Texas State Library and Archives Commission

Galveston County (Tex.) Office of Superintendent of Schools:

An Inventory of Galveston County Office of Superintendent of Schools Records at the Texas State Archives, 1892-1971, undated, bulk 1925-1971



Overview

Creator: Galveston County (Tex.) Office of Superintendent of Schools
Title: Galveston County Office of Superintendent of Schools records
Dates: 1892-1971, undated
Dates (Bulk): bulk 1925-1971
Abstract: The first county superintendent of schools in Galveston County took office in 1896 as result of legislation authorizing counties with sufficient population to create the office. The superintendent supervised matters pertaining to public education in the county, particularly the county's common schools, and oversaw the compilation of the county's annual scholastic census. Records created by the Galveston County Office of Superintendent of Schools include scholastic census records, teacher records, and county superintendent administrative and financial records dating 1892-1971 and undated, with the bulk of records dating 1925-1971.
Quantity: 15.47 cubic ft. (including 11 volumes)
Language: These materials are written in English.
Repository: Texas State Archives
Sponsor: This EAD finding aid was created in cooperation with Texas Archival Resources Online.

Agency History

In Texas, the office of superintendent of schools evolved following the Civil War. During Reconstruction, the Texas legislature authorized each county to have an elected county board of school directors with a county superintendent of public instruction chosen from the members of the board. Each county board was directed to divide its county into school districts "of convenient size" (Act 1873, 13th Texas Legislature, Ch. 63, Secs. 13 and 14).

The Texas Constitution of 1876 directed the Texas legislature "to establish and make suitable provision for the support and maintenance of an efficient system of public free schools" (Article VII, Section 1, Constitution of the State of Texas, 1876). Laws enacted to implement this provision eliminated the elected county school board and made the county judge the manager of county schools. Parents and guardians of school-age children could organize themselves into school communities to be eligible for an allocation from the available school fund. The trustees of each school community hired the school teachers (Act 1876, 15th Legislature, Ch. 120, as amended by Act 1879, 16th Legislature, Ch. 154; codified at Art. 3744-3748, Tex. Civ. Stat., 1879).

In 1884, local school governance in Texas was changed substantially by a constitutional amendment providing for the formation of school districts. Enabling legislation directed the commissioners court, in all counties not specifically exempted, to subdivide the county into "convenient school districts." The Galveston County commissioners court established a system of common school districts throughout the county before the end of the nineteenth century. The county judge supervised all matters pertaining to public education in the county (Act 1884, 18th Legislature, Special Session, Ch. 25; codified at Art. 3938 et seq, Tex. Rev. Civ. Stat., 1895).

As early as 1876, the legislature authorized incorporated cities and towns to establish their own independent school districts, and in 1881, the voters of the city of Galveston organized a school district and elected a board of trustees (Act 1876, 15th Legislature, Ch. 120, Sec. 55; codified at Art. 3781, et seq, Tex. Civ. Stats., 1879). In 1891, towns and villages were authorized to incorporate for the purposes of establishing public free schools only (Act 1891, 22nd Legislature, Ch. 81; codified at Art. 3994, Tex. Rev. Civ. Stats., 1895).

Statutory amendments in 1887 established the office of superintendent of public instruction and allowed the county commissioners, "when in their judgment it may be advisable," to provide for the election of a county superintendent of public instruction (Act 1887, 20th Legislature, Ch. 132, Sec. 2; codified at Art. 3929, Tex. Rev. Civ. Stat., 1895). The first Galveston County superintendent took office in 1896. Later laws gave the county superintendent the "immediate supervision of all matters pertaining to public education in his county," and he was given authority over all of the public schools within his county, including independent school districts with a scholastic population of 500 students or fewer students (Act 1905, 29th Legislature, Ch. 124, Sec. 1; codified at Art. 2750, Tex. Rev. Civ. Stat., 1911).

By 1907, the county had 18 common districts supervised by the county superintendent. Prompted by 1927 legislation (Act 1927, 40th Legislature, 1st Called Session, Ch. 84), many rural common school districts in Galveston County consolidated into single independent districts, such as the consolidation of the common school districts of the communities of Alta Loma, Algoa, and Arcadia into the Santa Fe Independent School District in 1928. By the 1970s no common school districts existed in Galveston County. Although all of the districts in Galveston County are independent districts, the county continues to have an office of county school superintendent.

The Galveston County superintendent's duties included apportioning available school funds among the county's school districts, approving contracts and vouchers for payment, and distributing school blanks and books to officers and teachers. The superintendent was responsible for overseeing the annual scholastic census and creating consolidated census rolls (Act 1897, 25th Legislature, Ch. 16; codified at Art. 2776, Tex. Rev. Civ. Stat., 1911). The superintendent also kept and preserved board records and received all reports required by the board. After the legislature mandated free textbooks for students, the county school superintendent was required to requisition and distribute textbooks to the common school districts within the county and to report to the State Board of Education (Art. 2875, Tex. Rev. Civ. Stat., 1925).

In 1947, the legislature authorized the establishment of a state school for children suffering from cerebral palsy. Following a donation by the Moody Foundation to fund construction, the school was built in Galveston and named the Moody State School for Cerebral Palsied Children (Act 1947, 50th Legislature, Ch. 344; as amended Act 1949, 51st Legislature, Ch. 207; as amended Act 1951, 52nd Legislature, Ch. 299). The county school superintendent apportioned and transferred state funds to the school based on the scholastic census.

