University of Texas San Antonio

A Guide to The Loving Dozen Records, 1982-2001



Descriptive Summary

Creator: Loving Dozen
Title: Loving Dozen Records,
Dates: 1982-2001
Abstract: The Loving Dozen is a charitable 501(c)(3) non-profit organization serving the San Antonio, Texas community. The organization was founded in 1982 by Rudi R. Rodriguez to provide "at risk" children with social, nutritional, and educational development. Correspondence, auction item lists, financial reports, legal documents, marketing, publicity, agendas and meeting minutes, photographs, video cassette tapes, and donor lists created by the Loving Dozen organization between 1982 and 2001 make up the bulk of the collection. The Loving Dozen Records are arranged into three series: Administration, Projects, and Photographic/Video.
Identification: MS 140
Extent: 16.7 linear feet (about 13,000 items)
Language: Materials are written in English.
Repository: University of Texas at San Antonio Libraries Special Collections

Biographical Note/Historical Sketch

The Loving Dozen is a charitable 501(c)(3) non-profit organization serving the San Antonio, Texas community. The organization was founded in 1982 by Rudi R. Rodriguez to provide "at risk" children with social, nutritional, and educational development. The organization first supported the Baptist Children’s Home in San Antonio, Texas. Each year the Loving Dozen has a Christmas Gala called “12 Days of Christmas” that acts as the organization’s chief source of funding.

The organization’s activities include distributing holiday food baskets, supporting the San Antonio Food Bank, purchasing school supplies other gifts for economically disadvantaged families and children. The Loving Dozen also gives bicycles to “at-risk” students who stay in school and receive good grades through their “A’s Get’s Bikes” program.


Scope and Content Note

Correspondence, auction item lists, financial reports, legal documents, marketing, publicity, agendas and meeting minutes, photographs, video cassette tapes, and donor lists created by the Loving Dozen organization between 1982 and 2001 make up the bulk of the collection. The Loving Dozen Records are arranged into three series: Administration, Projects, and Photographic/Video.

The Administration series provides insight into the foundation and management of the organization through by-laws, lists of Board members, and correspondence. The Projects series, at about 3,000 items, is the largest series in the collection. This series includes all the extant documentation of the charitable fundraisers and initiatives of The Loving Dozen. The Photographic/Video series holds photo albums and videotapes that document Loving Dozen projects.


 

Arrangement

The papers are arranged as follows:
  • Administration
  • Projects
  • Photographs and video

Restrictions

Access Restrictions

This collection is housed at UTSA's Main Campus and must be accessed via the John Peace Library Special Collections reading room. To request access, please use the Collections Request Form.

Use Restrictions

Please contact University of Texas at San Antonio Libraries Special Collections for information about permission to publish material from the collection.


Index Terms

Persons
Rodriguez, Rudi R.
Organizations
The Loving Dozen
Subject terms
Charity organization--Texas--San Antonio.
Fundraising--Texas--San Antonio.
Non-profits--Texas--San Antonio.
Non-profit organizations--Texas--San Antonio.
Locations
San Antonio (Tex.)
Genre/form
Agendas.
Bylaws.
Correspondence.
Ephemera.
Financial records.
Minutes.
Photographs.
Videotapes.
Local Subjects
Education/Educators
Religion
San Antonio History

Administrative Information

Preferred Citation

[Identification of item], The Loving Dozen Records, 1981-2001, MS 140, University of Texas at San Antonio Libraries Special Collections.

Acquisition Information

The Loving Dozen Records were donated by Rudi R. Rodriguez in 2002 (Accessions 2002-11, 2002-16, 2002-71).

Processing Information

Processed by: Dennis G. Medina, Special Collections Librarian, January 2006; John Miller, Archives Intern, July 2007; Nikki Lynn Thomas, Manuscript Archivist, September 2007.

Encoded by: Nikki Lynn Thomas, Manuscripts Archivist, September 2007


Detailed Description of the Collection

 

