University of Houston Libraries, Special Collections

Guide to the UH Business Manager (McElhinney) Records



Overview of the Collection

Creator McElhinney, Charles FlemmingUniversity of Houston. Business Manager
Collection Title UH Business Manager (McElhinney) Records
Dates 1945-1973
Identification 1985-001
Physical Description 18.00 Linear Feet
Language of Materials English
Repository University of Houston Libraries M.D. Anderson Library 4333 University Drive Houston, TX, 77204-2000 URL: http://info.lib.uh.edu/ Email: rmrichardson@uh.edu Phone: 713-743-9229

Biographical Information:

Charles Flemming McElhinney (commonly known as C. F. McElhinney or “Mr. Mac”) was born on Sept. 19, 1907 in Truro, Nova Scotia. He received a bachelor’s degree from Acadia University in 1926 at the age of eighteen and taught in public schools in Canada before continuing his graduate studies. He received a master of arts degree from Columbia University in 1928.

Mr. McElhinney taught in the public school systems in Chester Basin and Halifax, Nova Scotia before moving to the United States. He was an assistant professor at the State Teachers College in Troy, Alabama from 1930-1931 and at the Mississippi State College for Women from 1931-1934. He moved to Houston in 1934, taking the position of assistant director of curriculum and research for the Houston Independent Schools District from 1934-1939. Mr. McElhinney then became the director of research from 1939-1945, when he became the business manager for the University of Houston, which until 1945 had been operated by the Houston Independent School District. During this time he also served as a staff assistant to Mr. E. E. Oberholtzer, the president of the University.

From 1945 until his retirement in 1973, Mr. McElhinney served as the business manager of the University. During this time, he was given the position of vice-president and business manager from 1950-1962, and was senior vice president for finance and treasurer from 1962-1973. He also served as interim president of the University from 1953-1954.

During Mr. McElhinney’s years at the University, he also served as a faculty member in the department of education, and as a sponsor of several student activities and programs. Additionally he was the coach of the first athletic team fielded by the University (ice hockey) in 1934 while the University was still known as the Houston Junior College.

When Mr. McElhinney retired in 1973 (at the end of the fiscal year), the Board of Regents renamed the Graduate Studies building in honor of McElhinney’s decades of service to the University.


Scope and Contents

The Business Manager Records of C. F. McElhinney are the records McElhinney generated during his tenure at the University of Houston (1945-1973). The collection has been arranged into six series: Board of Regents, Staff Conference Meetings, Legislative Activities, Building Files, President’s Office, and the Houston College for Negroes. The materials in the collection date from 1945-1974, with the bulk of the materials dating from the 1960s and 1970s. Included in the collection are university-related correspondence, minutes, agendas, reports, financial reports, bids, and contracts. There are no photographs or personal papers in the collection.

Key correspondents in the collection include C. F. McElhinney, Philip Hoffman, Patrick J. Nicholson, E. E. Oberholtzer, W. W. Kemmerer, and Clanton W. Williams.

The materials follow the organization in which McElhinney left them, with some minor rearrangement within folders to follow chronological order. All folder titles use the headings provided by McElhinney.

Materials in the collection document the administrative activities of the University, including Camp Wheeler, construction on the Houston College for Negroes campus (now Texas Southern University), the legislative activities of the University during its campaign for state support in the 1960s, the development of KUHT Channel 8 and KUHF, the campus radio station.

Oversized materials, including maps of campus from the 1960s, blueprints and related architectural materials on the UH Central Power Plant, and a campus map of the utility distribution system have been removed from the collection for preservation purposes. Please ask an Archives staff member for assistance regarding oversize materials.


Restrictions

Conditions Governing Access:

Open for research.

Conditions Governing Use:

Special Collections owns the physical items in our collections, but copyright normally belongs to the creator of the materials or their heirs. The researcher has full responsibility for determining copyright status, locating copyright holders, and abiding by current copyright laws when publishing or displaying copies of Special Collections material in print or electronic form. For more information, consult the appropriate librarian.


Access Terms

This Collection is indexed under the following controlled access subject terms.
Corporate Name:
University of Houston
University of Houston -- Administration
Genre/Form of Material:
Administrative records
Business records

Administrative Information

Preferred Citation:

UH Business Manager (McElhinney) Records, Courtesy of Special Collections, University of Houston Libraries.

Acquisition Information:

Transfer

Processing Information:

