Descriptive Summary
Loving Dozen
Loving Dozen
Records,
1982-2001 Materials are written in English.
MS 140
16.7 linear feet (about
13,000 items)
University of Texas at San Antonio Libraries Special Collections
The Loving Dozen is a
charitable 501(c)(3) non-profit organization serving the San Antonio, Texas
community. The organization was founded in 1982 by Rudi R. Rodriguez to provide
"at risk" children with social, nutritional, and educational development.
Correspondence, auction item lists, financial reports, legal documents,
marketing, publicity, agendas and meeting minutes, photographs, video cassette
tapes, and donor lists created by the Loving Dozen organization between 1982
and 2001 make up the bulk of the collection. The Loving Dozen Records are
arranged into three series: Administration, Projects, and
Photographic/Video.
Biographical Note/Historical Sketch
The Loving Dozen is a charitable 501(c)(3) non-profit organization
serving the San Antonio, Texas community. The organization was founded in 1982
by Rudi R. Rodriguez to provide "at risk" children with social, nutritional,
and educational development. The organization first supported the Baptist
Children’s Home in San Antonio, Texas. Each year the Loving Dozen has a
Christmas Gala called “12 Days of Christmas” that acts as the organization’s
chief source of funding.
The organization’s activities include distributing holiday food
baskets, supporting the San Antonio Food Bank, purchasing school supplies other
gifts for economically disadvantaged families and children. The Loving Dozen
also gives bicycles to “at-risk” students who stay in school and receive good
grades through their “A’s Get’s Bikes” program.
Scope and Content Note
Correspondence, auction item lists, financial reports, legal
documents, marketing, publicity, agendas and meeting minutes, photographs,
video cassette tapes, and donor lists created by the Loving Dozen organization
between 1982 and 2001 make up the bulk of the collection. The Loving Dozen
Records are arranged into three series: Administration, Projects, and
Photographic/Video.
The Administration series provides insight into the foundation and
management of the organization through by-laws, lists of Board members, and
correspondence. The Projects series, at about 3,000 items, is the largest
series in the collection. This series includes all the extant documentation of
the charitable fundraisers and initiatives of The Loving Dozen. The
Photographic/Video series holds photo albums and videotapes that document
Loving Dozen projects.
Arrangement
The papers are arranged as follows:
- Administration
- Projects
- Photographs and video
Access RestrictionsThis collection is housed at UTSA's Main Campus and must be accessed via the John Peace Library Special Collections reading room. To request access, please use the Collections Request Form.
Use Restrictions
Please contact University of Texas at San Antonio Libraries Special Collections for information about
permission to publish material from the collection.
Preferred Citation
[Identification of item], The Loving Dozen Records, 1981-2001, MS 140, University of Texas at San Antonio Libraries Special Collections.
Acquisition Information
The Loving Dozen Records were donated by Rudi R. Rodriguez in 2002
(Accessions 2002-11, 2002-16, 2002-71).
Processing Information
Processed by: Dennis G. Medina, Special Collections Librarian, January
2006; John Miller, Archives Intern, July 2007; Nikki Lynn Thomas, Manuscript
Archivist, September 2007.
Encoded by: Nikki Lynn Thomas, Manuscripts Archivist, September
2007
Index Terms
Persons
Rodriguez, Rudi
R.
Organizations
The Loving
Dozen
Subject terms
Charity
organization--Texas--San Antonio.
Fundraising--Texas--San Antonio.
Non-profits--Texas--San Antonio.
Non-profit
organizations--Texas--San Antonio.
LocationsSan Antonio (Tex.)
Genre/form
Agendas.
Bylaws.
Correspondence.
Ephemera.
Financial
records.
Minutes.
Photographs.
Videotapes.
Local Subjects
Education/Educators
Religion
San Antonio History
Detailed Description of the Collection
Administration
The Administration series provides insight into the foundation and
management of the organization through by-laws, lists of Board members, and
correspondence. The agendas, minutes, financial reports, and publicity and
marketing records illustrate the organization’s growth.