Under legislation passed during Reconstruction, students were required to attend school at least four months each year, "unless prevented by ill health, feeble physical condition, or by reason of danger from hostile Indians, or by the prevalence of any contagious or infectious disease" (Act 1873, 13th Legislature, Ch. 63, Sec. 27). However, this provision was not included in the Constitution of 1876. It was not until 1915 that Texas adopted a compulsory attendance law requiring school-age children to attend school for a certain number of days each school year (100 days beginning in 1918-1919) (Act 1915, 34th Legislature, Ch. 49; codified at Art. 2892, et seq, Tex. Rev. Civ. Stat., 1925).

Because Texas distributed state funds to school districts through the available school fund and because that allocation was based on the number of children attending school in each district, school officials were directed to conduct a scholastic census each year of all school-age children in the county. The first census of Texas school-age children was authorized by the Texas legislature in 1854 (Act 1854, 5th Legislature, Ch. 180, Sec. 2). Until 1905, the censuses were conducted by the county tax assessor-collector. The responsibility for the census was transferred to the office of county school superintendent in 1905 (Act 1905, 29th Legislature, Ch. 124). As counties established common and independent school districts, census trustees were appointed to conduct the annual census of students in each district. The county school superintendent appointed the census trustees for the common school districts and the independent districts with 500 or fewer students; the independent district trustees appointed census trustees in districts with more than 500 students. All of the census trustees reported the scholastic census to the county school superintendent who compiled and reported the totals for each district to each district superintendent in the county and to the state board of education (Art. 2774-2779, Tex. Rev. Civ. Stats., 1911). A copy of the census was filed with the county clerk.

The 1876 Constitution mandated that "separate schools shall be provided for the white and colored children" (Article VII, Section 7, Constitution of the State of Texas, 1876). Legislation enacting that provision stated "the children of white and colored races shall be taught in separate schools and in no case shall any school consisting partly of white and partly of colored children receive any aid from the public school fund." Students were identified as either "white" or "colored" and enumerated on separate censuses (Act 1884, 18th Legislature, Special Session, Ch. 25, Sec. 7; codified at Art. 2900, Tex. Rev. Civ. Stat., 1925). County school administrators were directed to report scholastic census lists separately for "white" and "colored" students. The requirement for separate censuses continued through much of the twentieth century: "The census trustee shall arrange the forms for white and colored children separately, in alphabetical order . . . He shall also make separate census rolls for white and colored children of his district" (Art. 3970, Tex. Rev. Civ. Stat., 1895; codified at Art. 2817, Tex. Rev. Civ. Stat., 1925). By the 1970s schools were no longer required to compile separate lists of students.

(Sources include: "A Study in School Supervision with Special Reference to Rural School Conditions in Texas" by Carl Gottfried Hartman, Bulletin of the University of Texas, No. 90, General Series No. 16 (Austin, March 1, 1907) (accessed May 18, 2016). "An Overview of the History of Public Education in Texas" Texas Education Agency (accessed May 17, 2016). Several articles from the Handbook of Texas Online: "Galveston County" (Diana J. Kleiner), "Government" (Janice C. May), "County Superintendent of Schools" (Dick Smith), published by the Texas State Historical Association (accessed May 18, 2016). Inventory of County Records-Galveston County Courthouse, Volume I, compiled by Diane Hill, et al (Austin: Texas State Library, 1980). Various historical statutes accessed through Historical Texas Statutes, Texas State Law Library (accessed July 12, 2016). The Laws of Texas, 1822-1897, compiled by H.P.N. Gammel (Austin: Gammel, 1898, reprinted University of North Texas Libraries, The Portal to Texas History; accessed May 17, 2016). The Constitution of the State of Texas: An Annotated Comparative Analysis, George D. Braden, et al. (Austin: Texas Advisory Commission on Intergovernmental Relations, 1977; accessed May 17, 2016).)


Scope and Contents of the Records

The Galveston County superintendent of schools supervised matters pertaining to public education in the county, particularly the county's common schools, and oversaw the compilation of the county's annual scholastic census. Records of the Galveston County Office of Superintendent of Schools are comprised of materials created, compiled, recorded, and filed by the county school superintendent and include scholastic census records, teacher records, and county superintendent administrative and financial records. Dates covered are 1892-1971, and undated, bulk 1925-1971. The volumes are in the form of handwritten and typed entries into journals, registers, and lists. Loose papers are in the form of handwritten and typed forms on cardstock and paper, a photograph, correspondence, reports, invoices, and maps.

Scholastic census records date 1901-1911, 1915-1918, 1923-1926, and 1948-1971, bulk 1948-1971, and relate to the identification and counting of school-age children in various Galveston County school districts for the purpose of apportioning funds. The records consist of scholastic census rolls, census registration cards, family census blanks, and a photograph of student activities.

Teacher records date 1892-1941 and relate to the certification of teachers in Galveston County and the attendance and grades of pupils recorded by teachers in various Galveston County public free schools. The records consist of a register of teacher certifications, teacher's daily registers and teacher grade reports.

County superintendent records date 1897-1899, 1910-1918, 1921-1962, and undated and relate to records created, recorded, and filed by the county school superintendent. The records consist of school district administrative records, including county school board minute books and school book ledgers, and financial records, including the superintendent's finance records and financial reports.


