Descriptive Summary
Council of Research and
Academic Libraries.
CORAL Union
Records
1966-2005Materials
are in English.
MS 123
8.75 linear feat
(15 Boxes)
University of Texas at San Antonio Libraries Special Collections
Dr. Harold Vagtborg, President of Southwest Foundation for Research
and Education, created the Council of Research & Academic Libraries of San
Antonio (CORAL Union) in the hope of forming a community of libraries that
would share information and research materials to help the scholarly public.
CORAL Union was founded on 13 December 1966; and at that time, the consortium
included: Incarnate Word College, Our Lady of the Lake University, St. Mary’s
University, San Antonio College, San Antonio Library, Southwest Research
Institute, Southwest Foundation for Research and Education, Trinity University,
and the University of Texas Medical School at San Antonio. These charter
members carried out the mission of CORAL—to share sources—by creating the first
union list of sources.The CORAL Union
Records consist of administrative records, financial records, memorandums,
correspondence, newsletters, and grant documents. The collection dates span
from 1966 to 2005. There are five series, which are: Administrative Documents,
Financial Documents, Grants, Special Interest Groups, and Publications.
Historical Note
Dr. Harold Vagtborg, President of Southwest Foundation for Research
and Education, created the Council of Research & Academic Libraries of San
Antonio (CORAL Union) in the hope of forming a community of libraries that
would share information and research materials to help the scholarly public.
CORAL Union was founded on 13 December 1966; and at that time, the consortium
included: Incarnate Word College, Our Lady of the Lake University, St. Mary’s
University, San Antonio College, San Antonio Library, Southwest Research
Institute, Southwest Foundation for Research and Education, Trinity University,
and the University of Texas Medical School at San Antonio. These charter
members carried out the mission of CORAL—to share sources—by creating the first
union list of sources. In 1968, San Antonio’s Specialized
Library Resources (which is not in this collection) was published by
CORAL, which listed the inventory of the member libraries, described each
library, and listed their hours of operation. Over the years, CORAL grew from
the aforementioned Libraries up to twenty-eight members that extend from
Antonio to San Marcos and Seguin. CORAL’s mission today remains the same, to
link the local libraries so that the scholarly community has access to a wider
range of academic materials. The members consist of academic, military,
corporate, and special libraries.
Scope and Content Note
The CORAL Union Records consist of administrative records, financial
records, memorandums, correspondence, newsletters, and grant documents. The
collection dates span from 1966 to 2005. There are seven series, which are:
Administrative Documents, Financial Documents, Grants, Special Interest Groups,
Publications, Addition of July 2005 and Addition of June 2007.
Arrangement
The papers are arranged as follows:
- Administrative Documents
- Financial Documents
- Grants
- Special Interest Groups
- Publications
- Addition of July 2005 (Accession 2005-057)
- Addition of June 2007 (Accession 2007-063)
Access Restrictions
This collection is housed at UTSA's Main Campus and must be accessed via the John Peace Library Special Collections reading room. To request access, please use the Collections Request Form.
Usage Restrictions
Permission to publish material from the CORAL Records must be obtained
from University of Texas at San Antonio Libraries Special Collections.
Preferred Citation
[Identification of item], CORAL Union Records, 1966-2005, MS 123,
University of Texas at San Antonio Libraries Special Collections.
Acquisition Information
The materials in this collection were donated by Virginia Bowden and
CORAL in 2002-2007 (Acc. 2002-67, 2005-057, 2007-063).
Processing Information
Processed by Emil D. Bowen, III, UTSA History Intern, April 2004.
Additions encoded by Tatina Wulzer, Collections Assistant, May 2009.
Notes to Researchers
An introduction to CORAL can be found in the CORAL Handbook and can
help serve as a guide for navigating the records.
Index Terms
Persons
Vagtborg,
Harold.
Organizations
Council of Research and
Academic Libraries.
Council of Research and
Academic Libraries (San Antonio, Tex.)
Topics
Catalogs, Union--Texas--San
Antonio.
Libraries--Texas--San
Antonio.
Library
consortia.
Library
cooperation--Texas--San Antonio
Locations
San Antonio
(Tex.)--Libraries
San Marcos
(Tex.)--Libraries
Seguin
(Tex.)--Libraries
Genres/formats
Agendas.
Annual
reports.
Bylaws.
Clippings
Correspondence.
Financial
records.
Grants.
Minutes.
Local Subjects
Clubs and Organizations
San Antonio History
Detailed Description of the Collection
Administrative Documents
The Administrative Documents consist of CORAL’s annual reports,
its by-laws, meeting minutes, and Disaster Plans. In the Administrative
Documents, the everyday business of the consortium is seen in the inter-office
memorandums, the monthly meeting minutes, and statistical information found in
the annual reports. The monthly meeting minutes, spanning from 1966 to 1990,
provide information on how and why decisions were made, and what affect they
had on CORAL as a whole. Correspondence and meeting agendas are also located in
the Administrative Documents series; and in those records, one will see the
outlines for meetings and correspondence regarding the everyday affairs of the
consortium.
