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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Administrative correspondence, 1988-2001, bulk 1991-2001,

Legal opinions and advice, 1994-2001, bulk 1998-2000,

Game files, 1992-1995, bulk 1992-1993,

Texas State Library and Archives Commission

Texas Lottery Commission:

An Inventory of Lottery Commission Records at the Texas State Archives, 1988-2001, bulk 1991-2001



Overview

Creator: Texas Lottery Commission.
Title: Lottery Commission records
Dates: 1988-2001
Dates: bulk 1991-2001
Abstract: The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. These records consist of administrative correspondence and legal opinions and advice, 1988-2001, bulk 1991-2001. Types of records include correspondence and interoffice memoranda, with some attachments; legal documents; meeting notes; two videocassettes; a prize structure analysis; a manual, a dvd, a press release; lottery tickets; and design proofs.
Quantity: 21.2 cubic ft.
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives

Agency History

The Texas Lottery Commission was created in 1993 (House Bill 1587, 73rd Texas Legislature, Regular Session). Its primary purpose is to administer the Texas Lottery, which had been authorized by a constitutional amendment approved by the voters in November 1991 (to generate revenue for the State of Texas), and which had been administered by the Office of the Comptroller of Public Accounts, 1991-1993. The new commission also received responsibility for administering the Texas Bingo Enabling Act, transferred from the Texas Alcoholic Beverage Commission effective April 1994. The commission's executive director is required to exercise strict control over all lottery games conducted in Texas, to ensure integrity, security, honesty, and fairness. The commission licenses lottery ticket sales agents, and in so doing conducts investigations into the criminal history of potential licensees (using records from the Texas Department of Public Safety, the Federal Bureau of Investigation, the Internal Revenue Service, and other law enforcement agencies). Any funds collected above the lottery's operating expenses (i.e., less 10% used for lottery administration, plus at least 5% as commissions to ticket retailers, plus payment of prizes) are considered revenue and are transferred to the unobligated portion of the state's General Revenue Fund. No political subdivision of the state may impose sales taxes or ad valorem taxes on lottery tickets or on prize payments; however, the following may be deducted from the prize: money owed in delinquent taxes, other money owed to the comptroller or the Alcoholic Beverage Commission, money owed in delinquent child support payments, or money owed in default on a guaranteed student loan.

The Lottery Commission has six major administrative areas: Charitable Bingo Operations, Financial Administration, Information Systems, Lottery Operations, Marketing, and Security. The Charitable Bingo and Security offices are headquartered in Austin and have regional offices in Dallas, El Paso, Houston, Odessa, and San Antonio. The Charitable Bingo Operations division licenses and regulates charities authorized to conduct charitable bingo games, those who manufacture or sell bingo equipment, and those who lease facilities where charitable bingo is played. The commission collects a 3% bingo rental tax and a 5% fee on bingo prizes, credited to the General Revenue Fund.

The Texas Lottery Commission consists of three members, appointed by the governor with the advice and consent of the senate for overlapping six-year terms. One member must have experience in the bingo industry. The governor names the chair. The laws governing lottery and bingo activities contain extensive conflict-of-interest provisions that apply to commission members and employees as well as to game operators and sales agents.

(Sources include: Guide to Texas State Agencies, 11th edition (2001); the agency web site ( http://www.txlottery.org/export/sites/default/About_Us/), accessed April 2008; and the enabling legislation, 1993.)

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Scope and Contents of the Records

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. These records consist of administrative correspondence and legal opinions and advice, 1988-2001, bulk 1991-2001. Types of records include correspondence and interoffice memoranda, with some attachments; legal documents; meeting notes; two videocassettes; a prize structure analysis; a manual; a dvd; a press release; lottery tickets; and design proofs.

Administrative correspondence of the agency, dating 1988-2001, bulk 1991-2001, is in regard to lottery and bingo operations concerning interpretation of the Texas Lottery Act and the Bingo Enabling Act, Texas Lottery rules, winnings, possible gambling violations and fraud, interstate lottery questions, lottery retailers, marketing opportunities with the Texas Lottery, advertisers, requests to use the Texas Lottery logo, unsolicited game ideas, unethical marketing by third parties, and personnel matters. Employee classification plans, the agency's strategic plan, and legislative appropriation requests are also filed within this series.

