Texas Archival Resources Online

TABLE OF CONTENTS


Descriptive Summary

Historical Note

Scope and Content Note

Restrictions

Index Terms

Administrative Information

Description of Series

Administrative, 1977-2007 and undated

Financial, 1972-2007 and undated

Membership, 1966-2007 and undated

Publicity, 1979-2007 and undated

Education, 1980-2007 and undated

Cooperating Organizations, 1952-2007 and undated

Events, 1979-2007 and undated

Scrapbooks, 1975-2003

Other Materials, 1968-2003 and undated

Unprocessed materials

University of Texas San Antonio

A Guide to the Opera Guild of San Antonio Records, 1952-2014



Descriptive Summary

Creator: Opera Guild of San Antonio
Title: Opera Guild of San Antonio Records
Dates: 1952-2014
Creator Abstract: The Opera Guild of San Antonio was founded in 1974 as a nonprofit educational and charitable association to promote the awareness of opera and encourage its growth.
Content Abstract: The Opera Guild of San Antonio Records include correspondence, reports, minutes, agendas, scrapbooks, invitations, brochures, photographs, ephemera, and yearbooks and documents the public and administrative activities of the group.
Identification: MS 103
Extent: 27.8 linear feet (44 Boxes)
Language: Materials are in English.
Repository: University of Texas at San Antonio Libraries Special Collections

Historical Note

The Opera Guild of San Antonio (Opera Guild) was founded in 1974 as a nonprofit educational and charitable association under the auspices of the Women's Committee of the San Antonio Symphony, now known as the Symphony League. Its mission is to promote the awareness of opera and encourage its growth. The original name of the Opera Guild was the Opera Guild of the Symphony Society, and was founded by Ginger Karren. Karren worked with Margaret King Stanley, President of the Symphony Women's Committee, to establish an organization to support the Symphony's annual opera season. The work of the Guild included student performances, opera previews, an opera talent search and an "Opera in the Schools" project. Fundraising was one of the society's major efforts.

After the San Antonio Symphony announced that it would no longer produce opera, the society changed its name to Opera Guild of San Antonio and began to focus on opera projects in the local community. Fundraisers helped the Opera Guild support a multitude of opera-related activities.

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Scope and Content Note

The Opera Guild of San Antonio Records span the years 1952-2014 and include correspondence, reports, minutes, agendas, scrapbooks, invitations, brochures, photographs, ephemera, and yearbooksand documents the public and administrative activities of the group. The collection is organized into ten series: Administrative, Financial, Membership, Publicity, Education, Cooperating Organizations, Events, Scrapbooks, Other Materials and Additions.

The Administrative series contains meeting minutes of the Board of Directors, founding documents, awards, correspondence, legal documents, and committee work.

The Financial series includes detailed monthly financial analyses, financial reports of events and gatherings, and grants administered and received by the Opera Guild.

The Membership series contains detailed lists of members, information pertaining to members' volunteer activities, general membership meeting minutes, yearbooks, president's reports, historical background of the organization, list of events, committee updates, operatic opportunities, donation information, contact information, and meeting dates.

The Publicity series is comprised chiefly of newspaper clippings; also included are radio, television, and print advertisements, brochures, and a printout of the Opera Guild's Web site.

The Education series pertains to educational outreach efforts of the Opera Guild, including the Opera in the Schools and Adult Opera Education programs.

The Cooperating Organizations series documents collaborations between the Opera Guild and similar organizations, including the San Antonio Symphony, San Antonio Symphony League, San Antonio Symphony Society, Women's Committee of the San Antonio Symphony Society, Department of Music at University of Texas at San Antonio, San Antonio's Lyric Opera, The Santa Fe opera, and the New York Metropolitan National Opera Council. Materials include correspondence, programs, yearbooks, newspaper clippings, and other materials.

The Events series contains planning files, reports, correspondence, invitations and photographs that document various events held and sponsored by the Opera Guild.

The Scrapbooks series consists of memory albums put together by members of the Opera Guild which document their activities. The albums contain photographs, programs, and other items.

The Other Materials series contains photographs, audiovisual materials, printed materials, and memorabilia. Memorabilia includes Opera Guild t-shirts and magnetic buttons. Also includes materials pertaining to HemisFair '68.

Large-format print materials have been removed from their original series locations and relocated to Oversize Materials.

