University of Houston Libraries, Special Collections

Guide to the UH Women's Organizations



Overview of the Collection

Creator University of Houston Women’s Association, 1962-1994
Collection Title UH Women's Organizations
Dates 1962-1994
Identification 09/1969-038
Physical Description 3.50 linear feet
Language of Materials English
Repository University of Houston Libraries M.D. Anderson Library 4333 University Drive Houston, TX, 77204-2000 URL: http://info.lib.uh.edu/ Email: rmrichardson@uh.edu Phone: 713-743-9229

Biographical Information:

The Faculty Wives Club and the Woman's Club of the University of Houston combined in 1962 to form the University of Houston Women's Association (UHWA). The UHWA provided a social and service organization for the wives of faculty and staff, and an ever-increasing number of female university faculty. Throughout each academic year the UHWA arranged various large-scale activities such as swimming parties, dinner theaters, and dances for its members, of which numbers usually ranged from two to three hundred dues-paying members. Smaller interest-based group functions included bridge games, book clubs, sewing parties, and gourmet cooking lessons. The organization also supported the student population through service events. The most notable of these is the Mary Harding Hoffman scholarship established in 1978. The scholarship provided children of University of Houston faculty or staff with tuition for their freshman year at the University of Houston on a merit basis.

An annually-elected executive board of officers led the University of Houston Women’s Association. The primary officers, consisting of a President, Vice President, Secretary, and Treasurer directed the affairs of the UHWA through smaller committees. The most consistently active committees during the organization's history included the newcomers, scholarship, and activities committees. The activities group also subdivided into smaller units gathering members with similar interests such as bridge, sewing, reading, and bowling.


Scope and Contents

The University of Houston Women's Association Collection contain records of the organization from its founding in 1962 through 1994. The bulk of the materials date from the 1980s. Most of the UHWA papers consist of paper documents, with a few photographs. The collection is arranged chronologically within each series, adhering as much as possible to the original order. However, the organizations of some items varied with the majority of the material, resulting in slight reordering. Materials regarding the Faculty Wives' Club, the Women's Club of the University of Houston, and the American Association of University Women, initially found among the UHWA documents, were removed and arranged in separate collections. The researcher may find it helpful to examine these smaller collections as well as the University of Houston Women's Association Papers.

The twelve series of the UHWA papers each follow the chronological order of the overall collection. The series are: the Executive Board, Business Meeting Minutes, Financial Records, Mary H. Hoffman Scholarship, Membership, Publicity, Activities, Newsletters, Correspondence, Photographs, Yearbooks, and Miscellaneous.


Restrictions

Conditions Governing Access:

Open for research

Conditions Governing Use:

Special Collections owns the physical items in our collections, but copyright normally belongs to the creator of the materials or their heirs. The researcher has full responsibility for determining copyright status, locating copyright holders, and abiding by current copyright laws when publishing or displaying copies of Special Collections material in print or electronic form. For more information, consult the appropriate librarian.


Access Terms

This Collection is indexed under the following controlled access subject terms.
Corporate Name:
University of Houston
Genre/Form of Material:
Business records

Administrative Information

Preferred Citation:

UH Women's Organizations, Courtesy of Special Collections, University of Houston Libraries

Processing Information:

Tyler Selle, May 1996


Detailed List of Contents

Executive Board 1962-1994

Scope and Contents
There are twenty-three folders in this series which contain the UHWA’s administrative guidelines and by-laws. Also included are lists of executive board members, executive board meeting agendas and minutes.
Box Folder
1 1 Administrative Guidelines, Constitution 1979-1985
2 Administrative Guidelines, Position Descriptions 1968-1986
3 Administrative Guidelines, History Outline n.d.
4 Members (Membership Lists) 1969-1994
5 Members (Miscellaneous) 1973-1993
6 Agenda 1973-1989
7 Agenda 1990-1991
8 Agenda 1992-1994
9 Meeting Minutes 1962-1971
10 Meeting Minutes 1971-1978
11 Meeting Minutes 1979-1980
12 Meeting Minutes 1981-1982
13 Meeting Minutes 1983-1984
14 Meeting Minutes 1985-1987
15 Meeting Minutes 1988-1989
16 Meeting Minutes 1990-1992
17 Meeting Minutes 1993-1994