Original by Andrea Bean Hough, June 1997

Additional by Bobby Marlin, 2003


Detailed List of Contents

Board of Regents 1945-1973

Scope and Contents
This is the largest series, 10.5 boxes or 488 folders, with the bulk of the records dating from the 1950s through 1973. The materials are arranged in chronological order with some exceptions and include agendas, minutes, memoranda, reports, budgets and financial reports. Also included in this series are the records of several sub-committees of the Board of Regents/Board of Governors. These include the committees on which McElhinney served: the Finance Committee, the Executive Committee, the Building Committee, the Planning Committee, and the Investment Committee. During 1957 some re-organization was undertaken, which created a Board of Governors to serve in an advisory capacity to the Board of Regents. This changed again in 1963, when the University of Houston gained state funding and the Board of Governors was eliminated. Generally the files are organized by month, with agendas and any attached materials followed by the minutes for that meeting. Of particular interest are materials attached to the minutes and agendas, which include reports or memos from many of the faculty and administrators on campus. These reports address the initiation of new programs on campus as well as several major issues: construction on campus, desegregation, the campaign for state support in the early 1960s, Camp Wheeler, KUHT, and KUHF. These materials have been left with the agendas with which they were attached and therefore are found throughout the series. Materials on KUHT and KUHF, in particular, are scattered throughout this series, although there is a folder from the Ad-Hoc Television Committee in 1959 and a folder specifically on KUHT from 1966.
Box Folder
1 1 Act Creating Board of Regents 1945-1951
2 Rules and Regulations 1949
3 Regents March-May 1945
4 Regents June-December 1945
5 Regents January-June 1946
6 Regents July-December 1946
7 Regents January-February 1947
8 Regents March 19, 1947
9 Regents April-May 1947
10 Regents June 18, 1947
11 Regents September 17, 1947
12 Regents October-December 1947
13 Regents January-April 1948
14 Regents May 19, 1948
15 Regents June 16, 1948
16 Regents September 15, 1948
17 Regents October 20, 1948
18 Regents November-December 1948
19 Regents January-May 1949
20 Regents August 23, 1949
21 Regents September 27, 1949
22 Regents November 22, 1949
23 Regents January 24, 1950
24 Regents February 21, 1950
25 Regents March 21, 1950
26 Regents April 18, 1950
27 Regents May 16, 1950
28 Executive Conference Agenda June 15, 1950
29 Executive Conference Minutes June 15, 1950
30 Regents July 18, 1950
31 Regents August 15, 1950
32 Regents September 19, 1950
33 Regents October 17, 1950
34 Regents November 21, 1950
35 Regents December 19, 1950
36 Regents January 16, 1951
37 Regents February 20, 1951
38 Regents March 20, 1951
39 Regents April 17, 1951
40 Regents May 22, 1951
41 Regents June 19, 1951
42 Legislative Acts – Creating Board of Regents 1951
43 Rules and Regulations – UH [1951?]
44 Regents July 17, 1951
45 Regents September 18, 1951
46 Regents October 23, 1951
47 Regents December 18, 1951
48 Regents January 22, 1952
49 Regents February 19, 1952
50 Regents March 18, 1952
Box Folder
2 1 Regents April 15, 1952
2 Regents May 20, 1952
3 Regents June 16, 1952
4 Regents September 16, 1952
5 Regents October 21, 1952
6 Regents November 21, 1952
7 Regents December 16, 1952
8 Regents January 27, 1953
9 Regents February 17, 1953
10 Regents February 23, 1953
11 Regents March 17, 1953
12 Regents April 28, 1953
13 Regents May 19, 1953
14 Regents June 23, 1953
15 Regents July 22, 1953
16 Regents September 2, 1953
17 Regents October 20, 1953
18 Regents November 17, 1953
19 Regents December 15, 1953
20 Regents January 27, 1954
21 Regents February 16, 1954
22 Regents March 11, 1954
23 Regents April 20, 1954
24 Regents May 18, 1954
25 Regents June 15, 1954
26 Regents September 21, 1954
27 Regents October 19, 1954
28 Regents November 16, 1954
29 Regents December 6, 1954
30 Regents January 17, 1955
31 Regents February 15, 1955
32 Regents March 15, 1955
33 Regents April 28, 1955
34 Regents May 26, 1955
35 Regents June 20, 1955
Box Folder
3 1 Regents September 19, 1955
2 Regents October 17, 1955
3 Regents December 5, 1955
4 Regents January 16, 1956
5 Regents February 27, 1956
6 Regents March 19, 1956
7 Regents April 16, 1956
8 Regents May 21, 1956
9 Regents June 12, 1956
10 Regents September 17, 1956
11 Regents October 15, 1956
12 Regents December 10, 1956
13 Governors Organizational Meeting January 21, 1957
14 Executive Committee January 21, 1957
15 Executive Committee February 11, 1957
16 Executive Committee March 11, 1957
17 Executive Committee April 8, 1957
18 Governors April 15, 1957
19 Governors April 15, 1957
20 Executive Committee May 13, 1957
21 Executive Committee June 10, 1957
22 Governors June 17, 1957
23 Finance Committee July 17, 1957
24 Executive Committee July 29, 1957
25 Finance Committee September 24, 1957
26 Finance Committee October 7, 1957
27 Executive Committee October 14, 1957
28 Planning Committee October 16, 1957
29 Governors October 21, 1957
30 Planning Committee October 30, 1957
31 Executive Committee December 9, 1957
32 Executive Committee January 13, 1958
33 Governors January 20, 1958
34 Ad Hoc Status of Departments Committee February 3 and March 24, 1958
35 Executive Committee March 10, 1958
36 Executive Committee April 15, 1958
Box Folder
4 1 Governors April 22, 1958
2 Executive Committee May 12, 1958
3 Governors June 16, 1958
4 Executive Committee September 8, 1958
5 Finance Committee October 6 and 9, 1958
6 Governors October 20, 1958
7 Executive Committee November 10, 1958
8 Comparison of Non-instructional Salaries with Houston Area Business December 8, 1958
9 Special Meeting December 9, 1958
10 Executive Committee January 12, 1959
11 Executive Committee February 9, 1959
12 Ad Hoc Television Committee March 5, 1959
13 Combined April 20, 1959
14 Executive Committee May 11, 1959
15 Governors June 15, 1959
16 Executive Committee September 28, 1959
17 Financial Statements (special meeting and follow-up correspondence) October 14, 1959
18 Executive Committee October 26, 1959
19 Governors November 20, 1959
20 Executive Committee December 28, 1959
21 Executive Committee January 20, 1960
22 Buildings and Grounds Committee February 10, 1960
23 Executive Committee February 22, 1960
24 Governors April 25, 1960
25 Executive Committee May 23, 1960
26 Combined June 27, 1960
27 Coordinating Committee September 7, 1960
28 Executive Committee September 27, 1960