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Restrictions

Access Restrictions

This collection is housed at UTSA's Main Campus and must be accessed via the John Peace Library Special Collections reading room. To request access, please use the Collections Request Form.

Use Restrictions

The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply.

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Index Terms

Organizations
Opera Guild of San Antonio.
Topics
Charities--History--20th century.
Charities--Texas--San Antonio.
Charities--United States.
Charity organization--Texas--San Antonio.
Fund raising--Texas--San Antonio.
Nonprofit organizations--Texas--San Antonio.
Opera--Texas--San Antonio.
Opera--United States--20th century.
Societies and clubs--History--20th century.
Societies and clubs--Texas--San Antonio.
Women--Texas--San Antonio--Societies and clubs.
Women in charitable work.
Locations
San Antonio (Tex.)--Societies and clubs.
Genre/Form
Clippings.
Correspondence.
Ephemera.
Minutes.
Photographs.
Scrapbooks.
Reports.
Invitations.
Programs.
Local Subjects
Entertainment/Entertainers
Music/Musicians
San Antonio History

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Administrative Information

Preferred Citation

[Identification of item], Opera Guild of San Antonio Records, 1956-2009, MS 103, University of Texas at San Antonio Libraries Special Collections.

Acquisition Information

Materials were donated by Opera Guild archivist Rayne German, Margaret King Stanley, and other members between 2000-2012 (Acc. 2000-030, 2002-063, 2003-016, 2003-028, 2003-032, 2003-045, 2004-028, 2004-070, 2004-083, 2004-090, 2004-095, 2004-098, 2004-108, 2005-060, 2005-086, 2006-001, 2006-022, 2006-082, 2007-062, 2007-068, 2008-025, 2009-042, 2009-047, 2010-025, 2011-029, 2011-031, 2012-035, 2014-015).

Processing Information

Processed by: Amber Castor, Archives Intern, August 2007, and Angela McClendon, Manuscripts Archivist, September 2007.

Encoded by: Angela McClendon, October 2007, August 2009; Tatina Wulzer, Collections Assistant, May 2009, July 2009, August 2009; Rose Rodriguez, Collections Assistant, June 2010.

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Detailed Description of the Collection

 

Administrative, 1977-2007 and undated

This series contains meeting minutes of the Board of Directors, founding documents, awards, correspondence, legal documents, and committee work. Meeting minutes of the Board of Directors, comprising the bulk of this series, provide documentation of issues facing the Opera Guild and the areas of opera activities with which the organization was concerned. Founding documents provide in-depth information about the birth and origins of the organization. Also included are invitations from the presidents to members, other correspondence, job descriptions for various offices, and lists of officers of the organization over the years.
Box Folder
1 1 Founding and governing documents, 1983, 2000-2007, and undated
2 Proposed bylaw amendments, 1999-2007
3 History and background of Opera Guild, 1983-2004 and undated
4 Opera Guild logo, undated
5-6 Legal, 1983-2005 and undated
7 Employment, 1984, 2006, and undated
8 Various Committees, 1984-2007 and undated
9 Long Range Planning Committee, 1988, 1999-2005
10 Controversies, 1995-2003 and undated
11 Awards [2 plaques removed to Oversize Materials, Box OM1], 1977-2006 and undated
Box
2 Correspondence, 1977-2006 and undated
1 Incoming, 1977-1990, 2000-2005, and undated
2 Outgoing, 1979-1980, 2000-2006, and undated
3-4 Presidential, 1979-2006 and undated
5 Postcards and greeting cards sent to Opera Guild, undated
Board of Directors, 1979-2007 and undated
6 Meeting invitations and announcements, 2000-2007
7 Job descriptions, 1987-1990, 2000-2006, and undated
8 Reports and summaries, 1984-2006 and undated
9 Correspondence, 1987-2007 and undated
10 Lists of officers, 1979-2007 and undated
11 Meeting agendas, 1986-2007
Box Folder
3 1-10 Meeting minutes, 1980-1989
Box Folder
4 1-9 Meeting minutes, 1990-1999
Box Folder
5 1-8 Meeting minutes, 2000-2007 and undated

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Financial, 1972-2007 and undated