1
Agenda and Meeting Minutes
1982-2000
2
Correspondence,
1982-2000
3
Financial Reports,
1982-2000
3
Grants and Awards
3
Certificate,
1987, 1993, 1998
3
Plaque,
1988, 1991, 2000
3
1991-1993
3
Grant applications, budgets, notes,
1996
3
1997
3
1998
4
"Hearts and Hands,"
1998
4
"Hearts and Hands,"
1999
4
1999
4
Bexar County Women's Bar Foundation,
1999
35
Trophy, Loving Dozen Volunteer,
1999
4
2000
4
Bexar County Women's Bar Foundation,
2000
OM1
Plaque from
Northside Independent School District,
1996
OM1
Plaque from
Passmore Elementary,
1997
4
Mailing Lists
4
1982-1986
4
Contracts and business cards,
1982-1986
4
1987-1988
4
Contracts and business cards,
1989
4
1990
4
Contracts and business cards,
1991
4
1992
4
Press (media) contacts,
1992
4
School information,
1996
4
Addresses,
undated
4
Marketing
4
"Marketing Matter," correspondence,
1996
4
Publicist corresondence,
1997
4
Publicist,
1998
4
Marketing,
1999
5
Marketing,
2000
5
Publicity
5
Baptist Children Home flyers and media,
1982-1988
5
Publicity,
1987-1988
5
Publicity and press releases,
1990
5
Publicity,
1991
5
Media releases and news clippings,
1996
5
Video,
1997
5
Webpage,
1998-1999
5
"The Sharing and Caring Newsletter,"
1999
5
Media scripts,
1999
3
General Information
3
Articles of Incorporation,
1987
3
Board of Directors,
1987-1991
3
By-Laws,
1993
3
Proposal for Baptist Children’s Home Campus,
1985
3
10th Anniversary Brochure,
1992
3
Fundraising,
1991
3
Notebook,
1997
3
General,
1989-1998 and undated
Projects
The Projects series, at about 3,000 items, is the largest series
in the collection. This series includes all the extant documentation of the
charitable fundraisers and initiatives of the Loving Dozen. This series
documents the organizations shift in focus from Baptist Children’s Home to the
school system and San Antonio Food Bank. Of particular note is the Christmas
Party subseries, which is the largest grouping within the Projects series. This
Gala raises funds to help cover the costs of the organization’s many
projects.
5
A's Get's Bikes
5
1991
5
1992
5
1993
5
1993-1994
5
Correspondence and publicity,
1994-1995
5
1995
5
1996
5
Trademark application correspondence,
1996
5
USAA proposal and correspondence,
1996
5
1997
5
1998
5
1999
5
2000
6
Logos,
undated
6
Christmas Party,
6
Auction item list,
1986-2000
7
Complete packet,
1994-1999
7
Correspondence,
1987-1997
8
Correspondence,
1998-2000
8
Donor forms,
1999
8
Donor lists,
1994-2000
9
General information,
1982-1992
9
Hotel information:
9
Hyatt Hill Country,
1993
9
St. Anthony Hotel,
1994
9
Plaza San Antonio,
1995
9
Plaza San Antonio,
1996
9
Omni Hotel,
1997
9
Westin La Cantera,
1999
9
Westin La Cantera,
2000
9
Invitations,
1984-1991
9
Media
9
Publicity,
1987
9
Video Production,
1987
9
Press Releases,
1988
9
Press Releases,
1989
9
Publicity,
1990
9
Flyer design elements,
1990
10
Publicity,
1991
10
Cutting Edge Communications,
1995
10
Press Releases,
1995
10
Printed graphics,
1995
10
Graphics,
1997
10
Flyer,
undated
OM1
City of San
Antonio Proclamations,
1995-2001
10
Party programs,
1991-2000
11
Party programs,
2001
11
RSVP lists,
1982-1999
11
Scripts,
1983-1999
12
"Rudy's Sacred" script,
2001
12
Silent Auction information,
1996-2000
10
Miscellaneous information
10
Tax receipts for donations,
1987
10
Tax receipts for donations,
1988
10
Invoices and receipts,
1988
10
Tax receipts,
1989
10
Raffle items,
1993
10
Small auction item marquees,
1993
10
Corporate sponsors,
1993
12
Christmas trees,
1991-1992
12
A Christmas Wish,
1990-1998
12
Food Bank,
1991-2000
13
Meadowcliff Fun Jr. Olympics
13
Notes and general,
1991
13
Publicity,
1991
13
General,
1992-1994
14
Mentor program,
1990-1991
14
Nutcracker,
1997-1999
14
Ready for School,
1993-2000
14
21st Century Student Award,
1999-2000
14
Small projects
14
Livestock Auction,
1988
14
Boat Dinner Fundraiser,
1988
14
Christmas in July,
1990
14
Visitation House Tree,
1991
14
Super Grip Ball Giveaway,
1999
14
Easter Egg Hunt,
1991
14
Target Stores grant, Baptist Children's Home
Playground Project,
1991
14
Baptist Children's Home Park,
1992
14
Raffle,
1998
14
Macy's Shopping Day,
1998
14
Baskets from Bunny,
2000
14
Holiday River Parade,
2000
12
General correspondence,
1991-1996
6
Beneficiaries,
1993-1995
13
Media
13
Press Releases,
1992
13
News Releases,
1992
13
Press Releases,
1993
14
Publicity,
1994-1996
14
Press Releases,
2000
14
Publicity,
2000
12
Graphics file
12
2001 and undated
13
undated
14
Sponsor graphics,
1992-1997 and undated
14
Miscellaneous information,
1992-2000
Photographic and Video
The Photographic/Video series holds photo albums and videotapes
that document Loving Dozen projects. There are numerous photo albums of the
annual Christmas Gala as well as a collection of loose photographs. The
videotapes include recordings of the organization’s programs as well as
interviews given by Rudi R. Rodriguez to various San Antonio news channels
about the Loving Dozen.
