Texas Archival Resources Online

TABLE OF CONTENTS


Descriptive Summary

Historical Note

Scope and Contents

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Inventory

University of Texas, Dolph Briscoe Center for American History

A Guide to the UT Auditor's Office Records, 1885-1942



Descriptive Summary

Creator: University of Texas at Austin. Auditor’s Office.
Title: UT Auditor's Office, records
Dates: 1885-1942
Abstract: The University of Texas Auditor’s Office Records contain correspondence, auditor’s reports, departmental budget and expenditure reports, inventories, bank statements, and account books and ledgers from 1885 to 1942.
Accession No.: 67-48
Extent: approximately 72 boxes
Language: Materials are written in English.
Repository: Dolph Briscoe Center for American History, The University of Texas at Austin

Historical Note

"Established within the University of Texas System as a service to the Board of Regents, chancellor, and executive staff of the [University of Texas] System, the System Audit Office provides an independent internal audit appraisal function to examine and evaluate U. T. System activities."

Source:

"The U.T. System Audit Office." UT System Audit Office. University of Texas System. Accessed October 7, 2013. http://www.utsystem.edu/aud/.

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Scope and Contents

The University of Texas Auditor’s Office Records contain correspondence, auditors' reports, departmental budget and expenditure reports, inventories, bank statements, and account books and ledgers from 1885 to 1942. The UT auditor’s ledger contains information related to university expenses from 1885 to 1928, including the University Gym Fund and the YMCA. Materials also include National Youth Administration correspondence and student payroll information from 1935 to 1939 and financial records regarding the 1936 University Centennial Exposition.

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Restrictions

Access Restrictions

This collection is open for research use.

Use Restrictions

These records are stored remotely. Advance notice required for retrieval. Contact repository for retrieval.

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Index Terms

Subjects (Persons)
Bedichek, Roy, 1878-1959.
Benedict, H.Y. (Harry Yandell), 1869-1937.
Lomax, John A. (John Avery), 1867-1948.
Subjects (Organizations)
University of Texas at Austin -- Auditing.
University of Texas at Austin. Auditor’s Office -- Archives.
University of Texas -- Auditing.
Subjects
Auditing.
Places
Austin (Tex.)

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Related Material

See also UT Office of Internal Audits Records, 1989-2005.

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Administrative Information

Preferred Citation

UT Auditor's Office Records, 1885-1942, Dolph Briscoe Center for American History, The University of Texas at Austin.

Processing Information

This collection was processed by W.H.R., February 1967.

Subsequent revisions were made by Vanessa Attia, October 2013.

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Detailed Description of the Papers

 

