Texas Lottery Commission: An Inventory of Lottery Commission Records at the Texas State Archives, 1988-2008, bulk 1991-2008


Overview
	Creator:	Texas Lottery Commission.
	Title:	Lottery Commission records
	Dates:	1988-2008
	Dates:	bulk 1991-2008
	Abstract:	The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Records of the Texas Lottery Commission, 1988-2008, bulk 1991-2008, document the commission's operations in developing, marketing, conducting, and administering the Texas Lottery; regulating charitable bingo games in the state; policymaking; and seeking legal redress against its licensors for violations of state law and lottery policies. Types of records include meeting agenda, minutes, transcripts, and supporting documentation; correspondence and interoffice memoranda, with some attachments; agency orders; policy and procedure manuals; legal documents; meeting notes; two videocassettes; reports; working papers; a prize structure analysis; a dvd; a press release; lottery tickets; and design proofs.
	Quantity:	51.7 cubic ft.
	Language:	These materials are written predominately in English with scattered Spanish throughout.
	Repository:	Texas State Archives

Agency History

The Texas Lottery Commission was created in 1993 (House Bill 1587, 73rd Texas Legislature, Regular Session). Its primary purpose is to administer the Texas Lottery, which had been authorized by a constitutional amendment approved by the voters in November 1991 (to generate revenue for the State of Texas), and which had been administered by the Office of the Comptroller of Public Accounts, 1991-1993 (House Joint Resolution 8, 72nd Texas Legislature, 1st Called Session). The new commission also received responsibility for administering the Texas Bingo Enabling Act, transferred from the Texas Alcoholic Beverage Commission effective April 1994. The commission's executive director is required to exercise strict control over all lottery games conducted in Texas, to ensure integrity, security, honesty, and fairness. The commission licenses lottery ticket sales agents, and in so doing conducts investigations into the criminal history of potential licensees (using records from the Texas Department of Public Safety, the Federal Bureau of Investigation, the Internal Revenue Service, and other law enforcement agencies). Any funds collected above the lottery's operating expenses (i.e., less 10% used for lottery administration, plus at least 5% as commissions to ticket retailers, plus payment of prizes) are considered revenue and are transferred to the unobligated portion of the state's General Revenue Fund. No political subdivision of the state may impose sales taxes or ad valorem taxes on lottery tickets or on prize payments; however, the following may be deducted from the prize: money owed in delinquent taxes, other money owed to the comptroller or the Alcoholic Beverage Commission, money owed in delinquent child support payments, or money owed in default on a guaranteed student loan.

The Lottery Commission has six major administrative areas: Charitable Bingo Operations, Financial Administration, Information Systems, Lottery Operations, Marketing, and Security. The Charitable Bingo and Security offices are headquartered in Austin and have regional offices in Dallas, El Paso, Houston, Odessa, and San Antonio. The Charitable Bingo Operations division licenses and regulates charities authorized to conduct charitable bingo games, those who manufacture or sell bingo equipment, and those who lease facilities where charitable bingo is played. The commission collects a 3% bingo rental tax and a 5% fee on bingo prizes, credited to the General Revenue Fund.

The Texas Lottery Commission consists of three members, appointed by the governor with the advice and consent of the senate for overlapping six-year terms. One member must have experience in the bingo industry. The governor names the chair. The laws governing lottery and bingo activities contain extensive conflict-of-interest provisions that apply to commission members and employees as well as to game operators and sales agents.

(Sources include: Guide to Texas State Agencies, 11th edition (2001); the agency web site ( http://www.txlottery.org/export/sites/default/About_Us/), accessed April 2009; and the enabling legislation, 1993.)

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Scope and Contents of the Records

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Records of the Texas Lottery Commission, 1988-2008, bulk 1991-2008, document the commission's operations in developing, marketing, conducting, and administering the Texas Lottery; regulating charitable bingo games in the state; policymaking; and seeking legal redress against its licensors for violations of state law and lottery policies. Types of records include meeting agenda, minutes, transcripts, and supporting documentation; correspondence and interoffice memoranda, with some attachments; agency orders; policy and procedure manuals; legal documents; meeting notes; two videocassettes; reports; working papers; a prize structure analysis; a dvd; a press release; lottery tickets; and design proofs.

Meeting files of the Lottery Commission include agenda, minutes, transcripts, and supporting documentation (interagency agreements, an inventory, rules, presentations, proposals for decision before the State Office of Administrative Hearings, orders of the Lottery Commission, narrative and statistical reports, correspondence, interoffice memoranda, legal opinions, etc.). The overall date span is 1993-2008. The records comprise the following files for meetings of the Texas Lottery Commission: copies of agenda (open meetings notices) dating November 1993-December 2007; copies of minutes dating November 1993-July 1997; copies of transcripts of meetings dating June 1995-June 2008; and supporting documentation (commission meeting notebooks) dating October 1997-December 2005. Also included are copies of agenda (open meetings notices) for the Bingo Advisory Committee, dating April 1995-November 2007.

Administrative correspondence of the agency, dating 1988-2001, bulk 1991-2001, is in regard to lottery and bingo operations concerning interpretation of the Texas Lottery Act and the Bingo Enabling Act, Texas Lottery rules, winnings, possible gambling violations and fraud, interstate lottery questions, lottery retailers, marketing opportunities with the Texas Lottery, advertisers, requests to use the Texas Lottery logo, unsolicited game ideas, unethical marketing by third parties, and personnel matters. Employee classification plans, the agency's strategic plan, and legislative appropriation requests are also filed within this series.

Agency orders, 1993-2008, bulk 1994-2008, were issued by the commission at large and by internal divisions, concerning legal cases between the commission and its licensors that were heard by an administrative law judge who made and filed a proposal for decision containing the judge's findings of fact and conclusions of law. Many of the orders concern revoking lottery sales agent licenses for lack of compliance with lottery policies, such as not delivering funds received from the sale of lottery tickets to the commission in a timely manner, and transfering ownership of a business selling lottery tickets to an unlicensed person or entity; denial of application to renew a license to conduct bingo; revoking bingo operator licenses for failure to remit prize fees to the commission and for failure to disburse the required percentage of receipts for charitable purposes; and denial of motions for hearing. The orders sometimes include attachments and exhibit materials.

Policy and procedure manuals, 1992-2002, define the operations of the lottery, including information technology systems, game structure and security, marketing, prize drawing, collections and enforcement, facilities support, and financial administration. All of these policies and procedures manuals have since been superseded. Manuals through 1993 were created by the Texas Comptroller of Public Accounts, which had authority over the Texas Lottery until September of that year.

Legal opinions and advice dating 1994-2001, bulk 1998-2000, document issues submitted by the commission to its legal counsel for legal assessment and action. Typical issues represented include infractions of lottery rules by licensed retailers, license revocation, license application denial, bingo operations conducted without a license, clarification of the commission's legal authority, approval of lottery ticket text, rulemaking, and open records questions.

