12
Faculty liaisons / library bibliographers, 1985-1999
2
13
Faculty orientation
2
14
Family celebration
11
22
Flex-time policy, 1992
11
22
Floorplans/maps, 1975-1988
2
15
Forms
2
16
Formula recommendations for 1990-1991 biennium
2
17
Friends of the Library
2
18
Fundraisers
2
19
General libraries, 1994
11
23
GPO reports, 1995-1996
2
20
Grant applications (Department of Health, Education & Welfare)
2
21
Guadalupe Cultural Arts Center - Inter-American Bookfair
2
22
HEGIS reports
2
23
Higher Education Council of San Antonio
2
24
Hispanic Research Center
2
25
HTML - Web (LibSec)
11
24
Incidental fees, 1999-2000
2
26
Information Technology
11
25
Inter-library loan contract, 2006
11
26
Internal audit, 1999-2001
2
27
Inventory project
2
28
IPEDS [Integrated Postsecondary Education Data System]
11
27
IT master plan, 2004
2
29
Jewish Social Service Federation
2
30
Job advertisements, 1985-1996
2
31
Job descriptions
2
32
Kelly Air Force Base (cooperative Engineering & Library arrangements)
11
28
LDAP, 2005
2
33
Library automation
2
34
Library automation (PUF funding)
11
29
Library brochures, 2005
2
35
Library enhancement program
2
36
Library Focus (newsletter), 1982-1983
Library guides
13Brochures,1974, 1996-200313Class assignments and help guides,undated13Faculty handbook, 2000-2001,2000A guide to education resources in the UTSA library13September, 197413May, 1976Library guides131973-1981131981-1989Library instruction workbook13197613197713197813Library tour [audiocassette],1979-198014UTSA electronic resources,199614UTSA library guide,1989-199714UTSA library study guide,undated14UTSA TOPical CATalog (TOPCAT), undated
2
37
Library instruction course
Library management team (LMT)
Agendas11302006-200711312007-2008
2
38
Library of Congress
2
38
Library programs service self-study report, 1996
11
32
Library recruitment, 2004-2005
11
33
Library reports (non-UTSA), 2004-2005
11
34
Library resource fee, 1995-2006
11
35
Library signage, 1999-2000
11
36
Library strategic plan, 2004-2005
2
39
License agreements
2
40
LSSIG [Library Support Staff Interest Group], 1994
2
41
Management Group - miscellaneous
2
42
Management Group - reclassifications, reorganization
2
43
Maps of the Library and UTSA, 1987-1998 and undated
11
37
Marketing trends reports, 2004
2
44
Master's thesis format
2
45
MBank
2
46
McNaughton Book Service
2
47
McNeely, John
2
48
Memorial fund
11
38
Michael Kelly retirement book plate, 2005
2
49
Mission and Objectives Statements, 1980, 1995
2
50
Network policy
14
Newsletters, UTSA Library News and Peace Pipeline,1980-1989
14
Newspaper clippings,1973
2
51
New World Records (Rockefeller Foundation)
2
52
NFL Charities Collection on Autism
Organizational charts
1212002-20062532004-2008
2
54
Library passport
2
55
PC equipment, software licensing agreement, CD-ROM discs purchased
2
56
Personnel committee
3
34
Planning and building
PrintSmart
12420041252005
12
3
Portal project, 1995-2004
12
2
Quality assurance review, 2005
3
1
Library policies
3
2
PREP Program
3
3
Library privileges, 1987-1990
3
4
Procedures
3
5
Reaffirmation Committee, 1998
3
6
Reavis Reading Library (Phi Delta Kappa)
12
6
Records inventory, 2006
14
Reference sampling survey, 1996
3
7
Renovations, 1997
3
8
Retrieval services (computer search), 1976-1988
12
7
RFI, 2003
3
9
Richard Abel - correspondence, pre-librarian
3
10
Richard Abel (library consultant)
3
11
Abel contracts
3
12
Richard Abel - general and correspondence
3
13
Library room numbers
3
14
SACS [Southern Association of Colleges and Schools]
12
9
Salary, 1990-2005
3
15
San Antonio Authors
3
16
SBDC [Small Business Development Centers]
12
8
Sons of the Republic of Texas, 2005
12
12
Southern Association of Colleges and Schools (SACS) reaffirmation of accreditation, 2000-2005
3
17
Space
12
10-11
Space planning, 2004-2005
3
18
Space Utilization Committee
3
19
Special borrowers
3
20
Special Collections
3
21
Special Collections and Archives brochure, undated
14
Specifications for steel bookcases, 1974
14
Specifications for furniture and furnishings, 1974
3
22
Staff Development Task Force
3
23
Staff telephone directories, 1991-2000
3
24
Library standards
3
25-27
Library statistics
3
28
Storage facility, West Campus
3
29
Strategic initiative, 1995-1996
3
30
Strategic initiative 1997-1998 - committee list
3
31
Strategic initiative 1997 - executive summary
3
32
Strategic initiative 1997-1998 - final
3
33
Strategic initiative 1997-1998 - forms
3
35
Student government inquiry - correspondence, 1997
3
36
Student library fees, 1985-1995
Systems
1213Computer security,2004-20051213Purchases,1996-20051214Tasks,2002-2005
Texas Council of State University Librarians [TCSUL]
General 3371993-199412152003-2005338Annual meeting, undated339Business meeting, 1999-2001
12
16
Texas Higher Education Coordinating Board, Promoting excellence in Texas public higher education through institutional groupings, peers, and benchmarks,2003
Texas State Library - Texas Archival Network
12172005340undated
3
41
Teaching Effectiveness Committee
3
42
University Archives
University Library Committee,
1218200012192002-200312202004-20051221200512222005-2006
4
1
UTSA staff development session, 1995
14
University of Texas System Web Committee meetings, 1996
4
2
Web Committee
4
3
Working Group on Governance Models
4
4
Workplans, 1996
14
Work study, 1975-1993
4
5-6
Miscellaneous
1.2. Correspondence and Memoranda, 1992-2003
Includes correspondence and memoranda received and issued by the Office of the Dean. Date ranges indicate fiscal years (September-August).