Organization of the Records

The records are organized into three topical series. Two series are further organized into topical subseries related to the purposes for which the records were created.
Scholastic census records, 1901-1911, 1915-1918, 1923-1926, 1948-1971, bulk 1948-1971, 13.06 cubic ft.
  • Scholastic census rolls, 1901-1911, 1915-1918, 1923-1926, 1948-1956, 1959-1971, 8 cubic ft.
  • Census registration cards, 1957-1971, 1.52 cubic ft.
  • Family census blanks, 1962-1966, 3.54 cubic ft.
Teacher records, 1892-1941, 0.92 cubic ft. (including 1 volume)
County superintendent records, 1897-1899, 1910-1918, 1921-1962, undated, 1.49 cubic ft. (including 10 volumes)
  • Administrative records, 1910-1916, 1921-1962, undated, 0.71 cubic ft. (including 7 volumes)
  • Financial records, 1897-1899, 1911-1918, 1922-1934, 0.68 cubic ft. (including 3 volumes)

Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, the confidentiality of student records (Texas Government Code Sections 552.026 and 552.114; 20 U.S.C., Section 1232g, Family Educational Rights and Privacy Act), where noted an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Ch. 552).

The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (director.librarian@tsl.texas.gov), or see our web page (https://www.tsl.texas.gov/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Restrictions on Use

Most records created by Texas county agencies are not copyrighted. County records also include materials received by, not created by, county agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

Many of the volumes and registers are in fragile condition; bindings are either broken or ready to break and pages may be loose. Therefore, most of the volumes may not be photocopied and must be treated with care. Check with State Archives staff to determine if a volume can be copied or scanned.

Researchers are required to wear gloves provided by the Archives when reviewing photographic materials.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
County government--Texas--Galveston County.
County officials and employees--Texas--Galveston County.
Local government--Texas--Galveston County.
Public schools--Texas--Galveston County.
School census--Texas--Galveston County.
School children--Texas--Galveston County.
School districts--Texas--Galveston County.
School districts--Finance--Texas--Galveston County.
School superintendents--Texas--Galveston County.
Teacher certification--Texas--Galveston County.
Places:
Galveston (Tex.)
Galveston County (Tex.)--History.
Galveston County (Tex.)--Officials and employees.
Galveston County (Tex.)--Politics and government.
Document Types:
Photographs--Texas--Galveston County.
Forms (documents)--Texas--Galveston County.
Ledgers (account books)--Texas--Galveston County.
Minutes (administrative records)--Texas--Galveston County.
Correspondence--Texas--Galveston County.
Functions:
Administering available school fund.
Administering schools.
Identifying students.
Recording school district activities
Recording school attendence and grades.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Galveston County Treasurer's Office records, 1870-1963, bulk 1901-1963, 12.41 cubic ft. (including 67 volumes) [See the series Common school district financial records, 1897-1900, 1954-1959, .18 cubic ft. (including 1 volume).]
Galveston County Tax Assessor-Collector's Office records, 1865-1871, 1877-1879, 1884-1950, 1958, 1961, 1963, 126 volumes [See the series Scholastic census, 1878-1879, 1 volume].
Galveston County Auditor's Office records, 1893-1960, undated, bulk 1905-1960, 39.04 cubic ft. (including 170 volumes) [See the series Common school district financial records, 1910-1960, 2.78 cubic ft. (including 49 volumes).]
Bastrop County scholastic census records, 1918-1969, 21.07 cubic ft.
Fort Worth Independent School District Scholastic census records, 1928-1970, 110 reels of microfilm.
McLennan County scholastic census records, 1930-1970, 62.93 cubic ft.
Milam County Office of Superintendent of Schools records, 1888-1978, bulk 1909-1970, 38.29 cubic ft.
Texas Education Agency annual reports of school funds, 1911-1957, 684 microfilm reels
Galveston County Judge's Office records, 1913-1965, bulk 1940-1960, 10 cubic ft. (including 4 volumes)

Administrative Information

Preferred Citation

(Identify the item and cite the series), Galveston County Office of Superintendent of Schools records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 2011/438, 2015/074

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by Galveston County in 1980 and were initially housed at the Houston Metropolitan Research Center. They were transferred to the Sam Houston Regional Library & Research Center in Liberty, Texas, on December 19-20, 2003. On July 20 and August 18, 2011, the records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission in Austin.

The boxes of Galveston County records brought from Liberty were removed from accession number 2011/438 and given a new accession number, 2015/074, on December 10, 2014, for the purposes of control and numbering.

Processing Information

Collection processed and DACS-compliant EAD finding aid created by Teri E. Flack, volunteer, May-June 2016

Additions made to the series Teacher records to reflect processing of boxed records, including revising collection dates, by Teri E. Flack, volunteer, March 2017

Appraisal Information

These records were appraised and determined to be archival in September 2012, July 2014, and January-April 2016.


Detailed Description of the Records

Scholastic census records, 1901-1911, 1915-1918, 1923-1926, 1948-1971, bulk 1848-1971,
13.06 cubic ft.

