A Guide to the San Antonio Fair, Inc., Records, 1962-1995 (bulk 1964-1968) Series 3: Legal Department

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A Guide to the San Antonio Fair, Inc., Records, 1962-1995 (bulk 1964-1968)

Series 3: Legal Department


Descriptive Summary
	Creator	San Antonio Fair, Inc.
	Title:	San Antonio Fair, Inc., Records
	Dates:	1962-1995
	Creator Abstract:	San Antonio Fair, Inc., incorporated in December 1962 to formally organize the planning, fundraising and designing of HemisFair '68 (the 1968 World's Fair) in San Antonio, Texas.
	Content Abstract:	The records of the San Antonio Fair, Inc., document the planning, lobbying, financing and construction of HemisFair '68. The records consist of correspondence, meeting minutes, committee reports, financial records, newspaper and magazine articles, press releases, photographic materials, blueprints, maps and plats, artwork, oral history interview transcripts, scrapbooks of clippings and ephemera, and audiovisual materials (film and sound recordings). Most of the records predate the opening of the fair.
	Identification:	MS 31
	Extent:	276.4 linear feet (560 boxes)
	Language	Materials are primarily in English, with some materials in Spanish, French, and Portuguese.
	Repository:	University of Texas at San Antonio Libraries Special Collections


Arrangement
	Due to size, this inventory has been divided into 12 separate units which can be accessed by clicking on the highlighted text below. More information about the collection as a whole, including a detailed chronology of HemisFair events from 1962-1967, can be found on the Homepage.

		Homepage
		Series 1: Executive Officers
		Series 2: Comptroller's Office
		Series 3: Legal Department [this page]
		Series 4: Entertainment Department
		Series 5: Visitor and Exhibitor Relations Department
		Series 6: Site Development Department
		Series 7: Public Relations Department (part 1)
		Series 7: Public Relations Department (part 2)
		Series 8: Printed Materials, Scrapbooks, and Other Volumes
		Series 9: Trinity University Library Administrative Files
		Series 10: Ephemera
		Series 11: Oversize Architectural Drawings, Blueprints, and Plans
		Series 12: Audiovisual Materials

Restrictions

Access Restrictions

Researchers are required to wear gloves provided by staff when reviewing photographic materials.

Original audiovisual materials are closed to patron use. Some use copies are available in the collection.

Otherwise, there are no restrictions on these materials.

Usage Restrictions

Permission to publish material from the San Antonio Fair, Inc., Records must be obtained from University of Texas at San Antonio Libraries Special Collections.

Administrative Information

Preferred Citation

[Identification of item], San Antonio Fair, Inc., Records, 1962-1995 (Bulk 1964-1968), MS 31, University of Texas at San Antonio Libraries Special Collections.

The San Antonio Fair, Inc. Records were donated to the Trinity University Library in October 1968, immediately following the closing of HemisFair '68. The records came to Trinity from the executive offices of San Antonio Fair, Inc., at the fair's headquarters in the German-English School. They remained at the Trinity University Library until May 1985. During this time, many records were lost due to mold and a lack of proper preservation. When the records were transferred to the San Antonio Public Library (SAPL) in 1985, they were stored in the Library's Hertzberg annex, where they were reboxed and given some preservation treatment. The SAPL donated the records to University of Texas at San Antonio Libraries Special Collections in 1992 (Acc. 1992-05).

Processing Information

Processed by T. Matthew De Waelsche, April 1998, and Angela McClendon, October 2007.

This collection was processed with support from Marshall Steves of San Antonio, Tex. Preservation reformatting of audiovisual materials was completed in 2007 with support from the National Film Preservation Foundation and the Institute of Texan Cultures.

Accessions described in this finding aid: 1992-05, 1998-06, 1998-42, 2001-41, 2004-27.

Descriptive sources and standards used to create this inventory: DACS, EAD, and TARO 2 EAD Editing Instructions.