1
1
Annual Reports,
1980, 1985-1990
1
2
By-Laws,
1968, 1973-1979
1
3
By-Laws,
1981-1984, 1989-90
1
4
An Exhibit of Rare Books and Manuscripts: Photographic
Material – Contact Paper and Negatives,
undated
1
5
Procedural Manuals,
1974, 1986, 1990-1992
1
6
Procedural Manuals,
undated
1
7
Officer Rosters,
1975-1990
2
1
Membership Documents,
1966-1967, 1975, 1979-1991
2
2
Executive Board Meeting Agendas,
1984-1991
2
3
Executive Board Meeting Minutes,
1982-1991
2
4
Meeting Agendas,
1969-1970,1975-1978,1980-1987
2
5
Meeting Minutes,
1966-1969, 1970-1974
2
6
Meeting Minutes,
1975-1979
3
1
Meeting Minutes,
1980-1985
3
2
Meeting Minutes,
1986-1990
3
3
Surveys,
1974, 1980, 1985-1989
3
4
Periodicals / Booklists and Other Related Documents,
undated
3
5
Microfiche copy of CORAL List of Periodicals,
1978-1985
12
6
Microfilm copy of CORAL List of Monographs by Title and
Author,
December 1986
3
7
Notable Acquisitions,
1969, 1975-1984, 1989
3
8
Disaster Plan Correspondence and Manuals,
undated
3
9
Letterhead and Blank Invoice Form,
undated
3
10
Correspondence,
1963-1973
4
1
Correspondence,
1974-1982
4
2
Correspondence,
1983-1984
4
3
Correspondence,
1985-1990
4
4
Memorandums,
1963-1979
4
5
Memorandums,
1980-1982
5
1
Memorandums,
1983-1984
5
2
Memorandums,
1985-1991
5
Human Resources Documents
5
3
Correspondence and Memos, Texas Employment Commission
Documents, Job Postings, and Service Contracts,
undated
5
4
Salary Documents, Resumes, an Acceptance Letter, and a
Resignation,
undated
5
5
Articles of Incorporation,
undated
13
2 Blank Harold Vagtborg Award Plaques,
undated
Financial Documents
The Financial Documents consist of the treasurer’ reports, the
auditor’s reports, and Internal Revenue Service papers. In these records
CORAL’s financial background can be traced, plus the costs and fees charged for
various services like deliveries. Furthermore, expense reports for books,
periodicals, and transportation can be found in this section.
5
6
Treasurer’s Reports,
1970-1974, 1978-1991
5
7
Budget and Expense Reports,
1977-1991
5
8
Financial Memos and Correspondence,
1972, 1976-1987
5
9
Finance Committee Reports,
1976, 1981-1982, 1988
5
10
Fund Balance Sheets,
1982-1983
6
1
I.R.S. Correspondence and Official Documents,
1977-1988
Grants
The Grants section contains grant proposals and grant materials
that show that the major source of CORAL’s funding was in the form of federal
grants. The documents also indicate how the money was spent. It is in this
section that it becomes clear how CORAL’s programs such as the Collection
Development Committee (CDC) and the delivery service were funded.
6
2
Demonstration of Interlibrary Cooperation / Financial
Status Reports,
undated
6
3
AHE Proposal,
undated
6
4
AHE Proposal,
undated
6
5
Piper Grant Correspondence and State Library Grants,
undated
6
6
Title II A-D Grants: Documents and Correspondence,
undated
7
1
OCLC: Correspondence, Budgets, Proposals, and Grant
Documents,
undated
7
LSCA Title I, II, III Grants
7
2
Grant Proposals and Reports, Higher Education Grant,
undated
7
3
Grant Writing Aids, Memos and Correspondence, and a
Press Release,
undated
7
4
Interlibrary Cooperation Grant,
undated
8
1
AIDS and AIMS Grants,
undated
Special Interest Groups
The Special Interest Groups series consist of groups that were
created by CORAL to handle the everyday affairs of a library consortium. For a
complete list of interest groups see the folder marked Procedure Manuals in
folder, 6, Box 1. Examples of those groups are the Area Institutional Delivery
Service (AIDS), which was responsible for delivering materials to various
libraries; CIRCILL that is the group in charge of interlibrary loans; and CORAL
/ Periodicals / Serials Interest Group (CORPSE), which was responsible for
acquiring and maintaining CORAL’s magazines and journals.
