A Guide to the San Antonio Fair, Inc., Records, 1962-1995 (bulk 1964-1968)
Series 9: Trinity University Library Administrative Records
Descriptive Summary |
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| Creator | San Antonio Fair, Inc. | |
| Title: | San Antonio Fair, Inc., Records | |
| Dates: | 1962-1995 | |
| Creator Abstract: | San Antonio Fair, Inc., incorporated in December 1962 to formally organize the planning, fundraising and designing of HemisFair '68 (the 1968 World's Fair) in San Antonio, Texas. | |
| Content Abstract: | The records of the San Antonio Fair, Inc., document the planning, lobbying, financing and construction of HemisFair '68. The records consist of correspondence, meeting minutes, committee reports, financial records, newspaper and magazine articles, press releases, photographic materials, blueprints, maps and plats, artwork, oral history interview transcripts, scrapbooks of clippings and ephemera, and audiovisual materials (film and sound recordings). Most of the records predate the opening of the fair. | |
| Identification: | MS 31 | |
| Extent: | 276.4 linear feet (560 boxes) | |
| Language | Materials are primarily in English, with some materials in Spanish, French, and Portuguese. | |
| Repository: | University of Texas at San Antonio Libraries Special Collections | |
Arrangement |
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| Due to size, this inventory has been divided into 12 separate units which can be accessed by clicking on the highlighted text below. More information about the collection as a whole, including a detailed chronology of HemisFair events from 1962-1967, can be found on the Homepage. | ||
| Homepage | ||
| Series 1: Executive Officers | ||
| Series 2: Comptroller's Office | ||
| Series 3: Legal Department | ||
| Series 4: Entertainment Department | ||
| Series 5: Visitor and Exhibitor Relations Department | ||
| Series 6: Site Development Department | ||
| Series 7: Public Relations Department (part 1) | ||
| Series 7: Public Relations Department (part 2) | ||
| Series 8: Printed Materials, Scrapbooks, and Other Volumes | ||
| Series 9: Trinity University Library Administrative Files [this page] | ||
| Series 10: Ephemera | ||
| Series 11: Oversize Architectural Drawings, Blueprints, and Plans | ||
| Series 12: Audiovisual Materials | ||
Restrictions
Access Restrictions
Researchers are required to wear gloves provided by staff when reviewing photographic materials.
Original audiovisual materials are closed to patron use. Some use copies are available in the collection.
Otherwise, there are no restrictions on these materials.
Usage Restrictions
Permission to publish material from the San Antonio Fair, Inc., Records must be obtained from University of Texas at San Antonio Libraries Special Collections.
Administrative Information
Preferred Citation
[Identification of item], San Antonio Fair, Inc., Records, 1962-1995 (Bulk 1964-1968), MS 31, University of Texas at San Antonio Libraries Special Collections.
Acquisition Information
The San Antonio Fair, Inc. Records were donated to the Trinity University Library in October 1968, immediately following the closing of HemisFair '68. The records came to Trinity from the executive offices of San Antonio Fair, Inc., at the fair's headquarters in the German-English School. They remained at the Trinity University Library until May 1985. During this time, many records were lost due to mold and a lack of proper preservation. When the records were transferred to the San Antonio Public Library (SAPL) in 1985, they were stored in the Library's Hertzberg annex, where they were reboxed and given some preservation treatment. The SAPL donated the records to University of Texas at San Antonio Libraries Special Collections in 1992 (Acc. 1992-05).
Processing Information
Processed by T. Matthew De Waelsche, April 1998, and Angela McClendon, October 2007.
This collection was processed with support from Marshall Steves of San Antonio, Tex. Preservation reformatting of audiovisual materials was completed in 2007 with support from the National Film Preservation Foundation and the Institute of Texan Cultures.
Accessions described in this finding aid: 1992-05, 1998-06, 1998-42, 2001-41, 2004-27.
Descriptive sources and standards used to create this inventory: DACS, EAD, and TARO 2 EAD Editing Instructions.
Detailed Description of the Series
Series 9: Trinity University Library Administrative Files |
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| Series Abstract | |||||||||||||
| While the San Antonio Fair Inc., Records were housed at the Trinity University Library, the library organized and cataloged the collection, keeping detailed records of the arrangement, use, and handling of the HemisFair materials. This series comprises these administrative records, and includes general correspondence, lists of materials in the collection, a guide (finding aid) to the collection that includes indices, descriptions of materials, and a chronology of major events, and the collection's card file index. Materials postdate HemisFair '68. | |||||||||||||
| Box | Folder | ||||||||||||
| 503 | 11 | General Correspondence, 1968-1973 | |||||||||||
| Lists of Materials | |||||||||||||
| 12 | Acquisition of Materials | ||||||||||||
| 13 | Architectural Plans | ||||||||||||
| 14 | Area Photographs | ||||||||||||
| 15 | Audiovisual Materials | ||||||||||||
| 16 | Restored Structures on Site | ||||||||||||
| 17 | Site Plans | ||||||||||||
| 18 | Guide to the HemisFair Archive | ||||||||||||
| Box | |||||||||||||
| OM46 | Card File Index | ||||||||||||
| The card catalog of the HemisFair Archive. This index also lists the subjects of the photographs and slides in the collection. Photographs are indexed by the following classifications: personal names ("personalities"), events, structures and construction, scenes and subjects, and models. The photographs cataloged in this index can be found in Series 7: Public Relations Department, Boxes 429-433. | |||||||||||||
| Cards are not in order. | |||||||||||||