Scholastic census records identify the school-age children residing within various county common and independent school districts. The Galveston County superintendent of schools, created, filed, and maintained the scholastic census records as part of his duties to oversee the compilation of the county's annual scholastic census. The records date 1901-1911, 1915-1918, 1923-1926, and 1948-1971. Types of documents include consolidated census rolls, census roll summaries, census registration cards, family census blanks, and a photograph of student activities.
Every school year, a scholastic census was taken for each common and independent school district within Galveston County. The purpose of the census was to identify each school-age child in the county. The census trustees for each district gathered the information for each student on census registration cards (identifying each student) or family census blanks (identifying all school-age children in a family). Once the census was completed the county superintendent would compile the data into census rolls for each district and report the information to the State Board of Education. The data was used to apportion and distribute available school funds to each district.
Organization
The records are organized into three subseries:
Scholastic census rolls, 1901-1911, 1915-1918, 1923-1926, 1948-1956, 1959-1971, 8 cubic ft.
Census registration cards, 1957-1971, 1.52 cubic ft.
Family census blanks, 1962-1966, 3.54 cubic ft.
Preferred Citation
(Identify the item and cite the subseries), Scholastic census records, Galveston County Office of Superintendent of Schools records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, the confidentiality of student records (Texas Government Code Sections 552.026 and 552.114; and 20 U.S.C., Section 1232g, Family Educational Rights and Privacy Act), where noted an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Ch. 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Technical Requirements
Researchers are required to wear gloves provided by the Archives when reviewing photographic materials.
Scholastic census rolls, 1901-1911, 1915-1918, 1923-1926, 1948-1956, 1959-1971,
8 cubic ft.
Scholastic census rolls compiled and maintained by the Galveston County Office of County School Superintendent date 1901-1911, 1915-1918, 1923-1926, 1948-1956, and 1959-1971, and include scholastic census roll summaries for various Galveston County school districts, consolidated rolls of scholastic censuses for all Galveston County school districts, and school census revisions and additions.
The scholastic census roll summaries aggregate and summarize the data from the consolidated census rolls. The information includes district name and number, school year, and total numbers of "white" and "colored" students in each district. The records include summaries for various Galveston County districts.
The consolidated census rolls list each student enrolled in a school district for a particular school year. Information includes district number and name, student name, father or guardian's name, birth date, race, gender, and county school number. Each year's consolidated roll includes all districts existing in Galveston County at that time, whether a common school district or an independent district. The districts include Galveston County (known as Galveston County School District and Galveston County common school districts; it includes all common school districts existing at a particular time), Galveston (known as Independent District of Galveston, City of Galveston Independent School District, and Galveston Independent School District), Texas City (known as Independent District of Texas City and Texas City Independent School District), League City (known as Independent District of League City and League City Independent School District), Dickinson (known as Dickinson Common School District and Dickinson Independent School District), Friendswood (known as Friendswood Common School District and Friendswood Independent School District), High Island (known as High Island Independent District), Hitchcock (known as Hitchcock Common School District and Hitchcock Independent School District), La Marque (known as La Marque Common School District and La Marque Independent School District), Santa Fe (known as Santa Fe Independent School District), Clear Creek (known as Clear Creek Consolidated School District), and Port Bolivar (known as Port Bolivar Common School District). The districts for which census rolls are available are identified by each school year.
The census was taken in the spring of each year, and the results were used for the following school year. The covers of the consolidated census rolls reflected the current school year, while the "school year" listed on the rolls was the year in which the census was conducted. Each roll is identified by the school year for which the census was used, rather than the year in which it was taken.
All of the districts were identified as common school districts before the elections that established them as independent districts. The scholastic censuses for the years 1907-1918, 1948-1949, and 1950-1951 for the Galveston County common school districts include all common school districts existing in Galveston County at that time. Beginning in the school year 1960-1961, the census for the Moody State School for Cerebral Palsied Children was included in the consolidated census.
The consolidated rolls for each district are separated into "white" and "colored" rolls. A student's gender and race were identified by numbers: "white" boys and girls were identified by numbers 1 and 2; "colored" boys and girls were identified by numbers 3 and 4. If a roll does not include both groups of students, the record is indicated as "white" or "colored"; if not noted, the roll includes all students. School census revisions and additions were separate rolls identifying students who had left a district and students who enrolled in the district after the census was taken.