29 Executive Committee October 24, 1960
30 Combined November 28, 1960
31 Executive Committee January 18, 1961
32 Special Combined January 23, 1961
33 Building and Grounds Committee March 23, 1961
34 Executive Committee March 28, 1961
35 Executive Committee April 19, 1961
36 Governors April 24, 1961
37 Executive Committee May 22, 1961
38 Special Meeting May 30, 1961
39 Special Combined July 25, 1961
40 Executive Committee September 26, 1961
41 Executive Committee October 23, 1961
42 Governors November 27, 1961
43 Ad Hoc Budget Committee January 19, 1962
44 Executive Committee January 22, 1962
45 Executive Committee March 27, 1962
46 Combined April 30, 1962
47 Executive Committee May 28, 1962
48 Ad Hoc Research Committee July 25, 1962
49 Special Executive Committee July 30, 1962
Box Folder
5 1 Special Executive Committee September 7, 1962
2 Special Meeting on Emergency Building Needs September 21, 1962
3 Combined September 25, 1962
4 Research and Development Committee October 25, 1962
5 Executive Committee October 29, 1962
6 Executive Committee December 10, 1962
7 Research and Development Committee December 10, 1962
8 Executive Committee January 28, 1963
9 Executive Committee February 28, 1963
10 Executive Committee March 26, 1963
11 House Bill No. 291 March 27, 1963
12 Combined April 23, 1963
13 Senate Bill No. 2 (September 1, 1963) May 23, 1963
14 Executive Committee Meeting May 27, 1963
15 Executive Committee Meeting July 1, 1963
16 Special Executive and Regents (state support) August 14, 1963
17 Act creating the University of Houston as a State-Supported Institution September 1, 1963
18 Biennial Report of the President 1961-1962, 1962-1963
19 Board of Regents Meeting Schedule 1963-1964
20 Worksheets – Resolutions, etc. September 1, 1963
21 Regents Organizational Meeting September 11, 1963
22 Resolution Approval and Payment of All Accounts, Signed September 11, 1963
23 Resolution Approval and Payment of All Accounts, Blank September 11, 1963
24 Authorizing Preparation and Signature on Documents Covering the Procurement and Use of Tax-free Alcohol September 11, 1963
25 Authorizing Temporary Investments of Free Cash Balances September 11, 1963
26 Authority to Approve Travel Signed Copies September 11, 1963
27 Concerning Sale and Endorsement of Securities, Signed Copies September 11, 1963
28 Concerning Sale and Endorsement of Securities, Blank September 11, 1963
29 Ratifying and Confirming Obligations, Acts, and Personnel Policies of Previous Board of Regents s
30 Act Creating the University as a State-supported Institution and By-laws of the Board of Regents September 1963
31 Building Committee October 10, 1963
32 Regents October 21, 1963
33 Building Committee October 21, 1963
34 Regents Terms of Office October 24, 1963
35 Regents November 18, 1963
36 Executive Committee December 9, 1963
37 Regents December 16, 1963
38 Resolution Concerning sale and Endorsement of securities, Signed December 16, 1963
39 Building Committee December 16, 1963
40 Resolution University of Houston Construction Account December 16, 1963
41 Non-instructional Personnel List 1963-1964
42 Regents January 20, 1964
43 Resolution Approval and Payment of All Accounts, Signed Copies January 20, 1964
44 Resolution Approval and Payment of All Accounts, Blank January 20, 1964
45 Resolution Concerning Sale and Endorsement of Securities, Signed January 20, 1964
46 U.S. Naval Reserve Training Center re: Acquisition of Property January 20, 1964
47 Building Committee January 20, 1964
48 J.G. Twiney cancelled contract January 10, 1964
49 Regents February 17, 1964
50 Building Committee February 17, 1964
51 Regents March 16, 1964
52 Resolution Approval and Payments of All Accounts – Signed March 16, 1964
53 Resolution Concerning the Sale and Endorsement of Securities, Signed March 16, 1964
54 Building Committee March 16, 1964
55 Special Regents April 7, 1964
56 Special Building Committee Meeting April 7, 1964
57 Regents April 20, 1964
58 Resolution Concerning the Sale and Endorsement of Securities, Signed April 20, 1964
59 University of Houston Educational and General Budget 1964-1965 April 20, 1964
60 Regents Terms of Office May 18, 1964
61 Building Committee May 18, 1964
62 Building Committee June 15, 1964
63 Regents June 30, 1964
Box Folder
6 1 Regents December 14, 1964
2 Regents September 21, 1964
3 Building Committee September 21, 1964
4 Regents October 19, 1964
5 Building Committee October 19, 1964
6 Finance Committee November 16, 1964
7 Regents November 18, 1964
8 Building Committee November 18, 1964
9 Building Committee December 14, 1964
10 Regents January 18, 1965
11 Building Committee January 18, 1965
12 Regents February 15, 1965
13 Regents March 15, 1965
14 Building Committee March 15, 1965
15 Regents April 19, 1965
16 Building Committee April 19, 1965
17 Regents May 24, 1965
18 1965-1966 Faculty Salary List, Board List May 24, 1965
19 Building Committee May 24, 1965
20 Personnel Recommendations May 1965
21 Finance Committee June 21, 1965
22 Regents July 26, 1965
23 Building Committee July 26, 1965
24 Special Regents August 11, 1965
25 Personnel List 1964-1965
26 Statement-Current Salaries-Administrators 1964-1965
27 Meeting Schedule 1965-1966
28 Regents September 28, 1965
29 Building Committee September 28, 1965
30 Regents November 2, 1965
31 Building Committee November 2, 1965
32 Regents December 7, 1965
33 Building Committee December 7, 1965
34 Regents January 4, 1966
35 Building Committee January 4, 1966
36 Regents February 1, 1966
37 Building Committee February 1, 1966
38 Regents March 1, 1966
39 Building Committee March 1, 1966
40 University Oaks–Letter re: Encroachment on University property March 27, 1962
41 Regents April 5, 1966
42 Building Committee April 5, 1966
43 Regents May 3, 1966
44 Building Committee May 3, 1966
45 Personnel Recommendations 1966-1967 May 1966
46 Executive Committee June 7, 1966
47 Building Committee July 13, 1966
48 Special Meeting July 13, 1966
49 Notice of Special Meeting of Austin, Texas, Unsigned July 26, 1966
50 Notice of Special Meeting of Austin, Texas, Signed July 26, 1966
51 Special Meeting, Austin, Texas July 26, 1966
52 Building Committee, Austin, Texas July 26, 1966
53 Resolution-UH Science-Research Building July 26, 1966
54 Resolution-UH-Constitutional Building Fund July 26, 1966
55 Building Committee-Wood and Tower Proposals 1967
56 Regents September 6, 1966
57 Building Committee September 6, 1966
Box Folder
7 1 Finance Committee September 14, 1966
2 Regents October 4, 1966
3 Building Committee October 4, 1966
4 KUHT December 6, 1966
5 Regents December 6, 1966
6 Building Committee December 6, 1966
7 Regents January 3, 1967
