University of Texas San Antonio

A Guide to the San Antonio 100 Records, 1983-2012



Descriptive Summary

Creator: San Antonio 100
Title: San Antonio 100 Records
Dates: 1983-2012
Creator Abstract: San Antonio 100 (SA100) is an organization established in 1984 by seven San Antonio women who participated in the 1983 pilot program of Leadership Texas, a forum designed to prepare women for the reponsibilties of leadership at all levels of public service. The purpose of SA100 is to establish and maintain a membership of at least 100 professional, social, and community women leaders dedicated to making a positive impact upon San Antonio.
Content Abstract: The records consist of correspondence, memos, minutes, reports, printed material, financial material, newspaper clippings, photographs, and ephemera documenting the foundation, daily function, and monthly meetings of this San Antonio women's organization.
Identification: MS 16
Extent: 7.25 linear feet (10 Boxes)
Language: Materials are in English
Repository: University of Texas at San Antonio Libraries Special Collections

Historical Note

San Antonio 100 (SA100) is an organization established in 1984 by seven San Antonio women who participated in the 1983 pilot program of Leadership Texas, a forum designed to prepare women for the reponsibilties of leadership at all levels of public service. The purpose of SA100 is to establish and maintain a membership of at least 100 professional, social, and community women leaders dedicated to making a positive impact upon San Antonio.

San Antonio 100 is governed by its Board of Directors comprising officers of the Executive Committee, three members elected from general membership, and past presidents. The Executive Committee is headed by the President and supported by Vice Presidents responsible for committees including Membership, Programs, Public Relations, Long Range Planning, Research and Development, and Budget and Finance.

It is through the activities of these committees that the organization manages to grow, educate, and provide a forum for women in leadership roles in San Antonio. The Membership Committee is responsible for identifying and evaluating prospective candidates for membership. It maintains the records of the organization and the current roster of members. The Program Committee announces the monthly meetings and provides information regarding the scheduled programs. The Public Relations Committee disseminates information to members and to the community. It sends press releases and in 1990 began publishing a newsletter. The Long Range Planning Committee recommends, monitors, and implements long range goals of the group. And the Budget and Finance Committee manages the fiscal affairs, maintains financial records, and works with the Membership Committee to secure member dues.

Membership in SA100 is by invitation only and meets several times a year for educational, professional, and social programs relating to women and their leadership role in San Antonio. The programming formats include lectures by outside speakers, luncheons, and retreats. As of August, 1996 SA100 remains an active organization in San Antonio.


Scope and Contents

The records of San Antonio 100, 1983-2012, consist of correspondence, memos, minutes, reports, printed material, financial material, newspaper clippings, photographs, and ephemera documenting the foundation, daily function, and monthly meetings of this San Antonio women's organization. The collection is arranged into ten series reflecting the group's organizational structure. The Organizing Papers provide insight into the development of the organization, and along with Leadership Texas document its relationship to this state program.

The administrative activities of San Antonio 100 are documented through the records of the Board of Directors and the Office of President. The minutes of both the Board and the Executive Committee provide a valuable overview of the club's activities, interests, and governing structure. The bulk of the collection is represented by the records of the Membership, Programs, and Public Relations Committees. These committees are the core of the organization and the records document their various functions. Other committees represented in this collection are Long Range Planning and Budget and Finance.


 

Arrangement

Organizing Papers
Board of Directors
President
Membership Committee
Programs Committee
Long Range Planning Committee
Budget and Finance Commitee
Public Relations Committee
Leadership Texas
Unprocessed Additions

Restrictions

Access Restrictions

This collection is housed at UTSA's Main Campus and must be accessed via the John Peace Library Special Collections reading room. To request access, please use the Collections Request Form.

Use Restrictions

Permission to publish material from the San Antonio 100 Records must be obtained from University of Texas at San Antonio Libraries Special Collections.


Index Terms

Organizations
San Antonio 100
Leadership Texas
Topics
Businesswomen--Societies and clubs--History
Women--Texas--San Antonio
Women--Texas--Societies and clubs
Women in business.
Women in politics--Texas.
Women's Groups
Genres / Formats
Clippings.
Correspondence.
Ephemera.
Financial records.
Minutes.
Photographs.
Reports.
Local Subjects
Clubs and Organizations
Politics/Politicians
San Antonio History
Women's Groups

Administrative Information

Preferred Citation

[Identifcation of item], San Antonio 100 Records, MS 16, University of Texas at San Antonio Libraries Special Collections.

Acquisition Information

Records were donated by San Antonio 100 in 1996, 2003, 2004, 2005, 2007, 2008, 2009 and 2013 (Acc #1996-05, 2003-018, 2003-034, 2004-029, 2005-022, 2007-003, 2007-016, 2008-013, 2009-008 and 2013-011).

Processing Information

Processed by Katie Salzmann, Processing Archivist, August 1996.

Additions encoded by Tatina Wulzer, Collections Assistant, February 2009 and Nikki Lynn Thomas, Manuscripts Curator, August 2013.