Provides information how the Opera Guild raised, invested, and spent the funds that passed in and out of the organization. Treasurer's Reports include detailed monthly financial analyses for the Opera Guild. Grants includes grants administered, as well as received, by the Opera Guild.
Box Folder
6 1-3 Treasurer's Reports, 1981-2007
4 Treasurer's Reports to the Board of Directors, 1981-2007
5 Financial Reports, 1981-1990, 2001-2007 and undated
6 Budgets, 1989-2005
7-8 Financial statements and reports of events held by Opera Guild, 1982-2007 and undated
9 Treasurer information, undated
10 Printing and mailing, 1988-1990, 2000-2006, and undated
Box
7 Gifts, 1984-2007 and undated
1 Awarded by Opera Guild, 1984-2007 and undated
2 Awarded to Opera Guild, 1984-2006
3 Correspondence, 1984-2005
4 Walker House, 1972-1978, 1991-2000, and undated
5-6 Gift shop, 1980-1988 and undated
Box Folder
8 1-2 Fundraising, 1982-2006 and undated
3 Corporate sponsors, 1984-2004 and undated
Grants, 1985-2007 and undated
4 Committee reports to Board of Directors, 2004-2007
5 Correspondence
6 Miscellaneous information
Box Folder
9 1-3 Awarded by Opera Guild, 1985-1988, 2001-2007, and undated
4-5 Awarded to Opera Guild, 1989-1990, 2002-2007

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Membership, 1966-2007 and undated

Contains information about the members of the Opera Guild, including detailed lists of members and addresses and information pertaining to members' volunteer activities. General membership meeting minutes provide insight into what problems faced the Opera Guild and where in the opera world the members wanted to concentrate their focus. The bulk of this series is comprised of annual yearbooks published by the Opera Guild, each containing a president's report, history of the organization, list of events, committee updates, operatic opportunities, donation information, contact information, and meeting dates.
Box Folder
10 1-3 Addresses, 1987-2004 and undated
4 New members, 1979-1987, 1998-2005
5 General membership meeting invitations, 1997-2007
6 Opera Circle Reception Invitations, 1980-2001
7 Correspondence, 1990-2006 and undated
Box Folder
11 1-4 General membership meeting minutes, 1981-2007 and undated
5 Meeting attendance, 1990-1999 and undated
6 Lists of members, 1994-2001 and undated
7 Biographical information on prominent members, 1999-2002
8 Membership renewals and reminders, 1986-2007 and undated
9 Dues paid, 1988-2003
10 Dues not paid and inactive members, 1966-2002
11 Membership committee meeting minutes, 2000-2004 and undated
12 Lists of volunteers, 1986-2004 and undated
Box
12 Membership cards, 1996-2000
Box
13 Membership cards, 2001-2003
Box Folder
14 1-7 Yearbooks, 1977-1993
Box Folder
15 1-6 Yearbooks, 1994-2007
Box Folder
16 1 Yearbook additions, 1984-2003 and undated
2 Statistics and reports, 1985-1991, 2002-2005
3 Miscellaneous, undated

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Publicity, 1979-2007 and undated

Documents publicity efforts of the Opera Guild and is comprised chiefly of newspaper clippings relating details of events held by Opera Guild or attended by members. The series also includes radio, television, and print advertisements, brochures, and a printout of the Opera Guild's Web site.
Box Folder
16 4 Brochures, undated
5 Marketing information, 1979 and undated
6-7 Newsletters, 1985-2002 and undated
8 Newspaper clippings, 1980-2007 and undated [Items removed to Oversize Materials, Boxes OM2-OM3]
9 Opera Guild in other organizations' newsletters and publications, 2005-2006
10 Radio and television advertisements, 1984-2005
11 Web site, 2001-2007

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Education, 1980-2007 and undated