Arranged into two subseries: Correspondence and Memoranda, and chronologically thereafter.
1.2.1. Correspondence, 1993-2008
13
Tomas Rivera memorial,1978, 1984
4
7
1993-1994
4
8
1994-1995
4
9
1995-1996
4
10
1996-1997
4
11
1997-1998
4
12
1998-1999
4
13
1999-2000
4
14
2000-2001
12
24
2002-2003
12
25
2003-2004
12
26
2004-2005
12
27
2006-2007
1.2.2. Memoranda, 1992-2003
4
15
Memo to: academic deans, division directors, faculty, 1992-1993
4
16
Memo to: Ray Garza [Provost and Vice President for Academic Affairs], 1992-1993
4
17
Memo to: Sam Kirkpatrick [UTSA President], 1992-1993
4
18
Memo to: Library staff, 1992-1993
4
19
Memo to: miscellaneous, 1992-1993
4
20
Memo from: academic deans, division directors, faculty, 1992-1993
4
21
Memo from: Ray Garza, 1992-1993
4
22
Memo from: Sam Kirkpatrick, 1992-1993
4
23
Memo from: Library staff, 1992-1993
4
24
Memo from: miscellaneous, 1992-1993
4
25
Memo to: academic deans, division directors, faculty, 1993-1994
4
26
Memo to: Garza/Loya [Ray Garza, Provost; Joe Loya], 1993-1994
4
27
Memo to: Kirkpatrick [Samuel Kirkpatrick, UTSA President], 1993-1994
4
28
Memo to: Library staff, 1993-1994
4
29
Memo to: miscellaneous, 1993-1994
4
30
Memo from: academic deans, division directors, faculty, 1993-1994
4
31
Memo from: Garza, 1993-1994
4
32
Memo from: Kirkpatrick, 1993-1994
4
33
Memo from: Library staff, 1993-1994
4
34
Memo from: miscellaneous, 1993-1994
4
35
Memos, 1993-1994
4
36-37
Memos, 1994-1995
5
1
Memos, 1995-1996
5
2
Memo to: academic deans, division directors, faculty, 1995-1996
5
3
Memo to: Provost Office - Garza/Loya, 1995-1996
5
4
Memo to: President, 1995-1996
5
5
Memo to: Librarians, 1995-1996
5
6
Memo to: miscellaneous, 1995-1996
5
7
Memo from: academic deans and faculty, 1995-1996
5
8
Memo from: Provost Office, 1995-1996
5
9
Memo from: President, 1995-1996
5
10
Memo - Downtown - Phase II, 1995
5
11
Memo from: Librarians, 1995-1996
5
12
Memo from: miscellaneous, 1995-1996
5
13
Memos, 1996-1997
5
14
Memos, 1997-1998
5
15
Memos, 1998-1999
5
16
Memos, 1999-2000
5
17
Memos, 2000-2001
5
18
Memos, 2001-2002
5
19
Memos, 2002-2003
12
28
Memos, 2003-2004
1.3. Advisory Committees, 1986-2003
This subseries documents the Library Dean's involvement with various advisory commitments on- and off-campus. Advisory committees include the UTSA Administrative Planning Council, UTSA Deans' Council, UTSA Downtown Center Planning Group, UTSA Downtown Council, UTSA Executive Leadership Council, and the University of Texas System Advisory Committee on Library Affairs.
Arranged alphabetically by advisory committee. Arranged chronologically thereafter, with the exception of UT System Advisory Committee on Library Affairs files. UT System files are arranged alphabetically by project.