Legal opinions and advice dating 1994-2001, bulk 1998-2000, document issues submitted by the commission to its legal counsel for legal assessment and action. Typical issues represented include infractions of lottery rules by licensed retailers, license revocation, license application denial, bingo operations conducted without a license, clarification of the commission's legal authority, approval of lottery ticket text, rulemaking, and open records questions.

Game files of the commission, 1992-1995, bulk 1992-1993, comprise documentation on the development of Lone Star Millions, the commission's first instant ticket game, and examples of lottery tickets, including a commemorative Cash 5 first-run ticket.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

The records are in the original order as maintained by the agency, and are organized by State Archives staff into three series:
Administrative correspondence, 1988-2001, bulk 1991-2001, 17.5 cubic ft.
Legal opinions and advice, 1994-2001, bulk 1998-2000, 3.5 cubic ft.
Game files, 1992-1995, bulk 1992-1993, 0.2 cubic ft.

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Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, attorney-client privilege (V.T.C.A., Government Code, Section 552.107(1)); social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); drivers license numbers, (V.T.C.A., Government Code, Section 552.130); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); account numbers (V.T.C.A., Government Code, Section 552.136); and street address and telephone number of a prize winner (V.T.C.A., Government Code 466.022(3)), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

Researchers wishing to access the videocassettes and dvd must contact the Archives' Preservation Officer to obtain the necessary equipment.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Lotteries--Texas.
Lotteries--Law and legislation--Texas.
Bingo--Law and legislation--Texas.
Places:
Texas--Lotteries.
Document Types:
Correspondence--Texas--Lotteries--1988-2001.
Memorandums--Texas--Lotteries--1988-2001.
Legal documents--Texas--Lotteries--1988-2001.
Notes--Texas--Lotteries--1988-2001.
Press releases--Texas--Lotteries--1992-1995.
Manuals (instructional materials)--Texas--Lotteries--1992-1995.
Videocassettes--Texas--Lotteries--1988-2001.
Functions:
Administering lotteries.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Lottery Commission, Lottery Commission meeting files, 1993-2000, 1.5 cubic ft.
Texas Lottery Commission, Lottery operator contract, 1997, fractional [There is no finding aid available for this unprocessed item. Call number is 2004/159 (in 2004 Accessions Box 2).]

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 2005/170, 2007/194, 2008/103

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on August 4, 2005; July 7, 2007; and March 3, 2008.

Processing Information

Rebecca Romanchuk, April 2008

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Detailed Description of the Records

 