Game files of the commission, 1992-1995, bulk 1992-1993, comprise documentation on the development of Lone Star Millions, the commission's first instant ticket game, and examples of lottery tickets, including a commemorative Cash 5 first-run ticket.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records
	The records are in the original order as maintained by the agency, and are organized by State Archives staff into six series:

		Meeting files, 1993-2008, 17.25 cubic ft.
		Administrative correspondence, 1988-2001, bulk 1991-2001, 17.5 cubic ft.
		Agency orders, 1993-2008, bulk 1994-2008, 11 cubic ft.
		Policy and procedure manuals, 1992-2002, 2 cubic ft.
		Legal opinions and advice, 1994-2001, bulk 1998-2000, 3.5 cubic ft.
		Game files, 1992-1995, bulk 1992-1993, 0.45 cubic ft.

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Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, information confidential by law (V.T.C.A., Government Code, Section 552.101); information relating to litigation (V.T.C.A., Government Code, Section 552.103); attorney-client privilege (V.T.C.A., Government Code, Section 552.107); certain law enforcement records (V.T.C.A., Government Code, Section 552.108); information concerning commercial, financial or trade secret information (V.T.C.A., Government Code, Section 552.110); agency memoranda (V.T.C.A., Government Code, Section 552.111); audit working papers (V.T.C.A., Government Code, Section 552.116); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); drivers license numbers (V.T.C.A., Government Code, Section 552.130); information relating to credit card, debit card, charge card and access device numbers (V.T.C.A., Government Code, Section 552.136); certain email addresses (V.T.C.A., Government Code, Section 552.137); information related to security issues for computers (V.T.C.A., Government Code, Section 552.139); social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); and other records deemed confidential by the State Lottery Act (V.T.C.A., Government Code 466.022), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P.O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

Researchers wishing to access the videocassettes and dvd must contact the Archives' Preservation Officer to obtain the necessary equipment.

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Index Terms
	The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
	Corporate Names:
		Texas Lottery Commission. Bingo Advisory Committee.
	Subjects:
		Lotteries--Texas.
		Lotteries--Law and legislation--Texas.
		Bingo--Law and legislation--Texas.
	Places:
		Texas--Lotteries.
	Document Types:
		Agendas--Texas--Lotteries--1993-2007.
		Agendas--Texas--Bingo--1995-2007.
		Minutes--Texas--Lotteries--1993-1997.
		Transcripts--Texas--Lotteries--1995-2008.
		Correspondence--Texas--Lotteries--1988-2005.
		Memorandums--Texas--Lotteries--1988-2005.
		Legal documents--Texas--Lotteries--1988-2005.
		Notes--Texas--Lotteries--1988-2001.
		Press releases--Texas--Lotteries--1992-1995.
		Reports--Texas--Lotteries--1992-2005.
		Manuals (instructional materials)--Texas--Lotteries--1992-2002.
		Videocassettes--Texas--Lotteries--1988-2001.
		Administrative regulations--Texas--Lotteries--1993-2008.
	Functions:
		Administering lotteries.

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Related Material


	The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.
	Texas State Archives
		Texas Comptroller's Office, Executive Administration Division records, 1973-1988, 1991-2002, 18.75 cubic ft.
		Texas Governor George W. Bush, Executive Assistant's Office: Subject files (Hay distribution-Youth Commission), 1944, 1947, 1960, 1962, 1967, 1977-1978, 1980-1981, 1983-1999, undated, bulk 1995-1999, 21.65 cubic ft.
		Texas Governor George W. Bush, General Counsel's claims against the state, 1990-2000, bulk 1995-2000, 3.6 cubic ft.
		Texas Governor George W. Bush, General Counsel's legal opinions and advice, 1892, 1918, 1921, 1925, 1932, 1942-1944, 1948, 1954, 1956, 1963, 1965, 1968-1969, 1972-2000, bulk 1995-2000, 14 cubic ft.
		Texas Legislature, House of Representatives, Office of the Speaker, Records of Gibson (Gib) D. Lewis, 1971-1992, 217 cubic ft.
		Texas Office of the Governor, Division of Budget and Planning, Governor's correspondence, 1983, 1987-1990, 3 cubic ft.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/026, 1999/072, 2004/159, 2005/170, 2007/134, 2007/194, 2008/103, 2008/175, 2009/024, 2009/031, 2009/058, 2009/060, 2009/061

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on October 15, 1997; December 17, 1998; August 4, 2005; July 7, 2007; March 3, 2008; July 16, 2008; September 19, 2008; September 25, 2008; and November 13 and 21, 2008; and by the Texas Legislative Reference Library on June 7, 2004; and March 16, 2007.

Processing Information

Meeting files processed by Tony Black, February 1998

New accession of transcripts added by Tony Black, December 1998

New accession of transcripts added, and corrections and further encoding to DACS standards by Tony Black, April 2007

Administrative correspondence, Legal opinions and advice, and Game files processed by Rebecca Romanchuk, April 2008

Restrictions on Access for Game files amended by Rebecca Romanchuk, September 2008

New accession of transcripts, and accession of supporting documentation added by Tony Black, September 2008

Accession of open meetings notices added by Tony Black, November 2008

Agency orders and Policies and procedures processed, addition of one accession to Game files, and Meeting files series added from separate finding aid by Rebecca Romanchuk, April 2009

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Detailed Description of the Records

Meeting files, 1993-2008,
17.25 cubic ft.

The Texas Lottery Commission administers the Texas lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. These records include meeting agenda, minutes, transcripts, and supporting documentation (interagency agreements, an inventory, rules, presentations, proposals for decision before the State Office of Administrative Hearings, orders of the Lottery Commission, narrative and statistical reports, correspondence, interoffice memoranda, legal opinions, etc.). The overall date span is 1993-2008. The records comprise the following files for meetings of the Texas Lottery Commission: copies of agenda (open meetings notices) dating November 1993-December 2007; copies of minutes dating November 1993-July 1997; copies of transcripts of meetings dating June 1995-June 2008; and supporting documentation (commission meeting notebooks) dating October 1997-December 2005. Also included are copies of agenda (open meetings notices) for the Bingo Advisory Committee, dating April 1995-November 2007.

The most extensive items of discussion in the minutes are discussions and actions on proposed and adopted rules. Other matters documented in the minutes include such things as the creation of a bingo transition task force, appointments to the bingo advisory committee, reports by the executive director, reports on minority retailer and vendor policy and practices, budget reports, discussion of the strategic plan, authorization of agreements, amendments to contracts, reports from the Attorney General's office, reports on litigation (which is especially brief, since legal advice was given in Executive Session), etc. The minutes themselves are fairly summary, but they are quite often accompanied by detailed attachments, which include the following: an overview of the lottery (in the first meeting); interagency agreements; an inventory of assets and liabilities transferred from the Comptroller's Office; orders for lottery equipment; the texts of proposed rules; a presentation on Texas bingo (reporting on the organizational structure and staffing needs); Bingo Advisory Committee minutes; records of administrative hearings of contested cases (e.g., Motions for Rehearing, Consent Orders, etc.); correspondence; etc.