8
AIMS (Audio Visual Services)
8
2
By-Laws,
undated
8
2
Officer Member Lists,
undated
8
2
Meeting Minutes,
1974-1981
8
2
Memos,
1975-1977, 1981
8
2
AIMS Surveys,
undated
8
AIDS (Area Institutional Delivery Service)
8
3
AIDS Project Proposal,
undated
8
3
Reports and Financial Documents,
undated
8
3
Memos,
1979-1983
8
CDC (Collection Development Committee)
8
4
Notable Acquisitions,
1969-1970, 1983-1985
8
4
Meeting Minutes,
1983
8
4
Member and Periodical Lists,
undated
8
4
Essay on Collection Development,
undated
8
5
SS.4 CDC Reports,
1983-1984
8
5
Memos,
1982-1987
9
CDC (CORAL Delivery Service)
9
1
Administrative Documents,
undated
9
1
Financial Documents,
1982-1987
9
1
Memos and Correspondence,
1982-1987
9
CIRCILL (Circulation and Interlibrary Loan
Group)
9
2
By-Laws,
undated
9
2
Member Lists,
undated
9
2
Newsletters,
1977-1978
9
2
Lists of Monographs,
undated
9
2
Circulation Statistics,
1972-1977, 1982-83
9
3
CIRCILL Meeting Minutes,
1976-77, 1984-1987
9
3
Memos,
1971, 1977-1988
9
CORPSE (CORAL Periodicals-Serials Group)
9
4
By-Laws,
undated
9
4
List of Directors,
undated
9
4
Meeting Minutes,
1984-1986
9
4
Memos,
1983-1986
9
IMS (Instructional Media Group)
9
5
SS.7 By-Laws and Procedures,
undated
9
5
Meeting Minutes,
1982-1986
9
5
Memos and Correspondence,
1982-1987
9
Marcive Users Group
9
6
By-Laws,
undated
9
6
Meeting Minutes,
1973-1976
9
6
Financial Documents,
undated
9
6
Memos and Correspondence,
1974-1977
9
6
News Letter,
1975
9
RISIG (Reference and Instructional Service Interest
Group)
9
7
By-Laws,
undated
9
7
Memos and Correspondence,
1985-1986
9
SCIG (Special Collections Interest Group)
9
8
SCIG By-Laws,
undated
9
8
Member Lists,
undated
9
8
Meeting Announcements,
1983, 1987
9
8
Memos,
1987
9
SOLUG (San Antonio Online Users’ Group)
9
9
SOLUG By-Laws,
undated
9
9
Directory,
undated
9
9
Financial Documents,
undated
9
9
Memos,
1984-1987
9
9
Newsletters,
undated
10
TSIG (Technical Services Interest Group)
10
1
TSIG By-Laws,
undated
10
1
Meeting Agenda,
1982, 1986
10
1
Memos and Correspondence,
1972, 1986
10
1
Technical Manuals and Pamphlets,
undated
Publications
This series consists of the CORAL Newsletter, Essays about CORAL
and library related subjects, and newspaper clippings.
10
2
CORAL Newsletters,
1981-1985
10
3
CORAL Newsletters,
1986-1991
10
4
CORAL and Non-CORAL Fliers and Brochures,
undated
10
5
CORAL Related Newsletters,
undated
11
1
Essays About or Related to CORAL,
undated
11
2
Essays About or Related to CORAL
undated
11
3
Newsletter Office Correspondence,
undated
11
4
Press Releases,
1984-1987
11
5
News Paper Clippings,
undated
Addition of July 2005 (Accession 2005-067)
Spans the years 1984-2004 and includes administrative records (meeting minutes, member lists, memorandums, reports, bylaws, budgets, correspondence, meeting minutes), handbook.
1 1 Executive Committee directory and bylaws, 1998-2001
1 2 Administrative records - meeting minutes, directors and committee member lists, memorandums, reports, 1984-1996
1 3 Handbook, 1990-1991
1 4-5 Harold Vagtborg Award, 1999
1 6 CORAL Interest gypo.sunset, 2001-2002
1 7 Administrative records - bylaws, budgets, memorandums, correspondence, meeting minutes, 1999-2004
1 8 CORAL minutes, 1997-1999
1 9-10 Union list handbook, 1993-2001
Addition of June 2007 (Accession 2007-063)
Spans the years 1984-2004 and includes administrative records (meeting minutes, member lists, memorandums, reports, bylaws, budgets, correspondence), handbook.