The Education series is divided into three subseries: Adult Opera Education, Education Committee, and Opera in the Schools. The Adult Opera Education subseries includes opera study guides, as well as announcements and invitations for members to the "Opera Enhancement Evenings." The Opera in the Schools subseries documents the partnership between Opera Guild and the UTSA School of Music, an effort to introduce small-scale operas to students of local public and private elementary schools, as well as home-schooled students. Materials include correspondence, financial documents, educational material, programs, and brochures of operas. Also included are thank-you letters from teachers and students. A third subseries, Education Committee, includes correspondence and reports from the Education Committee.
Box Folder
17 1-4 Adult Opera Education, 1980-2007 and undated
5 Education Committee, 1987-1988, 2000-2004, and undated
Opera in the Schools, 1984-2007 and undated
6 Children's thank-you letters, 1985-2006 and undated
7 Teachers' thank-you letters, 1984, 2003-2007, and undated
8 Thank-you letters from Opera Guild, 1988, 2002-2007
Box Folder
18 1 Teacher evaluations, 2005-2006 and undated
2-4 Financial and legal, 1987-2005 and undated
5 Invoices to the City, 1991-1994
6 Programs and brochures, undated
7 Photographs, 2003-2006 and undated
8 Schedules and schools involved, 1991, 2006, and undated
9 Donations, 1987, 2002-2006, and undated
10 General correspondence, 1986-1989, 2004, and undated
Box Folder
19 1-2 Opera books presented to schools, 2005-2006
3-4 Educational materials, 1996-2007 and undated

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Cooperating Organizations, 1952-2007 and undated

The Cooperating Organizations series documents collaborations between the Opera Guild and similar organizations, including the San Antonio Symphony, San Antonio Symphony League, San Antonio Symphony Society, Women's Committee of the San Antonio Symphony Society, Department of Music at University of Texas at San Antonio, San Antonio's Lyric Opera, The Santa Fe opera, and the New York Metropolitan National Opera Council. Materials include correspondence, programs, yearbooks, newspaper clippings, and other materials.
Box Folder
19 5 Chamber Opera Theater, 1983-1986 and undated
6-7 Community arts organizations, 1985-2005 and undated
Lyric opera , 1999-2006 and undated
8 La Traviata, 2001 and undated
9 Miscellaneous, 1999-2006 and undated
Box Folder
20 1 Opera America, 1991-1994 and undated
2-4 Other cities' opera organizations, 1963, 1976-2005, and undated
5 San Antonio Festival, 1979-1989
6 San Antonio Opera Company, 1993-1999
7 Metropolitan National Opera Council, 1978-2007
8 Opera Guilds International and Opera Volunteers International, 1985-1998
Box Folder
21 1 Opera Guilds International and Opera Volunteers International, 1999-2007
2-6 San Antonio Symphony, 1956-1978
Box Folder
22 1-6 San Antonio Symphony, 1979-2006 and undated
7 San Antonio Symphony League yearbooks, 1979-1985
Box Folder
23 1-3 San Antonio Symphony League yearbooks, 1985-2000
San Antonio Symphony Society, 1952-1979
4-6 Grand Opera Festival programs, 1952-1965
Box Folder
24 1-3 Grand Opera Festival programs, 1966-1973
4-6 Women's Committee of the San Antonio Symphony Society yearbooks, 1954-1967
Box Folder
25 1-4 Women's Committee of the San Antonio Symphony Society yearbooks, 1967-1979
University of Texas at San Antonio, 1984-2007 and undated
5 Incoming correspondence, 1985-2007
6 Outgoing correspondence, 2003-2007
7 Scholarships, 1999-2007
8 Performances and events, 1984-1987, 2000-2007, and undated

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Events, 1979-2007 and undated

Contains planning files, reports, correspondence, invitations and photographs that document various events held and sponsored by the Opera Guild. The most extensively documented events in this series are the Balls and Dances, which served as social events and fundraisers for the members of the Opera Guild, and the Talent Search, which was an annual competition to seek and discover new talent in the field of opera. Also notable are the Opera Guild Trips, which are formally organized excursions to different destinations for the purpose of viewing opera. Other events include DVD showings of operas, membership parties, fashion shows, wine tastings, and the premiere of Gods of Mischief, a comic opera financially supported by Opera Guild.
Box Folder
26 1 An Afternoon of Song, 1992-1993
2-7 Balls and Dances, 1982-2000 and undated
Box Folder
27 1 25th Anniversary Gala, 1999-2000
2 Fantasy Fortune, 1980 and undated
3 Movie and DVD showings, 1979-1992, 2004-2007, and undated
4-7 Opera Guild Trips, 1980-2007
Box Folder
28 1 Speakers, 1979-1980, 1997-2003
2 Wine tasting, 1999-2006 and undated
3 Dinners, 1997-2002 and undated
4 Holiday Soirees, 2001-2006
5 Vina Fiesta and Silent Auction, 2007
6 Spring Opera Fling, 1980, 1999-2001, and undated
7 Style Shows and Fashion Shows, 2001-2006 and undated
8 Various events, 1983-2003 and undated
9-10 Talent Search, 1987-1988
Box Folder
29 1-6 Talent Search, 1989-2003 and undated
7 UTSA performances in cooperation with Opera Guild, 2006-2007 and undated
8 Gods of Mischief, 2005 and undated