Open meetings notices, as submitted to the Texas Register (1993-2007), contain--in addition to the meeting times and locations required by law--summaries of agenda, with complete agendas occasionally attached. Agenda are also included with minutes until August 1995, and then again with transcripts for several months in 1998; agenda are also usually included with supporting documentation, 1997-2005. Beginning with the September 1997 meeting, the commission stopped maintaining minutes; but beginning June 1995 and continuing to the present, this series contains transcripts of meetings, each of which contains an index.

Arrangement

These records are arranged by State Archives staff by kind of record (agendas first, then minutes, then transcripts--with some overlap--finally supporting documentation), and therein chronologically.

Preferred Citation

(Identify the item), Meeting files, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/026, 1999/072, 2004/159, 2007/134, 2008/175, 2009/024, 2009/060

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on October 15, 1997; December 17, 1998; July 16, 2008; September 19, 2008; and November 13, 2008; and by the Texas Legislative Reference Library on June 7, 2004; and March 16, 2007.

Restrictions on Access

The following statements apply to Supporting documentation (Commission meeting notebooks) only. Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to information confidential by law (V.T.C.A., Government Code, Section 552.101); information relating to litigation (V.T.C.A., Government Code, Section 552.103); information within the attorney-client privilege (V.T.C.A., Government Code, Section 552.107); certain law enforcement records (V.T.C.A., Government Code, Section 552.108); information concerning commercial, financial or trade secret information (V.T.C.A., Government Code, Section 552.110); agency memoranda (V.T.C.A., Government Code, Section 552.111); audit working papers (V.T.C.A., Government Code, Section 552.116); certain addresses, telephone numbers, social security numbers, and personal family information (V.T.C.A., Government Code, Section 552.117); information relating to credit card, debit card, charge card and access device numbers (V.T.C.A., Government Code, Section 552.136); certain email addresses (V.T.C.A., Government Code, Section 552.137); information related to security issues for computers (V.T.C.A., Government Code, Section 552.139); and other records deemed confidential by the State Lottery Act (V.T.C.A., Government Code, Section 466.022), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Processing Information

Processed by Tony Black, February 1998

New accession of transcripts added by Tony Black, December 1998

New accession of transcripts added, and corrections and further encoding to DACS standards by Tony Black, April 2007

New accession of transcripts, and accession of supporting documentation added by Tony Black, September 2008

Accession of open meetings notices added by Tony Black, November 2008

Meeting files added from separate finding aid by Rebecca Romanchuk, April 2009

Box

2009/060

Lottery Commission agenda (open meetings notices), 1993-2007

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

Bingo Advisory Committee agenda (open meetings notices), 1995-2007

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

Box

1998/026-1

Agenda and minutes, 1993-1995

November 1993

December 1993

January 1994

February 1994

March 1994

May 1994

June 1994

August 1994

November 1994

January 1995

February and March 1995

June 1995

Minutes, 1995

August 1995

[Note: September 1995 missing; but see Transcripts.]

November 1995

December 1995

Box

2008/175-1

Transcripts of meetings, 1995

June 29, 1995

August 12, 1995

September 12, 1995

November 3, 1995

November 22, 1995

December 21, 1995

Box

1998/026-1

Minutes, 1996

January 1996

February 1996

March 1996

April 1996

May 1996

July 1996

[Note: August 1996 and October 1996 missing; but see Transcripts.]

November 1996

Box

2008/175-1

Transcripts of meetings, 1996

January 8, 1996

February 6, 1996

February 21, 1996:

Volume 1

Volume 2

March 30, 1996

April 23, 1996

May 28, 1996

July 10, 1996

July 22, 1996

August 28, 1996

October 17, 1996

November 26, 1996

Box

1998/026-1

Minutes, 1997

January 1997

February 1997

March 1997

Box

2004 Accessions Box 2 (2004/159)

Lottery operator contract (attachment to minutes), March 1997

Box

1998/026-1

May 1997

June 1997

July 1997

Box

2008/175-2

Transcripts of meetings, 1997

January 7, 1997

February 4, 1997

February 14, 1997:

Volume 1

Volume 2

March 4, 1997

March 17, 1997

March 18, 1997

May 9, 1997

May 20-21, 1997

June 9, 1997

June 30, 1997

July 11, 1997

Box

1998/026-1

September 2, 1997

September 6, 1997

October 1997

Box

1998/026-2

December 1997

Transcripts of meetings, 1998

January 1998

February 11, 1998

February 23, 1998

April 9, 1998

April 25, 1998

May 1998

Agenda and transcripts of meetings, 1998

July 1998

August 1998

October 1998

November 1998

Box

2007/134-1

Transcripts of meetings, 1998-2008

December 1998

January 1999

February 1999

March 1999

April 1999

May 1999

June 1999

Box

2008/175-2

June 27, 1999

Box

2007/134-1

August 11, 1999

August 28, 1999

September 27, 1999

September 28, 1999

October 1999

Player Town Hall meeting, November 4, 1999

November 9, 1999

December 1999

January 2000

February 2000

March 2000

Box

2007/134-2

April 13, 2000

April 19, 2000

May 2000

June 2000

July 2000

August 2000

September 2000

October 2000

November 2000

December 2000

Box

2008/175-2

January 29, 2001

January 31, 2001

February 15, 2001

March 19, 2001

April 26, 2001

May 30, 2001

June 26, 2001

July 24, 2001

August 8, 2001

September 19, 2001

October 9, 2001

November 8, 2001

December 5, 2001

January 8, 2002

February 12, 2002

March 6, 2002

April 25, 2002

May 28, 2002

June 10, 2002

July 23, 2002

Box

2008/175-3

August 20, 2002

September 10, 2002

September 27, 2002

October 16, 2002

October 23, 2002

November 22, 2002

December 13, 2002

January 31, 2003

February 28, 2003

March 27, 2003

May 29, 2003

June 30, 2003

July 23, 2003

August 5, 2003

September 11, 2003

October 16, 2003

November 24, 2003

December 18, 2003

January 30, 2004

March 5, 2004

April 12, 2004

May 27, 2004

June 30, 2004

July 29, 2004

August 26, 2004

Work session, September 8, 2004

October 1, 2004

October 22, 2004

November 16, 2004

December 13, 2004

December 20, 2004

Box

2008/175-4

January 7, 2005

February 28, 2005

March 11, 2005

April 6, 2005

May 10, 2005

June 24, 2005

July 11, 2005

August 15, 2005

September 28, 2005

October 31, 2005

November 18, 2005

November 30, 2005

December 15, 2005

December 19, 2005

January 13, 2006

February 27, 2006

March 29, 2006

April 5, 2006

April 19, 2006

May 3, 2006

May 17, 2006

June 7, 2006

June 28, 2006

July 12, 2006

July 19, 2006

August 2, 2006

Box

2008/175-5

September 6, 2006

September 20, 2006

October 5, 2006

October 18, 2006

November 1, 2006

December 13, 2006

January 30, 2007

February 21, 2007

March 28, 2007

April 18, 2007

May 16, 2007

June 25, 2007

July 26, 2007

Box

2008/175-6

August 22, 2007

September 19, 2007

October 24, 2007

December 5, 2007

Box

2008/175-7

January 16, 2008

February 20, 2008

March 25, 2008

April 29, 2008

May 28, 2008

June 25, 2008

Box

2009/024-1

Supporting documentation (Commission meeting notebooks), 1997-2005

October 6, 1997

January 5, 1998

February 11, 1998

February 23, 1998

April 9, 1998

April 25, 1998

May 30, 1998

June 29, 1998
[folder 1 of 2]

Box

2009/024-2

June 29, 1998
[folder 2 of 2]

August 20, 1998

October 29, 1998

November 10, 1998

December 10, 1998

July 27, 1999

August 11, 1999
[2 folders]

August 28, 1999

Box

2009/024-3

September 28, 1999

October 26, 1999

December 8, 1999

January 28, 2000

February 29, 2000

March 14, 2000

April 13, 2000

May 12, 2000

June 14, 2000

July 18, 2000

September 11, 2000
[folder 1 of 2]

Box

2009/024-4

September 11, 2000
[folder 2 of 2]

October 11, 2000

November 29, 2000

December 18, 2000

January 29, 2001

February 15, 2001

March 19, 2001

April 26, 2001

May 30, 2001

June 26, 2001

July 24, 2001

August 8, 2001

Box

2009/024-5

September 19, 2001

November 18, 2001
[2 folders]

December 4, 2001

January 8, 2002

February 12, 2002

March 6, 2002

April 25, 2002

May 28, 2002

June 10, 2002

Box

2009/024-6

July 23, 2002

August 20, 2002

September 10, 2002

October 16, 2002

November 22, 2002

December 13, 2002

January 31, 2003
[2 folders]

February 28, 2003

March 27, 2003
[folder 1 of 2]

Box

2009/024-7

March 27, 2003
[folder 2 of 2]

April 23, 2003

May 29, 2003

June 30, 2003

July 23, 2003

August 5, 2003

September 11, 2003

October 16, 2003

November 24, 2003
[folder 1 of 2]

Box

2009/024-8

November 24, 2003
[folder 2 of 2]

December 18, 2003

January 30, 2004
[2 folders]

March 5, 2004

April 12, 2004

May 27, 2004

June 30, 2004

July 29, 2004

Box

2009/024-9

August 26, 2004

September 8, 2004

October 1, 2004

October 22, 2004

November 16, 2004

December 13, 2004

January 7, 2005

February 28, 2005
[2 folders]

March 11, 2005

April 6, 2005

May 10, 2005
[folder 1 of 2]

Box

2009/024-10

May 10, 2005
[folder 2 of 2]

June 24, 2005

July 11, 2005

August 15, 2005

September 28, 2005
[2 folders]

October 31, 2005
[2 folders]

November 18, 2005
[folder 1 of 2]

Box

2009/024-11

November 18, 2005
[folder 2 of 2]

December 15, 2005
[2 folders]

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Administrative correspondence, 1988-2001, bulk 1991-2001,
17.5 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Administrative correspondence of the agency is in regard to lottery and bingo operations concerning interpretation of the Texas Lottery Act and the Bingo Enabling Act, Texas Lottery rules, winnings, possible gambling violations and fraud, interstate lottery questions, lottery retailers, marketing opportunities with the Texas Lottery, advertisers, requests to use the Texas Lottery logo, unsolicited game ideas, unethical marketing by third parties, and personnel matters. Employee classification plans, the agency's strategic plan, and legislative appropriation requests are also filed within this series. Types of records include correspondence and interoffice memoranda, with some attachments; and two videocassettes, dating 1988-2001, bulk 1991-2001.

Arrangement

These records are arranged as they arrived from the agency, in six roughly alphabetical runs, with several intervening non-alphabetical runs.

Preferred Citation

(Identify the item), Administrative correspondence, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); drivers license numbers (V.T.C.A., Government Code, Section 552.130); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); account numbers (V.T.C.A., Government Code, Section 552.136); and street address and telephone number of a prize winner (V.T.C.A., Government Code 466.022(3)), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Technical Requirements

Researchers wishing to access the videocassettes must contact the Archives' Preservation Officer to obtain the necessary equipment.

Accession Information

Accession number: 2005/170

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on August 4, 2005.

Processing Information

Processed by Rebecca Romanchuk, April 2008

Box

2005/170-1

Amusement and Music Operators (Association) - video lottery, 1994

Belcan Industries, 1996

Benevolent and Protective Order of Elks #201, 1994

Bonnie Foster, 1995

BSA Advertising, Inc., 1995

Cambridge Funding Group, 1996

Dalton Ford, 1994

Daniel Culetta, 1996

Exxon Company, USA, 1994

Fantasy Sports, 1996

Games show ideas, 1994

Instant ticket design, 1996

Isaac Nwokogba, 1994

Jackpot Magazine, 1995

John Polach, Jr., 1995-1996

Jose I. Ramirez, 1993-1994

Larry Scott Gebhart - Wanda Wilson, 1994

Lottery logo misuse, 1995

Lotto Life Productions, 1996

Lotwin Intelligence, 1995-1996

Mark Goodson Productions, 1994

McCall and McColloch, 1995

McDonald's Corporation, 1995

Mike Ornelas, 1995

Mortgage Buyer, 1995

Richard J. Olson, 1995

Nicholas W. Classen, 1995

Noreen L. Clark, 1995

Otto Glaser, 1995

Plantation, Inc., 1994

Power Call phone card - public assistance - Cohen and Silverman, 1995

Prentice Hall - Simon and Schuster Education Group, 1994

Previous winners - The Dechmans, 1994

Pull Tab Rule Subcommittee, 1994-1995

[No correspondence, only tracking sheets.]

Rachel Martin, 1996

Release of bingo ad, 1997

Box

2005/170-2

Rhonda Stillwell - public assistance, 1995

Richard Litman, 1995

Richard Litman, 1996

Rick Schweihs - R. Promo Co., 1994

State of Maryland v. Fortune USA, 1994

State v. Natividad Ortiz, 1994

Stuart Entertainment, 1995

[No correspondence, only tracking sheets.]