Inventory

box
4M360 (02545002) University of Texas auditor’s ledger, 1885-1928
box
2.325/M108a (5229053) Order books, 1926
Consolidated statement of income and expenditures, 1926-1928
Financial reports, 1923-1924
Report of the Auditor, 1924-1935
College of Mines and Metallurgy, trial balances, 1927-1933
box
2.325/M108b (5229064) Detail of J. V. of salary adjustments, 1941-1942
Auditors official copies, 1926, 1929-1930
Account book, 1904-1905
Miscellaneous financial statements, 1923-1928
box
2.325/M108c (5229042) Copies of schedules of amortization of premium and discounts on municipal and county bonds of the permanent University fund, 1932
Report of the auditor, 1930-1931
Financial report, 1924
Recommendations for legislative appropriation, 1927-1929, 1931-1933
Miscellaneous financial statements
box
2.325/B51 (at SRH) Correspondence:
Texon Oil and Land Company, Reagan County Purchasing Company, 1943
box
4Q481 (1858487) Miscellaneous correspondence:
1907-1918
1911-1919
1918-1920
box
4Q482 (1858498) 1912-1913
Inventories of main university departments, 1927
box
4Q442 (1858283) Students’ fee receipts, 1933
Bank statements of UT accounts, 1938-1940
box
4Q443 (1858294) Bank statements of UT accounts, circa 1931-1939
box
4Q444 (1858308) Student loans, circa 1931-1941:
Anderson – Evans
box
4Q445 (1858272) Fairchild – Krippendorf
box
4Q446 (1858432) Lagrone – Rowley
box
4Q447 (1858421) Sailers – Young
box
4Q448 (1858647) Student loan notes
Classified budget files:
Anthropology Department, 1931-1934
Applied Mathematics and Astronomy Department, 1931-1934
Athletic Council, 1931-1934
Auditor’s Office, 1931-1933
Football tickets, 1940-1941
box
4Q449 (1858512) Brackenridge Hall, 1932-1934
Bureau of Economic Geology, 1931-1934
Business Administration School, 1931-1934
Business Office, 1933-1934
Cash advanced to faculty and officers, 1932
Cash statements, 1931-1934
Chemistry Department, 1931-1934
Annual report, 1932-1934
Available Building Fund, 1931-1933
Available University Fund, 1930-1934
Baseball tickets, 1941
Basketball tickets, 1940-1941
Board for Leasing University Lands, 1931
Bonds (Permanent University Fund), 1930-1932
Botany and Bacteriology Department, 1931-1934
Classical Languages Department, 1931-1934
College of Arts and Sciences, 1931-1933
Comptroller’s Office, 1931-1933
Deposits, 1931-1933
Economic Department, 1931-1934
Education School, 1931-1934
Interest coupon collections, Permanent Fund, etc., 1933-1934
Real estate rental ledger, 1933-1940
Tickets, 1940-1941
box
4Q450 (1858320) Engineering Research Bureau, 1931-1934
Engineering School, 1931-1934
English Department, 1931-1934
Extension Division, 1931-1934
F.E.R.A. work in Auditor’s Office, 1933-1934
Fees, 1933-1934
General budget, 1931-1933
General correspondence, 1931-1932 1931-1932
General property deposits, 1934
General publications, 1932-1934
Geologizing University Lands, 1932
Geology Department, 1931-1934
Germanic Languages Department, 1931-1933
Government Department, 1931-1934
Graduate School, 1931-1934
Grazing leases, 1932-1933
Gymnasium store, 1931-1933
History Department, 1931-1934
Home Economics Department, 1931-1934
Industrial Chemistry Bureau, 1932-1934
Intramural Athletics, 1931
Investment Office, 1931
Journalism Department, 1931-1933
Land Agent and Land Office, 1931-1934
Land Agent reports, 1932-1934
Law School, 1931-1934
box
4Q451 (1858319) Physical Training for Men, 1931-1934
Physical Training for Women, 1931-1934
Physics Department, 1931-1934
President’s Office, 1932
Psychology Department, 1931-1933
Public Speaking Department, 1931-1934
Publicity Department, 1932-1934
Pure Mathematics Department, 1931-1933
Registrar’s Office, 1931-1934
Reports, 1931-1934
Library, 1931-1934
Little Campus Dormitory, 1930-1934
Littlefield Dormitory, 1931-1934
Oilfield expenses, 1931
Peat, Marwick, Mitchell, and Company, 1932
Permission to return late, 1931-1933
Pharmacy College, 1932-1933
Philosophy Department, 1931-1934
Physical Plant, 1931-1934
Research in Social Sciences, 1931-1934
Rockefeller grant, 1931-1934
Romance Languages Department, 1932-1934
Scholarships and fellowships, 1931-1933
Security Trust Company, 1932
Semi-Weekly Bond Buyers’ Bulletin, 1933
Sociology Department, 1931-1934
State Board of Vocational Education, 1930-1934
box
4Q452 (1858625) Heath Service, 1932-1934
Medical Branch, 1931-1934
Scholarships and fellowships, 1933-1934
State Comptroller, 1931-1934
State Treasurer, 1932-1934
Stenographic Bureau, 1931-1934
Student activities, 1931-1933
Student Life staff, 1931-1934
Student notes receivable, 1930
