Texas Archival Resources Online

TABLE OF CONTENTS


Descriptive Summary

Historical Note

Scope and Content Note

Arrangement

Restrictions

Index Terms

Administrative Information

Description of Series

Administrative Records

Committees

Printed Materials

Scrapbooks

Photographic and Sound Materials

Addition of August 2009 (Accession 2009-050)

University of Texas San Antonio

A Guide to the San Antonio Area Council of Girl Scouts Records, 1926-2000



Descriptive Summary

Creator San Antonio Area Council of Girl Scouts
Title: San Antonio Area Council of Girl Scouts Records,
Dates: 1926-2000
Creator Abstract: Founded in 1924, the San Antonio Area Council of Girl Scouts serves girls in twenty-one counties in the San Antonio area.
Content Abstract: The records of San Antonio Area Council of Girl Scouts document the organization through correspondence, minutes, reports, photographs, scrapbooks and printed materials, including several issues of the group's magazine, Scout About. The materials present a glimpse of general business activities carried out by board and committee members. In this respect, the records show major changes that occurred within the organization over time. The collection also offers information on the council's programs and activities, which include events in San Antonio, and camp activities in the surrounding area.
Identification: MS 80
Extent: 22.8 linear feet
Language Materials are in English.
Repository: University of Texas at San Antonio Libraries Special Collections

Historical Note

In 1924, Mrs. A. F. Leifeld made the initial contact with the National Headquarters regarding the formation of the Bexar County Council of Girl Scouts. The organization was created after a meeting in the Menger Hotel in San Antonio attended by interested citizens and Miss Pauline Wherry, a representative of Girl Scouts of the U.S.A. At this time there were four Girl Scout troops in San Antonio, the minimum number required for the organization of a council. The council of Girl Scouts was formed to provide a supportive environment for its members to increase their self-awareness, improve relations with others, develop meaningful values and contribute to the betterment of society. The name changed in 1949 to San Antonio & Bexar County Council of Girl Scouts. In 1966 the council became known as the San Antonio Area Council of Girl Scouts, and expanded its jurisdiction to include the counties of Kerr, Atascosa, Bandera, Frio, Kendall, Medina and Wilson. In 2007, 4 councils joined together to become the Girl Scouts of Southwest Texas, which serves 21 counties. The new jurisdiction includes the following counties: Atascosa, Bandera, Bexar, Frio, Kendall, Kerr, Medina, and Wilson from the San Antonio Area jurisdiction; Edwards, Dimmit, Kimble, Kinney, Maverick, Real, Uvalde, Val Verde, and Zavala from El Camino Council jurisdiction; Comal, Gonzales, and Guadalupe from Lone Star Council jurisdiction, and; and Karnes from Tip of Texas Council, now Girl Scouts of Greater South Texas jurisdiction.

Starting in 1926 summer camps were held in the Texas cities of New Braunfels, Boerne, Bandera and Comfort. The first permanent camps were not created until the late 1940's. Camp La Jita (Utopia, Texas) was created in 1947 after Mr. and Mrs. John F. Camp donated the land to the Area Council. In 1949, Camp Mira Sol (Waring, Texas) was purchased with the help of public donations for use as a camp for African-American girls, the first such camp in the Southwest. In 1952 Camp Cookie (Helotes, Texas) was purchased from that year's cookie sale profits. The property of Norma Friedrich Ward was willed to the council in 1971, and used for the creation of an activity center, which opened the following year. In 1982 Camp Mira Sol closed and later reopened as KIDS (Kids With Individual Differences) Camp. This became the first residential camp in the San Antonio area without restrictions on girls and boys with mental or physical disabilities.

The San Antonio Area Council of Girl Scouts’ early headquarters was located in the Houston Building at 6146 Garfield. In 1957 the headquarters moved into the historic Groos Home at 335 King William Street, which was purchased with cookie sale funds. The new headquarters was renamed Martha Manor in honor of Mrs. John C. Camp’s granddaughter. Amid considerable resistance from some members, Martha Manor was sold in 1981. In 1984 the headquarters was moved to 10433 Gulfdale, its current location.

