Bastrop County Office of Superintendent of Schools:
An Inventory of Bastrop County Scholastic Census Records at the Texas State Archives, 1918-1969
The first census of Texas school age children was mandated by an act passed by the 5th Texas Legislature, Regular Session, on January 31, 1854. From 1854 to 1905, annual censuses of school children were conducted in each county by the office of county tax assessor. The responsibility for taking annual scholastic censuses was transferred to the newly created office of county superintendent of schools beginning in 1905 (29th Legislature, Regular Session, Senate Bill 218). From 1905 to 1969 the county superintendent's office compiled and sent a consolidated census roll to the Texas State Board of Education and filed a copy with the county clerk. The original individual enumerated census forms were retained by the county superintendent of schools. After 1969, copies of the rolls were no longer required to be filed with the county clerk (61st Legislature, Regular Session, House Bill 534). In 1989, custody of all scholastic census records in the hands of elected county officials was transferred to the Texas State Library and Archives Commission by the Local Government Records Act (Sec. 201.008, Local Government Code). The Act did not automatically physically transfer any scholastic census records to the Library and Archives Commission, but school districts could offer census records to the commission for historic preservation.
(Sources include: the enabling legislation cited within the text.)
Scholastic census records document the counting of school age children by counties and districts so the state could apportion funds for their education. Records are individual "family census blanks" used in the scholastic censuses for Bastrop County between 1918 and 1969. Forms list the name and number of the school district, name of the parent or guardian, and the name, address, birth date, age, sex, and any physical handicaps for each child. Each is signed and dated by the census enumerator.
To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Scholastic census records dated 75 years ago and earlier are unrestricted and may be accessed by the public (Texas Government Code, Section 552.0215, right of access to certain information after 75 years).
Scholastic census records dated less than 75 years ago are restricted and must be redacted for gender, race, and disability information for the student and any student family members (siblings) listed in the record, unless proof of death of any of those individuals is provided. (Texas Government Code, 552.101 and Family Educational Rights and Privacy Act (FERPA))
To obtain a copy of their own scholastic census record dated less than 75 years ago, on-site patrons must show photo identification (driver's license, state personal ID, U.S. passport, or U.S. military ID). Remote requestors must make their request in writing (to email@example.com or to Texas State Library and Archives Commission, P.O. Box 12927, Austin, TX 78711). Requests by phone are not accepted. The record provided will be redacted for gender, race, and disability for everyone except the former student (in other words, for all the siblings), unless proof of death is provided for any of those siblings.
Social Security Administration requests for scholastic census information that are made in writing on SSA letterhead (mailed or faxed) do not require archivist review and the requested information will be provided regardless of record date. SSA requests made by email will require archivist review for information excepted from disclosure, unless the request can be resubmitted on SSA letterhead through mail or email. Phone requests are not accepted.
The following information applies to scholastic census records dated less than 75 years ago: because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, student records (Texas Government Code, Sections 552.026 and 552.114, in conformity with the Family Educational Rights and Privacy Act of 1974), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552).
The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P.O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (firstname.lastname@example.org), or see our web page https://www.tsl.texas.gov/agency/customer/pia.html. Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
(Identify the item), Bastrop County scholastic census records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession number: 1992/001LR
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Local Records Division of the Texas State Library on July 10, 1992. The records were transferred to the Local Records Division by Bastrop County between August 20, 1988 and February 7, 1991.
Finding aid prepared by Donaly E. Brice, October 1992
Finding aid revised by Tonia J. Wood, July 1995
DACS-compliant finding aid and XML markup completed by student volunteer Brittany Hecker, November 2012
Revisions to Restrictions on Access statement by Rebecca Romanchuk, June 2016
Detailed Description of the Records