Administrative correspondence, 1988-2001, bulk 1991-2001,
17.5 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Administrative correspondence of the agency is in regard to lottery and bingo operations concerning interpretation of the Texas Lottery Act and the Bingo Enabling Act, Texas Lottery rules, winnings, possible gambling violations and fraud, interstate lottery questions, lottery retailers, marketing opportunities with the Texas Lottery, advertisers, requests to use the Texas Lottery logo, unsolicited game ideas, unethical marketing by third parties, and personnel matters. Employee classification plans, the agency's strategic plan, and legislative appropriation requests are also filed within this series. Types of records include correspondence and interoffice memoranda, with some attachments; and two videocassettes, dating 1988-2001, bulk 1991-2001.
Arrangement
These records are arranged as they arrived from the agency, in six roughly alphabetical runs, with several intervening non-alphabetical runs.
Preferred Citation
(Identify the item), Administrative correspondence, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); drivers license numbers, (V.T.C.A., Government Code, Section 552.130); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); account numbers (V.T.C.A., Government Code, Section 552.136); and street address and telephone number of a prize winner (V.T.C.A., Government Code 466.022(3)), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
Researchers wishing to access the videocassettes must contact the Archives' Preservation Officer to obtain the necessary equipment.
Accession Information
Accession number: 2005/170
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on August 4, 2005.
Box
2005/170-1 Amusement and Music Operators (Association) - video lottery, 1994
Belcan Industries, 1996
Benevolent and Protective Order of Elks #201, 1994
Bonnie Foster, 1995
BSA Advertising, Inc., 1995
Cambridge Funding Group, 1996
Dalton Ford, 1994
Daniel Culetta, 1996
Exxon Company, USA, 1994
Fantasy Sports, 1996
Games show ideas, 1994
Instant ticket design, 1996
Isaac Nwokogba, 1994
Jackpot Magazine, 1995
John Polach, Jr., 1995-1996
Jose I. Ramirez, 1993-1994
Larry Scott Gebhart - Wanda Wilson, 1994
Lottery logo misuse, 1995
Lotto Life Productions, 1996
Lotwin Intelligence, 1995-1996
Mark Goodson Productions, 1994
McCall and McColloch, 1995
McDonald's Corporation, 1995
Mike Ornelas, 1995
Mortgage Buyer, 1995
Richard J. Olson, 1995
Nicholas W. Classen, 1995
Noreen L. Clark, 1995
Otto Glaser, 1995
Plantation, Inc., 1994
Power Call phone card - public assistance - Cohen and Silverman, 1995
Prentice Hall - Simon and Schuster Education Group, 1994
Previous winners - The Dechmans, 1994
Pull Tab Rule Subcommittee, 1994-1995
[No correspondence, only tracking sheets.]
Rachel Martin, 1996
Release of bingo ad, 1997
Box
2005/170-2 Rhonda Stillwell - public assistance, 1995
Richard Litman, 1995
Richard Litman, 1996
Rick Schweihs - R. Promo Co., 1994
State of Maryland v. Fortune USA, 1994
State v. Natividad Ortiz, 1994
Stuart Entertainment, 1995
[No correspondence, only tracking sheets.]
Ted Wood, Randall County Judge, 1995
Texas Civil Rights Project - A&R Corner Store, 1994
Texas State Lottery Telegram, 1995-1996
The Image Centers, 1994-1995
Thurgood Lee, 1996-1997
Transworld Travel and Entertainment, 1995
Video service agreement, 1995
[No correspondence, only tracking sheets.]
Weldon Gilbert, 1995
White vs. Sharp, 1992
Wilcox Furniture and Appliance, 1995
William R. Senter, 1994-1995
Wilma White, 1995
Winfred Paul Scofield, 1994
World-Wide Lottery, 1995-1996
You Can Be A Winner, 1994
Acknowledgment of acceptance, 1994
Appropriations file, 1995
[No correspondence, only a tracking sheet with note that materials were combined with a Legislative Budget Board file on January 22, 1998.]
Automated clearing house services - agreement, 1994
Celestie, Dexter, 1996
Robert E. Connor, Jr. - City of Columbus, 1994