The San Antonio Council of Girl Scouts caters to girls aged seven to seventeen, and includes several annual events in their program. Rallies are held every year in an attempt to increase membership and establish positive public relations with the community. These rallies usually include educational seminars attended by the girls and their parents. During the annual Fiesta holiday in San Antonio, local troops produce floats for competition in the Shoe Box Floats Parade and participate in a pilgrimage to the Alamo. During the annual charity event, Helping Hands Day, members collect items door-to-door to benefit the Salvation Army Adult Rehabilitation Center of San Antonio.

Various administrative changes occurred within the Area Council during the 1980's, due in part to major transitions within the national Girl Scouts Organization. Nationally, council policies and procedures were examined and changed to accommodate existing Affirmative Action regulations and a more corporate-oriented system. These actions in turn caused similar changes in the local council.

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Scope and Content Note

The records of the San Antonio Area Council of Girl Scouts document the organization through correspondence, minutes, reports, photographs, scrapbooks and printed materials. The materials present a complete picture of administrative activities carried out by board and committee members. In this respect, the records show major changes that occurred within the organization over time. The collection is strong in offering information on the Area Council’s programs and activities, which include events in San Antonio and camp activities in the surrounding area. The bulk of the events covered occurred from the 1970’s to 1990’s. A number of the events in San Antonio were concerned with public outreach and with raising awareness of the organization within the community. Also present are details of the organization’s properties acquired over the years through purchase and bequests. The collection is separated into five series: Administrative Records, Committees, Printed Materials, Scrapbooks and Photographic and Sound Materials.

Administrative Records document the everyday operation of the organization. These materials identify the organizational transitions of the Area Council throughout its history. The Committees series contains records produced by various council committees, which report directly to the Board of Directors. Committees are concerned with specific functions of the council such as budgeting and staffing, and with organizing camp activities and other events such as the annual cookie sale. Newsletters represent the bulk of Printed Materials. The most complete run is Scout About, covering the years 1948-1990. The rest of the newsletters tend to be specialized for a particular age group, and represented by no more than a few years each. The Scrapbooks document various activities of the council from soon after it’s founding in 1924 until 1990. The decades between the 1950s and 1980s are best represented. Most of the materials contained in the scrapbooks are local newspaper clippings, but also include programs, photographs and ephemera. While the bulk of the materials document local council events, there is some coverage of council participation in national events. The Photographic and Sound Materials contain photographs of council publicity shots, staff and officers and annual meetings, most of which date from the 1940’s and 1950’s. Also present are slides of the 1983 Round Up, a local picnic event for members and their families, and other undated slides of assorted activities.

Addition of August 2009 (Accession 2009-050) includes board minutes, packets and reports, scrapbooks, committee minutes, year-end review, Board of Directs, membership maps, copies of photos and newspaper clippings.

Currently, there are no materials in the collection documenting the Girl Scouts of Southwest Texas.

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Arrangement

The papers are arranged as follows:
Administrative Records
Committees
Printed Materials
Scrapbooks
Photographic and Sound Materials
Addition of August 2009 (Accession 2009-050)

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Restrictions

Access Restrictions

This collection is housed at UTSA's Main Campus and must be accessed via the John Peace Library Special Collections reading room. To request access, please use the Collections Request Form.

Use Restrictions

Permission to publish from San Antonio Area Council of Girl Scouts Records must be obtained from University of Texas at San Antonio Libraries Special Collections.

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Index Terms

Persons:
Camp, John F.
Camp, Martha L.
Organizations
Girl Scouts of the United States of America--History.
San Antonio Area Council of Girl Scouts--History.
Topics
Girls--Texas--San Antonio--Societies and clubs--History.
Youth--Texas--San Antonio--Societies and clubs--History.
Local Subjects
Clubs and Organizations
San Antonio History
Women's Groups

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Administrative Information

Preferred Citation

San Antonio Area Council of Girl Scouts, 1926-2000, MS 80, University of Texas at San Antonio Libraries Special Collections.

