Texas Archival Resources Online

TABLE OF CONTENTS


Descriptive Summary

Historical Note

Scope and Content Note

Arrangement

Restrictions

Index Terms

Administrative Information

Notes to Researchers

Description of Series

Administrative Documents

Financial Documents

Grants

Special Interest Groups

Publications

Addition of July 2005 (Accession 2005-067)

Addition of June 2007 (Accession 2007-063)

University of Texas San Antonio

A Guide to the CORAL Union Records, 1966-2005



Descriptive Summary

Creator: Council of Research and Academic Libraries.
Title: CORAL Union Records
Dates: 1966-2005
Creator Abstract: Dr. Harold Vagtborg, President of Southwest Foundation for Research and Education, created the Council of Research & Academic Libraries of San Antonio (CORAL Union) in the hope of forming a community of libraries that would share information and research materials to help the scholarly public. CORAL Union was founded on 13 December 1966; and at that time, the consortium included: Incarnate Word College, Our Lady of the Lake University, St. Mary’s University, San Antonio College, San Antonio Library, Southwest Research Institute, Southwest Foundation for Research and Education, Trinity University, and the University of Texas Medical School at San Antonio. These charter members carried out the mission of CORAL—to share sources—by creating the first union list of sources.
Content Abstract: The CORAL Union Records consist of administrative records, financial records, memorandums, correspondence, newsletters, and grant documents. The collection dates span from 1966 to 2005. There are five series, which are: Administrative Documents, Financial Documents, Grants, Special Interest Groups, and Publications.
Identification: MS 123
Extent: 8.75 linear feat (15 Boxes)
Language: Materials are in English.
Repository: University of Texas at San Antonio Libraries Special Collections

Historical Note

Dr. Harold Vagtborg, President of Southwest Foundation for Research and Education, created the Council of Research & Academic Libraries of San Antonio (CORAL Union) in the hope of forming a community of libraries that would share information and research materials to help the scholarly public. CORAL Union was founded on 13 December 1966; and at that time, the consortium included: Incarnate Word College, Our Lady of the Lake University, St. Mary’s University, San Antonio College, San Antonio Library, Southwest Research Institute, Southwest Foundation for Research and Education, Trinity University, and the University of Texas Medical School at San Antonio. These charter members carried out the mission of CORAL—to share sources—by creating the first union list of sources. In 1968, San Antonio’s Specialized Library Resources (which is not in this collection) was published by CORAL, which listed the inventory of the member libraries, described each library, and listed their hours of operation. Over the years, CORAL grew from the aforementioned Libraries up to twenty-eight members that extend from Antonio to San Marcos and Seguin. CORAL’s mission today remains the same, to link the local libraries so that the scholarly community has access to a wider range of academic materials. The members consist of academic, military, corporate, and special libraries.

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Scope and Content Note

The CORAL Union Records consist of administrative records, financial records, memorandums, correspondence, newsletters, and grant documents. The collection dates span from 1966 to 2005. There are seven series, which are: Administrative Documents, Financial Documents, Grants, Special Interest Groups, Publications, Addition of July 2005 and Addition of June 2007.

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Arrangement

The papers are arranged as follows:
Administrative Documents
Financial Documents
Grants
Special Interest Groups
Publications
Addition of July 2005 (Accession 2005-057)
Addition of June 2007 (Accession 2007-063)

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Restrictions

Access Restrictions

This collection is housed at UTSA's Main Campus and must be accessed via the John Peace Library Special Collections reading room. To request access, please use the Collections Request Form.

Usage Restrictions

Permission to publish material from the CORAL Records must be obtained from University of Texas at San Antonio Libraries Special Collections.

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Index Terms

Persons
Vagtborg, Harold.
Organizations
Council of Research and Academic Libraries.
Council of Research and Academic Libraries (San Antonio, Tex.)
Topics
Catalogs, Union--Texas--San Antonio.
Libraries--Texas--San Antonio.
Library consortia.
Library cooperation--Texas--San Antonio
Locations
San Antonio (Tex.)--Libraries
San Marcos (Tex.)--Libraries
Seguin (Tex.)--Libraries
Genres/formats
Agendas.
Annual reports.
Bylaws.
Clippings
Correspondence.
Financial records.
Grants.
Minutes.
Local Subjects
Clubs and Organizations
San Antonio History

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Administrative Information

Preferred Citation

[Identification of item], CORAL Union Records, 1966-2005, MS 123, University of Texas at San Antonio Libraries Special Collections.

Acquisition Information

The materials in this collection were donated by Virginia Bowden and CORAL in 2002-2007 (Acc. 2002-67, 2005-057, 2007-063).