Administration

The Administration series provides insight into the foundation and management of the organization through by-laws, lists of Board members, and correspondence. The agendas, minutes, financial reports, and publicity and marketing records illustrate the organization’s growth.
Box
1 Agenda and Meeting Minutes 1982-2000
Box
2 Correspondence, 1982-2000
Box
3 Financial Reports, 1982-2000
Grants and Awards
Certificate, 1987, 1993, 1998
Plaque, 1988, 1991, 2000
1991-1993
Grant applications, budgets, notes, 1996
1997
1998
Box
4 "Hearts and Hands," 1998
"Hearts and Hands," 1999
1999
Bexar County Women's Bar Foundation, 1999
Box
35 Trophy, Loving Dozen Volunteer, 1999
Box
4 2000
Bexar County Women's Bar Foundation, 2000
Box
OM1 Plaque from Northside Independent School District, 1996
Plaque from Passmore Elementary, 1997
Box
4 Mailing Lists
1982-1986
Contracts and business cards, 1982-1986
1987-1988
Contracts and business cards, 1989
1990
Contracts and business cards, 1991
1992
Press (media) contacts, 1992
School information, 1996
Addresses, undated
Marketing
"Marketing Matter," correspondence, 1996
Publicist corresondence, 1997
Publicist, 1998
Marketing, 1999
Box
5 Marketing, 2000
Publicity
Baptist Children Home flyers and media, 1982-1988
Publicity, 1987-1988
Publicity and press releases, 1990
Publicity, 1991
Media releases and news clippings, 1996
Video, 1997
Webpage, 1998-1999
"The Sharing and Caring Newsletter," 1999
Media scripts, 1999
Box
3 General Information
Articles of Incorporation, 1987
Board of Directors, 1987-1991
By-Laws, 1993
Proposal for Baptist Children’s Home Campus, 1985
10th Anniversary Brochure, 1992
Fundraising, 1991
Notebook, 1997
General, 1989-1998 and undated



 

Projects

The Projects series, at about 3,000 items, is the largest series in the collection. This series includes all the extant documentation of the charitable fundraisers and initiatives of the Loving Dozen. This series documents the organizations shift in focus from Baptist Children’s Home to the school system and San Antonio Food Bank. Of particular note is the Christmas Party subseries, which is the largest grouping within the Projects series. This Gala raises funds to help cover the costs of the organization’s many projects.
Box
5 A's Get's Bikes
1991
1992
1993
1993-1994
Correspondence and publicity, 1994-1995
1995
1996
Trademark application correspondence, 1996
USAA proposal and correspondence, 1996
1997
1998
1999
2000
Box
6 Logos, undated
Christmas Party,
Auction item list, 1986-2000
Box
7 Complete packet, 1994-1999
Correspondence, 1987-1997
Box
8 Correspondence, 1998-2000
Donor forms, 1999
Donor lists, 1994-2000
Box
9 General information, 1982-1992
Hotel information:
Hyatt Hill Country, 1993
St. Anthony Hotel, 1994
Plaza San Antonio, 1995
Plaza San Antonio, 1996
Omni Hotel, 1997
Westin La Cantera, 1999
Westin La Cantera, 2000
Invitations, 1984-1991
Media
Publicity, 1987
Video Production, 1987
Press Releases, 1988
Press Releases, 1989
Publicity, 1990
Flyer design elements, 1990
Box
10 Publicity, 1991
Cutting Edge Communications, 1995
Press Releases, 1995
Printed graphics, 1995
Graphics, 1997
Flyer, undated
Box
OM1 City of San Antonio Proclamations, 1995-2001
Box
10 Party programs, 1991-2000
Box
11 Party programs, 2001
RSVP lists, 1982-1999
Box
11 Scripts, 1983-1999
Box
12 "Rudy's Sacred" script, 2001
Silent Auction information, 1996-2000
Box
10 Miscellaneous information
Tax receipts for donations, 1987
Tax receipts for donations, 1988
Invoices and receipts, 1988
Tax receipts, 1989
Raffle items, 1993
Small auction item marquees, 1993
Corporate sponsors, 1993
Box
12 Christmas trees, 1991-1992
A Christmas Wish, 1990-1998
Food Bank, 1991-2000
Box
13 Meadowcliff Fun Jr. Olympics
Notes and general, 1991
Publicity, 1991
General, 1992-1994
Box
14 Mentor program, 1990-1991
Nutcracker, 1997-1999
Ready for School, 1993-2000
21st Century Student Award, 1999-2000
Small projects
Livestock Auction, 1988
Boat Dinner Fundraiser, 1988
Christmas in July, 1990
Visitation House Tree, 1991
Super Grip Ball Giveaway, 1999
Easter Egg Hunt, 1991
Target Stores grant, Baptist Children's Home Playground Project, 1991
Baptist Children's Home Park, 1992
Raffle, 1998
Macy's Shopping Day, 1998
Baskets from Bunny, 2000
Holiday River Parade, 2000
Box
12 General correspondence, 1991-1996
Box
6 Beneficiaries, 1993-1995
Box
13 Media
Press Releases, 1992
News Releases, 1992
Press Releases, 1993
Box
14 Publicity, 1994-1996
Press Releases, 2000
Publicity, 2000
Box
12 Graphics file
2001 and undated
Box
13 undated
Box
14 Sponsor graphics, 1992-1997 and undated
Miscellaneous information, 1992-2000