Acquisition Information

All the materials in this collection were donated by San Antonio Area Council of Girl Scouts in 1999 and 2009 (Acc. #1999-002, 1999-006, 1999-028, 2009-050).

Processing Information

Processed by Dale Sauter, Processing Archivist, February 2001.

Addition encoded by Tatina Wulzer, Collections Assistant, August 2009.

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Detailed Description of the Collection

 

Administrative Records

Administrative Records document the everyday operation of the organization. These materials identify the organizational transitions of the Area Council throughout its history. Several topics covered in the Administrative Records are also discussed in records generated by committees found in the Committees series. As a result, the materials in both series often complement and correspond to each other, particularly concerning camp properties and financial records. Administrative Records offer strong insight into early development and funding of the Area Council’s first established camps. Purchases and bequests of council headquarters and other properties are also well documented. Of particular note is evidence of changes that occurred in policies and organizational structure of the Area Council, mostly during the 1980’s.
Box Folder
1 Agendas
1 Annual Meeting, 1953-1993
2 Association Chairs, 1985-1990
3 Board Meeting, 1975-1989
Bylaws
4 1948-1991
5 Amendments, 1949-1985
Camp Proposals and Development
Kids With Individual Differences
6 Agreements, 1982, 1987
7 Articles, 1982
8 Correspondence, 1982-1988
9 Pamphlets, undated
La Jita
10 Correspondence, 1945-1949
11 Financial Records, 1946-1952
12 Pamphlets, 1946, undated
Mira Sol
13 Announcements, undated
14 Correspondence, 1948-1949
15 Financial Reports, 1948, 1949, undated
16 Petitions, 1948, 1949
17 Reports, 1948-1969, undated
18 Rosters (Fundraising Workers), undated
Correspondence
19 General, 1959-1996
20 Letters of Resignation, 1972-1990, undated
21 Memorandum, 1955-1988, undated
Donations and Bequests
Norma Friedrich Ward Property
22 Correspondence, 1974-1990
23 Deeds, 1972-1990
24 Lease Contracts, 1975-1982, undated
25 Maps, 1973, undated
Box Folder
2 Photographs
1 [1976], 1988
2 Aerial photographs of the Norma Frederick Ward property (intersection of Fredericksburg Road and Callahan road, circa 1987
3 Reports, 1976, 1982, undated
4 Resolutions, 1979
5 Wills, 1971
Other
6 Correspondence, 1969-1986
7 Petitions, 1969, 1971
8 Wills, undated
Financial Records
Financial Statements
9 1935-1972
10 1973-1977
11 1977-1985
12 1986-1994
Box Folder
3 Headquarters
Gulfdale
1 Announcements, 1984
2 Correspondence, 1983
3 Maps, undated
4 Photographs, undated
Martha Manor
5 Contracts, 1981
6 Correspondence, 1980-1981
7 Invitations, undated
8 Maps, 1973, 1978, undated
9 Ordinances, 1958
10 Photographs, 1957-1971, undated
11 Programs, 1957-1977
12 Reports, 1977, 1981
13 Resolutions, 1981
14 Transcripts, 1977, undated
15 Wills, 1957
16 Histories, 1956-1966, undated
Membership Records
17 Registration Forms, 1985, undated
Reports
18 1935-1984
19 1984-1986
20 1987-1988, undated
Meeting Attendance Records
21 Board of Directors, 1952-1988, undated
Minutes
22 Annual Meeting, 1955-1992
Box Folder
4 1 Association Chairs, 1988-1991
2 Assorted, 1935-1985
Board Meetings
3 1949-1973
4 1973-1977
5 1977-1980
6 1980-1983
7 1983-1988
Box Folder
5 1 Council Meetings, 1953-1982
2 Day Camp Director's Conference, 1962-1971
3 Senior Spectrum Rally, 1975-1977
Policies and Procedures
Affirmative Action
4 Member and Staff Profiles, 1980-1984, undated
5 Program Description, 1973
6 Board Member Guidelines, 1981-1991, undated
7 Camp Staff Manuals, 1982-1988, undated
8 Committee Purposes, 1975-1987, undated
Council Guidelines
9 1959-1983
10 1983-1993, undated
Box Folder
6 1 Leader Handbooks
1 1990-1996, undated
2 undated
3 Organizational Charts, 1955-1990, undated
4 Profiles Study, 1995
5 Staff Manuals, 1954-1986, undated
Properties
La Jita
6 Agreements, 1952-1971
7 Correspondence, 1951-1980
8 Maps, 1947, 1956, undated
9 Ephemera (Postcards), undated
10 Photographs, 1963-1976, undated
11 Resolutions, 1950
Lago Vista
12 Correspondence, 1971-1983
Mira Sol
13 Photographs, 1975, 1976
Other
14 Correspondence, 1951
15 Lease Agreements, 1975-1986
16 Maps (Properties Overview), 1987, undated
17 Photographs (Early Camps), 1926-1931
18 Reports (Summary of Properties), 1980-1989, undated
Box Folder
7 Reports
1 Annual Reports, 1951-1997
2 Annual Meeting, 1986-1988
3 Assorted, 1931-1988, undated
4 Council Evaluation, 1980-1987
5 Council Goals, 1976-2000
6 Management, 1982-1990
7 Market Analysis, 1987, 1988
8 Plan of Work, 1973-1991
9 Recommendations, 1988-2000, undated
10 Year-end Review, 1987-1991
Rosters
11 Assorted, 1972-1990, undated
12 Board of Directors, 1953-1993, undated
Box Folder
8 1 Delegates, 1982-1989, undated
2 Staff, 1984, 1987, undated
3 Troops, 1929, undated
4 Wider Opportunities, 1970-1978, undated

