urn:taro:utsa.00050p4 A Guide to the San Antonio Fair, Inc., Records, 1962-1995 (bulk 1964-1968) Series 4: Entertainment Department Text converted by SPI Content Sciences Inc., July 2003. Finding aid written in English. October 26, 2005 Edited with XMetal 3 by Traci JoLeigh Drummond according to instructions in TARO 2 EAD Editing Instructions October 26, 2007 Updated by Angela McClendon because of additions, reprocessing of audiovisual materials. April 28, 2008Collection dates corrected by Angela McClendon in XMetal Author. Descriptive Summary San Antonio Fair, Inc. San Antonio Fair, Inc., Records 1962-1995 (Bulk 1964-1968) Materials are primarily in English, with some materials in Spanish, French, and Portuguese. MS 31 276.4 linear feet (560 boxes) University of Texas at San Antonio Libraries Special Collections San Antonio Fair, Inc., incorporated in December 1962 to formally organize the planning, fundraising and designing of HemisFair '68 (the 1968 World's Fair) in San Antonio, Texas. The records of the San Antonio Fair, Inc., document the planning, lobbying, financing and construction of HemisFair '68. The records consist of correspondence, meeting minutes, committee reports, financial records, newspaper and magazine articles, press releases, photographic materials, blueprints, maps and plats, artwork, oral history interview transcripts, scrapbooks of clippings and ephemera, and audiovisual materials (film and sound recordings). Most of the records predate the opening of the fair. Processing Information

Processed by T. Matthew De Waelsche, April 1998, and Angela McClendon, October 2007.

This collection was processed with support from Marshall Steves of San Antonio, Tex. Preservation reformatting of audiovisual materials was completed in 2007 with support from the National Film Preservation Foundation and the Institute of Texan Cultures.

Accessions described in this finding aid: 1992-05, 1998-06, 1998-42, 2001-41, 2004-27.

Descriptive sources and standards used to create this inventory: DACS, EAD, and TARO 2 EAD Editing Instructions.

 Acquisition Information

The San Antonio Fair, Inc. Records were donated to the Trinity University Library in October 1968, immediately following the closing of HemisFair '68. The records came to Trinity from the executive offices of San Antonio Fair, Inc., at the fair's headquarters in the German-English School. They remained at the Trinity University Library until May 1985. During this time, many records were lost due to mold and a lack of proper preservation. When the records were transferred to the San Antonio Public Library (SAPL) in 1985, they were stored in the Library's Hertzberg annex, where they were reboxed and given some preservation treatment. The SAPL donated the records to University of Texas at San Antonio Libraries Special Collections in 1992 (Acc. 1992-05).

 Preferred Citation

[Identification of item], San Antonio Fair, Inc., Records, 1962-1995 (Bulk 1964-1968), MS 31, University of Texas at San Antonio Libraries Special Collections.

 Access Restrictions

Researchers are required to wear gloves provided by staff when reviewing photographic materials.

Original audiovisual materials are closed to patron use. Some use copies are available in the collection.

Otherwise, there are no restrictions on these materials.

 Usage Restrictions

Permission to publish material from the San Antonio Fair, Inc., Records must be obtained from University of Texas at San Antonio Libraries Special Collections.

 Arrangement

Due to size, this inventory has been divided into 12 separate units which can be accessed by clicking on the highlighted text below. More information about the collection as a whole, including a detailed chronology of HemisFair events from 1962-1967, can be found on the Homepage.

Homepage Series 1: Executive Officers Series 2: Comptroller's Office Series 3: Legal Department Series 4: Entertainment Department [this page] Series 5: Visitor and Exhibitor Relations Department Series 6: Site Development Department Series 7: Public Relations Department (part 1) Series 7: Public Relations Department (part 2) Series 8: Printed Materials, Scrapbooks, and Other Volumes Series 9: Trinity University Library Administrative Files Series 10: Ephemera Series 11: Oversize Architectural Drawings, Blueprints, and Plans Series 12: Audiovisual Materials Detailed Description of the Series Series 4: Entertainment Department Series Abstract

The entertainment department brought in such headline acts as comedians Jack Benny, Bob Hope, and Bob Newhart, musicians and singers such as Louis Armstrong, Herb Alpert, Roy Clark and Andy Williams. Included in this series is general correspondence (2 boxes), contracts with performing artists (1 box) and correspondence regarding cultural entertainment (2 boxes), on-grounds entertainment (9 boxes) which includes extensive listings of performing school bands and choirs and Project Y (4 boxes) the youth pavilion for children, teenagers and young adults.