15
Photograph albums
15
Christmas Party
15
1985-1998
15
Multiple events,
1983, 1990-1991
16
1998
16
1989
17
1990
18
1993
19
1994
20
1995
21
1996
22
1997
23
1998
24
Meadowcliff Fun Jr. Olympics
24
1992
25
1993
26
1994
27
Miscellaneous Group Photographs
27
Panoramic Christmas Party,
undated
27
Unidentified,
undated
27
Trolley Tour albums,
undated
28
Unassociated photograph rolls
28
A's Get's Bikes,
1993-2001 and undated
28
Baptist Children's Home,
undated
28
George "The Iceman" Gervin,
undated
28
Baskets For Bunny,
1998-2001 and undated
29
Christmas Party,
1990-2001 and undated
29
A Christmas Wish,
1996-1997
29
Food Baskets,
1999-2000 and undated
30
Miscellaneous Projects
30
Award presentation,
undated
30
Chili Cook Off,
undated
30
Christmas Parade,
2001 and undated
30
City Hall Proclamation and envelope stuffing,
2000
30
Community Award Presentation,
undated
30
JC Penney Award,
2000
30
LVD Award Luncheon,
1991
30
LVD and Companeros Christmas in July (Cable
Elementary),
undated
30
LVD Lunch,
2000
30
LVD School Presentation,
undated
30
"Miller's Outpost,"
undated
30
Multiple events,
1990-1992 and undated
30
No information,
1991
30
News conference,
undated
30
Nutcracker,
1997
30
Possible photos for LVD brochure,
undated
30
Rudi's office lunch,
1998
30
St. Patrick parade,
2000
30
Trolley Tour,
1998
30
Television appearance,
undated
30
Wal-mart fundraiser,
undated
31
Ready for School,
1988-1999 and undated
31
Photographic negatives
31
A's Get's Bikes,
1999
31
Christmas Party,
1990-1998 and undated
31
Meadowcliff Fun Jr. Olympics,
1993
31
Unassociated negatives,
undated
32
Video cassettes
32
“Desde San Antonio”, 12 Days of Christmas,
1992
32
No Information,
undated
32
LVD Party, Castroville TX,
1986
32
Baptist Children’s Home, “Construction Day”,
7/29/1992
32
Ground Breaking Construction Day,
9/29/1992
32
12 Days of Christmas,
1991
32
Public Forum,
1996
32
Rudy R., Santa,
7/21/1990
32
Today’s San Antonio,
3/27/2001
32
KENS TV, Holiday Food Basket,
1999
32
LVD Interviews, KENS TV,
11/18/1997
32
SA Plaza, LVD,
undated
32
12 Days of Christmas,
undated
32
Computer Giveaway,
undated
32
Community Pride Interview,
undated
32
Baptist Children’s Home, Playground Ribbon Cutting,
2/10/1992
32
“Desde San Antonio”, Fun Olympics,
7/92
32
No Information,
undated
32
Via Bus Rodeo,
9/1992
32
LVD Draft,
11/19/2001
32
A’s Get’s Bikes, Passmore,
1995
32
Christmas Party (Raw Footage),
1987
32
Puntos De Vista #2
12/06/1993
32
12 Days of Christmas, Tape #2,
1990
32
Olympics, Cable,
1992
32
12 Days of Christmas, Tape #1,
1990
32
SA Plaza Introduction, LVD,
undated
32
Easter Basket Distribution,
4/12/1998
32
A’s Get’s Bikes, McDermott Elementary,
5/17/1996
32
LVD Interviews,
11/18/1997
32
No Information (Bachelor Auction?),
undated
32
LVD on “Desde San Antonio”,
11/11/1991
32
LVD Interview,
9/1991
32
No Information,
undated
32
Meadowcliff Birthday Project,
8/1991
32
Baptist Children’s Home, Playground Construction Day,
7/29/1992
32
Baptist Children’s Home, Ribbon Cutting Ceremony,
2/11/1992
32
B.J. Lunsford, Rudi Rodriguez Interview, Tape 1,
1991
32
B.J. Lunsford, Rudi Rodriguez Interview, Tape 2,
1991
32
“Xmas in July”,
undated
32
Lunsford Files LVD Interview,
1994
32
Lunsford Files, LVD Rudi Rodriguez Interview,
10/5/1992
32
Puntos de vista,
12/19/1991
32
LVD Public Service Announcement,
10/1992
32
12 Days of Christmas,
1998