8 Building Committee January 3, 1967
9 Executive Committee and Building Committee January 23, 1967
10 Regents February 7, 1967
11 Building Committee February 7, 1967
12 Regents March 7, 1967
13 Building Committee March 7, 1967
14 Regents April 4, 1967
15 Building Committee April 4, 1967
16 Regents May 16, 1967
17 Building Committee May 16, 1967
18 Executive Committee May 25, 1967
19 Regents June 6, 1967
20 Building Committee June 6, 1967
21 Building and Executive Committee June 20, 1967
22 Building Committee June 29, 1967
23 Finance Committee July 10, 1967
24 Executive Committee July 27, 1967
25 Building Committee July 27, 1967
26 Regents August 1, 1967
27 Special Meeting August 1, 1967
28 General Correspondence 1966-1967
29 Resolution - Sale and Endorsement of Securities September 30, 1964
30 Approval and payment of all accounts December 14, 1964
31 Local Fund Account December 14, 1964
32 Issuance of $300,000 promissory note November 2, 1965
33 Re-sale-securities Meeting July 13, 1966
34 Standing Committees 1966-1967 December 7, 1966
Box Folder
8 1 Regents September 5, 1967
2 Building Committee September 5, 1967
3 Executive Committee October 4, 1967
4 Executive Committee October 25, 1967
5 Regents November 7, 1967
6 Building Committee November 7, 1967
7 Building Committee December 5, 1967
8 Regents December 12, 1967
9 Building Committee January 9, 1968
10 Investment Committee January 10, 1968
11 Regents February 6, 1968
12 Building Committee February 6, 1968
13 Finance Committee February 16, 1968
14 Regents March 5, 1968
15 Building Committee March 5, 1968
16 Building Committee April 11, 1968
17 Regents April 11, 1968
18 Finance Committee May 8, 1968
19 Letter from C.F. to Investment Committee May 9, 1968
20 Regents May 16, 1968
21 Building Committee May 16, 1968
22 Regents June 4, 1968
23 Building Committee June 4, 1968
24 Building Committee July 2, 1968
25 Finance Committee July 24, 1968
26 Regents August 20, 1968
27 Building Committee August 20, 1968
28 Finance Committee August 20, 1968
29 Personnel List 1967-1968
30 Resolution Regarding: Sale and endorsement of securities 1966-1970
31 Regents October 1, 1968
32 Building Committee October 1, 1968
33 Regents October 29, 1968
34 Building Committee October 29, 1968
35 Staff Conference Members, Dinner Meeting October 29, 1968
36 Regents December 9, 1968
37 Building Committee December 9, 1968
38 Regents February 4, 1969
39 Building Committee February 4, 1969
40 Finance Committee February 5, 1969
Box Folder
9 1 Regents March 4, 1969
2 Building Committee March 4, 1969
3 Regents April 8, 1969
4 Regents May 6, 1969
5 Building Committee May 6, 1969
6 Regents June 3, 1969
7 Building Committee June 3, 1969
8 Regents August 5, 1969
9 Building Committee August 5, 1969
10 Regents September 16, 1969
11 Regents October 28, 1969
12 Building Committee October 28, 1969
13 Finance Committee November 6, 1969
14 Regents November 25, 1969
15 Regents November 25, 1969
16 Building Committee November 25, 1969
17 Executive Committee December 17, 1969
18 Regents January 6, 1970
19 Building Committee January 6, 1970
20 Regents February 3, 1970
21 Regents February 3, 1970
22 Building Committee February 3, 1970
23 Regents March 3, 1970
24 Building Committee March 3, 1970
25 Executive Committee March 6, 1970
26 Regents April 7, 1970
27 Building Committee April 7, 1970
28 Regents May 5, 1970
29 Building Committee May 5, 1970
30 Finance Committee June 10, 1970
31 Regents July 7, 1970
32 Building Committee July 7, 1970
33 Finance Committee July 14, 1970
34 Regents August 4, 1970
35 Building Committee August 4, 1970
36 Standing Committees: Executive, Building, Finance, Investment 1969-1970
37 Members 1969-1970
38 Schedule of Meetings 1969-1970
39 Regents September 1, 1970
40 Regents September 1, 1970
41 Building Committee September 1, 1970
42 Regents October 6, 1970
43 Regents October 6, 1970
44 Building Committee October 6, 1970
45 Regents December 7, 1970
46 Building Committee December 7, 1970
Box Folder
10 1 Regents January 5, 1971
2 Building Committee January 5, 1971
3 Building Committee February 16, 1971
4 Regents March 2, 1971
5 Regents March 2, 1971
6 Building Committee March 2, 1971
7 Executive Committee March 19, 1971
8 Regents April 6, 1971
9 Building Committee April 6, 1971
10 Executive Committee April 22, 1971
11 Regents May 4, 1971
12 Building Committee May 4, 1971
13 Regents June 1, 1971
14 Building Committee June 1, 1971
15 Resolution-Sale and Endorsement of Securities June 1, 1971
16 Executive Committee June 9, 1971
17 Finance Committee June 29, 1971
18 Executive Committee August 18, 1971
19 Regents August 24, 1971
20 Regents August 24, 1971
21 Regents August 24, 1971
22 Regents August 24, 1971
23 Building Committee August 24, 1971
24 Regents October 5, 1971
25 Building Committee October 5, 1971
26 Regents November 2, 1971
27 Building Committee November 2, 1971
28 Members November 2, 1971
29 Regents December 7, 1971
30 Building Committee December 7, 1971
31 Executive Committee December 30, 1971
32 Regents February 1, 1972
33 Regents February 1, 1972
34 Building Committee February 1, 1972
35 Regents March 7, 1972
36 Building Committee March 7, 1972
37 Building Committee April 4, 1972
38 Regents May 2, 1972
39 Building Committee May 2, 1972
40 Regents June 20, 1972
41 Building Committee June 20, 1972
42 General Correspondence 1971-1972
43 Regents August 1, 1972
44 Building Committee August 1, 1972
45 Revised Resolution-Approved by Board August 1, 1972
46 Regents September 25, 1972
47 Building Committee September 25, 1972
48 Regents November 7, 1972
49 Building Committee November 7, 1972
50 Regents January 9, 1973
51 Building Committee January 9, 1973
52 UH Resolution-Approval of Payments January 9, 1973
53 Regents February 12, 1973
54 Building Committee February 12, 1973
55 Regents March 6, 1973
56 Building Committee March 6, 1973
Box Folder
11 1 Regents April 3, 1973
2 Building Committee April 3, 1973
3 Regents May 1, 1973
4 Building Committee May 1, 1973
5 Regents June 5, 1973
6 Building Committee June 5, 1973
7 Members Expiring Dates 1967, 1969, 1971
8 UH Board of Regents list June 1968 and Feb. 1971
9 Organization Chart Proposed June 1950
10 Act Creating the UH State-Supported Institution September 1963
11 Minutes-Special Meeting-Board of Regents April 14, 1963
12 Manual January 1966
13 Manual of the Board of Regents January 1966
14 Resolution Authorizing Time Deposit of UH Balances in the State Treasury 1968-1969
15 Blank forms – Notary Statement 1973
16 The Growth and Development of UH-summation March 1927-May 1950
17 Act Creating UH-State-Supported Institution September 1963



