A Guide to the San Antonio Fair, Inc., Records, 1962-1995 (bulk 1964-1968) Series 4: Entertainment Department

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Descriptive Summary

Arrangement

Restrictions

Administrative Information

Description of Series

Series 4: Entertainment Department

A Guide to the San Antonio Fair, Inc., Records, 1962-1995 (bulk 1964-1968)

Series 4: Entertainment Department


Descriptive Summary
	Creator	San Antonio Fair, Inc.
	Title:	San Antonio Fair, Inc., Records
	Dates:	1962-1995
	Creator Abstract:	San Antonio Fair, Inc., incorporated in December 1962 to formally organize the planning, fundraising and designing of HemisFair '68 (the 1968 World's Fair) in San Antonio, Texas.
	Content Abstract:	The records of the San Antonio Fair, Inc., document the planning, lobbying, financing and construction of HemisFair '68. The records consist of correspondence, meeting minutes, committee reports, financial records, newspaper and magazine articles, press releases, photographic materials, blueprints, maps and plats, artwork, oral history interview transcripts, scrapbooks of clippings and ephemera, and audiovisual materials (film and sound recordings). Most of the records predate the opening of the fair.
	Identification:	MS 31
	Extent:	276.4 linear feet (560 boxes)
	Language	Materials are primarily in English, with some materials in Spanish, French, and Portuguese.
	Repository:	University of Texas at San Antonio Libraries Special Collections


Arrangement
	Due to size, this inventory has been divided into 12 separate units which can be accessed by clicking on the highlighted text below. More information about the collection as a whole, including a detailed chronology of HemisFair events from 1962-1967, can be found on the Homepage.

		Homepage
		Series 1: Executive Officers
		Series 2: Comptroller's Office
		Series 3: Legal Department
		Series 4: Entertainment Department [this page]
		Series 5: Visitor and Exhibitor Relations Department
		Series 6: Site Development Department
		Series 7: Public Relations Department (part 1)
		Series 7: Public Relations Department (part 2)
		Series 8: Printed Materials, Scrapbooks, and Other Volumes
		Series 9: Trinity University Library Administrative Files
		Series 10: Ephemera
		Series 11: Oversize Architectural Drawings, Blueprints, and Plans
		Series 12: Audiovisual Materials

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Restrictions

Access Restrictions

Researchers are required to wear gloves provided by staff when reviewing photographic materials.

Original audiovisual materials are closed to patron use. Some use copies are available in the collection.

Otherwise, there are no restrictions on these materials.

Usage Restrictions

Permission to publish material from the San Antonio Fair, Inc., Records must be obtained from University of Texas at San Antonio Libraries Special Collections.

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Administrative Information

Preferred Citation

[Identification of item], San Antonio Fair, Inc., Records, 1962-1995 (Bulk 1964-1968), MS 31, University of Texas at San Antonio Libraries Special Collections.

The San Antonio Fair, Inc. Records were donated to the Trinity University Library in October 1968, immediately following the closing of HemisFair '68. The records came to Trinity from the executive offices of San Antonio Fair, Inc., at the fair's headquarters in the German-English School. They remained at the Trinity University Library until May 1985. During this time, many records were lost due to mold and a lack of proper preservation. When the records were transferred to the San Antonio Public Library (SAPL) in 1985, they were stored in the Library's Hertzberg annex, where they were reboxed and given some preservation treatment. The SAPL donated the records to University of Texas at San Antonio Libraries Special Collections in 1992 (Acc. 1992-05).

Processing Information

Processed by T. Matthew De Waelsche, April 1998, and Angela McClendon, October 2007.

This collection was processed with support from Marshall Steves of San Antonio, Tex. Preservation reformatting of audiovisual materials was completed in 2007 with support from the National Film Preservation Foundation and the Institute of Texan Cultures.

Accessions described in this finding aid: 1992-05, 1998-06, 1998-42, 2001-41, 2004-27.

Descriptive sources and standards used to create this inventory: DACS, EAD, and TARO 2 EAD Editing Instructions.

