University of Texas, Dolph Briscoe Center for American History

A Guide to the UT Office of the Vice President for University Operations Records, circa 1977-2010



Descriptive Summary

Creator: UT Office of the Vice President for University Operations
Title: UT Office of the Vice President for University Operations Records
Dates: circa 1977-2010
Abstract: The UT Office of the Vice President for University Operations Records contains contracts, invoices, and correspondence between the Lyndon Baines Johnson Library and the National Archives and Records Administration (NARA) from 1986 to 2010; administrative correspondence from 1977 to 2008; budget and public relations material, facilities and services planning records, and university policies and reports from 2000 to 2008.
Accession No.: 2012-297
OCLC No.: 822057441
Extent: 5 ft.
Language: Materials are written in English.
Repository: Dolph Briscoe Center for American History, The University of Texas at Austin

Historical Note

The Office of the Vice President for University Operations was created in 2000 to oversee campus services, facilities, and security, as well as campus real estate, construction planning, and facilities management. In June 2000, the Office of Business Affairs, which was previously its own entity, became part of the larger University Operations.

Sources:

“About University Operations.” Office of the Vice President for University Operations, University of Texas at Austin. Accessed November 29, 2012. http://www.utexas.edu/operations/.


Scope and Contents

The UT Office of the Vice President for University Operations Records contains contracts, invoices, and correspondence between the Lyndon Baines Johnson Library and the National Archives and Records Administration (NARA) from 1986 to 2010; administrative correspondence from 1977 to 2008; budget material, facilities and services planning records, risk and crisis management records, public relations records, and university policies and reports from 2000 to 2009. The collection also contains Diazo microfiche copies of UT Physical Plant records, including building maintenance, projects, etc. Also, digital files consisting of administration correspondence, public relations records, organization charts, planning records, university rules, policies, and procedures, and non-fiscal reports and studies.


Restrictions

Access Restrictions

This collection is open for research use.

Use Restrictions

These records are stored remotely. Advance notice required for retrieval. Contact repository for retrieval.


Index Terms

Subjects (Organizations)
Lyndon Baines Johnson Library.
University of Texas at Austin.
United States. National Archives and Records Administration.
Subjects
Campus planning—Texas.
College facilities—Texas—Costs.
College facilities—Texas—Planning.
College facilities—United States—Maintenance and repair.
College facilities—United States—Management.
Places
Austin (Tex.)

Related Material

See also UT Executive Vice President and Provost Office Records, 1970-1988.

See also UT Office of Public Affairs Records.


Administrative Information

Preferred Citation

UT Office of the Vice President for University Operations Records, circa 1977-2010, Dolph Briscoe Center for American History, The University of Texas at Austin.

Processing Information

This collection was processed by Vanessa Attia, November 2012.


Detailed Description of the Papers

 