 

Photographic and Video

The Photographic/Video series holds photo albums and videotapes that document Loving Dozen projects. There are numerous photo albums of the annual Christmas Gala as well as a collection of loose photographs. The videotapes include recordings of the organization’s programs as well as interviews given by Rudi R. Rodriguez to various San Antonio news channels about the Loving Dozen.
Box
15 Photograph albums
Christmas Party
1985-1998
Multiple events, 1983, 1990-1991
Box
16 1998
1989
Box
17 1990
Box
18 1993
Box
19 1994
Box
20 1995
Box
21 1996
Box
22 1997
Box
23 1998
Box
24 Meadowcliff Fun Jr. Olympics
1992
Box
25 1993
Box
26 1994
Box
27 Miscellaneous Group Photographs
Panoramic Christmas Party, undated
Unidentified, undated
Trolley Tour albums, undated
Box
28 Unassociated photograph rolls
A's Get's Bikes, 1993-2001 and undated
Baptist Children's Home, undated
George "The Iceman" Gervin, undated
Baskets For Bunny, 1998-2001 and undated
Box
29 Christmas Party, 1990-2001 and undated
A Christmas Wish, 1996-1997
Food Baskets, 1999-2000 and undated
Box
30 Miscellaneous Projects
Award presentation, undated
Chili Cook Off, undated
Christmas Parade, 2001 and undated
City Hall Proclamation and envelope stuffing, 2000
Community Award Presentation, undated
JC Penney Award, 2000
LVD Award Luncheon, 1991
LVD and Companeros Christmas in July (Cable Elementary), undated
LVD Lunch, 2000
LVD School Presentation, undated
"Miller's Outpost," undated
Multiple events, 1990-1992 and undated
No information, 1991
News conference, undated
Nutcracker, 1997
Possible photos for LVD brochure, undated
Rudi's office lunch, 1998
St. Patrick parade, 2000
Trolley Tour, 1998
Television appearance, undated
Wal-mart fundraiser, undated
Box
31 Ready for School, 1988-1999 and undated
Photographic negatives
A's Get's Bikes, 1999
Christmas Party, 1990-1998 and undated
Meadowcliff Fun Jr. Olympics, 1993
Unassociated negatives, undated
Box
32 Video cassettes
“Desde San Antonio”, 12 Days of Christmas, 1992
No Information, undated
LVD Party, Castroville TX, 1986
Baptist Children’s Home, “Construction Day”, 7/29/1992
Ground Breaking Construction Day, 9/29/1992
12 Days of Christmas, 1991
Public Forum, 1996
Rudy R., Santa, 7/21/1990
Today’s San Antonio, 3/27/2001
KENS TV, Holiday Food Basket, 1999
LVD Interviews, KENS TV, 11/18/1997
SA Plaza, LVD, undated
12 Days of Christmas, undated
Computer Giveaway, undated
Community Pride Interview, undated
Baptist Children’s Home, Playground Ribbon Cutting, 2/10/1992
“Desde San Antonio”, Fun Olympics, 7/92
No Information, undated
Via Bus Rodeo, 9/1992
LVD Draft, 11/19/2001
A’s Get’s Bikes, Passmore, 1995
Christmas Party (Raw Footage), 1987
Puntos De Vista #2 12/06/1993
12 Days of Christmas, Tape #2, 1990
Olympics, Cable, 1992
12 Days of Christmas, Tape #1, 1990
SA Plaza Introduction, LVD, undated
Easter Basket Distribution, 4/12/1998
A’s Get’s Bikes, McDermott Elementary, 5/17/1996
LVD Interviews, 11/18/1997
No Information (Bachelor Auction?), undated
LVD on “Desde San Antonio”, 11/11/1991
LVD Interview, 9/1991
No Information, undated
Meadowcliff Birthday Project, 8/1991
Baptist Children’s Home, Playground Construction Day, 7/29/1992
Baptist Children’s Home, Ribbon Cutting Ceremony, 2/11/1992
B.J. Lunsford, Rudi Rodriguez Interview, Tape 1, 1991
B.J. Lunsford, Rudi Rodriguez Interview, Tape 2, 1991
“Xmas in July”, undated
Lunsford Files LVD Interview, 1994
Lunsford Files, LVD Rudi Rodriguez Interview, 10/5/1992
Puntos de vista, 12/19/1991
LVD Public Service Announcement, 10/1992
12 Days of Christmas, 1998