urn:taro:utsa.00050p3 A Guide to the San Antonio Fair, Inc., Records, 1962-1995 (bulk 1964-1968) Series 3: Legal Department Text converted by SPI Content Sciences Inc., July 2003. Finding aid written in English. October 26, 2005 Edited with XMetal 3 by Traci JoLeigh Drummond according to instructions in TARO 2 EAD Editing Instructions October 26, 2007 Updated by Angela McClendon because of additions, reprocessing of audiovisual materials. April 28, 2008Collection dates corrected by Angela McClendon in XMetal Author. Descriptive Summary San Antonio Fair, Inc. San Antonio Fair, Inc., Records 1962-1995 (Bulk 1964-1968) Materials are primarily in English, with some materials in Spanish, French, and Portuguese. MS 31 276.4 linear feet (560 boxes) Archives, The University of Texas at San Antonio Library San Antonio Fair, Inc., incorporated in December 1962 to formally organize the planning, fundraising and designing of HemisFair '68 (the 1968 World's Fair) in San Antonio, Texas. The records of the San Antonio Fair, Inc., document the planning, lobbying, financing and construction of HemisFair '68. The records consist of correspondence, meeting minutes, committee reports, financial records, newspaper and magazine articles, press releases, photographic materials, blueprints, maps and plats, artwork, oral history interview transcripts, scrapbooks of clippings and ephemera, and audiovisual materials (film and sound recordings). Most of the records predate the opening of the fair. Processing Information

Processed by T. Matthew De Waelsche, April 1998, and Angela McClendon, October 2007.

This collection was processed with support from Marshall Steves of San Antonio, Tex. Preservation reformatting of audiovisual materials was completed in 2007 with support from the National Film Preservation Foundation and the Institute of Texan Cultures.

Accessions described in this finding aid: 1992-05, 1998-06, 1998-42, 2001-41, 2004-27.

Descriptive sources and standards used to create this inventory: DACS, EAD, and TARO 2 EAD Editing Instructions.

 Acquisition Information

The San Antonio Fair, Inc. Records were donated to the Trinity University Library in October 1968, immediately following the closing of HemisFair '68. The records came to Trinity from the executive offices of San Antonio Fair, Inc., at the fair's headquarters in the German-English School. They remained at the Trinity University Library until May 1985. During this time, many records were lost due to mold and a lack of proper preservation. When the records were transferred to the San Antonio Public Library (SAPL) in 1985, they were stored in the Library's Hertzberg annex, where they were reboxed and given some preservation treatment. The SAPL donated the records to the University of Texas at San Antonio Library, Special Collections and Archives Department, in 1992 (Acc. 1992-05).

 Preferred Citation

[Identification of item], San Antonio Fair, Inc., Records, 1962-1995 (Bulk 1964-1968), MS 31, University of Texas at San Antonio Archives, Library, University of Texas at San Antonio.

 Access Restrictions

Researchers are required to wear gloves provided by the Archives when reviewing photographic materials.

Original audiovisual materials are closed to patron use. Some use copies are available in the collection.

Otherwise, there are no restrictions on these materials.

 Usage Restrictions

Permission to publish material from the San Antonio Fair, Inc., Records must be obtained from the University of Texas at San Antonio Archives.

 Arrangement

Due to size, this inventory has been divided into 12 separate units which can be accessed by clicking on the highlighted text below. More information about the collection as a whole, including a detailed chronology of HemisFair events from 1962-1967, can be found on the Homepage.

Homepage Series 1: Executive Officers Series 2: Comptroller's Office Series 3: Legal Department [this page] Series 4: Entertainment Department Series 5: Visitor and Exhibitor Relations Department Series 6: Site Development Department Series 7: Public Relations Department Series 8: Printed Materials, Scrapbooks, and Other Volumes Series 9: Trinity University Library Administrative Files Series 10: Ephemera Series 11: Oversize Architectural Drawings, Blueprints, and Plans Series 12: Audiovisual Materials Detailed Description of the Series Series 3: Legal Department Series Abstract

This series includes office subject files including contracts and other legal documents and staff correspondence of John Daniels, General Counsel, and Sam Wolf, Staff Attorney.