Staff Conference Meetings 1956-1973

Scope and Contents
This series, consisting of 180 folders of material, documents the meetings held by the President of the University with his key administrators. Included in this series are agendas, minutes, correspondence, memoranda, and reports. Major issues, such as construction, finances, KUHT, KUHF, the campaign for state support, student unrest in the 1960s and 1970s, and desegregation are addressed throughout this series. Folders are arranged chronologically.
Box Folder
11 18 Meetings 1956-1957
19 Organizational Chart 1956-1957
20 Meetings 1957-1958
21 Meetings 1958-1959
22 Meetings 1959-1960
23 Meetings August 1960
24 A Study of Administrative Management I August 1960
25 A Study of Administrative Management II August 1960
26 Meetings September 1960
27 Meetings October 1960
28 Meetings November 1960
29 Meetings December 1960
30 Meetings January 1961
31 Report to the General Faculty Meeting February 3, 1961
32 Meetings February 24, 1961
33 Meetings March 1961
34 Meetings April 1961
35 Meetings May 1961
36 Meetings June-August 1961
37 Meetings September 1961
38 Meetings October 1961
39 Meetings November 1961
40 Meetings December 1961
41 Publications Received by various offices 1961
42 Analysis of Operations in the Instructional Area January 18, 1962
43 Meetings January 1962
44 Visit to Graduate Research Center February 21, 1962
45 Meetings February 1962
46 Meetings March-April 1962
47 Meetings May-June 1962
48 Memo Re: TCOHE and NASA support June 7, 1962
49 Meetings July-August 1962
50 Meetings September 1962
Box Folder
12 1 Meetings October 1962
2 Memo Re: Computer Center from John C. Allred November 12, 1962
3 Meetings November 1962
4 Meetings December 1962
5 Student Activity Fee Allocation 1962
6 Meetings January 1963
7 Meetings January-February 1963
8 Memo Re: Capital Requirements February 20, 1963
9 Meetings March 1963
10 Meetings April 1963
11 Meetings May 1963
12 Meetings June 1963
13 Meetings July-August 1963
14 Newspaper Clippings Re: State Support 1962-1963
15 Proposed Houston Research Institute 1962-1963
16 Self-Study Conference Report September 22, 1963\
17 Meetings September 1963
18 Meetings October 1963
19 Meetings November 1963
20 Meetings December 1963
21 Meetings January 1964
22 Meetings February 1964
23 Meetings March 1964
24 Meetings April 1964
25 Meetings May 1964
26 Meetings June-August 1964
27 Organizational Chart 1963-1964
28 Student Activity Re-allocation 1963-1964
29 UH Catalog 1963-1964
30 Meetings September 1964
31 Meetings October 1964
32 Meetings November 1964
33 Meetings December 1964
34 Meetings January 1965
35 Meetings February 1965
36 Meetings March 1965
37 Meetings April 1965
38 Meetings May 1965
39 Organization Chart 1964-1965
40 Meetings June 1965
41 Meetings July 1965
42 Meetings August 1965
43 Meetings September 1965
44 Meetings October 1965
45 Meetings November 1965
46 Meetings December 1965
47 Meetings January 1966
48 Meetings February 1966
49 Meetings March 1966
50 Meetings April 1966
51 Meetings May 1966
52 Final Report-Committee for Excellence May 31, 1966
53 Meetings June 1966
54 Meetings July 1966
55 Meetings August 1966
56 Meetings September 1966
57 International Head start September 1966
58 Meetings October 1966
59 Meetings November 1966
60 Fringe Benefits Committee November 1966
61 Meetings December 1966
62 Meetings January 1967
63 Meetings February 1967
64 Meetings March 1967
65 Meetings April 1967
66 Meetings May 1967
67 Meetings June 1967
68 Changes in Code of Criminal Procedure August 28, 1967
69 Meetings September 1967
70 Memo Re: Charges for Staff and Faculty Parking September 1967
71 Meetings October 1967
72 Meetings November 1967
73 Meetings December 1967
74 Meetings January 1968
75 Meetings February 1968
76 Meetings March 1968
77 Meetings April 1968
78 Meetings May 1968
79 Meetings June 1968
80 Meetings July 1968
81 Report: International Student Problems July 1968
82 Meetings August 1968
83 Statement Inviting Speakers to the Conference 1967-1968
84 Meetings September 1968
85 Report: English Department Planning October 7, 1968
Box Folder
13 1 Report: Employee Benefits in Texas October 8, 1968
2 Report: Biology Department Planning October 14, 1968
3 Meetings October 1968
4 Meetings November 1968
5 Meetings December 1968
6 Meetings January 1969
7 Memos: RE: Downtown School January 1969
8 Computing Center January-February 1969
9 Meetings February 1969
10 Meetings March 1969
11 Meetings April-May 1969
12 Meetings June 1969
13 Meetings July 3, 1969
14 Meetings July 1969
15 Meetings August 1969
16 Meetings September 1969
17 Meetings October 1969
18 Meetings Novemeber 1969
19 Meetings December 1969
20 Meetings January 1970
21 Meetings February 1970
22 Meetings March 1970
23 Meetings April 1970
24 Meetings May 1970
25 Meetings June 1970
26 Meetings July 1970
27 Meetings August 1970
28 Meetings September 1970
29 Meetings October 1970
30 Meetings November 1970
31 Meetings Dec. 1970 to Jan. 1971
32 Meetings February-March 1971
33 Meetings April 1971
34 Meetings May 1971
35 Meetings June 1971
36 Meetings July-August 1971
37 Memo To: Staff Conference September 22, 1971
38 Meetings September 1971
39 Student Services Fee Allocation Procedure October 28, 1971
40 Meetings October 1971
41 Ad Hoc Committee – Student Fee Process November 5, 1971
42 Meetings November 1971
43 Meetings December 1971
44 Meetings January 1972
45 Meetings February 1972
46 Meetings March 1972
47 Meetings April 1972
48 Meetings May 1972
49 Meetings June 1972
50 Meetings July-August 1972
51 Contingency Fund Allocation Committee 1971-1972
52 Meetings September 1972
53 Meetings October-November 1972
54 Victoria University Committee Progress Report 1972
55 Meetings January-February 1973
56 Meetings March-April 1973
57 Meetings May-June 1973
58 Meetings July-August 1973
59 Affirmative Action Program 1973
60 Notes 1973
61 Proposed Health Center Pharmacy 1973-1974
62 Short-term Loan Funding 1973-1974