Detailed Description of the Series



Series 3: Legal Department
	Series Abstract
	This series includes office subject files including contracts and other legal documents and staff correspondence of John Daniels, General Counsel, and Sam Wolf, Staff Attorney.
Box	Folder
133		Alphabetical Subject Files
			Advance Ticket Sales
	1			General
	2			Battersby, Higgins Contracts
	3			Daily Sales and Commitments
	4			Bonus Books, General
	5				Banco Nacional de Mexico Bonus Book Contract
	6				Delinquent Accounts
	7			Bank Facility On-Site
	8			Board of Directors
	9			B.I.E.
	9				General
	10				Delegation Visit, September 1966
				Cooperation and Coordination with the City of San Antonio
	11				General Correspondence, 1966-1967
	12				Advertising for Bids
	13				Chamber of Commerce
	14				City Council Regular Meeting Agendas
	15				Condemnation
	16				Construction Contract Forms
	17				Convention Center, 1964-1968
	18				Demonstrations and Parades
Box	Folder
134	1				Parking
	2				Permanent Land Use, 1966
	3				Public Works
	4				Southwestern Bell Lease of McAllister Building
	5			Ad Valorem Tickets
	6			Texas Water Rights Commission
	7			Tower, general, 1966-1968
	8				HemisFair Operating Agreement
	9			Utilities and Chilled Water Systems
	10			Urban Renewal, 1961-1967
	11-12			Club Abrazo, 1967-1968
Box	Folder
135				Committees
	1				General Index
	2				Cultural Participation
	3				Educational
	4				Executive Committee
	5				Federal Participation
	6				Pan-American Particpation
				Complaints
	7				General
	8				Mark J. Barton
	9				Claim Against Butler Manufacturing Company
	10				Herring Coe
	11				Janus Films
	12				Jennite Co. of Texas, Inc.
	13				Connie Lance
	14				Jay Lewis Rubin
	15				Cecil Rumsower
	16				Jay Shelman
	17				Tri-Electric Supply Co. and Electro Lighting Southern, Inc.
	18			Concessionaire Rules and Regulations
				Contracts
	19				General Correspondence
	20				Assignment of Rights (miscellaneous)
	21				Miscellaneous Clauses
	22				Proposed Contracts for Writers and Artists
	23				Contract Violations
					NOTE: Each individual contract is not listed separately in this finding aid but they are listed on the folders in the boxes.
Box	Folder
136					Concessionaire Contracts
Box	Folder
136-138						Lease Agreements
Box	Folder
139						Authorized Supplier Agreements
Box	Folder
139-140						Designated Supplier Agreements
Box	Folder
140						Exclusive Supplier Agreements
						Products Identification Agreements
Box	Folder
141-142					Entertainment Contracts
					NOTE: Some may be duplicated in Series 4: Entertainment Department
Box	Folder
143					Exhibitor Lease agreements A - M
Box	Folder
144-145					Exhibitor Leases N - W
					Service Contracts A - O
Box	Folder
146-147					Service Contracts P - X
Box	Folder
148				Copyrights and Trademarks
	1				General Correspondence
	2				Application Forms; Copyright Office Circulars
					Infringements
	3					General
	4					Unfair Competition
	5					University of Notre Dame v. 20th Century Fox Legal Case
	6				Methods of Handling Unsolicited materials
	7-8				Requests for Use of Symbols, 1965-1968
	9				Songs
	10				San Antonio World's Fair
	11				Texas World's Fair, Inc.
	12				Tower
				Copyrighted Servicemarks
					Texas State Servicemarks
	13					General 1964-1967
	14					Confluence Symbol
	15					Disc & Gear Symbol
					U.S. Servicemark Registration
	16					General, 1964-1966
	17					Confluence Symbol
	18					Disc & Gear Symbol
Box	Folder
149	1			Directories of Government Officials (Local, State and Federal)
	2			Education: Inter-American Educational Center
				Entertainment
	3				General Correspondence
	4				Local Band Concerts
	5			Ernst & Ernst Management Study, 1966
	6			Executive Committee Meeting Minutes, 1963
	7			Fair Syndicate, Inc.
				Federal Participation
	8				General Correspondence, 1964-1965
	9				Certifications of Executive Committee Members
	10				Commissioner General Controversy
	11-12				Conservation Society, 1965-1967
Box	Folder
150	1				Customs
					Department of Commerce
	2					General Correspondence, 1967-1968
	3					Federal Pavilion 1965-1968
					Federal Legislation
	4					Conflict of Interest, 1966
	5						Local Bank Loans
	6					Site Development
					Federal Site Deed
	7					1966 January-June
	8					1966 July-1967 March
	9					Participation Agreement with the U.S. Government
Box	Folder
151	1				Correspondence with Congressman Henry B. Gonzales
	2				Trip Reports, 1965
	3				Washington Office (E.C. Dingwall), 1965-1967
				Foreign Participation
	4				Communist Nations