 133 Alphabetical Subject Files 133 Advance Ticket Sales 133 1 General 133 2 Battersby, Higgins Contracts 133 3 Daily Sales and Commitments 133 4 Bonus Books, General 133 5 Banco Nacional de Mexico Bonus Book Contract 133 6 Delinquent Accounts 133 7 Bank Facility On-Site 133 8 Board of Directors 133 9 B.I.E. 133 9 General 133 10 Delegation Visit, September 1966 133 Cooperation and Coordination with the City of San Antonio 133 11 General Correspondence, 1966-1967 133 12 Advertising for Bids 133 13 Chamber of Commerce 133 14 City Council Regular Meeting Agendas 133 15 Condemnation 133 16 Construction Contract Forms 133 17 Convention Center, 1964-1968 133 18 Demonstrations and Parades 134 1 Parking 134 2 Permanent Land Use, 1966 134 3 Public Works 134 4 Southwestern Bell Lease of McAllister Building 134 5 Ad Valorem Tickets 134 6 Texas Water Rights Commission 134 7 Tower, general, 1966-1968 134 8 HemisFair Operating Agreement 134 9 Utilities and Chilled Water Systems 134 10 Urban Renewal, 1961-1967 134 11-12 Club Abrazo, 1967-1968 135 Committees 135 1 General Index 135 2 Cultural Participation 135 3 Educational 135 4 Executive Committee 135 5 Federal Participation 135 6 Pan-American Particpation 135 Complaints 135 7 General 135 8 Mark J. Barton 135 9 Claim Against Butler Manufacturing Company 135 10 Herring Coe 135 11 Janus Films 135 12 Jennite Co. of Texas, Inc. 135 13 Connie Lance 135 14 Jay Lewis Rubin 135 15 Cecil Rumsower 135 16 Jay Shelman 135 17 Tri-Electric Supply Co. and Electro Lighting Southern, Inc. 135 18 Concessionaire Rules and Regulations 135 Contracts 135 19 General Correspondence 135 20 Assignment of Rights (miscellaneous) 135 21 Miscellaneous Clauses 135 22 Proposed Contracts for Writers and Artists 135 23 Contract Violations

NOTE: Each individual contract is not listed separately in this finding aid but they are listed on the folders in the boxes.

 136 Concessionaire Contracts 136-138 Lease Agreements 139 Authorized Supplier Agreements 139-140 Designated Supplier Agreements 140 Exclusive Supplier Agreements 140 Products Identification Agreements 141-142 Entertainment Contracts