Business Meeting Minutes 1962-1992

Scope and Contents
There are six folders in this series. The majority of minutes record events of the UHWA's Fall and Spring business meetings.
Box Folder
1 18 1962-1965
19 1966-1969
20 1970-1974
21 1975-1980
22 1981-1987
23 1988-1992



Financial Records 1962-1994

Scope and Contents
There are thirty-five folders in this series. The financial records series contains budgets, bank statements, treasurer's reports, books of check stubs, and receipts.
Box Folder
2 1 Budgets 1980-1993
2 Bank Statements 1982-1983
3 Bank Statements 1984
4 Bank Statements 1985
5 Bank Statements 1986
6 Bank Statements 1987
7 Bank Statements 1988
8 Treasurer's Reports 1962-1969
9 Treasurer's Reports 1970-1978
10 Treasurer's Reports 1979-1980
11 Treasurer's Reports 1981-1982
12 Treasurer's Reports 1983-1985
13 Treasurer's Reports 1986-1987
14 Treasurer's Reports 1988-1991
15 Treasurer's Reports 1992-1993
16 Treasurer's Reports 1994
17 Receipts 1978-1980
18 Receipts 1981
19 Receipts January 1982-June 1982
20 Receipts July 1982-December 1982
21 Receipts January 1983-April 1983
22 Receipts July 1983-December 1983
23 Receipts January 1984-April 1984
24 Receipts August 1984-December 1984
Box Folder
3 1 Receipts January 1985-April 1985
2 Receipts August 1985-December 1985
3 Receipts January 1986-June 1986
4 Receipts July 1986-December 1986
5 Receipts January 1987-May 1987
6 Receipts August 1987-April 1988
7 Check Registers undated
8 Check Stubs June 1982-April 1984
9 Check Stubs August 1984-January 1986
10 Check Stubs March 1986-November 1987
11 Miscellaneous undated



Mary H. Hoffman Scholarship 1978-1994

Scope and Contents
There are thirteen folders in this series which contains information about the Mary Hoffman Scholarship from its founding in 1978 through 1994. The series is particularly strong in documenting the establishment of the scholarship, including initial fund-raising efforts. Financial records for the scholarship are separate from those dealing with the general financial affairs of the University of Houston Women's Association.
Box Folder
3 12 April 1978-March 1979
13 April 1979-October 1979
14 January 1980-October 1980
15 January 1981-September 1981
16 March 1982-December 1982
17 January 1983-November 1984
18 January 1985-September 1986
19 January 1987-August 1987
20 1988
21 1989-1990
22 1991-1992
23 1994
24 undated



Membership 1962-1990

Scope and Contents
There are eleven folders in this series. The series includes lists of members as well as new faculty and staff lists which the newcomer committee used to recruit members. Box 4, Folder 7 contains a black, leather-bound ledger dating from 1950-1973, containing lists of dues-paying members as well as the amount paid. This item predates the UHWA but is labeled “UH Women's Association Membership 1950-1973,” and therefore is filed with this organization’s membership files. There is also a miscellaneous sub-division in this series. The miscellaneous folder contains registration forms, advertising flyers, and listings of important Houston-area organizations, emergency services, and events.
Box Folder
4 1 Lists 1962-1977
2 Lists 1978
3 Lists 1979
4 Lists 1980-1982
5 Lists 1984-1987
6 Lists n.d.
7 Lists (Black Ledger) 1950-1973
8 Newcomer Letters 1964-1981
9 Newcomer Letters 1983-1990
10 Newcomer Letters undated
11 Miscellaneous 1975-1988



Publicity 1967-1989

Scope and Contents
There are seven folders in this series which include press releases from the 1960s, 1970s, and early 1980s. The series also contains newspaper clippings from various Houston-area newspapers as well as University of Houston system and campus publications.
Box Folder
4 12 Press Releases 1967-1971
13 Press Releases 1972-1989
14 Newspaper Clippings (Houston area) 1967-1979
15 Newspaper Clippings (Houston area) undated
16 Newspaper Clippings (Daily Cougar) 1977-1989
17 Clippings (Miscellaneous UH Publications) 1979
18 Published Messages from Other Sources 1987