John L. Daud, 1993
Direct mailing coupons, 1996
DM's (Diane Morris) correspondence, 1994
Henry P. Drexler, 1996
Ismael and San Juanita Flores, 1996
Betty J. Freeman, 1994
Generic curb sign, 1995
Box
2005/170-3 Internal Revenue Service - opinion file, 1994
Mary Kraft, 1993-1994
Stephen R. and Debbie L. Lausen, 1995
LULAC (League of United Latin American Citizens) open records requests, 1994
Office of Senator Madla, 1995
Minority retailers, 1994
Gloria and Robert Morales - final decree of divorce, 1994
National Grocery Association, 1997
Porter Richardson (deceased), 1996
Sports Link, Inc. / USA Marketing, 1995
Stuart Entertainment, Inc., 1994
Win for Life - request for legal opinion, 1996
Ballard's Investigation, 1993
Dallas / Lewisville, 1992
Davis, Doyle - Capado Gaming Corporation, 1996
[Includes two VHS videocassettes.]
Morgan, Ann - Texas Bonus, 1994
Parking ticket - Dallas, Texas, 1992
Richard Rushing, 1993
Schmidt (portion of file), 1992-1995
Teresa Timberlake, 1992
Box
2005/170-4 Ablon, Arnold and Hicks, Dave Co., Inc., 1997
Abolition of the Office of State Treasurer, 1996
Ace Bingo Supplies, Inc., 1997
ADA (Americans with Disabilities Act) compliance in claims centers, 1996-1997
Advanced Gaming Technology, Inc., 1997
Advertising issues - lottery, 1995
Affidavit of Responsibility, 1997-1998
Agency Enforcement Policy, 1996
Agency strategic plan, 1997-2001 period, 1995-1996
Ali-Cat Bingo, 1995
American Bingo and Gaming, 1997
American Bingo and Gaming, Inc., 1995-1998
American Food Store, 1997
Senator Ken Armbrister, Chair, 1995
Apple Toyota, 1995
Joseph Austin, 1996
Authority to estimate 1997 Lotto Texas jackpot, 1997
BABN Technologies Corp., 1997
Back of ticket advertisement, 1997
Background information, 1997
Ella Barriere, 1997
BCM (Bingo Card Minder) device, 1997
C. Bertani - decision on corporate resolution, 1997
Bill Cheyne - public assistance, 1995
Billy Rhea investigation, 1996
Bingo boxes inventory, 1997
[Folder is missing, outslip is in its place.]
Bingo Card Minder Corp. v. Power Bingo, 1995-1996
Bingo - IRS (Internal Revenue Service) treatment, 1996
Bingo operations director, 1997
Bingo / Raffles, 1997
Bingo time and/or date changes, 1997
Bingo - Pulltab - IRS file, 1995
Bond issue, 1993
Bond reserve fund, 1996
Bond reserve fund, 1992
Todd Bradshaw, 1997
Budget Mart - stolen tickets, 1997
James Burlingame, 1997
Box
2005/170-5 Cancellation of temporary closures, 1998
Capital Consultants, 1995
Carlson Sales, 1997
Carmody and Torrance, P.C., 1995
Catlin, Saxon, Tuttle and Evans, P.A., 1997
Chad Williams, P.A., 1995
Change of address requirements, 1996-1997
Chapter 2110 Government Code and BAC (Bingo Enabling Act), 1997
Charitable raffles, 1996
Computer system justification, 1997
Conflict of interest - AG (Attorney General) general counsel, 1996
Connecticut Lottery Corporation, 1996
Consent to background investigation form, 1997
Contract Management System Task Force, 1996
Contract monitoring, 1997
Correspondence - second game of chance, 1997-1998
Correspondence for approval, 1997
Ruth C. Cranford and Tony C. Cranford, 1995
Criminal history - employee, 1997
Dead lease stuff, 1993-1994
Death of deceased prizewinner - jackpot prize, 1996
Debt set-off - lottery winners - welfare, 1996-1997
Debbie Reynolds - Las Vegas, 1994
Denial of organization, 1997
Ms. R. Dillard, 1995
Dimensions, 1997
Disqualification of individual - notification, 1997
Draft notice of hearing, 1997
D. Rogers - performance concerns, 1997
Employee reimbursement, 1997
Enforcement cases - status report, 1996
Escheatment laws - legal research, 1995
Ethics training, 1997
Financial operations - PA (public accountant), 1996
Martha Flores - referral to Travis DA (district attorney), 1997
Food for thought, 1997
FortuNet Schedule Editor, 1997-1999
Box
2005/170-6 Gaming Lottery Corp. / Specialty, 1996
Eddie Garcia correspondence, 1995-1996
Proposed contract language - General Services Commission, 1994