The records were removed from their original bindings and re-housed for preservation purposes. The order in which the records were bound was maintained, including maintaining separate groupings for "white" and "colored" rolls. The school year recorded on the cover of each census roll is the school year used to identify these records.
Arrangement
The rolls are arranged by type of record, then chronologically and by district. The data within each school district's roll are arranged by race/ethnicity, and then alphabetically by students' surnames.
Preferred Citation
(Identify the item), Scholastic census rolls, Scholastic census records, Galveston County Office of Superintendent of Schools records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, the confidentiality of student records (Texas Government Code Sections 552.026 and 552.114; and 20 U.S.C., Section 1232g, Family Educational Rights and Privacy Act), where noted an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Ch. 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Box
2015/074-25 Summary of scholastic census
Galveston County, Galveston, 1901-1907, 1909
Independent district of Galveston, 1901-1903, 1905, 1907, 1909
Independent district of Texas City, 1905, 1907, 1909
Independent district of League City, 1907-1909
Galveston County, Independent districts of Galveston, League City, Texas City ("white"), 1908
Census trustee's scholastic census report-Galveston County ("colored") (partial), 1917-1918
Consolidated census roll
Galveston County, Independent districts of Galveston, League City, Texas City ("white"), 1910-1911
Galveston County, Independent districts of Galveston, League City, Texas City ("white"), 1915-1916
Galveston County, Independent districts of Galveston, League City, Texas City, 1916-1917
City of Galveston, 1923-1924
City of Galveston, 1923-1924
City of Galveston (summary) and Texas City, 1925-1926
Box
2015/074-26 Galveston, 1948-1949
Galveston County, Dickinson, Friendswood, High Island, Hitchcock, La Marque, Clear Creek, Santa Fe, Texas City, 1950-1951
Galveston, 1950-1951
Galveston County, Dickinson, High Island, La Marque, 1951-1952
Galveston, 1951-1952
Dickinson ("white"), High Island ("white"), La Marque ("colored"), Texas City, Santa Fe, Hitchcock, Clear Creek, Friendswood ("white"; A through H), 1952-1953
Galveston ("colored"), 1952-1953
Box
2015/074-27 Dickinson, La Marque, Texas City, Hitchcock, Santa Fe, Clear Creek, Friendswood, 1953-1954
Galveston, 1953-1954
Port Bolivar, Island Rural High School, Dickinson, High Island, La Marque, Texas City, Hitchcock, Santa Fe, Friendswood, Clear Creek, 1954-1955
Galveston, 1954-1955
Dickinson, High Island ("white"), La Marque, Texas City, Hitchcock, Santa Fe, Clear Creek, Friendswood ("white"), 1955-1956
Galveston, 1955-1956
Box
2015/074-28 Galveston, 1959-1960
Port Bolivar, Island Rural High School, Dickinson, High Island, 1960-1961
Galveston, 1960-1961
La Marque, Hitchcock, Clear Creek, Friendswood, 1960-1961
Texas City, Santa Fe, Moody State School, 1960-1961
Texas City, 1961-1962
Clear Creek, Dickinson, Friendswood, 1962-1963
Galveston, 1962-1963
High Island, Hitchcock, La Marque, 1962-1963
Santa Fe, Texas City, Moody State School, 1962-1963
Box
2015/074-29 Clear Creek, Dickinson, Friendswood, 1963-1964
Galveston, 1963-1964
High Island, Hitchcock, La Marque, 1963-1964
Moody State School, Santa Fe, Texas City, 1963-1964
Clear Creek, Dickinson, Friendswood, 1964-1965
Galveston, 1964-1965
High Island, Hitchcock, La Marque, 1964-1965
Santa Fe, Texas City, Moody State School, 1964-1965
Box
2015/074-30 Clear Creek, Dickinson, Friendswood, 1965-1966
Galveston, 1965-1966
High Island, Hitchcock, La Marque, 1965-1966
Santa Fe, Texas City, Moody State School, 1965-1966
Clear Creek, Dickinson, Friendswood, 1966-1967
Galveston, 1966-1967
High Island, Hitchcock, La Marque, Moody State School, 1966-1967
Santa Fe, Texas City, 1966-1967
Box
2015/074-31 School census revisions and additions, 1967-1968
Clear Creek, 1967-1968
Dickinson, 1967-1968
Friendswood, 1967-1968
High Island, Santa Fe, 1967-1968
La Marque, 1967-1968
Texas City, 1967-1968
Box
2015/074-32 School census revisions and additions, 1968-1969
Clear Creek, Dickinson, Friendswood, 1968-1969
Galveston, 1968-1969
High Island, Hitchcock, La Marque, 1968-1969
Santa Fe, Texas City, Moody State School, 1968-1969
Duplicate original-Clear Creek, Dickinson, Friendswood, 1968-1969
Duplicate original-Galveston, 1968-1969
Duplicate original-High Island, Hitchcock, La Marque, 1968-1969
Duplicate original-Santa Fe, Texas City, Moody State School, 1968-1969
Box
2015/074-31 Clear Creek, 1969-1970
Dickinson, Friendswood, High Island ("white"), Hitchcock (duplicate enrollees only), 1969-1970
Galveston, 1969-1970
La Marque, Moody State School, 1969-1970
Santa Fe, Texas City, 1969-1970
Box
2015/074-25 Clear Creek, 1970-1971
Dickinson, Friendswood, High Island ("white"), Hitchcock, 1970-1971
Galveston, 1970-1971
La Marque, Santa Fe, 1970-1971
Texas City, Moody State School, 1970-1971
Census registration cards, 1957-1971,
1.52 cubic ft.