NOTE: Some may be duplicated in Series 4: Entertainment Department

 143 Exhibitor Lease agreements A - M 144-145 Exhibitor Leases N - W 144-145 Service Contracts A - O 146-147 Service Contracts P - X 148 Copyrights and Trademarks 148 1 General Correspondence 148 2 Application Forms; Copyright Office Circulars 148 Infringements 148 3 General 148 4 Unfair Competition 148 5 University of Notre Dame v. 20th Century Fox Legal Case 148 6 Methods of Handling Unsolicited materials 148 7-8 Requests for Use of Symbols, 1965-1968 148 9 Songs 148 10 San Antonio World's Fair 148 11 Texas World's Fair, Inc. 148 12 Tower 148 Copyrighted Servicemarks 148 Texas State Servicemarks 148 13 General 1964-1967 148 14 Confluence Symbol 148 15 Disc & Gear Symbol 148 U.S. Servicemark Registration 148 16 General, 1964-1966 148 17 Confluence Symbol 148 18 Disc & Gear Symbol 149 1 Directories of Government Officials (Local, State and Federal) 149 2 Education: Inter-American Educational Center 149 Entertainment 149 3 General Correspondence 149 4 Local Band Concerts 149 5 Ernst & Ernst Management Study, 1966 149 6 Executive Committee Meeting Minutes, 1963 149 7 Fair Syndicate, Inc. 149 Federal Participation 149 8 General Correspondence, 1964-1965 149 9 Certifications of Executive Committee Members 149 10 Commissioner General Controversy 149 11-12 Conservation Society, 1965-1967 150 1 Customs 150 Department of Commerce 150 2 General Correspondence, 1967-1968 150 3 Federal Pavilion 1965-1968 150 Federal Legislation 150 4 Conflict of Interest, 1966 150 5 Local Bank Loans 150 6 Site Development 150 Federal Site Deed 150 7 1966 January-June 150 8 1966 July-1967 March 150 9 Participation Agreement with the U.S. Government 151 1 Correspondence with Congressman Henry B. Gonzales 151 2 Trip Reports, 1965 151 3 Washington Office (E.C. Dingwall), 1965-1967 151 Foreign Participation 151 4 Communist Nations 151 5 Latin America 151 6 Mexican Tourism and Immigration 151 7 Visas for Alien Personnel 151 Participating Countries 151 8 Government Closed Space Lease Agreements (general) 151 9 Belgium 151 10 Bolivia 151 11 Brazil 151 12 Canada 151 13 Central American Republics 151 14 China 151 15 Colombia 151 16 France 151 17 Germany 151 18 Italy 151 19 Japan 151 20 Korea 151 21 Mexico 151 22 Nicaragua 151 23 Organization of American States (OAS) 151 24 Panama 151 25 Portugal 152 1 Spain 152 2 Switzerland 152 3 Thailand 152 4 Uruguary 152 5 Venezuela 152 6 Solicitations of Bids for Foreign Merchandise 152 Insurance 152 7 General Correspondence, 1965-1968 152 8 Claims 152 9 Coverage of Contracted Performers 152 10 Art Barkow, Insurance Bond 152 11 Junior Olympics 152 Labor 152 12 General Correspondence 152 13 Equal Employment Opportunities 152 14 Labor Relations, 1966-1968 152 15 Maintenance by Contract 152 16 Motion Picture Projectionist Union 152 17 Musician Union 152 18 Wages and Hour Laws 153 Leases 153 1 General Correspondence, 1965-1968 153 2 Letter of Intent/Performance Bond 153 3 Lease Agreements 153 4 Legal Forms 153 5 Maintenance, 1966 153 6 HemisFair Medallion 153 7 National Advisory Commission, 1965-1966 153 8 National Legislative Conference Executive Committee 153 Office Administration 153 9 Application for Bulk Mailing Rate 153 10 Budget & Finance 153 11 Officer of the Day 153 12 Opening Day Ceremonies Planning, 1967-1968 153 13 Organization Charts 153 Other Fairs 153 14 Proposed Long Beach, California, Fair, 1965-1966 153 15 Interama Miami, Florida, 1965-1966 153 16 Alaskan Exposition, 1967 153 17 Expo '67, Montreal 153 18 Expo '70, Osaka, Japan 154 Parking 154 1 Feasibility Study of Parking Structure, 1965 154 2 IH-37 Right of Way 154 3 IH-37 Remote Lot 154 4 Parcels 8 & 10 154 5 Participant's Manual Rules and Regulations 154 6 Passes and ID 154 Personnel 154 7 General correspondence 154 8 Search for HemisFair Executive Director, 1963 154 9 Ewen C. Dingwall Contract, Resignation, 1965 154 10 Agreement with William Philips (European Agent - Paris Office) 154 11 Contracts with Ford and Peery, Architects 154 Staff Attorney 154 12 Applications and Resumes 154 13 John Watson, General Correspondence 154 14 Proposed Modification of Policy 154 15 Policies and Procedures (general), 1965-1968 154 16 Post-Fair Planning, 1968 154 17 Post Office on Site 154 18 Commemorative Postage Stamp, 1966-1968 155 Publicity 155 1 Miscellaneous 155 2 Exhibitor Newsletters, 1966 155 Public Relations 155 3 P.R. Background for Speeches, 1963-1964 155 4 Fact Sheets, 1965-1967 155 5 Infoplan, 1966-1967 155 6 Media Associates, 1965-1966 155 7 Tie-In Advertising 155 Reports 155 8 CPM Construction Progress Reports 155 9 Domestic Participation Division Miscellaneous Reports 155 Rules and Regulations 155 10-11 General, 1965-1968 155 12 Conflict of Interest and Awarding of Contracts, 1965-1966 155 13 Construction Building Codes, 1966 155 14 Graphic Manual, 1964-1966 156 1 San Antonio Legislative Delegation 156 2 Sculptures 156 3 Security, 1967-1968 156 4 Site Development, 1963-1964 156 State Participation 156 5 General Correspondence, 1964-1967 156 6 Complimentary Tickets for State Legislators 156 7 Deed to State of Texas, 1966-1967 156 8 Institute of Texan Cultures (Texas State Pavilion) 156 9 Interstate Commerce Commission 156 10 License Plate Advertising, 1966-1967 156 11 Proposed Legislation to Protect HemisFair Rights, 1966-1968 156 12 State Legislature, 1967-1968 156 13 Texas Liquor Control Board 156 14 Sunday Sales, Blue Laws 157 1 Taxes, 1963-1968 157 2 Telephone Facilites on-site 157 Tower 157 3 Theme Structure General Correspondence, 1965 157 4 Architect's Contracts; Bidding Procedures; Field Notes 157 5 City Bond Election, 1966 December 157 6 Controversy re: Rheiner Contract 157 7 Legal Documents, 1965-1966 157 8 Loan Agreement, 1967 157 9 Minutes of Meetings of Board of Trustees, 1966 157 10 Reproduction Rights, 1966-1967 157 11 State Legislation, 1965 157 12 Tower Corporation Court Case, November 1966 157 13 Trade Dollar, 1966 157 14 Underwriting 157 15 Visitor Relations 157 16 Protocol 157 17 Phyllis Yampolsky 158 Staff Correspondence 158 1-5 John Daniels, General Counsel, 1962-1968 159 1-7 Sam Wolf, Staff Attorney, 1967 December-1968 March 160 1-6 Sam Wolf, Staff Attorney, 1968 April-June 161 1-7 Sam Wolf, Staff Attorney, 1968 July-1969 January