 162 Management Correspondence 162 Francis Vickers, Director of Entertainment 162 1 General Correspondence 162 2 Memos 162 Arnold Pic Swartz, Director of Cultural Exhibits 162 3 General Correspondence 162 4 Memos 162 5 Admission to Fairgrounds 162 6 Arena Scheduling 162 7-8 Art Exhibitor Inquiries, 1966-1968 162 9 Art Objects Returned and Insurance Cancelled 162 10 Security of Art Objects 162 11 Transport of Art Objects 162 12 Audio-Visual Devices for Exhibitors 162 13 Jim Battersby Reports 162 14 Cultural Exhibits, general 162 15 Curators of Museums and Art Galleries 162 16 Ewen C. Dingwall, Washington Consultant 162 17 Entertainment Program 162 18 Keystone School 162 19 John Palmer Leeper, Fine Arts Consulant 162 Management Companies 162 20 Herbert Barrett Management 162 21 Judson O'Neill Beall and Steinway, Inc. 162 22 Columbia Artist Management, Inc. 163 1 Jay Hoffman Presentations Sheldon Soffer Management, Inc 163 2 Sol Hurok 163 3 William Morris Agency 163 4 Carveth Osterhaus 163 5 Painters 163 6 Entertainment Department Personnel 163 7 Project Y 163 8 Public Relations Promotions 163 9 Publicity 163 10-11 Requests for Ticket Information 163 12 Schedules of Attractions for Fine Arts Theatre 163 13 Lonn Taylor, Manager Confluence/Cosmos Exhibit 163 14 Trip Reports 163 15 UNICEF Film Series 163 16 Visual Arts Program 164 Contracts 164 1-50 A-M 165 1-37 M-W 166 Cultural Entertainment 166 Ballet, Modern and Classical Dance 166 1 General Correspondence 166 2 Brochures and Other Printed materials 166 3 Bibiena Family Drawers 166 4 Confluence Cosmos Exhibit 166 5 Folklore 166 Foreign Exhibitors 166 6 General Correspondence 166 7 Art of Particpating Coutries 166 8 French Participation (miscellaneous) 166 9 Guadalajara Symphony 166 10 Performers of Participating Countries, General Correspondence 167 1 Forum (John Creasey) 167 2 International Performers, brochures and printed materials 167 3 International Films 167 4 Industrial Exhibitors 167 5 Lincoln Center Festival, 1967 167 6 Opera Soloists 167 7 Orchestras and Conductors 167 8 Posters Robert Indiana; Andy Warhol 167 9 Fred Samuelson Mural Proposal 167 10 San Antonio Symphony 167 11 Sporting Events 167 12 Theatre Attractions 167 13 Theatre Seating Charts 167 14 Theatre 167 15 Site Design Ideas 168 On-Grounds Entertainment 168 1 General Correspondence 168 2 Mickey LeBeouf, Manager O.G.E., memos 168 3 Agents 168 4 American Guild of Variety Artists (AGVA) 168 5 HemisFair Band 168 6 Band Shell and Stages 168 7 Budget 168 8 Communications Day, 1968 June 4 168 9 Corpus Christi Talent Committee 168 10 Drill Teams 168 11 Employee Accidents and Injuries 168 12 Fireworks 168 13 Folk Festival, General Correspondence, 1967-1968 168 14 Sarah Gertrude Knott, Correspondence 169 1 GAMA Musical Society - Carl Ferrar 169 2 HemisFair Play (Terrell Wells Jr. High School) 169 3 Report on On-Grounds Entertainment to Executive Committee by Mac Martin 1967 July 18 169 4 Scottish Society of San Antonio 169 5 Six Flags Over Texas Concert Band Festival, 1967 169 Songs 169 6-7 1965-1968 169 8 Recordings 169 9 Wardrobe 169 On-Grounds Entertainment Acts 169 10 General Correspondence 169 Church Choirs (miscellaneous) 169 11 A-E 169 12 First Baptist Churches 169 13 G-M 169 14 N-W 170 School Bands and Choirs 170 1 Letters to San Antonio Area School District Superintendents 170 2 Elementary Schools 170 3 Junior High Schools 170 High Schools

Arranged alphabetically.