Legislative Activities 1958-1963

Scope and Contents
This series contains [eighty-three folders] arranged chronologically and retaining the folder titles used by McElhinney. Included are reports, minutes, correspondence, memoranda, newspaper clippings, speeches, position papers, state publications, and related materials. This series documents the efforts of the University to achieve state support and status as a state university during the early 1960s and includes the reports sent to the University administration by Patrick J. Nicholson during the 1961 legislative session. Also included are the initial budget requests to the state by the University. One of the primary correspondents in this series is State Senator Robert W. Baker of Houston.
Box Folder
14 1 Tax Support File 1958-1959
2 Meeting with Texas Commission on Education November 17 and 18, 1959
3 Finance 1959
4 Tax Support-General File 1959-1960
5 Tax Support-Texas Commission on Education 1959-1960
6 Speech on State Support-Gen. A.D. Bruce January 6, 1960
7 List-19 State Supported Institutions January 28, 1960
8 CF McElhinney General File April 11, 1960
9 Tax Support Memorandum October 10, 1960
10 Texas Commission Report and Recommendations November 22, 1960
11 City of Houston: Re: Long term needs for land 1960
12 Proposed Bill- UH as fully state supported 1960
13 Commission on Higher Education-Optometry 1960-1961
14 Tax Support-General File 1960-1961
15 Statement-Dated-Estimated Funds-State Funding January 30, 1961
16 Legislative Reports-P.J. Nicholson January 1961
17 C.F. McElhinney, Austin Trip February 13, 1961
18 State Supported File, Beginning February 1961
19 Committee Amendment No. 1 April 1961
20 Senate Bill (SB) No. 2 May 23, 1961
21 House and Senate Journals-57th Legislature May 23, 1961
22 Role and Scope of UH Mailed to Texas Commission November 28, 1961
23 Advisory Council of College Presidents December 19, 1961
24 Newspaper Clippings-State Support 1961
25 Newspaper Clippings-State Support 1961
26 State Support 1961
27 Original Draft Senate Support Bill 1961
28 Revised Copy Senate Bill 1961
29 Committee Substitute for SB 2 1961
30 Reference Documents 1959-1961
31 Memos from Patrick Nicholson 1961-1962
32 Legislative Budget Board Austin, TX 1961-1962
33 Commission on Higher Ed. Correspondence Dec. 1961-May 1962
34 19 State Supported Colleges and Universities 1961-1962
35 Commission on Higher Ed. Quarterly Meetings January 8, 1962
36 Commission on Higher Ed. Called Meeting January 29, 1962
37 Commission on State and Local Tax Meeting January 29, 1962
38 Texas Ed. Agency Re: Joint Meeting February 8, 1962
39 Meeting-Mr. Vernon McGee and Tom Keel March 19, 1962
40 Instructions for Legislative Appropriations March 1962
41 Commission on Higher Ed. Quarterly Meeting April 9, 1962
42 Commission on Higher Ed. Called Meeting June 5, 1962
43 Role and Scope of UH June 6, 1962
44 Commission on Higher Ed. Quarterly Manual July 9, 1962
45 State of Texas Budget Submission 1964-65 July 16, 1962
46 Council of College Presidents July 1962
47 Report of Budget Hearing, UH Campus September 6, 1962
Box Folder
15 1 Texas Commission on Higher Education October 8, 1962
2 Commission on Higher Ed. Quarterly Meeting October 8, 1962
3 State of Texas Budget Submission 1964-65 October 15, 1962
4 Higher Ed. Budget Recommendations October 23, 1962
5 Commission on Higher Ed. Called Meeting October 23, 1962
6 Commission on Higher Ed. Meeting October 23, 1962
7 Commission on Higher Ed. Correspondence Fall 1962
8 Texas Executive Budget 1964-1965 December 15, 1962
9 Texas Executive Budget 1964-1965 December 15, 1962
10 Original Bill & Amendment Reagan Cartwright 1962-1963
11 Legislative Budget Estimates 1964-1965 January 11, 1963
12 Legislative Budget Estimates 1964-1965 January 11, 1963
13 Commission on Higher Ed. Quarterly Meeting January 14, 1963
14 Legislative Budget Recommendations 1964-1965 January 18, 1963
15 Article IV, Agencies of Public Education January 21, 1963
16 Article V, General Provisions January 21, 1963
17 Data Supporting Budget Presentation January 29, 1963
18 Amendment (SB No. 122 and HB No. 291) January 1963
19 Executive Budget Office January 1963
20 Commission on Higher Education Called Meeting February 8, 1963
21 Commission on Higher Education Regular Called Quarterly Minutes February 8, 1963
22 Commission on Higher Education Tuition February 21, 1963
23 Summary of Senate Bill No. 122 February 1963
24 Summary of House Bill No. 291 February 1963
25 Budget Address to John Connally March 7, 1963
26 Texas Governors Budget Recommendations March 1963
27 Commission on Higher Ed. Agenda April 8, 1963
28 State University and College Pres. Meeting April 18, 1963
29 Commission on Higher Ed. Recommendations April 26, 1963
30 1963-1965 Biennial Appropriations April 29, 1963
31 Biennial Legislative Appropriations June 1963
32 Commission on Higher Ed. Quarterly Meeting July 8, 1963
33 Legislative Correspondence General File 1962-1963
34 UH Faculty Salaries 1961-62 and 1962-63
35 University of Texas 1963-1964
36 Tax Support Brochures n.d.