Census registration cards, recording students enrolled in various districts, were completed by census trustees and compiled and maintained by the Galveston County superintendent of county schools. They date 1957-1971. The cards reflect students attending elementary and high schools in the Hitchcock Independent School District. Information includes school year; district; county; elementary or high school; pupil's name; names of father, mother, and/or legal guardian; birthplace; nationality; race; ability to speak English; birth date; source of birth date; date(s) of vaccination; whether father/mother is living; parents' address(es); parents' occupations; name and relationship of person with whom the pupil lives (if not parents); residence of pupil on February 1 of the year; date moved to district; bus route; signature of parent or guardian; telephone number; and major physical defects. The cards for high school students include blanks for indicating the school subjects taken. The records for school years 1957-58, 1959-60, and 1960-61 are incomplete and include only a small number of records. The records for school year 1968-69 are for high school only. The records for school year 1971-72 are for elementary only. All other school years include cards for both elementary and high school students. There are duplicate cards for a few students. The records include a photograph of a student "doing the limbo" with several unidentified students watching.
Arrangement
The records are arranged chronologically by school year. The cards are arranged alphabetically by student surname.
Preferred Citation
(Identify the item), Census registration cards, Scholastic census records, Galveston County Office of Superintendent of Schools records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, the confidentiality of student records (Texas Government Code Sections 552.026 and 552.114; and 20 U.S.C., Section 1232g, Family Educational Rights and Privacy Act), where noted an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Ch. 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Technical Requirements
Researchers are required to wear gloves provided by the Archives when reviewing photographic materials.
Box
2015/074-33 Hitchcock Independent School District
S (partial) (high school), 1957-1958
P (partial), S (partial), T (partial) (high school) 1959-1960
A (partial) (high school), 1960-1961
A through K (elementary and high school), 1967-1968
Box
2015/074-34 L through Z (elementary and high school), 1967-1968
Box
2015/074-35 A through Z (high school), 1968-1969
A through D (elementary and high school), 1969-1970
Box
2015/074-36 E through R (elementary and high school), 1969-1970
Box
2015/074-37 S through Z (elementary and high school), 1969-1970
A through D (elementary and high school), 1970-1971
Box
2015/074-38 E through Z (elementary and high school), 1970-1971
Box
2015/074-39 A through Z (elementary), 1971-1972
Box
2015/074-37-1 Photograph of Hitchcock Independent School District student "doing the limbo," March 1971
Family census blanks, 1962-1966,
3.54 cubic ft.
Family census blanks document the families living in various school districts within Galveston County for the purpose of counting school-age children and the apportionment of funds. The blanks were completed by census trustees and compiled and maintained by the Galveston County superintendent of county schools. They date 1962-1966. Information includes name and number of school district; name of parent or guardian; and the name(s), address, birth date, age, sex, race, and physical handicaps for each child in a family living within the district. The records include family census blanks for the Friendswood, High Island, Hitchcock, Santa Fe, and Texas City Independent School Districts; Clear Creek Consolidated School District; and Moody State School. The records are subdivided by race with "white scholastics" recorded on white paper and "Negro scholastics" recorded on either pink or green paper.
Arrangement
The records are arranged by school district and then chronologically by school year. The documents are arranged by race and then alphabetically by students' surnames.
Preferred Citation
(Identify the item), Family census blanks, Scholastic census records, Galveston County Office of Superintendent of Schools records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, the confidentiality of student records (Texas Government Code Sections 552.026 and 552.114; and 20 U.S.C., Section 1232g, Family Educational Rights and Privacy Act), where noted an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Ch. 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Box
2015/074-40 Texas City
"white scholastics" A through D, 1962-1963
"white scholastics" M through S, 1962-1963
"white scholastics" T through Z, "Negro scholastics" A through Z, 1962-1963
"white scholastics" A through E, 1963-1964
"white scholastics" F through L, 1963-1964
Box
2015/074-41 "white scholastics" M through S, 1963-1964
"white scholastics" T through Z, Booker T. Washington ("Negro") School A through Z, 1963-1964
"white scholastics" A through E, 1964-1965
"white scholastics" F through L, 1964-1965
"white scholastics" M through R, 1964-1965
"white scholastics" S through Z, 1964-1965
"Negro scholastics" A through Z, 1964-1965
Box
2015/074-46 "white scholastics" A through E, 1965-1966
"white scholastics" F through L, 1965-1966
"white scholastics" M through R, 1965-1966
"white scholastics" S through T, 1965-1966
"white scholastics" U through Z, "Negro scholastics" A through Z, 1965-1966
Box
2015/074-42 Clear Creek
"white scholastics" A through Z, "Negro scholastics" A through Z, 1963-1964
Box
2015/074-44 "white scholastics" A through Z, "Negro scholastics" A through Z, 1965-1966
Box
2015/074-43 Hitchcock
"white scholastics" A through Z, "Negro scholastics" A through Z, 1964-1965
"white scholastics" A through Z, "Negro scholastics" A through Z, 1965-1966
Box
2015/074-45 Friendswood "white scholastics" A through Z, "Negro scholastics" A through Z, 1964-1965
High Island "white scholastics" A through Z, 1965-1966
Moody State School "white scholastics" A through Z, "Negro scholastics" A through Z, 1965-1966
Santa Fe "white scholastics" A through Z, "Negro scholastics" A through Z, 1965-1966