Ted Wood, Randall County Judge, 1995

Texas Civil Rights Project - A&R Corner Store, 1994

Texas State Lottery Telegram, 1995-1996

The Image Centers, 1994-1995

Thurgood Lee, 1996-1997

Transworld Travel and Entertainment, 1995

Video service agreement, 1995

[No correspondence, only tracking sheets.]

Weldon Gilbert, 1995

White vs. Sharp, 1992

Wilcox Furniture and Appliance, 1995

William R. Senter, 1994-1995

Wilma White, 1995

Winfred Paul Scofield, 1994

World-Wide Lottery, 1995-1996

You Can Be A Winner, 1994

Acknowledgment of acceptance, 1994

Appropriations file, 1995

[No correspondence, only a tracking sheet with note that materials were combined with a Legislative Budget Board file on January 22, 1998.]

Automated clearing house services - agreement, 1994

Celestie, Dexter, 1996

Robert E. Connor, Jr. - City of Columbus, 1994

John L. Daud, 1993

Direct mailing coupons, 1996

DM's (Diane Morris) correspondence, 1994

Henry P. Drexler, 1996

Ismael and San Juanita Flores, 1996

Betty J. Freeman, 1994

Generic curb sign, 1995

Box

2005/170-3

Internal Revenue Service - opinion file, 1994

Mary Kraft, 1993-1994

Stephen R. and Debbie L. Lausen, 1995

LULAC (League of United Latin American Citizens) open records requests, 1994

Office of Senator Madla, 1995

Minority retailers, 1994

Gloria and Robert Morales - final decree of divorce, 1994

National Grocery Association, 1997

Porter Richardson (deceased), 1996

Sports Link, Inc. / USA Marketing, 1995

Stuart Entertainment, Inc., 1994

Win for Life - request for legal opinion, 1996

Ballard's Investigation, 1993

Dallas / Lewisville, 1992

Davis, Doyle - Capado Gaming Corporation, 1996

[Includes two VHS videocassettes.]

Morgan, Ann - Texas Bonus, 1994

Parking ticket - Dallas, Texas, 1992

Richard Rushing, 1993

Schmidt (portion of file), 1992-1995

Teresa Timberlake, 1992

Box

2005/170-4

Ablon, Arnold and Hicks, Dave Co., Inc., 1997

Abolition of the Office of State Treasurer, 1996

Ace Bingo Supplies, Inc., 1997

ADA (Americans with Disabilities Act) compliance in claims centers, 1996-1997

Advanced Gaming Technology, Inc., 1997

Advertising issues - lottery, 1995

Affidavit of Responsibility, 1997-1998

Agency Enforcement Policy, 1996

Agency strategic plan, 1997-2001 period, 1995-1996

Ali-Cat Bingo, 1995

American Bingo and Gaming, 1997

American Bingo and Gaming, Inc., 1995-1998

American Food Store, 1997

Senator Ken Armbrister, Chair, 1995

Apple Toyota, 1995

Joseph Austin, 1996

Authority to estimate 1997 Lotto Texas jackpot, 1997

BABN Technologies Corp., 1997

Back of ticket advertisement, 1997

Background information, 1997

Ella Barriere, 1997

BCM (Bingo Card Minder) device, 1997

C. Bertani - decision on corporate resolution, 1997

Bill Cheyne - public assistance, 1995

Billy Rhea investigation, 1996

Bingo boxes inventory, 1997

[Folder is missing, outslip is in its place.]

Bingo Card Minder Corp. v. Power Bingo, 1995-1996

Bingo - IRS (Internal Revenue Service) treatment, 1996

Bingo operations director, 1997

Bingo / Raffles, 1997

Bingo time and/or date changes, 1997

Bingo - Pulltab - IRS file, 1995

Bond issue, 1993

Bond reserve fund, 1996

Bond reserve fund, 1992

Todd Bradshaw, 1997

Budget Mart - stolen tickets, 1997

James Burlingame, 1997

Box

2005/170-5

Cancellation of temporary closures, 1998

Capital Consultants, 1995

Carlson Sales, 1997

Carmody and Torrance, P.C., 1995

Catlin, Saxon, Tuttle and Evans, P.A., 1997

Chad Williams, P.A., 1995

Change of address requirements, 1996-1997

Chapter 2110 Government Code and BAC (Bingo Enabling Act), 1997

Charitable raffles, 1996

Computer system justification, 1997

Conflict of interest - AG (Attorney General) general counsel, 1996

Connecticut Lottery Corporation, 1996

Consent to background investigation form, 1997

Contract Management System Task Force, 1996

Contract monitoring, 1997

Correspondence - second game of chance, 1997-1998

Correspondence for approval, 1997

Ruth C. Cranford and Tony C. Cranford, 1995

Criminal history - employee, 1997

Dead lease stuff, 1993-1994

Death of deceased prizewinner - jackpot prize, 1996

Debt set-off - lottery winners - welfare, 1996-1997

Debbie Reynolds - Las Vegas, 1994

Denial of organization, 1997

Ms. R. Dillard, 1995

Dimensions, 1997

Disqualification of individual - notification, 1997

Draft notice of hearing, 1997

D. Rogers - performance concerns, 1997

Employee reimbursement, 1997

Enforcement cases - status report, 1996

Escheatment laws - legal research, 1995

Ethics training, 1997

Financial operations - PA (public accountant), 1996

Martha Flores - referral to Travis DA (district attorney), 1997

Food for thought, 1997

FortuNet Schedule Editor, 1997-1999

Box

2005/170-6

Gaming Lottery Corp. / Specialty, 1996

Eddie Garcia correspondence, 1995-1996

Proposed contract language - General Services Commission, 1994

Irfan A. Ghaffar, 1997

Glossy paper use - print shop, 1996

G.B. Henson, 1997-1998

Holiday Inn - Town Lake, 1997

Annette Holmes, 1995

HR (Human Resources) - comp time / 12 FMLA (Family Medical Leave Act) prd [unknown abbreviation], 1996

Human Resources Task Force, 1996

IGRA (Indian Gaming Regulatory Act) rulemaking, 1996

Improper use of corporate credit card, 1992

Inmate Trust Fund, 1995

Instant Game design contest, 1996

Instant ticket dispenser, 1995-1996

Insurance specialists, 1995

Internal forms, 1996

Internal Revenue Service, 1992

International Business College of Lubbock, Inc, 1994

International Lottery Rewards Commission, 1995

IRS (Internal Revenue Service) - prize winnings, 1995

ITVM (instant ticket vending machines) pilot project, 1995

ITVM (instant ticket vending machines) - State of California, 1996

Eddie Bernice Johnson and Associates - license application, 1993-1994

Kimberly Saul - denial of prize payment, 1994-1995

1998-1999 LBB (Legislative Budget Board) appropriations for TLC (Texas Lottery Commission), 1993-1998