1 11 CORAL minutes, September 1985-April 1990
1 12-14 Administrative records, 1986-1988
1 15-16 CORAL meeting notes, May 1985-May 1991
2 1 Correspondence, 1992-1998
2 2 Delivery Service, 1990-1994
2 3 Directory and Executive Officers, 1992-2000
2 4 Executive Board, 1992-2000
2 5 Executive Summary Feasibility Study and Building Reuse Analysis for the Main Library, City of San Antonio, undated
2 6 Library Support Group, 1992-1994
2 7 Membership dues, 1990-1994
2 8 Miscellaneous, 1987-1998
2 9 Newspaper Microfilming Project, 1991-1995
2 10 OCLC, 1994-1995
2 11 CORAL Express, 1995-1998
2 12 CPA Services, 1991-1993
2 13 CORAL directories, 1998-2000
2 14 Budget, 1995-2000
2 15 Application form, undated
2 16 Application, 1990-1999
2 17 Letter and copies to President of San Antonio College, undated
2 18 Disaster Plan, 1983-1984 and undated
2 19 Agenda, 1992-1998
2 20 CORAL: purpose and bylaws, 1984-1992
2 21 Circill, 1986-1995
2 22 Untitled, 1990-1996
2 23 May 15, 1998
2 24 January 16, 1998
2 25 Executive Board meetings, 1994-1996
2 26 September 19, 1997
2 27 May 4, 1997
2 28 April 4, 1997
2 29 January 10, 1997
2 30 September 13, 1996
2 31 May 17, 1996
2 32 January 12, 1996
2 33 September 15, 1996
2 34 May 5, 1995
2 35 January 20, 1995
2 36 September 9, 1994
2 37 May 6, 1994
2 38 January 21, 1994
2 39 Oblate, 1969-1981
2 40 Corps -- Secretary's duties, 1993
2 41 Corpse agendas, 1979-1999
2 42 Corpse directory, 1985-1999
2 43 Corpse bylaws, 1992
2 44 Corpse correspondence, 1994
2 45 Corpse - Indexed periodicals not taken by CORAL Libraries, undated
3 1 Corpse - newspaper index, 1980 and undated
3 2 Corpse - San Antonio subject headings, 1974
3 3 Corpse survey, 1980
3 4 Corpse, 1976-1978
3 5 Corpse Union listing information, 1989
3 6 Corpse minutes, 1979-1999
3 7 Corpse, 1997-2002
3 8 TLC Netpac, 1998-1999
3 9 Corpse, 1999-2000
3 10 Invoices - membership, 1996-1997
3 11 Procedures and miscellaneous information, 1996-1997
3 12 CORAL delivery services Bill's parcel, 1995-1996
3 13 Express-News indexing project, December 1994
3 14 Membership, 1995-1996
3 15 Newspaper project invoices, 1995-1996
3 16 Newspaper project, 1995
3 17 CORAL Union list of serials, 1995-1996
3 18 CORAL Union list of serials invoices (1995 ULS), 1995-1996
3 19 CORAL taxes, 2001
3 20 CORAL taxes, 1999
3 21 Taxes, 2000
3 22 CORAL taxes, 1997
3 23 CORAL taxes, 1998
3 24 Depository Library Council meeting, April 2-4, 2001
3 25 Miscellaneous communication (by date), 2000-2003
3 26 Miscellaneous, 1998-2001
3 27 Historic pricing, 1988-1996
3 28 Military documentation, 1999-2000
3 29 bank statements, 1996-1998
3 30 Budgets - final, 1993-1999
3 31 Untitled, 1994-1996
3 32 Administrative records, 1987-1992
3 33 CORAL manual, user guide and reference statistics, 1987-1992
3 34 Administrative records, 1986-2004
3 35 CORAL handbook, 1986-2001
3 36 CORAL handbook update, 1986
3 37 Membership applications (incomplete), 1966-2002
3 38 Membership surveys, 1982-1988
4 1 St. Mary's University, 1986-2004
4 2 Bylaws, various, 1979-2006
4 3 Articles of Incorporation, 1977
4 4 Annual Reports, 1985-1991
4 5 CORAL histories, 1968, 1978-1981
4 6 Incarnate Word College, 1983-1993
4 7 Roster and directories, 1975-2005
4 8 Special Interest Groups, 1982-1997
4 9 Miscellaneous projects, 1977-1998
4 10 Newsletter, 1982-1992
4 11 Treasures reports (some missing; includes some budget proposals), 1982-2001
4 12 Dues, 1986-2003
4 13 Future of CORAL, 1993
4 14 CORAL's New Direction: Continuing ED, 1994
4 15 Minutes and agendas, 1982-2003
4 16 Executive director, 1984-1989
4 17-19 Assorted material, 1988-2000
4 20 CORAL annual reports, 1988-1991
4 21 Scholarship committee, 1995-1999
4 22 Survey and ballots, 1993
4 23 Technical Services Interest Group, 1993-1994
4 24 Texas Documents Project, 1991-1992
4 25 Treasure's reports, 1992-1995
4 26 Union list of Serials, 1991-1998
4 27 Harold Vagtborg Award, 1984-1991
4 28 First proposal web serials, January 1998
4 VHS tapes of various teleconferences, some are master copies, 1998-1999