Teacher records, 1892-1941,
0.92 cubic ft. (including 1 volume)

Records related to teachers were compiled, recorded, and filed by the Galveston County school superintendent. The records consist of a register of teaching certificates compiled by the school superintendent and teacher records noting student attendance and grades created by teachers in various Galveston County public free schools and turned in to the county superintendent of schools at the end of the school year. The records date 1892-1941. Information in the register of teaching certificates includes the teacher's name, post office, race, sex, nationality, and nativity; years of experience in Texas and elsewhere; kind of certificate or diploma; grade of certification or rank of diploma; by whom issued, date of issuance, date of expiration, date of registration, and subsequent action on the certificate. The teacher records are comprised of individual attendance and grade registers kept by teachers and teacher grade reports. Information includes school and district name; school year; teacher's name; pupils' names and ages; daily attendance; and monthly summaries of days present, days absent, days tardy, average deportment, and subjects studied by each pupil. Several of the registers include student grades by subject. The records dated 1913-1916 are teacher grade reports for various Galveston County high schools.
With the establishment of the office of county superintendent in Galveston County in 1896, the superintendent took over the responsibility of issuing and recording teaching certificates. Until that time, the county judge issued certificates. By 1895, the state recognized three sources of teachers' certificates: a county certificate, which was valid only in the county in which it was issued; a city certificate, which was valid only in the city in which it was issued; and a state certificate, which was valid in all counties and independent school districts. The superintendent issued a certificate after a prospective teacher passed an examination conducted by the county board of examiners. The superintendent was required to keep a record of all certificates issued by himself and of other certificates held by persons teaching in the county schools (Act 1893, 23rd Texas Legislature, Ch. 122, Secs. 60-64; codified at Art. 3972, et seq, Tex. Rev. Civ. Stat., 1895).
Every teacher in a public free school was required to keep a record of the names of students attending the school, their age, district in which they live, daily attendance, names of parents or guardians, and to make a monthly report of students and daily attendance to the county school superintendent. Teachers also recorded students' grades in these registers (Act 1876, 15th Legislature, Ch. 120, Sec. 47; codified at Art. 3770, Tex. Civ. Stat., 1879).
Arrangement
The data in the volume of teacher certificates is arranged chronologically. The teacher records are arranged chronologically by school district and school.
Preferred Citation
(Identify the item), Teacher records, Galveston County Office of Superintendent of Schools records, Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
None.
Technical Requirements
Many of the registers are in fragile condition; pages may be loose. Therefore, most of the registers may not be photocopied and must be treated with care. Check with State Archives staff to determine if a register can be copied or scanned.
Volume
2011/438-1114 Register of teachers certificates, 1898-1941
Box
2015/074-47 Teacher's daily register (grades)-Public Free School No. 1, Communities No. 1 & 2, September 1892-July 1893
Teacher's daily register (attendance)-Public Free School No. 2, Communities No. 1 & 2, September 1892-June 1893
Teacher's daily register (attendance and grades)-Hitchcock School No. 7, District No. 6, September 1892-March 1893
Teacher's daily register (attendance)-Public Free School No. 9, District No. 9, September 1892-January 1893
Teacher's daily register (attendance and grades)-Public Free School No. 9, District No. 9, September 1892-December 1892
Teacher's daily register (attendance)-High Island School No. 11, District No. 11, November 1892-May 1893
Teacher's daily register (attendance and grades)-Public Free School, District No. 17, September 1892-March 1893
Teacher's daily register (grades)-Public Free School No. 1, District No. 1, September 1893-June 1894
Teacher's daily register (attendance and grades)-Public Free School No. 2, Communities No. 1 & 2, September 1893-June 1894
Teacher's daily register (attendance and grades)-Nottingham School, District No. 3, October 1893-April 1894
Teacher's daily register (attendance)-Public Free School No. 7, District No. 7, North Galveston County, October 1893-March 1894
Teacher's daily register (attendance)-High Island School No. 11, District No. 11, December 1893-May 1894
Teacher's daily register (attendance)-"Colored" Public Free School, Community No. 13, November 1893-January 1894
Teacher's daily register (attendance)-Public Free School No. 1, District No. 14, December 1893-March 1894
Teacher's daily register (grades)-La Marque School No. 1, District No. 17, December 1893-March 1894
Teacher grade reports, various high schools, April 1913
Teacher grade reports, various high schools, April 1914
Teacher grade reports, various high schools, April 1915
Teacher grade reports, various high schools, May 1916