Students’ Clipping Bureau, 1931-1934
Summer Session, 1931-1934
Surveying University Lands, 1931
Suspense account, 1930-1931
Teachers Appointment Committee, 1933
Texas Union, 1933-1934
Traders Oil Mill Company grant for research in Home Economics, 1933-1934
Traveling expenses, 1932-1934
University Cafeteria, 1930-1934
University Press, 1931-1932
Vouchers voided, 1931-1932
Woman’s Building, 1931-1933
Zoology Department, 1931-1934
Zoology Research, 1931-1934
box
4Q453 (1858636) College of Mines and Metallurgy, 1931-1934
Legislative appropriation and Regents’ requests, 1920-1923
Miscellaneous correspondence, 1930-1931
box
4Q454 (66698) Athletic Council, 1916-1917
Consolidated summary of income, expenditures, and balances, 1927-1928
Departmental reports of expenditures to the President, 1917-1918
Educational bill, 1925-1927
Main University inventory sheet, 1924
Medical Department inventory sheets, 1919-1924
Salaries of professors and employees (Main University), 1916-1917
Summer School salaries, 1927
Transactions of permanent trust funds, 1926-1927
box
4Q455 (1858330) Board of Regents, 1930
Board of Regents’ report to the Governor, 1914
Civil Engineering School, 1918
College of Mines and Metallurgy, 1921
Departmental reports of expenditures to President, 1916-1917
Medical Branch inventories, 1921-1922
Senate bill no.6 (education appropriations bill), undated
Student directory, 1931-1932
Summer School repot of the Auditor, 1916
box
4Q456 (67023) Departmental reports of expenditures to the President, 1916-1917
Statements of reconcilement, 1939-1940
box
4Q457 (1858658) Statements of reconcilement, 1940-1942
box
4Q460 (1858669) Auditor’s report, 1912-1913
College of Mines and Metallurgy inventories, 1921-1922
Salary budget expenditures for the Main University, Medical Branch, and College of Mines, 1930-1931
Medical Branch inventories, 1921-1922
Salaries of professors and employees, 1916-1917
School of Civil Engineering inventory, 1919
box
4Q461 (1858670) Auditor’s reports, 1913-1920
Bonds – interest coupons and statements, 1932-1933
Itemized statement of budget expenditures for the Main University, Medical Branch, and College of Mines, 1924-1925
box
4Q462 (1858385) Accounts and balances of trust and special funds, 1930
Auditor’s report, 1920-1921, 1921-1922 1920-1921, 1921-1922
Itemized statement of budget expenditures for the Main University, Medical Branch, and College of Mines, 1925-1926, 1926-1927
Leases and easements income, state endowment lands, 1930-1931
Trial balance, 1932
box
4Q463 (66869) Itemized statement of budget expenditures for the Main University, Medical Branch, and College of Mines, 1927-1928, 1929-1930
box
4Q464 (1858261) Itemized statement of budget expenditures for the Main University, Medical Branch, and College of Mines, 1928-1929
Analysis of student fees and deposits, 1944
box
4Q474 (67045) School of Mines and Metallurgy – Students’ Army Training Corps, 1918
box
4Q475 (66880) General correspondence, A-Z, 1939-1942
Vocational Rehabilitation Division, 1934-1941
box
4Q476 (1858352) Vocational Rehabilitation Division, 1934-1942
box
4Q477 (66870) Teacher retirement, A-Z, 1937-1942
box
4Q478 (67340) Teacher retirement, 1938-1942
box
4Q479 (66712) School of Military Aeronautics, Air Service School for Radio Operators, Students’ Army Training Corps, base hospital, 1918-1919
Alcalde, December 1922
Recommendations for legislative appropriation for the biennium, 1927-1929
Accounts, statements of funds, endowments, 1927-1930
Analysis of sundry voucher records, 1929-1930
Lease no. 366 rentals, 1930-1939
Lease no. 400 rentals (Z. Boaz), 1932-1935
Lease no. 402 rentals (C.D. Bird and son), 1932-1941
College of Mines and Metallurgy inventory, 1935
Easement no. 77 rentals, 1936-1940
UT budget, 1946-1947
box
4Q480 (1858501) Miscellaneous correspondence, 1920
Mineral survey accounts, 1905
Athletic Council, 1916-1919
Military schools, 1918-1919
Medical Branch, 1928-1930
Account sheets, forms, etc., undated
Analysis of sundry voucher records, 1927-1929
Report of the Committee of the Senate… to Investigate the Departments of the State Government and the State Institutions, 1918
Glazener, S.M. "Interstate Cotton Oil Company," 1922
box
4R86 (1858476) University Lands, 1915-1929
Bond purchases, 1926-1931
box
4R87 (67191) College of Mines and Metallurgy, 1924-1929
Stenographic Bureau, 1917
UT Budget, 1924-1925
UT General Fund, 1927-1928
Miscellaneous accounts, balance sheets, etc., 1930-1931
box
4Q456 (67023) Budgetary correspondence, 1934-1938:
University Press