Processing Information

Processed by Emil D. Bowen, III, UTSA History Intern, April 2004.

Additions encoded by Tatina Wulzer, Collections Assistant, May 2009.

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 Notes to Researchers 

An introduction to CORAL can be found in the CORAL Handbook and can help serve as a guide for navigating the records.

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Detailed Description of the Collection

 

Administrative Documents

The Administrative Documents consist of CORAL’s annual reports, its by-laws, meeting minutes, and Disaster Plans. In the Administrative Documents, the everyday business of the consortium is seen in the inter-office memorandums, the monthly meeting minutes, and statistical information found in the annual reports. The monthly meeting minutes, spanning from 1966 to 1990, provide information on how and why decisions were made, and what affect they had on CORAL as a whole. Correspondence and meeting agendas are also located in the Administrative Documents series; and in those records, one will see the outlines for meetings and correspondence regarding the everyday affairs of the consortium.
Box Folder
1 1 Annual Reports, 1980, 1985-1990
2 By-Laws, 1968, 1973-1979
3 By-Laws, 1981-1984, 1989-90
4 An Exhibit of Rare Books and Manuscripts: Photographic Material – Contact Paper and Negatives, undated
5 Procedural Manuals, 1974, 1986, 1990-1992
6 Procedural Manuals, undated
7 Officer Rosters, 1975-1990
Box Folder
2 1 Membership Documents, 1966-1967, 1975, 1979-1991
2 Executive Board Meeting Agendas, 1984-1991
3 Executive Board Meeting Minutes, 1982-1991
4 Meeting Agendas, 1969-1970,1975-1978,1980-1987
5 Meeting Minutes, 1966-1969, 1970-1974
6 Meeting Minutes, 1975-1979
Box Folder
3 1 Meeting Minutes, 1980-1985
2 Meeting Minutes, 1986-1990
3 Surveys, 1974, 1980, 1985-1989
4 Periodicals / Booklists and Other Related Documents, undated
5 Microfiche copy of CORAL List of Periodicals, 1978-1985
Box Folder
12 6 Microfilm copy of CORAL List of Monographs by Title and Author, December 1986
Box Folder
3 7 Notable Acquisitions, 1969, 1975-1984, 1989
8 Disaster Plan Correspondence and Manuals, undated
9 Letterhead and Blank Invoice Form, undated
10 Correspondence, 1963-1973
Box Folder
4 1 Correspondence, 1974-1982
2 Correspondence, 1983-1984
3 Correspondence, 1985-1990
4 Memorandums, 1963-1979
5 Memorandums, 1980-1982
Box Folder
5 1 Memorandums, 1983-1984
2 Memorandums, 1985-1991
Human Resources Documents
3 Correspondence and Memos, Texas Employment Commission Documents, Job Postings, and Service Contracts, undated
4 Salary Documents, Resumes, an Acceptance Letter, and a Resignation, undated
5 Articles of Incorporation, undated
Box Folder
13 2 Blank Harold Vagtborg Award Plaques, undated

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Financial Documents

The Financial Documents consist of the treasurer’ reports, the auditor’s reports, and Internal Revenue Service papers. In these records CORAL’s financial background can be traced, plus the costs and fees charged for various services like deliveries. Furthermore, expense reports for books, periodicals, and transportation can be found in this section.
Box Folder
5 6 Treasurer’s Reports, 1970-1974, 1978-1991
7 Budget and Expense Reports, 1977-1991
8 Financial Memos and Correspondence, 1972, 1976-1987
9 Finance Committee Reports, 1976, 1981-1982, 1988
10 Fund Balance Sheets, 1982-1983
Box Folder
6 1 I.R.S. Correspondence and Official Documents, 1977-1988

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Grants

The Grants section contains grant proposals and grant materials that show that the major source of CORAL’s funding was in the form of federal grants. The documents also indicate how the money was spent. It is in this section that it becomes clear how CORAL’s programs such as the Collection Development Committee (CDC) and the delivery service were funded.
Box Folder
6 2 Demonstration of Interlibrary Cooperation / Financial Status Reports, undated
3 AHE Proposal, undated
4 AHE Proposal, undated
5 Piper Grant Correspondence and State Library Grants, undated
6 Title II A-D Grants: Documents and Correspondence, undated
Box Folder
7 1 OCLC: Correspondence, Budgets, Proposals, and Grant Documents, undated
LSCA Title I, II, III Grants
2 Grant Proposals and Reports, Higher Education Grant, undated
3 Grant Writing Aids, Memos and Correspondence, and a Press Release, undated
4 Interlibrary Cooperation Grant, undated
Box Folder
8 1 AIDS and AIMS Grants, undated