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Committees

The Committees series contains records produced by various council committees, which report directly to the Board of Directors. Committees are concerned with specific functions of the council such as budgeting and staffing, and with organizing camp activities and other events such as the annual cookie sale. Most information on the camps document changes in and evaluations of various camp properties and programs. The bulk of the records in this series are from the latter half of the century.
Box Folder
8 Assorted
5 Attendance Records, 1954-1972
6 Financial Reports, 1952-1988
7 Minutes, 1954-1989
8 Rosters, 1965-1989, undated
Camp Cookie
9 Contracts, 1990
10 Histories, 1956, undated
11 Invitations, undated
12 Maps, 1947-1982
13 Photographs, 1957-1988, undated
14 Reports, 1986
Camping Services
15 Agendas, 1981, 1982
16 Attendance Records, 1956-1980
17 Financial Reports, 1952-1986, undated
18 Invitations (La Jita), 1982, undated
19 Lease Agreement (Mira Sol), 1982
Minutes
20 1953-1972
21 1974-1982
22 Programs (La Lita), 1982
23 Reports, 1975-1985, undated
24 Rosters, 1967-1982
Box Folder
9 Cookie
1 Contracts (Cookie Production), 1973-1992
2 Financial Reports, 1957-1988
3 Minutes, 1954-1985
4 Reports, 1972-1985
Field
5 Attendance Records, 1966-1980
6 Minutes, 1953-1983
7 Reports, 1973-1981
KIDS Camp
8 Announcements, 1982, 1983, undated
9 Financial Reports, 1987, 1988
10 Minutes, 1986
11 Reports, 1986-1987, undated
La Jita
12 Financial Reports, 1946-1967, undated
13 Histories, 1972, 1983
14 Minutes, 1956-1972
15 Reports, 1985, 1987, undated
Box Folder
10 Lago Vista
1 Agendas, 1978, undated
2 Deeds, 1978
3 Contracts, 1977-1983
4 Financial Reports, 1979
5 Minutes, 1978-1983
6 Pamphlets, undated
7 Photographs, 1983, undated
8 Reports, 1979-1982, undated
9 Rosters, undated
Membership Nominating
10 Attendance Records, 1957-1972
11 Minutes, 1955-1976
12 Rosters, 1956-1990, undated
Mira Sol
13 Histories, 1966, undated
14 Invitations, 1972
15 Minutes, 1956-1972
16 Reports, undated
Other
Agendas
17 Market Research, 1988
18 Officer's Team, 1984-1990
19 Program Research, 1988-1989, undated
Minutes
20 Adult Education, 1978-1982
21 Finance, 1972-1986
22 Functional, 1956-1977, undated
23 "Gift of Water", 1982
24 Junior Camp, 1957-1964
25 Property Development, 1974-1980
26 Senior Planning, 1972
27 Senior Roundup, 1961-1965
Box Folder
11 1 Troop Camp, 1955-1972
Reports
2 Employed Personnel, 1973-1975
3 Headquarters, undated
4 Property Development, 1973-1989, undated
Program Services
5 Agendas, 1982-1986, undated
Minutes
6 1974-1978
7 1978-1987
8 Reports, 1973-1986, undated
9 Rosters, 1977-1983, undated
Public Relations
10 Minutes, 1974-1984
11 Reports, 1973-1982
Box Folder
12 Supporting Service
1 Agendas, 1982-1985
2 Minutes, 1981-1984
Training
3 Minutes, 1974
4 Reports, 1973-1982
Training Calendars
5 1951-1992
6 1993-1997
Volunteer Personnel
7 Agendas, 1979-1985
8 Minutes, 1978-1985
Reports
9 (Awards), 1967-1981, undated
10 1975-1982
11 Rosters, 1982-1987, undated