Legal interpretation - donations, 1997

Legal opinion - natural disasters, 1997-1998

Legal services for state agencies, 1996

Letter from Aus-Tex Printing, 1996-1997

License fees and delinquent tax, 1996

License transfer to lease bingo, 1997

Licensing issues: application denial, suspensions, revocation, 1993

Liquor Express, 1996

Box

2005/170-7

Logo rules, 1995

Long-term TLC (Texas Lottery Commission) headquarters, 1997

Lonnie Ingram, 1995

Lottery advertising / legislation, 1997

Lottery application for address licensed by Cachemira Gift Shop, 1997

The Lottery Channel, 1995

Lottery / Internet, 1997

Lottery licenses and certificates of deposit, 1997

Lottery Players Publishing Co., 1996

Lottery sales agent's license - fingerprint, 1992, 1997

Lottery security - Irving, 1993

[out slip for file titled Lottery prize money], 1998

Manfred Sternberg and Associates, 1995

Matusek, Ronald et al., 1997

Victor Jose Medina, 1997

Michael Lovern / Trial Management Associates, 1997

Michelle Gregory survey, 1997

Minor redeem prize under $600, 1997

Minority vendor - participation forms, 1994

Mireur stock holder change, 1996

Agency orders, 1993-2008, bulk 1994-2008,
11 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Lottery Commission agency orders, 1993-2008, bulk 1994-2008, were issued by the commission at large and by internal divisions, concerning legal cases between the commission and its licensors that were heard by an administrative law judge who made and filed a proposal for decision containing the judge's findings of fact and conclusions of law. Many of the orders concern revoking lottery sales agent licenses for lack of compliance with lottery policies, such as not delivering funds received from the sale of lottery tickets to the commission in a timely manner, and transfering ownership of a business selling lottery tickets to an unlicensed person or entity; denial of application to renew a license to conduct bingo; revoking bingo operator licenses for failure to remit prize fees to the commission and for failure to disburse the required percentage of receipts for charitable purposes; and denial of motions for hearing. The orders sometimes include attachments and exhibit materials.

Arrangement

These records are arranged in consecutive order number within five groupings, as received from the agency.

Preferred Citation

(Identify the item and cite the subseries), Agency orders, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 2009/061

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on November 21, 2008.

Restrictions on Access

Because of the possibility that portions of these records, particularly attachments to orders, fall under Public Information Act exceptions including, but not limited to information confidential by law (V.T.C.A., Government Code, Section 552.101); information relating to litigation (V.T.C.A., Government Code, Section 552.103); information within the attorney-client privilege (V.T.C.A., Government Code, Section 552.107); certain law enforcement records (V.T.C.A., Government Code, Section 552.108); information concerning commercial, financial or trade secret information (V.T.C.A., Government Code, Section 552.110); agency memoranda (V.T.C.A., Government Code, Section 552.111); audit working papers (V.T.C.A., Government Code, Section 552.116); certain addresses, telephone numbers, social security numbers, and personal family information (V.T.C.A., Government Code, Section 552.117); information relating to credit card, debit card, charge card and access device numbers (V.T.C.A., Government Code, Section 552.136); certain email addresses (V.T.C.A., Government Code, Section 552.137); information related to security issues for computers (V.T.C.A., Government Code, Section 552.139); and other records deemed confidential by the State Lottery Act (V.T.C.A., Government Code, Section 466.022), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Processing Information

Processed by Rebecca Romanchuk, April 2009

Commission orders, 1994-2008

Box

2009/061-1

94-0001 thru 95-0031, 1994-1995

95-0032 thru 95-0124, 1995

96-0001 thru 96-0099, 1996

96-0100 thru 96-0171, 1996

Box

2009/061-2

97-0001 thru 97-0125, 1997

97-0126 thru 97-0237, 1997

98-0001 thru 98-0112, 1998

98-0113 thru 99-0026, 1998-1999

Box

2009/061-3

99-0027 thru 00-0073, 1999-2000

01-0001 thru 01-0085, 2001

01-0086 thru 01-0132, 2001

02-0001 thru 02-0088, 2002

Box

2009/061-4

02-0089 thru 03-0049, 2002-2003

03-0050 thru 03-0110, 2003

04-0001 thru 04-0100, 2004

04-0101 thru 04-0154, 2004

Box

2009/061-5

05-0001 thru 05-0108, 2005

05-0109 thru 05-0152, 2005

06-0001 thru 06-0060, 2006

06-0061 thru 06-0133, 2006

07-0001 thru 07-0100, 2007

Box

2009/061-6

07-0101 thru 08-0039, 2007-2008

Lottery Operations Director's orders, 1994-1995, 1997, 2000, 2002, 2004

Box

2009/061-6

94-0001 thru 94-0004, 1994

95-0001 thru 95-0005, 1995

97-0001 thru 97-0002, 1997

00-0001 thru 00-0003, 2000

02-0001, 2002

04-0001, 2004

Charitable Bingo Operations Director's orders, 2000, 2003

Box

2009/061-6

00-0001, 2000

03-0001 thru 03-0002, 2003

Summary suspension order, 2001

Box

2009/061-6

01-0001, 2001

Executive Director's orders, 1993-2008

Box

2009/061-6

93-0001, 1993

94-0001 thru 94-0150, 1994

94-0151 thru 95-0050, 1994-1995

95-0051 thru 95-0200, 1995

Box

2009/061-7

95-0201 thru 96-0125, 1995-1996

96-0126 thru 96-0250, 1996

96-0251 thru 97-0125, 1996-1997

97-0126 thru 97-0286, 1997

Box

2009/061-8

97-0287 thru 98-0151, 1997-1998

98-0152 thru 99-0023, 1998-1999

99-0024 thru 99-0171, 1999

Box

2009/061-9

99-0172 thru 99-0268, 1999

00-0001 thru 00-0119, 2000

00-0120 thru 00-0204, 2000

01-0001 thru 01-0128, 2001

01-0129 thru 01-0279, 2001

Box

2009/061-10

02-0001 thru 02-0154, 2002

02-0155 thru 02-0269, 2002

03-0001 thru 03-0154, 2003

04-0001 thru 04-0121, 2004

04-0122 thru 04-0208, 2004

Box

2009/061-11

05-0001 thru 05-0180, 2005

05-0181 thru 05-0212, 2005

06-0001 thru 06-0150, 2006

06-0151 thru 06-0236, 2006

07-0001 thru 07-0153, 2007

07-0154 thru 08-0065, 2007-2008

Return to the Table of Contents

Policy and procedure manuals, 1992-2002,
2 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Lottery Commission policy and procedure manuals, 1992-2002, define the operations of the lottery, including information technology systems, game structure and security, marketing, prize drawing, collections and enforcement, facilities support, and financial administration. All of these policies and procedures manuals have since been superseded. Manuals through 1993 were created by the Texas Comptroller of Public Accounts, which had authority over the Texas Lottery until September of that year. The Texas Comptroller of Public Accounts Lottery Task Force was formed on August 19, 1991 and began making preliminary preparations for the creation of a state lottery. Once the Texas constitutional amendment to authorize a state lottery was approved by voters later that year (House Joint Resolution 8, 72nd Texas Legislature, 1st Called Session), the Texas Lottery became a division of the Comptroller of Public Accounts. With the passing of House Bill 1587, 73rd Legislature, Regular Session in 1993, the Texas Lottery Commission was created and the administration and operation of the Texas Lottery was transferred to the Commission from the Comptroller.