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Detailed Description of the Series



Series 4: Entertainment Department
	Series Abstract
	The entertainment department brought in such headline acts as comedians Jack Benny, Bob Hope, and Bob Newhart, musicians and singers such as Louis Armstrong, Herb Alpert, Roy Clark and Andy Williams. Included in this series is general correspondence (2 boxes), contracts with performing artists (1 box) and correspondence regarding cultural entertainment (2 boxes), on-grounds entertainment (9 boxes) which includes extensive listings of performing school bands and choirs and Project Y (4 boxes) the youth pavilion for children, teenagers and young adults.
Box	Folder
162		Management Correspondence
			Francis Vickers, Director of Entertainment
	1			General Correspondence
	2			Memos
			Arnold "Pic" Swartz, Director of Cultural Exhibits
	3			General Correspondence
	4			Memos
	5			Admission to Fairgrounds
	6			Arena Scheduling
	7-8			Art Exhibitor Inquiries, 1966-1968
	9			Art Objects Returned and Insurance Cancelled
	10				Security of Art Objects
	11				Transport of Art Objects
	12			Audio-Visual Devices for Exhibitors
	13			Jim Battersby Reports
	14			Cultural Exhibits, general
	15			Curators of Museums and Art Galleries
	16			Ewen C. Dingwall, Washington Consultant
	17			Entertainment Program
	18			Keystone School
	19			John Palmer Leeper, Fine Arts Consulant
				Management Companies
	20				Herbert Barrett Management
	21				Judson O'Neill Beall and Steinway, Inc.
	22				Columbia Artist Management, Inc.
Box	Folder
163	1				Jay Hoffman Presentations Sheldon Soffer Management, Inc
	2				Sol Hurok
	3				William Morris Agency
	4			Carveth Osterhaus
	5			Painters
	6			Entertainment Department Personnel
	7			Project Y
	8			Public Relations Promotions
	9			Publicity
	10-11			Requests for Ticket Information
	12			Schedules of Attractions for Fine Arts Theatre
	13			Lonn Taylor, Manager Confluence/Cosmos Exhibit
	14			Trip Reports
	15			UNICEF Film Series
	16			Visual Arts Program
Box	Folder
164		Contracts
	1-50		A-M
Box	Folder
165	1-37		M-W
Box	Folder
166		Cultural Entertainment
			Ballet, Modern and Classical Dance
	1			General Correspondence
	2			Brochures and Other Printed materials
	3		Bibiena Family Drawers
	4		Confluence Cosmos Exhibit
	5		Folklore
			Foreign Exhibitors
	6			General Correspondence
	7			Art of Particpating Coutries
	8			French Participation (miscellaneous)
	9			Guadalajara Symphony
	10			Performers of Participating Countries, General Correspondence
Box	Folder
167	1		Forum (John Creasey)
	2		International Performers, brochures and printed materials
	3		International Films
	4		Industrial Exhibitors
	5		Lincoln Center Festival, 1967
	6		Opera Soloists
	7		Orchestras and Conductors
	8		Posters Robert Indiana; Andy Warhol
	9		Fred Samuelson Mural Proposal
	10		San Antonio Symphony
	11		Sporting Events
	12		Theatre Attractions
	13		Theatre Seating Charts
	14		Theatre
	15		Site Design Ideas
Box	Folder
168		On-Grounds Entertainment
	1		General Correspondence
	2		Mickey LeBeouf, Manager O.G.E., memos
	3		Agents
	4		American Guild of Variety Artists (AGVA)
	5		HemisFair Band
	6		Band Shell and Stages
	7		Budget
	8		Communications Day, 1968 June 4
	9		Corpus Christi Talent Committee
	10		Drill Teams
	11		Employee Accidents and Injuries
	12		Fireworks
	13		Folk Festival, General Correspondence, 1967-1968
	14		Sarah Gertrude Knott, Correspondence
Box	Folder
169	1		GAMA Musical Society - Carl Ferrar
	2		HemisFair Play (Terrell Wells Jr. High School)
	3		Report on On-Grounds Entertainment to Executive Committee by Mac Martin 1967 July 18
	4		Scottish Society of San Antonio
	5		Six Flags Over Texas Concert Band Festival, 1967
			Songs
	6-7			1965-1968
	8			Recordings
	9		Wardrobe
			On-Grounds Entertainment Acts
	10			General Correspondence
				Church Choirs (miscellaneous)
	11				A-E
	12				First Baptist Churches
	13				G-M
	14				N-W
Box	Folder
170				School Bands and Choirs
	1				Letters to San Antonio Area School District Superintendents