	5				Latin America
	6				Mexican Tourism and Immigration
	7				Visas for Alien Personnel
				Participating Countries
	8				Government Closed Space Lease Agreements (general)
	9				Belgium
	10				Bolivia
	11				Brazil
	12				Canada
	13				Central American Republics
	14				China
	15				Colombia
	16				France
	17				Germany
	18				Italy
	19				Japan
	20				Korea
	21				Mexico
	22				Nicaragua
	23				Organization of American States (OAS)
	24				Panama
	25				Portugal
Box	Folder
152	1				Spain
	2				Switzerland
	3				Thailand
	4				Uruguary
	5				Venezuela
	6			Solicitations of Bids for Foreign Merchandise
			Insurance
	7			General Correspondence, 1965-1968
	8			Claims
	9			Coverage of Contracted Performers
	10			Art Barkow, Insurance Bond
	11		Junior Olympics
			Labor
	12			General Correspondence
	13			Equal Employment Opportunities
	14			Labor Relations, 1966-1968
	15			Maintenance by Contract
	16			Motion Picture Projectionist Union
	17			Musician Union
	18			Wages and Hour Laws
Box	Folder
153			Leases
	1			General Correspondence, 1965-1968
	2			Letter of Intent/Performance Bond
	3			Lease Agreements
	4		Legal Forms
	5		Maintenance, 1966
	6		HemisFair Medallion
	7		National Advisory Commission, 1965-1966
	8		National Legislative Conference Executive Committee
			Office Administration
	9			Application for Bulk Mailing Rate
	10			Budget & Finance
	11		Officer of the Day
	12		Opening Day Ceremonies Planning, 1967-1968
	13		Organization Charts
			Other Fairs
	14			Proposed Long Beach, California, Fair, 1965-1966
	15			Interama Miami, Florida, 1965-1966
	16			Alaskan Exposition, 1967
	17			Expo '67, Montreal
	18			Expo '70, Osaka, Japan
Box	Folder
154			Parking
	1			Feasibility Study of Parking Structure, 1965
	2			IH-37 Right of Way
	3			IH-37 Remote Lot
	4			Parcels 8 & 10
	5		Participant's Manual Rules and Regulations
	6		Passes and ID
			Personnel
	7			General correspondence
	8			Search for HemisFair Executive Director, 1963
	9			Ewen C. Dingwall Contract, Resignation, 1965
	10			Agreement with William Philips (European Agent - Paris Office)
	11			Contracts with Ford and Peery, Architects
				Staff Attorney
	12				Applications and Resumes
	13				John Watson, General Correspondence
	14			Proposed Modification of Policy
	15			Policies and Procedures (general), 1965-1968
	16			Post-Fair Planning, 1968
	17			Post Office on Site
	18			Commemorative Postage Stamp, 1966-1968
Box	Folder
155				Publicity
	1				Miscellaneous
	2				Exhibitor Newsletters, 1966
				Public Relations
	3				P.R. Background for Speeches, 1963-1964
	4				Fact Sheets, 1965-1967
	5				Infoplan, 1966-1967
	6				Media Associates, 1965-1966
	7				Tie-In Advertising
				Reports
	8				CPM Construction Progress Reports
	9				Domestic Participation Division Miscellaneous Reports
				Rules and Regulations
	10-11				General, 1965-1968
	12				Conflict of Interest and Awarding of Contracts, 1965-1966
	13				Construction Building Codes, 1966
	14				Graphic Manual, 1964-1966
Box	Folder
156	1			San Antonio Legislative Delegation
	2			Sculptures
	3			Security, 1967-1968
	4			Site Development, 1963-1964
				State Participation
	5				General Correspondence, 1964-1967
	6				Complimentary Tickets for State Legislators
	7				Deed to State of Texas, 1966-1967
	8				Institute of Texan Cultures (Texas State Pavilion)
	9				Interstate Commerce Commission
	10				License Plate Advertising, 1966-1967
	11				Proposed Legislation to Protect HemisFair Rights, 1966-1968
	12				State Legislature, 1967-1968
	13				Texas Liquor Control Board
	14			Sunday Sales, "Blue Laws"
Box	Folder
157	1			Taxes, 1963-1968
	2			Telephone Facilites on-site
				Tower
	3				Theme Structure General Correspondence, 1965
	4				Architect's Contracts; Bidding Procedures; Field Notes
	5				City Bond Election, 1966 December
	6				Controversy re: Rheiner Contract
	7				Legal Documents, 1965-1966
	8				Loan Agreement, 1967
	9				Minutes of Meetings of Board of Trustees, 1966
	10				Reproduction Rights, 1966-1967
	11				State Legislation, 1965
	12				Tower Corporation Court Case, November 1966
	13			Trade Dollar, 1966
	14			Underwriting
	15			Visitor Relations
	16				Protocol
	17			Phyllis Yampolsky
Box	Folder
158		Staff Correspondence
	1-5		John Daniels, General Counsel, 1962-1968
Box	Folder
159	1-7		Sam Wolf, Staff Attorney, 1967 December-1968 March
Box	Folder
160	1-6		Sam Wolf, Staff Attorney, 1968 April-June
Box	Folder
161	1-7		Sam Wolf, Staff Attorney, 1968 July-1969 January

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