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Printed Materials

Newsletters represent the bulk of Printed Materials. Newspaper clippings and press releases from the 1930’s to 1980’s, and transcriptions of local radio broadcasts from the 1940’s to 1980’s are especially helpful in offering insight into the San Antonio Area Council of Girl Scouts’ local events and activities, as well as its relationship with the local community. This series offers insight into how the San Antonio Area Council of Girl Scouts was portrayed in public media.
Box Folder
12 Articles
12 Magazine, 1985-1986, undated
13 Newspaper, 1935-1984
Box Folder
13 1-2 Newspaper, 1984-1992, undated
Biographies
3 Agnes Gattfried, undated
4 Mrs. John F. Camp, 1966, undated
Camping Guides
5 1971-1988
6 1989-1998
7 Certificates, 1962
8 Ephemera, 1931-1937, undated
9 Invitations, 1983-1990, undated
Box Folder
14 1 Journals (Senior Roundup), 1959
2 Maps (Service Area), undated
Newsletters
The most complete run of newsletters is Scout About, covering the years 1948-1990. The rest of the newsletters tend to be specialized for a particular age group, and represented by no more than a few years each.
3 Catholic Committee on Girl Scouting, 1980-1982
4 Cypress Trails, 1968-1980
5 Destinations in Girl Scouting, 1991-1997
6 Field Notes, 1980-1982
7 Maverick, 1936
Newsletter
8 1983-1986
9 1986-1989, undated
Box Folder
15 Scout About
1 1948-1952
2 1952-1965
3 1965-1980
Box Folder
16 1 1980-1990
2 S'mores, 1991-1998
Obituaries
3 Mrs. John F. Camp, 1982, undated
4 Pamphlets (Assorted), 1976-1984. undated
5 Press Release Photos (copies), 1984-1985, undated
Press Releases
6 1982-1985
7 1985-1987
8 Proclamations, 1936
Programs
9 Assorted, 1952-1987, undated
10 Recognition Dinner Meeting, 1972-1983
11 80 Years in San Antonio History, 2004
Program Guides
Program guides reflect changes in member activities from the 1970’s to 1990’s.
12 1976-1992
Box Folder
17 1 1993-1998
Publications
2 85 Women of Distinction, 1997
Scripts
3 Today and in Spirit (A Girl Scout Golden Anniversary Pageant), 1962
Speeches
4 "Girl Scouts United Way Allocation", undated
Transcripts
5 Radio Broadcasts, 1943-1985, undated