General Publications
Permission to return late
Dormitories
Home Economics Nursery School
Anthropology
Applied Math and Astronomy
Botany and Bacteriology
Chemistry
Classical Languages
Economics
English
Geology
Germanic Languages
Government
History
Home Economics
Journalism
Philosophy
Physics
Psychology
Public Speaking
Pure Mathematics
Romance Languages
Sociology
Zoology
Physical Training for Men
Physical Training for Women
Dean of Arts and Sciences
Graduate School
School of Business Administration
School of Education
Social Sciences Research
Extension Division
Medical Branch
Reappropriations
Available University Fund
College of Engineering
Law School
Pharmacy
Library
President’s Office
Registrar’s Office
Student Life staff
University Health Service
Publicity
General Expenses
Business Research Bureau
Zoology Research
Bureau of Economic Geology
Business Offices and Physical Plant
box
4Q473 (67351) National Youth Administration files:
Correspondence, miscellaneous data, 1935-1936
Letters and instructions to University departments, 1935-1936
Correspondence, lists, circulars, payroll, procedures, 1936-1937
Correspondence, miscellaneous data, 1937-1938
box
4Q474 (67045) Bulletins, forms, 1935
Payroll for student aid projects, 1935-1936
Payroll for months ending:
October 12, 1935
November 12, 1935
December 12, 1935
January 12, 1936
February 12, 1935
March 12, 1936
April 12, 1936
Payroll, undated
Correspondence, questionnaire, 1936
box
4Q488 (1858680) Assignment cards, circa 1938
Time reports for student aid projects, 1938-1939
box
4Q489 (1858374) Assignment cards, 1938-1939
Students’ monthly time reports for months ending:
October 11, 1938
November 11, 1938
December 11, 1938
Information for auditor’s annual report, 1938-1939
box
4Q468 (1858410) Students on payroll, 1936-1937
Students’ monthly time reports for months ending:
December 10, 1936
box
4Q469 November 10, 1936
March 10, 1937
box
4Q470 (1858396) February 10, 1937
April 10, 1937
May 25, 1937
box
4Q471 (67205) October 10, 1936
January 10, 1937
May 10, 1937
box
4Q490 (1858465) January 11, 1939
February 11, 1939
March 11, 1939
May 11, 1939
box
4Q491 (1858341) April 11, 1939
May 25, 1939
Assignment cards, 1938-1939
box
4Q439 (1858363) University Centennial Exposition:
Correspondence, vouchers, budgets, etc., 1935-1937
Humble Oil and Refining gift, 1936
Texas Memorial Museum:
Receipts for gifts and loans to Exposition
Purchase records
Collecting expedition records, 1935-1938
box
4Q440 (1858454) Receipts, budgets, 1935-1938
Centennial Coin Campaign, 1935-1938
Campus drive Centennial Coin Campaign, 1936
Museum erection, 1935-1938
box
4Q441 (1858443) Centennial Coin Campaign, 1935-1937
box
4Q442 (1858283) Centennial Coin Campaign, 1937-1938
box
4R88 (67034) Main University inventories, 1917-1918, 1918-1919
Medical Branch inventories, 1918-1919, 1919-1920, 1920-1921
box
4R89 (67180) Medical Branch inventory, 1925-1926
College of Mines and Metallurgy inventory, 1925-1926
Trial balance sheets, June-July 1909, September 1913 – December 1915, March-June 1916
box
4R90 (1858523) Main University:
Balance sheet, 1910-1911
Income and expenditure account, 1911-1912
Inventory, 1920-1921, 1921-1922
Department of Botany inventory, 1922
School of Physics inventory, 1922
College of Mines and Metallurgy:
Statement of income and expenditures, 1920-1921
Statement of assets and liabilities, 1921-1922
Medical Branch:
Inventory, 1920-1921
box
4R91 (1858400) General ledger balance sheets, April-May 1909
Miscellaneous items, 1917-1927
Miscellaneous statements, analyses, correspondence, 1923-1924
box
4N112 (2469174) Analysis of student fees and deposits:
July 16, 1941-December 1942
box
4N113 (2468852) January 31 – August 1, 1943
box
4N114 (2469017) September 16, 1940 – May 30, 1942
box
4N115 (2468706) September 16, 1940 – May 30, 1942 (part I)
box
4N116 (2469185) September 16, 1940 – May 30, 1942 (part I)
box
4N117 (2468841) September 16, 1940 – May 30, 1942 (part I)
box
4N118 (2469028) September 1 – December 1944
box
4N119 (2468692) February – August 1945
box
4N123 (2469196) Fall term, 1943
Summary, January 1939
Summary, November 1938
box
4N124 (2468863) Winter semester, November 1943
box
4N125 (2469039) October 28, 1943
Spring semester, 1944
Summer 1944
Fall 1944
box
4N95 (2469006) 1936-1939
box
4N96 (2472769) 1936-1939
box
4N97 (2468681) 1936-1939
box
4R86 (1858476) Correspondence files:
Regents, 1924-1930
President, 1923-1929
box
4R89 (67180) President Robert E. Vinson, 1917-1922

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