Arrangement

These records are arranged in chronological order as they arrived from the creating agency.

Preferred Citation

(Identify the item), Policy and procedure manuals, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 2009/031

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on September 25, 2008.

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to information confidential by law (V.T.C.A., Government Code, Section 552.101); information relating to litigation (V.T.C.A., Government Code, Section 552.103); information within the attorney-client privilege (V.T.C.A., Government Code, Section 552.107); certain law enforcement records (V.T.C.A., Government Code, Section 552.108); information concerning commercial, financial or trade secret information (V.T.C.A., Government Code, Section 552.110); agency memoranda (V.T.C.A., Government Code, Section 552.111); audit working papers (V.T.C.A., Government Code, Section 552.116); certain addresses, telephone numbers, social security numbers, and personal family information (V.T.C.A., Government Code, Section 552.117); information relating to credit card, debit card, charge card and access device numbers (V.T.C.A., Government Code, Section 552.136); certain email addresses (V.T.C.A., Government Code, Section 552.137); information related to security issues for computers (V.T.C.A., Government Code, Section 552.139); and other records deemed confidential by the State Lottery Act (V.T.C.A., Government Code, Section 466.022), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Processing Information

Processed by Rebecca Romanchuk, April 2009

Box

2009/031-1

Comptroller of Public Accounts, Texas Lottery policy manual, May 1, 1992

Comptroller of Public Accounts, Texas Lottery prize drawing procedures manuals, marketing procedures manual, 1992

Comptroller of Public Accounts, Texas Lottery game procedures, 1992

Comptroller of Public Accounts, Texas Lottery Information Systems procedures for computer operations, December 1, 1992

Comptroller of Public Accounts, Texas Lottery Information Systems / Computer Operations / ICS (Internal Control System) balancing procedures, narratives and check list, October 26, 1992

Comptroller of Public Accounts, Lottery Division facilities support procedures, 1993

Comptroller of Public Accounts, Texas Lottery security operating procedures, 1993

Comptroller of Public Accounts, Texas Lottery operations procedures, 1993

Comptroller of Public Accounts, Texas Lottery GTECH procedures, 1993

Texas Lottery Commission delivery services user's guide, about 1994

Texas Lottery Commission collections / enforcement procedures, August 1994

Texas Lottery Commission Financial Administration Division policies and procedures, 1998

Box

2009/031-2

Texas Lottery Commission Facility Division procedures, 1998

Texas Lottery Commission Information Technology Division policies and procedures, 1999

Texas Lottery Commission Marketing Division policies and procedures, 1999

Texas Lottery Commission Charitable Bingo Operations policies and procedures, volume III, 1999

Texas Lottery Commission Charitable Bingo Operations policies and procedures, volume IV, 1999

Texas Lottery Commission Lottery Division policies and procedures, 2000

Texas Lottery Commission drawings procedure manual, 2002

Return to the Table of Contents

Legal opinions and advice, 1994-2001, bulk 1998-2000,
3.5 cubic ft.

Arrangement

These records are arranged as they arrived from the agency, in roughly alphabetical order within two chronological runs.

Preferred Citation

(Identify the item), Legal opinions and advice, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, attorney-client privilege (V.T.C.A., Government Code, Section 552.107(1)); social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); drivers license numbers (V.T.C.A., Government Code, Section 552.130); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); account numbers (V.T.C.A., Government Code, Section 552.136); and street address and telephone number of a prize winner (V.T.C.A., Government Code 466.022(3)), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Processing Information

Processed by Rebecca Romanchuk, April 2008

Box

2005/170-18

Artani, Ramzan Ali, 2000

Alhasan, Ismail Khalid, 2000

Ralph Almazan, 1994-1999

American Legion Post 163, 2000

AMF Saratoga Lanes, 2000

Amvets Post 14, 2000
[2 folders]

Amvets Post 5, 2000

Amvets Post 72 Auxiliary, 2000

American Legion Post 163, Ladies' Auxiliary, 2000

Angus Reid Group Inc., 1999-2000

Angus Reid / NASPL (North American Association of State and Provincial Lotteries) request, 2000

Arapaho Bingo, 1998

Ashton's Minit Mart, 2000

Athletic T-Shirts, 1998

Austin Country Club, 2000

Austin Flyers Soccer Club, 2000

Byeong Kyu Ahn, 2000

BABN Technologies, 1998

BAC (Bingo Advisory Committee) question - operator training program, 2000

BEA (Bingo Enabling Act) Sec. 2001.102 (B)(10) interpretation, 2000

Robert Beck, 2000

Bexar County OIC (Opportunities Industrialization Center), Inc., 2000

Bingo - price-fixing (Attorney General opinion request), 2000

Bingo website complaint form (legal referral), 2000

Briaroaks Volunteer Fire Department, 2000

Box

2005/170-19

Burnet Central Appraisal District, et al. vs. David A. Gray, et al., 2000

Capital Food Mart, 2000

Church Evangelistic Services correspondence, 2000

Combo highlighter pens, 2000

Comptroller's expenditure coding, 2000

Criminal trespass notice, 2000
[wallet]

DPS (Department of Public Safety) reports - Dallas eight liners, 1999

Dallas Levy Lodge 197, B'nai B'rith, 2000

Zuleda B. Dosani, 2000

Deloitte & Touche access to work papers, 2000

Liz Dinh, 2000

Dominy's, 2000

Electronic cardminder leases and prices, 1998-2000

End of game notices, 2000

Family Enhancement Center, 2000

Don Felty - Break the Bank, 2000

Fiesta Mart, 2000

FOE (Fraternal Order of Eagles) Aerie 2914 Broncho, 2000

Food Fast #74, 2000

Fort Worth Judo Club, Inc., 2000

Git 'N Go, 2000

Grace Ann Gonzalez, 2000

Guseme, Steve, 1999

Raul Gutierrez - investigation update, 2000

Lottie Hillard complaint on Lancaster Bingo Hall (legal referral), 2000-2001

Homeland Stores, Inc. and Homeland Holding Corp., 1996

Hometown Food Super Serv, 2000

Hot Hand, 2000

[Folder is missing, out slip is in its place.]