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Special Interest Groups

The Special Interest Groups series consist of groups that were created by CORAL to handle the everyday affairs of a library consortium. For a complete list of interest groups see the folder marked Procedure Manuals in folder, 6, Box 1. Examples of those groups are the Area Institutional Delivery Service (AIDS), which was responsible for delivering materials to various libraries; CIRCILL that is the group in charge of interlibrary loans; and CORAL / Periodicals / Serials Interest Group (CORPSE), which was responsible for acquiring and maintaining CORAL’s magazines and journals.
Box folder
8 AIMS (Audio Visual Services)
2 By-Laws, undated
2 Officer Member Lists, undated
2 Meeting Minutes, 1974-1981
2 Memos, 1975-1977, 1981
2 AIMS Surveys, undated
AIDS (Area Institutional Delivery Service)
3 AIDS Project Proposal, undated
3 Reports and Financial Documents, undated
3 Memos, 1979-1983
CDC (Collection Development Committee)
4 Notable Acquisitions, 1969-1970, 1983-1985
4 Meeting Minutes, 1983
4 Member and Periodical Lists, undated
4 Essay on Collection Development, undated
5 SS.4 CDC Reports, 1983-1984
5 Memos, 1982-1987
Box Folder
9 CDC (CORAL Delivery Service)
1 Administrative Documents, undated
1 Financial Documents, 1982-1987
1 Memos and Correspondence, 1982-1987
CIRCILL (Circulation and Interlibrary Loan Group)
2 By-Laws, undated
2 Member Lists, undated
2 Newsletters, 1977-1978
2 Lists of Monographs, undated
2 Circulation Statistics, 1972-1977, 1982-83
3 CIRCILL Meeting Minutes, 1976-77, 1984-1987
3 Memos, 1971, 1977-1988
CORPSE (CORAL Periodicals-Serials Group)
4 By-Laws, undated
4 List of Directors, undated
4 Meeting Minutes, 1984-1986
4 Memos, 1983-1986
IMS (Instructional Media Group)
5 SS.7 By-Laws and Procedures, undated
5 Meeting Minutes, 1982-1986
5 Memos and Correspondence, 1982-1987
Marcive Users Group
6 By-Laws, undated
6 Meeting Minutes, 1973-1976
6 Financial Documents, undated
6 Memos and Correspondence, 1974-1977
6 News Letter, 1975
RISIG (Reference and Instructional Service Interest Group)
7 By-Laws, undated
7 Memos and Correspondence, 1985-1986
SCIG (Special Collections Interest Group)
8 SCIG By-Laws, undated
8 Member Lists, undated
8 Meeting Announcements, 1983, 1987
8 Memos, 1987
SOLUG (San Antonio Online Users’ Group)
9 SOLUG By-Laws, undated
9 Directory, undated
9 Financial Documents, undated
9 Memos, 1984-1987
9 Newsletters, undated
Box Folder
10 TSIG (Technical Services Interest Group)
1 TSIG By-Laws, undated
1 Meeting Agenda, 1982, 1986
1 Memos and Correspondence, 1972, 1986
1 Technical Manuals and Pamphlets, undated

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Publications

This series consists of the CORAL Newsletter, Essays about CORAL and library related subjects, and newspaper clippings.
Box Folder
10 2 CORAL Newsletters, 1981-1985
3 CORAL Newsletters, 1986-1991
4 CORAL and Non-CORAL Fliers and Brochures, undated
5 CORAL Related Newsletters, undated
Box Folder
11 1 Essays About or Related to CORAL, undated
2 Essays About or Related to CORAL undated
3 Newsletter Office Correspondence, undated
4 Press Releases, 1984-1987
5 News Paper Clippings, undated

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Addition of July 2005 (Accession 2005-067)

Spans the years 1984-2004 and includes administrative records (meeting minutes, member lists, memorandums, reports, bylaws, budgets, correspondence, meeting minutes), handbook.
Box Folder
1 1 Executive Committee directory and bylaws, 1998-2001
2 Administrative records - meeting minutes, directors and committee member lists, memorandums, reports, 1984-1996
3 Handbook, 1990-1991
4-5 Harold Vagtborg Award, 1999
6 CORAL Interest gypo.sunset, 2001-2002
7 Administrative records - bylaws, budgets, memorandums, correspondence, meeting minutes, 1999-2004
8 CORAL minutes, 1997-1999
9-10 Union list handbook, 1993-2001

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Addition of June 2007 (Accession 2007-063)