Building Files 1955-1966

Scope and Contents
This series, consisting of ninety folders of material, deals with the planning, funding, and construction of the A. D. Bruce Religion Center and the University Center. It is divided into two sub-series, Religious Center and University Center. The bulk of the material dates from 1965 to 1966 and includes subject files, bids, financial records, correspondence, and promotional literature from various companies.
Religious Center
Scope and Contents
This sub-series, which consists of thirty-four folders, is divided into three sub-sub-series: Subject Files, Architect, and Organ.
Subject Files
Scope and Contents
The Subject Files are arranged alphabetically by folder title and include planning and fund-raising information.
Box Folder
16 1 Bradley Washfountain Co. April 26, 1963
2 Campus Clergy and Counselors 1964
3 Cash Requirements 1963
4 Contributions for Religious Center Building 1963-1964
5 Contributions from Central Lutheran 1960
6 Contributions, Roman Catholic 1961-1962
7 Correspondence, Religious Center 1958-1963
8 Decoration and Furnishings June 1964
9 Extension of time 1963-1964
10 Farnsworth and Chambers Co. October 3, 1958
11 Financial Status Reports February-July 1964
12 Funding for Professional Services March 1964
13 General Correspondence 1966
14 Insurance September 2, 1964
15 Legal February-March 1962
16 Payments, Architectural Service 1962-1964
17 Program – Religion Center Dedication April 25-May 23, 1963
18 Proposed Building, Picture Leaflet 1963
19 Proposed Religion Center Building July-December 1961
20 Religious Preference Card Spring 1964
Architect
Scope and Contents
The Architect sub-sub-series relates to architect Frank C. Dill’s work and the Tellepsen Construction Company. Folders are arranged alphabetically.
Box Folder
16 21 Brochure-Frank C. Dill, Architect n.d.
22 Contract-Frank C. Dill, Architect October 1962
23 Cost Estimate-Frank C. Dill, Architect 1961-1964
24 General Correspondence, Frank C. Dill 1964-1965
25 Lockwood, Andrews, and Newman Inc. 1963-1964
26 Payments – Tellepsen Construction Oct. 1963-March 1965
27 Specifications-Frank C. Dill August 21, 1963
28 Specifications-Frank C. Dill August 21, 1963
29 Tellepsen Construction – Contract August 1963-May 1965
Organ
Scope and Contents
The Organ sub-sub-series relates to the various companies that wanted to receive the contract for the Religious Center organ.
Box Folder
16 1 Bids – Organ for Religious Center 1964
2 Contract – M.P. Meller, Inc. 1959-1960
3 Organ – Brochures n.d.
4 Reuter Organ Company Contract December 1964-February 1966
5 Re-pipe Organ 1962-1964
University Center
Scope and Contents
This sub-series, which consists of fifty-five folders, is divided into two sub-sub-series, Bids/Worksheets and Subject Files.
Bids/Worksheets
Scope and Contents
This sub-sub-series includes the bids for various aspects of the University Center and worksheets relating to the various bids.
Box Folder
16 35 Bid File – Requests 1963-1964
36 Bids and General Correspondence Nov. 1964-March 1965
37 Worksheets, Group I n.d.
38 Worksheets, Group II 1965
39 Worksheets, Group III 1965
40 Worksheets, Group IV 1965
41 Worksheets, Group V 1965
42 Worksheets, Group VI 1965
43 Worksheets, Group VII 1965
44 Worksheets, Group VIII 1965
45 Worksheets, Group IX 1965
46 Worksheets, Group X 1965
47 Worksheets, Group XI 1965
48 Worksheets, Group XII 1965
49 Worksheets, Group XIII n.d.
50 Worksheets, Group XIV October 1965
51 Worksheets, Group XV n.d.
52 Worksheets, Group XVI n.d.
53 Worksheets, Group XVII n.d.
54 Worksheets, Group XVIII n.d.
55 Worksheets, Group XVIV November 20, 1964
56 Worksheets, Group XX December 10, 1965
57 Notice to Bidders 1965
58 Worksheet-Notice to Bidders-Draperies 1965
59 Worksheet-Notice to Bidders-Carpeting and Rugs 1965
60 Notice to Bidders and Cover Page 1965-1966
61 Bids, Furnishings – American Desk Company January 10, 1966
62 Bids, Furnishings – The Clegg Company January 10, 1966
63 Bids, Furnishings – Evans Monical, Inc. January 10, 1966
64 Bids, Carpet, Rugs – Gibson Floor Covering January 10, 1966
65 Bids, Carpet, Rug-Fashion Carpet and Interiors January 10, 1966
66 Bids, Interior Design of Texas January 10, 1966
67 Bids, Finger Furniture, Inc. January 10, 1966
68 Bids, Remington -Rand Corp January 10, 1966
69 Bids, Stewart Office Supply January 10, 1966
Box Folder
17 1 Bids, Texas Office Supply January 10, 1966
Subject Files
Scope and Contents
This sub-sub-series is arranged chronologically and includes the minutes and reports of various committees, which addressed the need for a student center on campus in the late 1950s and early 1960s.
Box Folder
17 2 Student Union Building Committee 1955-1957
3 Proposed Student Union Building 1956-1958
4 Student Union Building Committee 1956-1958
5 Tape Recording – Luncheon Meeting June 9, 1958
6 Planning Committee 1955-1959
7 Tulane University Center 1960
8 Staff Study on Housing and Student Life August 5, 1960
9 George Pierce and Abel B. Pierce- Architects 1959-1961
10 Application-Loan for Campus Center 1960-1961
11 Housing Forms 1961
12 Housing Application Forms 1962
13 Housing and Home Finance Agency March 7, 1962
14 Consultant-William E. Rion-Payments 1958 and 1963
15 Planning Committee Student Surveys 1961-1963
16 Bids Received Mechanical December 22, 1964
17 Bids Received Electrical December 22, 1964
18 Bids Received Kitchen Equipment December 22, 1964
19 Bids Received General Contract December 23, 1964
20 George F. Pierce, Jr. – Architect undated
21 Pierce and Pierce Specifications, Architects November 16, 1964