County superintendent records, 1897-1899, 1910-1918, 1921-1962, undated,
1.49 cubic ft. (including 10 volumes)

The Galveston County superintendent of schools supervised matters pertaining to public education in the county. Duties included apportioning available school funds among the county's school districts, approving contracts and vouchers for payment, and distributing books to teachers, keeping and preserving school board records, receiving all reports required by the board, and requisitioning and distributing textbooks to the common school districts within the county and to report to the State Board of Education. In carrying out these duties, the superintendent created, recorded, filed, and maintained the records. They date 1897-1899, 1910-1918, 1921-1962, and undated. The records consist of administrative records, including county school board minutes, school book ledgers, school book depository correspondence, and correspondence related to school matters; and financial records, including school finance registers, financial reports, and authorizations for payment.
Organization
The records are organized into two subseries:
Administrative records, 1910-1916, 1921-1962, undated, 0.71 cubic ft. (including 7 volumes)
Financial records, 1897-1899, 1911-1918, 1922-1934, 0.68 cubic ft. (including 3 volumes)
Preferred Citation
(Identify the item and cite the subseries), County superintendent records, Galveston County Office of Superintendent of Schools records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
None.
Technical Requirements
Many of the volumes are in fragile condition; bindings are either broken or ready to break, and pages may be loose. Therefore, many of the volumes may not be photocopied and must be treated with care. Check with State Archives staff to determine if a volume can be copied or scanned.
Administrative records, 1910-1916, 1921-1962, undated,
0.71 cubic ft. (including 7 volumes)
Administrative records compiled, recorded, filed, and maintained by the Galveston County superintendent of county schools, reflect the various duties of the superintendent. Records date 1910-1916, 1921-1962, and undated, and consist of school book ledgers, county board of education minutes, correspondence, a deposition, and a survey map.
The school book ledgers record the textbooks supplied by the county school superintendent to the Galveston County common schools and date 1927-1929 and 1932-1935. Information includes district name and number, numbers of books sent to the district, remaining inventory, and textbook names. The information within each volume is arranged by district and textbook subject. After the legislature mandated free textbooks for public school students, the county school superintendent was required to requisition and distribute textbooks to the common school districts within the county and to report to the State Board of Education.
The common schools journals date 1923-1929 and contain notes recorded by the county school superintendent on common school districts, vendors, and teachers.
The minute books for the Galveston County Board of Education date 1910-1916 and 1931-1962. Information includes minutes of each board meeting and actions taken by the board. Although the minute books were recorded by the board secretary, the county school superintendent filed the books as a permanent record for the board.
Loose records consist of correspondence with the county superintendent, a deposition from a lawsuit, a survey plat map of the county, a book price list, and a list of maintenance equipment. Loose papers were removed from several volumes and filed with the superintendent's administrative and financial records.
Arrangement
The volumes are arranged by record type and then chronologically. The loose records are arranged chronologically.
Preferred Citation
(Identify the item), Administrative records, County superintendent records, Galveston County Office of Superintendent of Schools records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
None.
Technical Requirements
Many of the bound volumes are in fragile condition; bindings are either broken or ready to break, and pages may be loose. Therefore, many of the volumes may not be photocopied and must be treated with care. Check with State Archives staff to determine if a volume can be copied or scanned.
Volume
2011/438-814 School book ledger-county schools, 1927-1929
Volume
2011/438-815 School book ledger-county schools, 1932-1935
Volume
2011/438-816 Journal-county common schools, January 1923-March 1926
Volume
2011/438-817 Journal-county common schools, March 1926-February 1929
Volume
2011/438-1104 Board of education minute book, 1910-1916, 1921-1930
Volume
2011/438-1105 Board of education minute book, 1931-1942
[Note: Loose papers from this volume were moved to 2015/074-48]
Volume
2011/438-1106 Board of education minute book, 1943-1962
Box
2015/074-48 Texas Department of Education correspondence, August 1916
[Note: These loose papers were removed from volume 2011/438-1107]
School depository correspondence and statements, 1922, 1925
Deposition of Mrs. Kathleen Bradford Benson, State of Texas and Texas City Independent School District vs. La Marque Independent School District, May 1951
Book price list, undated
[Note: This loose paper was removed from volume 2011/438-1107]
Plat map-survey of Galveston Independent School District and Common School District No. 21 and surrounding land, undated
[Note: This loose paper was removed from volume 2011/438-1105]
List of maintenance equipment, undated
[Note: This loose paper was removed from volume 2011/438-1107]
Financial records, 1897-1899, 1911-1918, 1922-1934,
0.68 cubic ft. (including 3 volumes)
Financial records, created, compiled, recorded, and maintained by the Galveston County superintendent of schools as part of his duties to apportion available school funds among the county's school districts, approve contracts and vouchers for payment, and distribute school blanks and books to officers and teachers, date 1897-1899, 1911-1918, and 1922-1934. The records consist of school finance registers, financial reports, authorizations for payment, and draft applications for state aid.
School finance registers created, recorded, and maintained by the county school superintendent consist of three volumes dating 1911-1917 and 1922-1934. Information includes the apportionment of state funds to each school district, financial receipts (such as state funding and tax collections) and disbursements (such as teacher salaries, janitorial services, repairs and maintenance, supplies, and bond interest), and names of teachers and school board members. The volumes also include the number of students in the district and the date and amount of funds apportioned to the district. The common schools and school districts recorded include Island, Nottingham, Hitchcock, Dickinson, Kemah, Port Bolivar, High Island, Friendswood, Patten, Caplen, La Marque, Arcadia, Alta Loma, Algoa, and San Leon. The volume dated 1927-1934 also includes the districts of Galveston County and Santa Fe. The volumes dated 1922-1927 and 1927-1934 include a register of student transfers recording students who transferred out of or into the district.
Loose papers consist of financial reports to the county superintendent dating 1915-1916 and including depository auditor's correspondence, available school fund balances, local maintenance and sinking funds, and balances by school district; bills authorized by the county superintendent for payment dating 1897-1899 and 1916-1918; a draft application for aid for Friendswood Common School District No. 12 dating 1917; and a draft application for aid for Kemah School District 8 dating 1933-1934.
Loose papers were removed from several volumes and filed with the superintendent's administrative and financial records.
Arrangement
The records are arranged by record type and then chronologically. The data within the volumes are arranged by school district.
Preferred Citation
(Identify the item), Financial records, County superintendent records, Galveston County Office of Superintendent of Schools records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
None.
Technical Requirements
Many of the bound volumes are in fragile condition; bindings are either broken or ready to break, and pages may be loose. Therefore, most of the volumes may not be photocopied and must be treated with care. Check with State Archives staff to determine if a volume can be copied or scanned.
Volume
2011/438-1107 County superintendent finance register, 1911-1917
[Note: Loose papers from this volume were moved to 2015/074-48]
Volume
2011/438-1108 County superintendent finance register, 1922-1927
Volume
2011/438-1109 County superintendent finance register, 1927-1934
[Note: Loose papers from this volume were moved to 2015/074-48]
Box
2015/074-48 Bills authorized for payment, 1897-1899, 1916-1918
Financial reports to county superintendent, 1915-1916
[Note: These loose papers were removed from volume 2011/438-1107]
Draft application for state aid-Friendswood Common School District No. 12, October 1917
[Note: These loose papers were removed from volume 2011/438-1107]
Draft application for state aid-Kemah School District 8, 1933-1934
[Note: These loose papers were removed from volume 2011/438-1109]