	2				Elementary Schools
	3				Junior High Schools
					High Schools
					Arranged alphabetically.
	4-12					A-P
Box	Folder
171	1-4					R-Y
	5				Junior Colleges
	6-8				Small Colleges, A-W
					Arranged alphabetically.
					Colleges and Universities
	9					Lists
	10					B-S (miscellaneous)
	11					University of Texas at Austin, University of Texas at Arlington
	12					Texas A & I; Texas A & M; TWU
	13					Trinity; West Point; Wichita State
Box	Folder
172	1-3			Miscellaneous Groups, A-Y
				Arranged alphabetically.
	4			Canadian Bands and Choirs
	5			Canadian Groups, Miscellaneous
	6			U.S. Amateur Group Participation in Expo '67
	7			Civic Participation (lists)
	8			Canadian Civic Participation
	9			International Circus Production Proposed Acts
	10			Legal
	11			Opening Events
	12			On-Grounds Entertainment Programs Report, 1968 January
Box	Folder
173	1			30 Day Entry Permits
				Theatre
	2				Texas Musical Drama Pioneer Amphitheater Palo Duro State Park, Canyon, Tx
	3				Theatre of the Performing Arts and Arena
	4				"Get the Girl" Musical Revue
	5				Revue Expenses (Jimmy and Johnny Thompson)
				Entertainment Schedules
	6				Miscellaneous
					Daily Performance Schedules
	7					April 6-12, 1968
	8					April 13-19, 1968
	9					April 20-27, 1968
	10					April 29-May 4, 1968
	11					May 5-11, 1968
Box	Folder
174	1					May 12-18, 1968
	2					May 19-25, 1968
	3					May 26-June 1, 1968
	4					June 1968
	5					July 1968
	6					August 1968
	7					September-October 1968
Box	Folder
175				Entertainment Act Releases
	1				Don Adams
	2				Herb Alpert & the Tijuana Brass
	3				Louis Armstrong
	4				Ballet Folklorico de Mexico
	5				Bayanihan Philippine Dancers
	6				Jack Benny
	7				Pat Boone
	8				Brigham Young University Sounds of Freedom
	9				Glen Campbell
	10				Vikki Carr
	11				Roy Clark
	12				Bill Cosby
	13				Jim Cullum's Happy Jazz Band
	14				Dancing Waters
	15				Jimmy Dean
	16				Phyllis Diller
	17				Ferrante & Teicher
	18				Dan Fleenor's Hurricane Hell Drivers
	19				John Gary
	20				"Get the Girl" Musical Revue
	21				Grand Music Hall of Israel
	22				Grand Ole Opry
	23				Bob Hope
	24				Jazz Festival
	25				Henri LaMothe, High Diver
	26				Man of LaMancha
Box	Folder
176	1				Mercury Outboard Water-ski Show
	2				Mormon Tabernacle Choir
	3				Wayne Newton
	4				NORAD Cavalcade of Music
	5				Opera and Symphony
	6				Pan-American Revue
	7				Ringling Brothers and Barnum & Bailey Circus
	8				Dale Robertson Show
	9				Roy Rogers And Dale Evans
	10				Square Dance Groups
	11				Edith Stephen Dance Theatre
	12				Isaac Stern Trio
	13				Texas Boys Choir
	14				Texas Youth Rodeo
	15				Water Follies
	16				Andy Williams
Box	Folder
177		Project Y Youth Pavilion
	1		Office Administration
	2		Budgets
	3		Contract Agreement Forms
	4		Costume Design: Pam Rosales
	5		David Bowen Correspondence Daily Log
	6		Equipment and Supplies
	7		Forms
	8		Housing
			Personnel
	9			General Correspondence
	10			Applications
	11			Personnel Requisitions
	12			Policies and Procedures
	13			Schedules
	14			Permanent Security List
	15			Temporary I.D. Security Passes
			Staff Correspondence
	16			David Bowen, Manager
	17			Lynn Calvert, Assistant Manager
	18			Lonn Taylor
	19			Speaking Engagements
Box	Folder
178	1		Foundations
			Organization Contacts
	2			Local Organizations; Volunteers
	3			Council for Latin America
	4			Council on International Relation and United Nations Affairs (CIRUNA)
	5			Economic Opportunities Development Corporation (EODC)
	6			Girl Scouts National Intercultural Conference
	7			Haryou-Act, Inc.
	8			Massive Economic Neighborhood Development Inc. (MEND)
	9			Mobilization for Youth (MFY)
	10			Student Groups (miscellaneous)
	11			National Association for Foreign Student Affairs (NAFSA)
	12			Peace Corps
	13			San Antonio Model Cities Program
	14			San Antonio Youth Opportunity program
	15			South American Travel Organization
	16			U.S. Youth Council
	17			University of Texas International Club
	18			VISTA