Irfan A. Ghaffar, 1997
Glossy paper use - print shop, 1996
G.B. Henson, 1997-1998
Holiday Inn - Town Lake, 1997
Annette Holmes, 1995
HR (Human Resources) - comp time / 12 FMLA (Family Medical Leave Act) prd [unknown abbreviation], 1996
Human Resources Task Force, 1996
IGRA (Indian Gaming Regulatory Act) rulemaking, 1996
Improper use of corporate credit card, 1992
Inmate Trust Fund, 1995
Instant Game design contest, 1996
Instant ticket dispenser, 1995-1996
Insurance specialists, 1995
Internal forms, 1996
Internal Revenue Service, 1992
International Business College of Lubbock, Inc, 1994
International Lottery Rewards Commission, 1995
IRS (Internal Revenue Service) - prize winnings, 1995
ITVM (instant ticket vending machines) pilot project, 1995
ITVM (instant ticket vending machines) - State of California, 1996
Eddie Bernice Johnson and Associates - license application, 1993-1994
Kimberly Saul - denial of prize payment, 1994-1995
1998-1999 LBB (Legislative Budget Board) appropriations for TLC (Texas Lottery Commission), 1993-1998
Legal interpretation - donations, 1997
Legal opinion - natural disasters, 1997-1998
Legal services for state agencies, 1996
Letter from Aus-Tex Printing, 1996-1997
License fees and delinquent tax, 1996
License transfer to lease bingo, 1997
Licensing issues: application denial, suspensions, revocation, 1993
Liquor Express, 1996
Box
2005/170-7 Logo rules, 1995
Long-term TLC (Texas Lottery Commission) headquarters, 1997
Lonnie Ingram, 1995
Lottery advertising / legislation, 1997
Lottery application for address licensed by Cachemira Gift Shop, 1997
The Lottery Channel, 1995
Lottery / Internet, 1997
Lottery licenses and certificates of deposit, 1997
Lottery Players Publishing Co., 1996
Lottery sales agent's license - fingerprint, 1992, 1997
Lottery security - Irving, 1993
[out slip for file titled Lottery prize money], 1998
Manfred Sternberg and Associates, 1995
Matusek, Ronald et al., 1997
Victor Jose Medina, 1997
Michael Lovern / Trial Management Associates, 1997
Michelle Gregory survey, 1997
Minor redeem prize under $600, 1997
Minority vendor - participation forms, 1994
Mireur stock holder change, 1996
More Video Superstore, 1994
Velia Moreno, 1996
NAFTA (North American Free Trade Act) - reporting requirements for compliance, 1994-1995
NASPL (North American Association of State and Provincial Lotteries) Region III conference, 1996
NCLGS (National Council of Legislators from Gaming States) conference - Colorado, 1996
New winner information release form, 1997
New York lottery tour schedule, 1997
Non-individual claimants, 1997-1998
Nonresident bidder report to General Services Commission, 1994, 1998
Notice of Arrest hire form, 1997
Notice to state agencies, 1997
[No correspondence, only tracking sheets.]
Officers and directors liability insurance, 1997-1998
On-line game, 1997
Orange Leader Newspaper, 1996
Out of state lottery companies, 1995-1996
Outside employment, 1997
[No correspondence, only tracking sheets.]
Outside management consultant, 1997
Box
2005/170-8 Pacific Gaming International, 1997
Partial payment agreements, 1994
Payless Supermarket - Dhuka Enterprises, 1994
Peeling agreement - Lotto prize, 1996
Performance measures, 1996-1997
Permanent license denial based on no fingerprint cards, 1993
Personnel law seminar, 1995
Acknowledgment / receipt of personnel manual form, 1997
Personnel policy manual appendix, 1997
Phone actions - Robert Jacobs, 1997
Phone actions - Mark, Commercial Check Cashers, 1996
Phone actions - Kevin Tipton, 1995
Phone actions - Craig Welscher, 1996
Play after license expiration, 1997
Player complaint, 1997
Edward W. Plodzik, 1997
Policy change on fingerprint cards, 1997
Portable computers and docking system, 1997
Prime Opportunities, Inc., 1994
Private real property rights, 1995
Promotional items, 1997
Public Funds Investment Act training video, 1996
Question regarding audits, 1997
Quick Pick "Randomness," 1993