Inventory

box
2012-297/1 Lyndon Baines Johnson (LBJ) Library-National Archives and Records Administration (NARA):
Contracts/Modifications (1 of 2), 1986-1987
Contracts/Modifications (2 of 2), January 1992–June 2000
box
2012-297/2 Contracts, Invoices, and Correspondence, 1986–2008
Contracts, Invoices, and Correspondence, 1999-2010
Correspondence – Administrative:
Administrative correspondence (1 of 2), September 1977–May 2008
Administrative correspondence (2 of 2), September 1977–May 2008
Public Relations Records – News, Press Release, Other:
Solar Decathlon, September 1977–May 2008
Campus Facilities and Services Planning Records and Reports, June 2000-October 2008:
2000-2002
2002-2003
2003-2009
2006-2007
University Rules, Policies, and Procedures:
Correspondence, Guides, Checklists, January 2001-February 2007
Reports and Studies (non-fiscal), October 2000-December 2008:
Shuttle Committee, UTPD Oversight, Community Relations, etc.
box
2013-032/1 Physical Plant Files, 1960-1981
Academic Center
Geography Building
Photogrammetric survey
Harry Ransom Center
U. T. Police Department
Utilities
Physical Plant Files, 1980-1986
Academic affairs and Research, V. P.
Welch Hall
Project Files, 1980-1989
McDonald Observatory
General correspondence
Business Administration, College of
University Teaching Center-Phase 1
Vouchers #1
box
2013-262/1 Public relations programs and plans:
AT&T Executive Education and Conference Center (EECC), 2004-2009:
Communications reports, general, 2004-2008
Planning reports and meeting minutes, 2005, 2007
Marketing, 2007-2008
Marketing and communications, 2008
Hotel/McCombs marketing meeting, 2008
Publications, correspondence, press
Communications strategy
Articles
Talking points
Hotel project proposal
Operations collateral
Sue Ellen Jackson PR materials, 2008
Assorted meeting minutes and tour agendas
Hotel operations meetings
Hotel marketing meetings
Artist renderings of building
Event calendars/revenue planning, web development and search engine optimization, 2008-2009
box
2013-262/2 Website invoices, 2008-2009
Administrative programs and plans:
Communications assessment:
Action plan, 2007-2008
"Communication Practices in Employee and Campus Services," by Keri K. Stephens, 2008
Proposal and planning documents, memoranda
Focus group correspondence, 2008
Travel management services - web, 2006-2007
UTL: UTake Charge, 2009
Ceremony/renaming power plant, 2006
Community Oriented Policing (COPS) program, 2002, 2006
UTPD, 2006-2007
Parking and Transportation Services (PTS): Fleet management transition plan, 2004
State Fire Marshall directive, 2005
Human Resource Services (HRS):
Affinity group, 2006
Mentor program, 2007
Annual enrollment, 2007
Web redesign, 2008
Behavior Concern Advice Line (BCAL), 2007
Sustainability web site, 2006
LEED projects, 2007
"Have an Exit Strategy" fire marshal campaign, Summer 2006
Fire prevention services web site, 2007
Performance Management Plus (PMP), 2004
"Be Safe" campaign web site, 2008
Communications goals and objectives presentation, 2009
Utilities and Energy Management Department web communication plan, 2006
Employee and Campus Services (ECS) Multi-Cultural Excellence program (MCE):
General
MCE retention
Committee report, April 18, 2006
VPECS branding, 2006-2007
VPECS web site, 2006-2007
University Services marketing and communication plan, 2005-2006
Wayfinding Picture Project
Renovation Project Delivery Enhancement Program (RPDEP):
Internal communications plan, 2005
Internal e-mail correspondence, 2005
box
2013-262/3 Communication projects, 2005-2007
Communication research: campus environmental efforts, 2003
UTPD brochures and flyers, 2003-2004
Media training, 2004
VPECS branding, 2004
City of Austin water reclamation, 2005
Printing services and properties/facilities use, 2005, 2007
UT Copy Centers mainframe printing
"Live Safe": Apartment Safety, 2006
University Services:
Survey and focus groups, 2004, 2006
Promotions, 2006
Leadership Development Program (LDP), 2007
Crisis communication plan, circa 2007
Sunshine project, 2007
Parking and Transportation:
Parking and Transportation Services, 2003-2004
Memoranda and flyers, 2004-2005
Web content/usability planning, 2007
Administrative correspondence:
2004-2005
2005-2007
Environmental Health and Safety (EHS) videos, 2009
Administrative presentations:
Emergency Response Plan, 2002, 2004
Administrative reports:
UTPD annual reports:
1997-2005
2005-2008
2007
2008
VPECS: Guidelines for gifts, 2004, 2007
Risk management programs and plans:
Severe Acute Respiratory Syndrome (SARS) [1 of 2], 2003-2004
SARS [2 of 2], 2003-2004
Enterprise Risk Management, 2005
Sirens communication plan, 2006-2007
Pandemic flu plan, 2007
UTPD CALEA media survey, 2008
H1N1
H1N1 FAQs, 2009