 170 4-12 A-P 171 1-4 R-Y 171 5 Junior Colleges 171 6-8 Small Colleges, A-W

Arranged alphabetically.

 171 Colleges and Universities 171 9 Lists 171 10 B-S (miscellaneous) 171 11 University of Texas at Austin, University of Texas at Arlington 171 12 Texas A & I; Texas A & M; TWU 171 13 Trinity; West Point; Wichita State 172 1-3 Miscellaneous Groups, A-Y

Arranged alphabetically.

 172 4 Canadian Bands and Choirs 172 5 Canadian Groups, Miscellaneous 172 6 U.S. Amateur Group Participation in Expo '67 172 7 Civic Participation (lists) 172 8 Canadian Civic Participation 172 9 International Circus Production Proposed Acts 172 10 Legal 172 11 Opening Events 172 12 On-Grounds Entertainment Programs Report, 1968 January 173 1 30 Day Entry Permits 173 Theatre 173 2 Texas Musical Drama Pioneer Amphitheater Palo Duro State Park, Canyon, Tx 173 3 Theatre of the Performing Arts and Arena 173 4 Get the Girl Musical Revue 173 5 Revue Expenses (Jimmy and Johnny Thompson) 173 Entertainment Schedules 173 6 Miscellaneous 173 Daily Performance Schedules 173 7 April 6-12, 1968 173 8 April 13-19, 1968 173 9 April 20-27, 1968 173 10 April 29-May 4, 1968 173 11 May 5-11, 1968 174 1 May 12-18, 1968 174 2 May 19-25, 1968 174 3 May 26-June 1, 1968 174 4 June 1968 174 5 July 1968 174 6 August 1968 174 7 September-October 1968 175 Entertainment Act Releases 175 1 Don Adams 175 2 Herb Alpert & the Tijuana Brass 175 3 Louis Armstrong 175 4 Ballet Folklorico de Mexico 175 5 Bayanihan Philippine Dancers 175 6 Jack Benny 175 7 Pat Boone 175 8 Brigham Young University Sounds of Freedom 175 9 Glen Campbell 175 10 Vikki Carr 175 11 Roy Clark 175 12 Bill Cosby 175 13 Jim Cullum's Happy Jazz Band 175 14 Dancing Waters 175 15 Jimmy Dean 175 16 Phyllis Diller 175 17 Ferrante & Teicher 175 18 Dan Fleenor's Hurricane Hell Drivers 175 19 John Gary 175 20 Get the Girl Musical Revue 175 21 Grand Music Hall of Israel 175 22 Grand Ole Opry 175 23 Bob Hope 175 24 Jazz Festival 175 25 Henri LaMothe, High Diver 175 26 Man of LaMancha 176 1 Mercury Outboard Water-ski Show 176 2 Mormon Tabernacle Choir 176 3 Wayne Newton 176 4 NORAD Cavalcade of Music 176 5 Opera and Symphony 176 6 Pan-American Revue 176 7 Ringling Brothers and Barnum & Bailey Circus 176 8 Dale Robertson Show 176 9 Roy Rogers And Dale Evans 176 10 Square Dance Groups 176 11 Edith Stephen Dance Theatre 176 12 Isaac Stern Trio 176 13 Texas Boys Choir 176 14 Texas Youth Rodeo 176 15 Water Follies 176 16 Andy Williams 177 Project Y Youth Pavilion 177 1 Office Administration 177 2 Budgets 177 3 Contract Agreement Forms 177 4 Costume Design: Pam Rosales 177 5 David Bowen Correspondence Daily Log 177 6 Equipment and Supplies 177 7 Forms 177 8 Housing 177 Personnel 177 9 General Correspondence 177 10 Applications 177 11 Personnel Requisitions 177 12 Policies and Procedures 177 13 Schedules 177 14 Permanent Security List 177 15 Temporary I.D. Security Passes 177 Staff Correspondence 177 16 David Bowen, Manager 177 17 Lynn Calvert, Assistant Manager 177 18 Lonn Taylor 177 19 Speaking Engagements 178 1 Foundations 178 Organization Contacts 178 2 Local Organizations; Volunteers 178 3 Council for Latin America 