RCC-CBC (Ridglea Country Club), 1997
R. Cranford - process to become corporation, 1996-1997
Rebid - lottery operator, 1995-1997
Reclassification, 1997
Refund of unsold ticket, 1997
Release of CDs (certificates of deposit), 1997
Request for rule making - Frank Burns VFW (Veterans of Foreign Wars) Post 5619, 1997
Retailer CD (certificate of deposit) program requirements, 1995
Retailers LTRs (lottery ticket retailers)- poor credit report - application, 1993
Retailers who lose tickets due to fire, 1993
Rio Grande Valley Sports Hall of Fame, 1993
Christine Rodriguez, 1997
Box
2005/170-9 Schaefer Systems, Inc. request, 1996
Senate General Investigating Committee, 1995
Shipton - Nub Donaldson - ORR (open records request), 1996
Shop N Go, 1997
Sikorsky, Kenneth Stanley, 1995
Simon Goldfarb and Associates, 1996
SLAB [unknown acronym] [Carpenter Land and Investment Co. - bingo], 1995
Nola W. Smith, 1997-1998
Social Security Administration, 1997
Space allocation plan - Attorney General's, 1994
Speedy Save, 1993
SPJST (Slovanska Podporujici Jednota Statu Texas - Slavonic Benevolent Order of the State of Texas) Lodge #80, 1997
Stuart Entertainment - manufacturer sold unapproved bingo cards, 1997
HR (Human Resources) - related litigation, 1996
Stubenrauch, Kristopher, 1995
"Taking" legislation, 1996
Tax issue - Lotto prize, 1996
TXHR (Texas Commission on Human Rights) - training, 1996
Texas Association of Broadcasters, 1996
Texas Commission for the Blind, 1995
The Texas Lottery News, 1997
Texas Travel Passport, Inc., 1997
TLC (Texas Lottery Commission) purchase request amendments, 1997
TLC (Texas Lottery Commission) reorganization proposal, 1997
TLC's (Texas Lottery Commission) exemption from State Purchasing and General Services Act, 1996
Tommy's Grocery, 1997
Transition issues, 1993
Texas Council on Problem and Compulsive Gambling, 1996
TXTV Corporation - System Service Provider application, 1996
Unimax perm, 1997
U.S. currency reproduction, 1995
Used scratch tickets, 1997
UT (University of Texas) Austin School of Social Work, Survey of Organizational Excellence, 1997
Verifying a 6-of-6 Lotto Texas ticket, 1997
Weapons, 1995
West Miller Bingo, Inc., 1997-1998
Winner's Gazette, Sept. 1997
Year 2000 Committee, 1997
Box
2005/170-10 Senate confirmation hearing, 1995
Senate Interim Committee on Charitable Bingo, 1996
[two wallets]
Senate Interim Finance Subcommittee's public hearing, April 28, 1998
[wallet]
Box
2005/170-11 Classification plan, 1996-1998
[wallet]
Agency strategic plan, 1996
[wallet]
Employee classifications, 1997
[wallet]
Legislative appropriation requests, FY 1998-1999, 1996-1998
[wallet]
Employee classifications, 1997-1998
[wallet]
Box
2005/170-12 Assessment of liquidated damages, 1996
Chapter 2004 Government Code, 1998
Ethics of free training preview offers, 1997
Prize claim choice, 1997
North American Collections Department - harassment, 1996
[Folder was incorrectly titled: Req. lottery retailer not compliant ADA/C. Wofford.]
Phillip Marc Pitzer, 1997
Reimbursement to state employee, 1997
Stockholder change, RCC-CBC (Ridglea Country Club), 1996
Vandalism of state property, 1997
Frank D. Moore, 1999-2000
NASPL (North American Association of State and Provincial Lotteries) conference, 1998
NASPL (North American Association of State and Provincial Lotteries) Roundtable, 1998
[wallet]
Pinpoint Software Corp. - ClickNet product, 1998
Play Responsibly - draft news media, 1998
Prayer Partners Evangelistic Outreach, Inc. City-Wide Family Recovery Center, 1998
Risk management committee - Grant Building, 1997
SAO (State Auditor's Office) - financial audit of TLC (Texas Lottery Commission), 1998
SAO (State Auditor's Office) - travel audit file, 1998
Shell Oil Products Company, 1996
Structured settlements, 1998
Box
2005/170-13 Texas Workers' Compensation, 1996
Tran, Hien Kim, 1999
Travel agency selection, 1999
Judy Watford - ADA (Americans with Disabilities Act) complaint, 1998