	19			Admission Policy
				Arts
	20				General Correspondence
	21				Artist in Residence Proposal
	22				National Council on the Arts National
	23				Sculpture
Box	Folder
179				Exhibits
	1				Communication
	2				Food and Agriculture (USDA)
	3				Legal
	4				People and Politics
	5				Miscellaneous
	6				Water Exhibit
	7		Inter-American Educational Center (IAEC)
			International Participation
	8			General
	9			African Culture
	10		Military Participation
Box	Folder
180			On Grounds Entertainment
	1			Music and Variety Acts, general
	2			Schedules
	3		Religious Participation
	4		Site Development
	5		Visitor Relations
			Publicity
	7			Descriptive Reports
	8			Clippings
	9			Media
	10			Youth Pavilion Expo '67
	1-2		Corporate Sponsorships, Correspondence, 1967-1968
Box	Folder
181	3		Bell & Howell (Film Series)
	4		Center for Choice (Bison Asociates)
	5		Sears
	6		Unlimited Potential Children's Garden - Creative Arts Participation Area
			Music and Variety Acts
	8			General
	9			Jim Wharton, Area Producer, General Correspondence
				Auditions
	10				Releases
	11				Requests Out of Town Groups
	12				Local Area Groups
	13				Dallas-Fort Worth
	14				Houston
	15				Laredo
	16				Folk Singers
	17				Pianists
	18				Solo Vocalists
	19				Miscellaneous Acts
Box	Folder
182	1		Cabaret, General Programming
	2		Boutiques
	3		Night-Time Activities
	4		Rock-Pop Music Festival, 1968 May-June
	5		Square Dancing
			Miscellaneous Music and Variety Acts
	6			Avatar Meher Baba
	7			Bayanihan Philippine Dancers
	8			"The Civil War" Rock Cantata (William Russo)
	9			Good News Folk Club
	10			Jeanne Gray Ballet
	11			Illusions in Light light show
	12			Phillip Krumm
	13			Price Charles and the Royal Tones
	14			Unites States of America (Rock Band)
	15			Music and Variety brochures and printed materials
	16			Rock Band Posters
	17		Public Forum
	18		Israel Anderson, Area Producer, General Correspondence
Box	Folder
183			Sports
	1			Mexico City Olympics
	2			Sports and Games, Miscellaneous
			Theatre and Cinema
	3			General 1967-1968 March
	4			General 1968 April-August
	5			Once Group
	6			Paper Bag Players
	7			Performing Arts Programs (lists)
	8			Performing Arts Workshop (PAW) San Francisco
	9			Pitschel Players
	10			Probe Theatre
	11			Plays, General
	12			Poetry
Box	Folder
184	1			Brochures and printed materials
			Special Events
	2			Bonne Belle Image Making Event
	3			Fair Summer
	4			Mexican Olympic Camp for World Youth
	5			Miscellaneous
	6			Phyllis Yampolsky, Special Events Consultant

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TABLE OF CONTENTS

A Guide to the San Antonio Fair, Inc., Records, 1962-1995 (bulk 1964-1968)

Series 4: Entertainment Department

Descriptive Summary

Arrangement

Restrictions

Access Restrictions

Usage Restrictions

Administrative Information

Preferred Citation

Acquisition Information

Processing Information

Detailed Description of the Series

Series 4: Entertainment Department