Academic/Administrative Council
5201999-200112292004-2005
Administrative Planning Council
5212000-20015222000-2003
Deans' Council
5231990-19915241991-19925251992-19935261993-19945271994-19955281998-19995291999-20005302000-20015312001-20025322002-200312302003-2004
Downtown Center Planning Group/Downtown Council
53319925342000-20015352001-20025362002-200312312003-2004
Executive Leadership Council
5372002-200312322003-2005
UT System Advisory Committee on Library Affairs
12
33
Articles of agreement/planning documents, 1993-1998
General files
538undated539199454019985412000-20015422001-20025432002-200312342003-200412352004-200512362006
5
44
Border cultures
6
1
Capital improvement program request, 1997-1999
12
37
Compact with the University of Texas System, 2005-2008
6
2
Cooperative library programs
6
3
Digitization
6
4
Electronic Reference Center - support documents
6
5
File server project
6
6
File server project - budget requests
6
7
File server project - correspondence with OTS [Office of Telecommunications Services]
6
8
File server project - database pricing quotes
6
9
File server project - system selection
Includes individual files on NOTIS, OCLC, OVID, and Tests at UT Libraries.
6
10
File server project - overheads
6
11
Health science libraries report
6
12
Information technology initiative - Andersen Consulting
6
13
JSTOR/Trust Infrastructure
6
14
Libraries project
6
15
Libraries report
6
16
Library Enrichment Program (proposed), 1986
6
17
Operating documents - agenda/minutes
6
18
Permian Basin Library Interface Solution (PBLIS)
6
19-20
Remote storage
12
38
Report of the Washington Advisory Group, LLC on research capability expansion for the University of Texas at San Antonio, 2004
6
21
Strategic Plan 1994-2000
6
22
Strategic planning, 1993-1994
6
23
System costs distribution
6
24
Telecommunications Infrastructure Fund, 1995
UTSA Ad Hoc Committee on Library Development and Coordination
13Report of the Ad Hoc Committee on Library Development and CoordinationMay, 1970
1.4. Faculty and Staff Organizations, 1983-2003
This subseries documents the Dean's involvement with university-wide faculty and staff organizations including the UTSA Faculty Senate, Graduate Council, and University Assembly. Materials include meeting minutes, agendas, correspondence, and related materials.
Arranged alphabetically by organization and chronologically thereafter.
Faculty Senate
6251993-19946261994-19956272000-2001712001-2002722002-20031312003-20041322004-2005
Graduate Council
73-41990-1993751993-1994761994-1995771995-1996781998-1999791999-20007102000-20017112001-20027122002-20031332003-20041342004-2005
University Assembly
7131983-19937141994-1995715-161999-20007172000-20017182002-2003812000-20031362003-20041362004-2005
1.5. Gift and Donor Records (CLOSED), 1977-1997
Includes records of donors and donations to the Library. Materials include gift processing forms, deposit transmittal slips, receipts, and related materials.
RESTRICTED: Closed to patron use.
9
Gift and donor records, 1977-1997
2. Architectural Materials,
1993-2008
This series includes blueprints and materials related to various Library renovations.
Arranged chronologically.
OM2
Library site plan, 1972
OM2
Library floor plans, 1972
16
Library floor plans, 1976
8
2
Renovation, 1993
16
Reference desk remodel blueprints, 1994-1995
16
Suspended ceiling blueprints, 1995-1996
8
3
Remodeling, 1996-1997
8
4
Student Table Location - JPL 2nd floor, 1997
16
Electrical plan for John Peace Library renovations, 1997
16
Student Table Location - blueprints, 1997 and undated
OM1
John Peace Library Automated Book Retrieval System Study, 2002-2008
16
Skylight roof blueprints, 2003
OM1
Reference desk plans, undated
3. Addition of March 2009 (Acc. 2009-016) 8 5 Invitation for the dedication of the staff commons room in the John Peace Library in recognition of Dr. Michael F. Kelly, March 5, 2009
4. Addition of November 2012 (Acc. 2012-066)151 UT digital library, 2002-2006
152 Texas Conference on Digital Humanities, 2008153Texas Digital Library,2007-2008154 System-wide digital resources,2005-2007155Electronic resources,2006-2009156Electronic theses and dissertations,2006157Preservation,2007-2008158 Bibliographer meetings,2006159 Collection analysis,2008-20091510 Collections valuation,2006-20081511 San Antonio Register project, 20071512Miscellaneous files, 2006-20091513 Library space planning, 2004-20081514Automated storage retrieval system,20081515 Association of Research Libraries membership presentations,20061516GIS, 2006-20071517University Library Committee, 2000-20081518Funding requests, 20081519 Library reporting structure,20081520 Collection development policy,20091521 Collection assessment,2007-20091522 Collection development pending,2006-2008 Collections budget1523200915232010