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Scrapbooks, 1975-2003

Consists of memory albums put together by members of the Opera Guild which document their activities. The albums contain photographs, programs, and other items.
Box
30 Scrapbooks, 1975-1982
Box
31 Scrapbooks, 1982-1985
Box
32 Scrapbooks, 1985-1995
Box
OM4 Oversize scrapbooks, 1988-1989
Box
OM5 Oversize scrapbooks, 1996-1999
Box
OM6 Oversize scrapbook, 2002-2003

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Other Materials, 1968-2003 and undated

Contains photographs, audiovisual materials, printed material, and memorabilia. Memorabilia include Opera Guild t-shirts and magnetic buttons.
Box
33 Memorabilia and audiovisual materials
Box Folder
34 1 Guest book, 1978
2 Notebook, 1992-1993
3-6 Photographs, 1983, 1999-2003, and undated
7 Opera News magazine: "San Antonio Salute" issue, 1970
8 Assorted materials, 1968-2002 and undated
Includes material pertaining to HemisFair '68 (the World's Fair in San Antonio, 1968).
Box
35 Photographs, undated

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Unprocessed materials

Addition of May 2008 (Accession 2008-025)
Box
36 News clippings, programs, flyers, correspondence, invitations, newsletters, board meeting agendas, 2007-2008
Opera Guild plaque to Margaret King Stanley for Outstanding Support, November 16, 2007
Brundibar materials - Opera Guild Education Committee (4th year of Education Program with UTSA, 2005-2006
Yolanda Hernandez, 2007
General Educational material, 2006
Other material, 2006-2008
Menotti - The Medium/The Old Maid, 2006
Brundibar, 2005-2006
Taffetas, 2006
City Grant, 2006
Pirates of Penzance, 2006
Box
38 Addition of July 2009 (Accession 2009-042)
Materials span the years 2008-2009 and include correspondence, invitations, programs, event schedules, meeting minutes, reports, clippings and other material related to programs put on or hosted by Opera Guild and material related to the business and administration of Opera Guild.
Addition of August 2009 (Accession 2009-047)
Materials are from 2009 and includes a Utah Festival Opera Company tote bag, an Education committee report on the board meeting of April 2009, thank you letters from students and thank you cards, and a DVD, Cosi Fan Tutte.
Box
36 Addition of June 2010 (Accession 2010-025)
Materials are from 2009-2010 and includes includes correspondence, invitations, programs, newsletters, meeting minutes, reports, and clippings.
Addition of June 2011 (Accession 2011-029)
Materials from 2009-2011, includes correspondence, programs, newsclippings, reports and a poster.
Box
37 Addition of July 2011 (Accession 2011-031)
Materials from 1999-2009, includes news clippings, event planning, mailings and assorted administrative materials.
Box
39 Addition of July 2012 (Accession 2012-035)
Materials from 2009-2012, includes minutes, correspondence and research materials on Jose Antoio Navarro for the commissioned opera, Navarro.
Box
40 Addition of April 2014 (Accession 2014-015)
Board Job Descriptions
Education
OTSA
Navarro Opera
Education/Student
Grants: CoSA Office of Cultural Affairs
Grants: SA Area Foundation
CoSA Audit
Grants: Misc.
Grants: AT & T
Treasurer's Report
Education: Attendance
Education: Met HD
Education: Matinee
Education/Adult
Education: ALO Bus Trips
Education: Opera in the Schools
Education: UIW Videos
Website Maintenance
Website Development
Minute Book, 2007-2008
SA Opera Education Advisory Meeting, 11-Mar-10
Budget OGSA, 2010-2011
Kathleen - Gala photos
Education Committee, 2008-2011
Box
41 Yearbooks and Directories, 1997-2013
Invitations, 2012-2014
Opera Volunteers International, 2012
Stationery, envelopes, name tags, brochures, cards, undated
Navarro: A Family Opera in One Act, 2011
Box
Gavel, Fiesta pin, Letterpress logo and flag
Drawer
14 Framed citation from the San Antonio Conservation Society

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