Spans the years 1984-2004 and includes administrative records (meeting minutes, member lists, memorandums, reports, bylaws, budgets, correspondence), handbook.
Box Folder
1 11 CORAL minutes, September 1985-April 1990
12-14 Administrative records, 1986-1988
15-16 CORAL meeting notes, May 1985-May 1991
Box Folder
2 1 Correspondence, 1992-1998
2 Delivery Service, 1990-1994
3 Directory and Executive Officers, 1992-2000
4 Executive Board, 1992-2000
5 Executive Summary Feasibility Study and Building Reuse Analysis for the Main Library, City of San Antonio, undated
6 Library Support Group, 1992-1994
7 Membership dues, 1990-1994
8 Miscellaneous, 1987-1998
9 Newspaper Microfilming Project, 1991-1995
10 OCLC, 1994-1995
11 CORAL Express, 1995-1998
12 CPA Services, 1991-1993
13 CORAL directories, 1998-2000
14 Budget, 1995-2000
15 Application form, undated
16 Application, 1990-1999
17 Letter and copies to President of San Antonio College, undated
18 Disaster Plan, 1983-1984 and undated
19 Agenda, 1992-1998
20 CORAL: purpose and bylaws, 1984-1992
21 Circill, 1986-1995
22 Untitled, 1990-1996
23 May 15, 1998
24 January 16, 1998
25 Executive Board meetings, 1994-1996
26 September 19, 1997
27 May 4, 1997
28 April 4, 1997
29 January 10, 1997
30 September 13, 1996
31 May 17, 1996
32 January 12, 1996
33 September 15, 1996
34 May 5, 1995
35 January 20, 1995
36 September 9, 1994
37 May 6, 1994
38 January 21, 1994
39 Oblate, 1969-1981
40 Corps -- Secretary's duties, 1993
41 Corpse agendas, 1979-1999
42 Corpse directory, 1985-1999
43 Corpse bylaws, 1992
44 Corpse correspondence, 1994
45 Corpse - Indexed periodicals not taken by CORAL Libraries, undated
Box Folder
3 1 Corpse - newspaper index, 1980 and undated
2 Corpse - San Antonio subject headings, 1974
3 Corpse survey, 1980
4 Corpse, 1976-1978
5 Corpse Union listing information, 1989
6 Corpse minutes, 1979-1999
7 Corpse, 1997-2002
8 TLC Netpac, 1998-1999
9 Corpse, 1999-2000
10 Invoices - membership, 1996-1997
11 Procedures and miscellaneous information, 1996-1997
12 CORAL delivery services Bill's parcel, 1995-1996
13 Express-News indexing project, December 1994
14 Membership, 1995-1996
15 Newspaper project invoices, 1995-1996
16 Newspaper project, 1995
17 CORAL Union list of serials, 1995-1996
18 CORAL Union list of serials invoices (1995 ULS), 1995-1996
19 CORAL taxes, 2001
20 CORAL taxes, 1999
21 Taxes, 2000
22 CORAL taxes, 1997
23 CORAL taxes, 1998
24 Depository Library Council meeting, April 2-4, 2001
25 Miscellaneous communication (by date), 2000-2003
26 Miscellaneous, 1998-2001
27 Historic pricing, 1988-1996
28 Military documentation, 1999-2000
29 bank statements, 1996-1998
30 Budgets - final, 1993-1999
31 Untitled, 1994-1996
32 Administrative records, 1987-1992
33 CORAL manual, user guide and reference statistics, 1987-1992
34 Administrative records, 1986-2004
35 CORAL handbook, 1986-2001
36 CORAL handbook update, 1986
37 Membership applications (incomplete), 1966-2002
38 Membership surveys, 1982-1988
Box Folder
4 1 St. Mary's University, 1986-2004
2 Bylaws, various, 1979-2006
3 Articles of Incorporation, 1977
4 Annual Reports, 1985-1991
5 CORAL histories, 1968, 1978-1981
6 Incarnate Word College, 1983-1993
7 Roster and directories, 1975-2005
8 Special Interest Groups, 1982-1997
9 Miscellaneous projects, 1977-1998
10 Newsletter, 1982-1992
11 Treasures reports (some missing; includes some budget proposals), 1982-2001
12 Dues, 1986-2003
13 Future of CORAL, 1993
14 CORAL's New Direction: Continuing ED, 1994
15 Minutes and agendas, 1982-2003
16 Executive director, 1984-1989
17-19 Assorted material, 1988-2000
20 CORAL annual reports, 1988-1991
21 Scholarship committee, 1995-1999
22 Survey and ballots, 1993
23 Technical Services Interest Group, 1993-1994
24 Texas Documents Project, 1991-1992
25 Treasure's reports, 1992-1995
26 Union list of Serials, 1991-1998
27 Harold Vagtborg Award, 1984-1991
28 First proposal web serials, January 1998
VHS tapes of various teleconferences, some are master copies, 1998-1999

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