How to Play brochure, all games (legal referral), 2000

Humble Bingo, 1998

Instant Game trademark searches for SGI (Scientific Games International), 2000

Internet inquiry - Jeff Jones, 1998

Internet website - freetexaslotto.com, 1999

Interpretation of an ADA (Americans with Disabilities Act) standard (accessible spaces), 2000

ITVM (instant ticket vending machine) contract issue, 2000

Kareen Ali Hassan, 1999-2000

Jaher Ali Maknojia, 2000

Juvenile convictions, 2000

Hugo Hernandez Lomeli, 1999-2000

Korner Food Store, 1995-2000

Labelle Fannett Volunteer Fire Department Auxiliary, 2000

Leticia L. Martinez and Florencio D. Martinez, 1999-2000

Sam Mathew, 2000

Grant Lee Menzies, 2000

Minor considerations, 1999-2000

Multimedia Games, Inc. (legal referral), 2000

NASPL (North American State and Provincial Lotteries) 2000 storage, 2000

New Lotto Texas How To Play brochure on new back of playslip, 2000

NJV Oil Company, 2000

Non-resident report (LBB - Legislative Budget Board), 2000

O'Connell Booster Club, 2000

Oberthur - non-conforming tickets, 1999-2000

Odds on the back of roll stock (legal referral), 2000

Odessa Jaycees Inc., 2000

Ruben Ontiveros, 2000

Our Lady of Guadalupe Catholic Church, 2000

Outside employment form, 2000

The Pantry Place, 2000

Parents Association for Jewish Education, 2000

Payment under protest, 2000

Box

2005/170-20

Dae Joon Park, 2000

PRO:SYS conversion, GTECH, 1998-1999

Red Men 4 (legal referral status), 2000

Red Men Tribe 2 Pocahontas, 1999

Red Men Tribe 22 - collection, 2000

Red Men Council 7 White Cloud Pocahontas, 2000

Red Men Tribe 14 Caddo, 2000

RFP (request for proposal) and bid tabulation for GTECH and PWC (PricewaterhouseCoopers) (legal referral), 2000
[wallet]

Risk assessment and loss prevention survey (legal referral), 2000

Regular prize greater than 2,500 - Knights of Columbus Council 78, 1999

Request for TLC (Texas Lottery Commission) seal, 1999

Request for work paper review, 2000

Archie L. Roberson, 1999

SGI (Scientific Games International) - non-conforming tickets, 2000

Nizar A. Sadruddin, 2000

Saenz, 1999

Scientific Games ad (legal referral), 2000

Scientific Games - prize structure (legal referral), 2000

Seawind Senior Citizens' RV Park, 2000

Security audit authorization letter for Pollard and Scientific Games, 2000

Security equipment procurement, 1998
[wallet]

Security on drawing independent auditors, 2000

Short Stop #25, 2000

Software licensing, 2000

Choon Haw Soon, 1996-2000

Stuart Entertainment, 2000

Super 99 Cent Store, 2000

Taylor Mart, 2000

Terra Genesis of Corpus Christi, 2000

Tip Top Food Store, 2000

Tony Express Market, 2000

Todd Blanks dba (doing business as) TCMM, Inc., 2000

Unclaimed trucks, 2000

GTECH - unprocessed ticket orders, 2000

GTECH - unassigned packs, 2000

UPC (universal price codes), 2000

VFW (Veterans of Foreign Wars) Post 912, 2000

VFW (Veterans of Foreign Wars) Post 3709, 2000

VFW (Veterans of Foreign Wars) Post 4746, 2000

VFW (Veterans of Foreign Wars) Post 4746 Ladies Auxiliary, 2000

Victore Insurance Company, 2000

Vidor Superette, 2000

Vu The Vo, 2000

Web site translator, 2000

Website changes - Lotto Texas rule, 2000

White Pool House Friends Bingo, 2000

Winning, on-line ticket, 2000

World Lottery Association (WLA), 2000

Worldwide Lotto subscription service, 1999

Zip N Food Store, 2000

Box

2005/170-21

A-1 Food Mart, 1998

Back of the Texas Million playslip for review, 1998

Doris Bowens - Irving Bingo, 1998

Certificate of occupancy, 1998-2001

CFM Salado, 1998

Chamberlain Ballet, 1998-1999

Criminal intelligence files - open records exception, 1999

Debt set-offs, 1996-1997

FY 98 annual report, 1998

Hood, Don A., 1999

Infinity Group - Indian bingo question, 1998

JWI [unknown acronym] jackpot, 1998

Laurie's Quick Stop, 1998-1999

Legal opinion - revolving door, 1996

Lottery 6th birthday party, 1998

Mini Mart - failure to pay prize, 1998

Omni Gas, 1998

On-line ticket stock, 1998

Questions submitted by Trend Gaming Systems, 1999-2000

Retailer manual, 1998

Retailer promotional agreements, 1999

Review HUB (historically underutilized business) language, 1998

Seal of Texas Lottery Commission, 1998

Stuart Entertainment computer software lease, 1998

Super C Food Store, 1999

System service provider, 1998

TXTV - system service provider, 1998

TCDA (Texas Criminal District Attorney) investigations, 1997-1999

TCDAA (Texas County and District Attorneys Association) - Illegal Gambling Investigation and Prosecution Conference, 1998

Ten ADA (Americans with Disabilities Act) files, 1998

Termination of lessor's license, 1998

Third instant ticket RFP (request for proposal), 1999

TLC (Texas Lottery Commission) collision, October 28, 1998

Tricktics by Brainstorms, Unlimited Manufacturing, 1998

Warner Brothers request - untitled football project, 1999-2001

Winner's flyer, 1998

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Game files, 1992-1995, bulk 1992-1993,
0.45 cubic ft.

Arrangement

These records are arranged in the order in which they arrived from the agency.

Preferred Citation

(Identify the item), Game files, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 2007/194, 2008/103, 2009/058

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on July 7, 2007; March 3, 2008; and November 13, 2008.

Restrictions on Access

The following statements apply to accession 2009/058, Lone Star Millions game book, only. Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, information confidential by law (V.T.C.A., Government Code, Section 552.101, in conjunction with State Lottery Act 466.022); agency memoranda (V.T.C.A., Government Code, Section 552.111); and information related to security issues for computers (V.T.C.A., Government Code, Section 552.139), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Technical Requirements

Researchers wishing to access the dvd must contact the Archives' Preservation Officer to obtain the necessary equipment.

Processing Information

Processed by Rebecca Romanchuk, April 2008

Restrictions on Access amended by Rebecca Romanchuk, September 2008

Addition of one accession by Rebecca Romanchuk, April 2009

Box

2007 Accessions Box 1 (2007/194)

Lone Star Millions game files, 1992-1993

[Includes one dvd.]

Box

2008 Accessions Box 1 (2008/103)

First pack of Lone Star Millions instant tickets, example from first run of Cash 5 online tickets, 1992, 1995

Box

2009/058

Lone Star Millions game book, 1992

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