Presidents Office 1947-1973

Scope and Contents
This series consists of eighty-nine folders of material and includes correspondence, memoranda, reports, brochures, and other materials generated by or related to the Office of the President. Subjects covered in this series include art on campus, the Clear Lake campus, President Hoffman’s inauguration, and the president’s house. Also included are files with material from General A. D. Bruce, Philip G. Hoffman, and Clanton W. Williams. The materials are divided into the following sub-series: Art, General A.D. Bruce, Clear Lake Campus, Philip G. Hoffman, Inauguration, Clanton W. Williams, and Subject Files. Each sub-series is arranged chronologically.
Art
Box Folder
17 22 Portrait – Roy Gustav Cullen Repaired November 13, 1963
23 Jack Key Flanagan – Artist- Re: Portrait May 1964
24 President’s Committee on Works of Art February 7, 1967
25 Art Acquisition Fund – Memo August 19, 1969
26 President’s Committee on Art Acquisitions 1969
27 Reconditioning Portraits 1969
28 Art Acquisitions Fund 1969-1970
29 Benton and Moseley Re: Parietal Rules February 23, 1970
30 Letter Re: Sale of Painting “Le Meditation” November 19, 1970
31 Memo Re: Registration of Art Work 1970
Bruce, General A.D.
Box Folder
17 32 President’s Office 1954
33 President’s Office 1955
34 President’s Office 1956
35 Chancellor’s Office 1956
36 Chancellor’s Office 1957
37 Chancellor’s Office 1958
38 Chancellor’s Office 1959-1961
39 Newspaper Clippings, Re: Gen. Bruce Retiring May 1961
Clear Lake Campus
Box Folder
17 40 UH at Clear Lake Brochures November 14, 1972
41 UH at Clear Lake, Dr. Alfred R. Neumann 1972-1973
42 Clear Lake Campus 1973
Hoffman, Philip G.
Box Folder
17 43 President's Office 1961-62
44 President's Office 1963
45 President's Office 1964
46 President's Office 1965
47 President's Office 1966
48 President's Office 1967
49 President's Office 1968
50 President's Office 1969
51 President's Office 1970
52 President's Office 1971
53 General Correspondence 1972
54 Biennial Report of the President 1963-1965
55 Biennial Report of the President 1965-1967
56 Biennial Report of the President 1967-1969
Hoffman Subject Files
Box Folder
17 57 Suniland Furniture Company-Coffee Table December 18, 1961
58 Specifications for Automobiles November 20, 1961
59 President’s Home, Re: Tennis Court December 20, 1963
60 Dr. Philip G. Hoffman-Itinerary July 1, 1964
61 Inventory-President’s Home August 25, 1964
62 President’s Contingency Fund August 31, 1964
63 School Management Magazines September 23, 1964
64 Notice: Membership Lists October 1964
65 Summary Expenditures 1964-1965
66 Letter to Mr. Roy Henry Cullen February 19, 1965
67 President’s – Tenure October 29, 1965
68 Letter Agreement – Mackie and Kamrath 1965-1966
69 President’s Discretionary Fund February 1966
70 Attorney General’s Office; Re: Medical Office July 1966
71 President’s Standing Committees October 20, 1966
72 Booklet “The Texas Budget in Brief” 1966
73 Memos to President Hoffman June 2 and July 20, 1967
74 CFM-Prepare Speech for Meeting, Dallas January 26 and 27, 1968
75 Community Relations Meeting February 19, 1968
76 Advisory Committee July 1968
77 Remarks-General Faculty Meeting September 13, 1968
78 Higher Education Executive Associates 1968
79 Parkwood House Letter Re: Purchasing 1968-1969
80 Mr. Paul E. Purser, Special Assistant 1968-1969
81 Proposed Fringe Benefits April 1, 1969
82 Philip G. Hoffman’s Statement on Grand Jury Probe May 14, 1969
83 Campus Disturbance May 17, 1969
84 Committees October 19, 1969
85 Summary Statement October 1969
Box Folder
18 1 NASULGC – Executive Committee December 8, 1969
2 Correspondence – Campus Security 1969
3 Memos to President Philip Hoffman 1969-1970
4 Contract-Presidents Residence May 1970
5 Assistant-Mr. Jerome M. Peschke 1970-1971
6 S.W. Bell Telephone Co. – Credit Cards January 12, 1971
7 President’s Consultation Committee March 5, 1971
8 Dr. Allen Commander – Assistant July 17, 1972
9 Washington Reports March 28, 1972
10 Baker and Botts, Attorneys November 14, 1972
11 Memorandum to Philip Hoffman August-December 1972
12 Office of Assistant -Dr. Allen Commander 1972-1973
13 "What Makes a University Great?," Acta Diurna n.d.
Inauguration
Box Folder
18 14 Presidential Inauguration Samples 1947-1955
15 Presidential Inauguration Samples 1960
16 Presidential Inauguration 1962
17 Presidential Inauguration Committee Meetings 1962
18 Presidential Inauguration Committee Ceremony February-October 1962
19 Presidential Inauguration Committee Programs 1962
Williams, Clanton W.
Box Folder
18 20 Academic Affairs Office 1955
21 Academic Affairs Office 1955-1956
22 Academic Affairs Office 1956
23 President’s Office 1956-1957
24 President’s Office 1958
25 President’s Office 1959-1960



Houston College for Negroes 1945-1948

Scope and Contents
This series consists of thirty folders of material, dating from 1945 to 1948 and includes receipts, financial records, correspondence, and memoranda. The bulk of the material dates from 1945 to 1947. Included are records from fund-raising efforts for construction of buildings on the campus, as well as financial records for the Houston College for Negroes.
Box Folder
18 26 Pledges #1601 – #1615 1945
27 Pledges #1616 – #1623 1945
28 Pledges #1801 – #1815 1945
29 Pledges #1816 – #1830 1945
30 Pledges #1831 – #1850 1945
31 Pledges #1851 – [#1865] 1945
32 Pledges #1866 – #1880 1945
33 Pledges #1881 – #1900 1945
34 Pledges #1901 – #1915 1945
35 Pledges #1916 – #1930 1945
36 Pledges #1918 – #1950 1945
37 Pledges #1951 – #1945 1945
38 Pledges #1967 – [#1980] 1945
39 Pledges #1981 – [#1997] 1945
40 Building Fund Book 1 1945
41 Building Fund Book 2 1945-1946
42 Bank Account Notices 1945-1946
43 Accounts Receivable Veterans 1945-1946
44 Accounts Receivable Veterans 1947
45 Accounts Receivable 1947
46 Wheeler Ave. Sale of Land 1947
47 General Correspondence 1945-1946
48 General Correspondence 1947
49 Texas State University Correspondence 1947-1948
50 Vocational Building Bids 1945-1946
51 Sanitary Sewer, Bids 1946
52 Temporary Housing 1946
53 Trailers, Preparing Site, bids 1946
54 City of Houston 1946
55 Houston College for Negroes Building 1945-1947
56 Trailers 1946-1947
57 Vocational Building 1947