urn:taro:utsa.00050p9 A Guide to the San Antonio Fair, Inc., Records, 1962-1995 (bulk 1964-1968) Series 9: Trinity University Library Administrative Records Text converted by SPI Content Sciences Inc., July 2003. Finding aid written in English. October 26, 2005 Edited with XMetal 3 by Traci JoLeigh Drummond according to instructions in TARO 2 EAD Editing Instructions October 26, 2007 Updated by Angela McClendon because of additions, reprocessing of audiovisual materials. April 28, 2008Collection dates corrected by Angela McClendon in XMetal Author. Descriptive Summary San Antonio Fair, Inc. San Antonio Fair, Inc., Records 1962-1995 (Bulk 1964-1968) Materials are primarily in English, with some materials in Spanish, French, and Portuguese. MS 31 276.4 linear feet (560 boxes) University of Texas at San Antonio Libraries Special Collections San Antonio Fair, Inc., incorporated in December 1962 to formally organize the planning, fundraising and designing of HemisFair '68 (the 1968 World's Fair) in San Antonio, Texas. The records of the San Antonio Fair, Inc., document the planning, lobbying, financing and construction of HemisFair '68. The records consist of correspondence, meeting minutes, committee reports, financial records, newspaper and magazine articles, press releases, photographic materials, blueprints, maps and plats, artwork, oral history interview transcripts, scrapbooks of clippings and ephemera, and audiovisual materials (film and sound recordings). Most of the records predate the opening of the fair. Processing Information

Processed by T. Matthew De Waelsche, April 1998, and Angela McClendon, October 2007.

This collection was processed with support from Marshall Steves of San Antonio, Tex. Preservation reformatting of audiovisual materials was completed in 2007 with support from the National Film Preservation Foundation and the Institute of Texan Cultures.

Accessions described in this finding aid: 1992-05, 1998-06, 1998-42, 2001-41, 2004-27.

Descriptive sources and standards used to create this inventory: DACS, EAD, and TARO 2 EAD Editing Instructions.

 Acquisition Information

The San Antonio Fair, Inc. Records were donated to the Trinity University Library in October 1968, immediately following the closing of HemisFair '68. The records came to Trinity from the executive offices of San Antonio Fair, Inc., at the fair's headquarters in the German-English School. They remained at the Trinity University Library until May 1985. During this time, many records were lost due to mold and a lack of proper preservation. When the records were transferred to the San Antonio Public Library (SAPL) in 1985, they were stored in the Library's Hertzberg annex, where they were reboxed and given some preservation treatment. The SAPL donated the records to University of Texas at San Antonio Libraries Special Collections in 1992 (Acc. 1992-05).

 Preferred Citation

[Identification of item], San Antonio Fair, Inc., Records, 1962-1995 (Bulk 1964-1968), MS 31, University of Texas at San Antonio Libraries Special Collections.

 Access Restrictions

Researchers are required to wear gloves provided by staff when reviewing photographic materials.

Original audiovisual materials are closed to patron use. Some use copies are available in the collection.

Otherwise, there are no restrictions on these materials.

 Usage Restrictions

Permission to publish material from the San Antonio Fair, Inc., Records must be obtained from University of Texas at San Antonio Libraries Special Collections.

 Arrangement

Due to size, this inventory has been divided into 12 separate units which can be accessed by clicking on the highlighted text below. More information about the collection as a whole, including a detailed chronology of HemisFair events from 1962-1967, can be found on the Homepage.

Homepage Series 1: Executive Officers Series 2: Comptroller's Office Series 3: Legal Department Series 4: Entertainment Department Series 5: Visitor and Exhibitor Relations Department Series 6: Site Development Department Series 7: Public Relations Department (part 1) Series 7: Public Relations Department (part 2) Series 8: Printed Materials, Scrapbooks, and Other Volumes Series 9: Trinity University Library Administrative Files [this page] Series 10: Ephemera Series 11: Oversize Architectural Drawings, Blueprints, and Plans Series 12: Audiovisual Materials Detailed Description of the Series Series 9: Trinity University Library Administrative Files Series Abstract

While the San Antonio Fair Inc., Records were housed at the Trinity University Library, the library organized and cataloged the collection, keeping detailed records of the arrangement, use, and handling of the HemisFair materials. This series comprises these administrative records, and includes general correspondence, lists of materials in the collection, a guide (finding aid) to the collection that includes indices, descriptions of materials, and a chronology of major events, and the collection's card file index. Materials postdate HemisFair '68.

 503 11 General Correspondence, 1968-1973 503 Lists of Materials 503 12 Acquisition of Materials 503 13 Architectural Plans 503 14 Area Photographs 503 15 Audiovisual Materials 503 16 Restored Structures on Site 503 17 Site Plans 503 18 Guide to the HemisFair Archive OM46 Card File Index

The card catalog of the HemisFair Archive. This index also lists the subjects of the photographs and slides in the collection. Photographs are indexed by the following classifications: personal names (personalities), events, structures and construction, scenes and subjects, and models. The photographs cataloged in this index can be found in Series 7: Public Relations Department, Boxes 429-433.

Cards are not in order.