178 4 Council on International Relation and United Nations Affairs (CIRUNA) 178 5 Economic Opportunities Development Corporation (EODC) 178 6 Girl Scouts National Intercultural Conference 178 7 Haryou-Act, Inc. 178 8 Massive Economic Neighborhood Development Inc. (MEND) 178 9 Mobilization for Youth (MFY) 178 10 Student Groups (miscellaneous) 178 11 National Association for Foreign Student Affairs (NAFSA) 178 12 Peace Corps 178 13 San Antonio Model Cities Program 178 14 San Antonio Youth Opportunity program 178 15 South American Travel Organization 178 16 U.S. Youth Council 178 17 University of Texas International Club 178 18 VISTA 178 HemisFair, General 178 19 Admission Policy 178 Arts 178 20 General Correspondence 178 21 Artist in Residence Proposal 178 22 National Council on the Arts National 178 23 Sculpture 179 Exhibits 179 1 Communication 179 2 Food and Agriculture (USDA) 179 3 Legal 179 4 People and Politics 179 5 Miscellaneous 179 6 Water Exhibit 179 7 Inter-American Educational Center (IAEC) 179 International Participation 179 8 General 179 9 African Culture 179 10 Military Participation 180 On Grounds Entertainment 180 1 Music and Variety Acts, general 180 2 Schedules 180 3 Religious Participation 180 4 Site Development 180 5 Visitor Relations 180 Publicity 180 7 Descriptive Reports 180 8 Clippings 180 9 Media 180 10 Youth Pavilion Expo '67 180 1-2 Corporate Sponsorships, Correspondence, 1967-1968 181 3 Bell & Howell (Film Series) 181 4 Center for Choice (Bison Asociates) 181 5 Sears 181 6 Unlimited Potential Children's Garden - Creative Arts Participation Area 181 Music and Variety Acts 181 8 General 181 9 Jim Wharton, Area Producer, General Correspondence 181 Auditions 181 10 Releases 181 11 Requests Out of Town Groups 181 12 Local Area Groups 181 13 Dallas-Fort Worth 181 14 Houston 181 15 Laredo 181 16 Folk Singers 181 17 Pianists 181 18 Solo Vocalists 181 19 Miscellaneous Acts 182 1 Cabaret, General Programming 182 2 Boutiques 182 3 Night-Time Activities 182 4 Rock-Pop Music Festival, 1968 May-June 182 5 Square Dancing 182 Miscellaneous Music and Variety Acts 182 6 Avatar Meher Baba 182 7 Bayanihan Philippine Dancers 182 8 The Civil War Rock Cantata (William Russo) 182 9 Good News Folk Club 182 10 Jeanne Gray Ballet 182 11 Illusions in Light light show 182 12 Phillip Krumm 182 13 Price Charles and the Royal Tones 182 14 Unites States of America (Rock Band) 182 15 Music and Variety brochures and printed materials 182 16 Rock Band Posters 182 17 Public Forum 182 18 Israel Anderson, Area Producer, General Correspondence 183 Sports 183 1 Mexico City Olympics 183 2 Sports and Games, Miscellaneous 183 Theatre and Cinema 183 3 General 1967-1968 March 183 4 General 1968 April-August 183 5 Once Group 183 6 Paper Bag Players 183 7 Performing Arts Programs (lists) 183 8 Performing Arts Workshop (PAW) San Francisco 183 9 Pitschel Players 183 10 Probe Theatre 183 11 Plays, General 183 12 Poetry 184 1 Brochures and printed materials 184 Special Events 184 2 Bonne Belle Image Making Event 184 3 Fair Summer 184 4 Mexican Olympic Camp for World Youth 184 5 Miscellaneous 184 6 Phyllis Yampolsky, Special Events Consultant