Detailed Description of the Collection

 

Administrative and Organizing Papers

Box
1 Correspondence, 1983-1984
Bylaws, 1984
Bylaws, 2002
Correspondence, 2002
Annual report, 2002-2004
Minutes, emails and correpodence, 2005
Correspondence and contract, 2005-2006



 

Board of Directors

Box
1 Meetings, 1987-1993
Agendas and minutes, 2002
Quick reference guide, 2002
Minutes, 2002-2004
Correspondence, 2004-2005
Correspondence and minutes, 2004-2005
Job descriptions, undated



 

President

Box
1 Executive Committee Meetings, 1987-1992
Correspondence
Memos to the Board Members, 1984-1990
Memos to the General Membership, 1984-1989
Box
2 Correspondence, 1984-1992



 

Membership Committee

Series Description
Correspondence, Committee Reports, Rosters, Directories, Surveys, and Forms constitute the subseries in Membership Committee. Correspondence are primarily in regard to nominations and invitations to membership. Committee Reports consists of two items including the first Membership Committee meeting report. Rosters are lists of active member's names created for the collection of dues. Directories are lists of active members with additional personal and professional information. The 1993-1994 Directory was originally housed in a three ring binder. The Surveys subseries contains responses to a committee preference questionnaire. And Forms contains various blank forms created for the purpose of carrying out membership service.
Box
2 Correspondence, 1985-1992
Committee Reports, 1985-1992
Rosters, 1985-1990
Directories
1986
1993-1994
1993-1994
2002
2006
Surveys, 1985
Surveys, 2005
Forms, undated



 

Programs Committee

Box
2 Announcements, 1984-1992
Meetings, 1990-1992
Notes, 1984-1989
Surveys, 1986, 1990
Box
3 Printed Material, undated
Forms, undated



 

Long Range Planning Committee

Box
3 Committee Meetings, 1985-1992
Correspondence, 1985-1992
Surveys, 1989-1990 and undated



 

Public Relations Committee

Box
3 Newspaper Clippings, 1984-1991 and undated
Newsletter, 1990-1992
Newsletter, 2005
Photographic Materials, undated
Box
OM1 Oversize: Posters



 

Budget and Finance Committee

Series Description
The series contains financial records that were kept in the Treasurer's binder. The original chronological order was maintained.
Box
3 Financial Records, 1985-1992
Taxes, 1985-2001
Merrill Lynch materials, 2000-2002
Audit, 2001-2002
Budget summary and projected budget, 2001-2002
General ledger and balance sheets, 2001-2002
Deposit summaries, 2002
Box
4 Receipts, 2002
Statement of activities, 2003-2004
Expenses, statements and financial reports, 2005
Deposits, 2005
Financial policy, 2005



 

Leadership Texas

Series Description
Material relating to Leadership Texas, the program that sparked the organization of San Antonio 100. Of note are correspondence regarding up-coming meetings and rosters of participants.
Box
4 Correspondence and other materials, 1983-1989



 

Unprocessed additions (2003-018, 2003-034, 2004-029, 2005-022, 2007-003, 2007-016, 2008-013, and 2009-008)

Box
5 SA100-Corporate documents, 1935, 1984-1985, 2001 and undated
Officers and members directory, 1994-1996 and undated
Assorted administrative records including correspondence, meeting minutes, reports, budgets, membership information, etc., 2001-2003
Assorted administrative records including by-laws, Board of Directors minutes, correspondence, etc., 2001
Board of Directors quick reference guide, 2002
Quick reference list, 1998-1999
Assorted administrative records including by-laws, Board of Directors minutes, correspondence, etc., 1999-2000
Box
6 Newsletters-miscellaneous, 2000
SA100 minutes (budgets, by-laws, etc.), 1996-2001
SA100 by-laws, 2000
SA100 by-laws and officers, undated
Membership, 2000
Membership, 1999
Membership, 1997
Nominees for 1996 membership, new members selected, 1996
Nominees for 1995 membership, new members selected, 1995
Minutes and agendas, 1991
Harriet Kelly, 1994
Membership, 1989-1990
Membership, 1988-1989
Membership, 1987-1988
Membership, 1986-1987
Newspaper clippings, 1991
Membership list, 1985-1986
Membership nominations, 1985-1986
Membership, 1984-1985
President's records, 1995-1996
Programs and Dine awards, 1987-2000 and undated
Newsletters- meeting notices, 1997-2000
Correspondence, 1992-1996
Members not renewing, 1996
Long-range planning, 1998-1999
Receipts for expenses (contains Impact newsletters), 1991-1993
Box
7 News clippings, January-December 1993
News clippings, 1994
News clippings, March-July 1993
News clippings, 1992
News clippings, August-December 1992
News clippings and miscellaneous, 1987 and undated
Membership directories, 2002-2003
Officers and membership directory, 1998
Membership directories, 2003-2005
Membership directories, 2005-2007
Membership directories, 2005-2007
Minutes, 1995-1999
Minutes book, 2001-2002
Membership directories, 2008
Officers' notebook: reports, contact information, by-laws, correspondence and forms, job descriptions, 2002-2003
Officers' Notebook: nominating committee proposal, contact information, by-laws, financial statements, correspondence, forms, board meetings, membership information, programs, and speakers, 2003-2006
Nominating, 2006
Officers' Notebooks: articles of incorporation, by-laws/amendments, budget/finance, minutes, job description, history, forms, correspondence/meeting notices, programs, venue proposals, 2006-2007
Officers' Notebooks: correspondence, meeting notes, financial statements, 2005-2006
Box
8 Assorted administrative recordss, 2004-2005
Assorted financial records, 1996-1997 and undated
San Antonio 100 dues, 1998
Membership dues, 2001
Administrative recordss, 2001
Financial records- FY 2004, 2004
Check receipts, undated
Financial data-FY 2000, 2000
Financial, 1999
Box
9 Financial records- FY 2003, 2003
SA 100, 1998
SA 100, 1994-1996
Bank statements, 1986-1987
Bank statements, 1987-1988
Bank statements, 1985-1986
Bank statements, 1984-1985
Check and deposit slips, 1988
Check and deposit slips, 1993-1994
Receipts, 1996
Deposit slips, 1991
Check deposits, 1995-1996
Invoices paid, 1995-1996
Box
10 Membership Directories, 2008-2012
Assorted administrative materials, 2003-2012
Financial records, 2007-2009
Financial records, Quickbooks General Ledger [from Ann McMullan], 2005-2006
Financial Audit, 2006