Activities 1966-1994

Scope and Contents
There are fourteen folders in this series which consists of programs and information regarding the various activities, calendars of events, and reports written by members evaluating the different activities.
Box Folder
4 19 Programs and Information 1966-1969
20 Programs and Information 1971-1981
21 Programs and Information 1982-1986
22 Programs and Information 1987
23 Programs and Information 1988
24 Programs and Information January 1989
25 Programs and Information February 1989-November 1989
26 Programs and Information 1992-1993
Box Folder
5 1 Programs and Information undated
2 Programs and Information undated
3 Calendars 1963-1987
4 Calendars 1988-1994
5 Calendars undated
6 Reports 1981-1993



Newsletters 1962-1994

Scope and Contents
There are thirty-one folders in this series containing a fairly complete set of monthly or bi-monthly UHWA newsletters from the first edition in late 1962 through March 1994. The newsletters are arranged by academic year. Most of the issues are present with the exception of a few missing monthly editions and the partial academic years of 1974/75, 1975/76, 1976/77, and 1977/78.
Box Folder
5 7 September 1962-May 1964
8 September 1964-June 1965
9 September 1965-June 1966
10 September 1966-June 1967
11 September 1967-May 1968
12 September 1968-May 1969
13 September 1969-May 1970
14 September 1970-April 1971
15 October 1971-March 1972
16 September 1972-April 1973
17 September 1973-April 1974
18 May 1975-May 1976
19 September 1976-May 1977
Box Folder
6 1 September 1977-July 1978
2 September 1978-May 1979
3 August 1979-May 1980
4 September 1980-March 1981
5 September 1981-April 1982
6 August 1982-April 1983
7 September 1983-April 1984
8 September 1984-April 1985
9 September 1985-April 1986
10 Academic Year 1986-1987
11 September 1987-April 1988
12 Academic Year 1988-1989
13 October 1989-February 1990
14 October 1990-March 1991
15 September 1991-May 1992
16 September 1992-April 1993
17 September 1993-March 1994
18 Miscellaneous undated



Correspondence 1961-1994

Scope and Contents
There are thirteen folders in this series. Formal correspondence, comprised mostly of letters received by the organization, date from 1961 through 1992. Informal correspondence includes a large number of thank you and sympathy cards of various dates, with the majority dated during the 1970s.
Box Folder
6 19 Formal 1961-1967
20 Formal 1968-1969
21 Formal 1970-1971
22 Formal 1974-1978
23 Formal 1979-1980
24 Formal 1981-1985
25 Formal 1986-1988
26 Formal 1989-1992
27 Formal undated
Box Folder
7 1 Informal 1966-1971
2 Informal 1975-1979
3 Informal 1980-1994
4 Informal undated



Photographs 1954, 1982, 1983, undated

Scope and Contents
There are six folders in this series. The photographs contain both color snapshots and some black and white pictures.
Box Folder
7 5 1954
6-7 1982
8-9 1983
10 undated



Yearbooks 1962-1993

Scope and Contents
There are eleven folders in this series. Yearbooks include a listing of the UHWA's constitution, a complete roster of members (including telephone numbers, department or spouse’s department, and address), and a variety of other information, depending on the year. Each yearbook encompasses an academic year and ranges from 1962-1963 through 1993-1994, excluding the school years of: 1971/72, 1972/73, 1974/75, 1980/81, 1984/85 through 1987/88, and 1992/93.
Box Folder
7 11 1963-1964
12 1965-1966
13 1968-1969
14 1970-1971
15 1974, 1975
16 1977-1978
17 1980-1981
18 1982-1983
19 1984, 1989
20 1990-1991
21 1992, 1994



Miscellaneous 1968-1993

Scope and Contents
This series contains four folders of material. Contents of the folders include items such as: Internal Revenue Service tax identification number forms, bulk mail rate applications, an announcement from a basketball game about the UHWA and the Mary H. Hoffman Scholarship, various surveys and invitations, and undated, handwritten notes. Also included in the grouping is a spiral notebook labeled “President's Report”. The notebook contains UHWA Presidents’ comments on the organization’s activities from 1968-1972, as well as some newspaper clippings.
Box Folder
7 22 1968-1992
23 1983-1993
24 President's Spiral-Bound Report 1968-1972
25 undated



UHWA Board binders 1993-2007

Scope and Contents
Materials in the binders consist of the same types of materials found in other series, but are being kept in original order in Series 13.
Box Item
8 1 Board binders and organizational information



Unprocessed materials