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Scrapbooks

The Scrapbooks document various activities of the council from soon after it’s founding in 1924 until 1990. The decades between the 1950s and 1980s are best represented. Most of the materials contained in the scrapbooks are local newspaper clippings, but also include programs, photographs and ephemera. While the bulk of the materials document local council events, there is some coverage of council participation in national events. One example is a scrapbook containing photographs and ephemera of the 1965 Round Up event held in Idaho. Also of interest is a scrapbook of articles, photographs and programs commemorating purchase of the Martha Manor headquarter in 1957.
Box
21 Oversize: Scrapbook, 1928-1934
Oversize: Scrapbook, 1930
Box
22 Oversize: Scrapbook, 1936
Box
23 Oversize: Scrapbook, 1945-1946
Box
24 Oversize: Scrapbook, 1945-1948
Box
25 Oversize: Scrapbook, 1948-1950
Box
26 Oversize: Scrapbook, 1950-1951
Box
27 Oversize: Scrapbook, 1951-1955
Box
28 Oversize: Scrapbook, 1952-1957
Box
19 Scrapbook, 1954-1959
Box
29 Oversize: Scrapbook, 1956-1958
Box
20 Scrapbook, 1957
Box
19 Scrapbook, 1957
Box
20 Scrapbook, 1962
Box
30 Oversize: Scrapbook, 1962-1963
Box
31 Oversize: Scrapbook, 1962-1972
Box
32 Oversize: Scrapbook, 1964-1966
Box
33 Oversize: Scrapbook, 1965
Box
34 Oversize: Scrapbook, 1972-1974
Box
35 Oversize: Scrapbook, 1972-1981
Box
36 Oversize: Scrapbook, 1976-1979
Box
37 Oversize: Scrapbook, 1985
Box
20 Scrapbook, undated

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Photographic and Sound Materials

This series contains photographs of council publicity shots, staff and officers and annual meetings, most of which date from the 1940’s and 1950’s.
Box Folder
17 Photographs
6 Officers and Staff, 1926-1955, undated
Publicity
7 1929-1965, undated
8 1970-1992, undated
9 1973
Slides
Slides document the 1983 Round Up, a local picnic event for members and their families, and other undated slides of assorted activities.
10 "Round Up" event, Castroville, Texas, 1983, undated
Sound Recordings
11 Singing Memories Of Blue Cedar, 1958
Box Folder
18 Videotapes
Of particular note in this series are six videotapes containing recollections of Camp La Jita and Mr. and Mrs. John F. Camp by past members and officers. Three of the tapes were recorded in 1989, and the other three in 1991. Participants on the tapes include Elizabeth Smith (early camp director), Dinny Phelps Jahant (former council president), B.J. McClain (former council president), Kathleen Rollow (former volunteer), Elmira Ferris (early La Jita counselor) and Terry Walters.
Recollections of Camp La Jita and Mr. and Mrs. John F. Camp
1 Tapes 1, 2 and 3-With Dinny Phelps Jahant, Elmira Ferris, Kathleen Rollow and Elizabeth Smith, 1989
2 Tapes 4, 5 and 6-With Dinny Phelps Jahant, B.J. McClain and Terry Walters, 1991

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Addition of August 2009 (Accession 2009-050)

Materials span the years 1959-2000 and includes board minutes, packets and reports, scrapbooks, committee minutes, Year-end reviews, Board of Directors materials, membership maps, copies of photographs and newspaper clippings.
Box Folder
2009-050/1 1-11 Board Packets and supporting materials, 1989-2000
Box Folder
2009-050/2 1 Board Packets and supporting materials, 1989-2000
2 Membership maps, 1988-2000
3 Committee minutes - Training and Volunteer Personnel Services, 1974-1982
4 Committee minutes - Public Relations, January 7, 1959-November 2, 1973
5 Board of Directors, 1960-1961
6 Year end reviews, 1992-1995
7 Information on Mrs. Roland Klar, one of the first Girl Scout leaders in San Antonio, 2004
8 Copies of photos and newspaper clippings, 1991-2004
Box
OM1 Summer Math and Sciece Camp scrapbook, 1988
Scrapbook featuring San Antonio area Girl Scouts, 1990s

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