Security Division policy - utilization of minors in investigations, 1997-1998
SAO (State Auditor's Office) - report on the 1996 Financial and Compliance Audit results, 1997
West's Texas Forms, Vol. 2, Administrative Practice, 1998
Wild Bunch song rights, 1998
Winner's handbook, 1997-1998
Winners' welcome sign, 1998
Temporary employee, 1997
Telecommunications survey, 1998
Texas Ethics Commission - ethics advisory opinions, 1998
Texas Lottery Scratch Off contest, 1998
Texas Protects, 1998
Video conferencing, 1998
On-line addendum to license, terms and conditions, 1998
OAG (Office of the Attorney General) support holds, 1997
Nondisclosure of federal grand jury subpoena, 1997
Music is Forever Arts Magnet Corp., 1996-1998
Joe Moreno (Wagers International), 1998
Prospective employee release, 1994
Prosperity Partners, Inc., 1998
Risk management program review survey, 1997-2000
[wallet]
Box
2005/170-14 Affirmative action plan, 1997-1998
Agency strategic planning, 1994
Associations / Officers, 1997
Bingo / door prizes, 1997
Bingo / IRS (Internal Revenue Service), 1998
BRE (biennial revenue estimate) and sales tracking, FY98, 1998
Consumer credit check for employment, 1998
DM-466 (Texas Office of the Attorney General opinion number), 1998
Cordell, Jason, 1996
Clearing debt for previous holds for DHS (Dept. of Human Services), 1998
Debt set-off ranking - subfile, 1997-1998
GSC (General Services Commission) - construction exclusion requests, 1998
Handgun policy, 1995-1996
Information technology - FY98 budget, 1998
[No correspondence, only tracking sheets.]
Internal audit program, 1996
Internet e-mails, 1998
Inventia - new system of number games, 1998
Allen Laird - electronically printed play slips, 1998
Litigation disclosure - SORM (State Office of Risk Management), 1998
Little Caesars Pizza - Eric K. Carr - general correspondence, 1999
Lottery - customer complaint, 1998
Lottery ticket sales - virtual storefront - Internet, 1999
Lotto Texas - new claim form, 1997
Lowe ADA (Americans with Disabilities Act) complaint, 1998
Lucky Shamrock instant ticket, 1998
Marketing division, 1998
Information technology - director position, 1998
Clifton M. Martin - general, 1999-2001
Shawn McCluskey - correspondence, 1999
July '98 winning (test), 1998
Box
2005/170-15 Lottery start-up, 1991-1992
[wallet]
Lottery background (implementation plan), 1991-1992
[wallet]
Miscellaneous personnel law, 1992
[wallet]
Lottery law suits, 1992
[wallet]
[Includes two folders of travel guidelines and documents.]
Attorney General - Indian gaming, 1991-1992
Attorney General, 1991-1992
Job descriptions - State Auditor, 1993
State of Washington Gambling Commission, 1988, 1991
Compliance - open cases, 1988
Comptroller's Office correspondence, 1990-1991
Fingerprint log, 1991-1992
DSRs [unknown acronym] / PDRs [unknown acronym], 1990
District memos, 1991-1992
Distributors, 1990-1991
Conductors and lessors - active (two years), 1991
County clerk filing fees, 1991
Loan log, 1990-1991
Goodtime Bingo, 1991
Bingo workshop - San Antonio, 1991
Bingo lessor workshop, 1990
Texas State VFW (Veterans of Foreign Wars), 1990-1991
Texas Elks State Association, 1991-1992
ADA (Americans with Disabilities Act), 1993
Comptroller - revenue estimating, 1991
Standard penalty chart, 1992
Cost estimates open records request, 1988-1990
CQI (Continuous Quality Improvement), 1993
PPA (progress payment agreement?) log, 1989
Box
2005/170-16 Reading file, January 1992 - March 1993
[wallet]
Notice of suspension and seizure, 1992
[wallet]
Retailer maintenance guide, 1992
[wallet]
Policy issues, 1992
[wallet]
Public finance authority, 1992
[wallet]
Installation, 1992
[wallet]
Treasury issues, 1992
[wallet]
Ethics, 1992-1993
[wallet]
IRS (Internal Revenue Service) requirements, 1992
[wallet]
TPR (Texas Performance Review), 1992
[wallet]
Box
2005/170-17 Lottery hearings, 1992
[wallet]
Security information and procurement, 1991-1992
Vendor inquiries, 1991-1992
[wallet]
Legislation - house bills, 1991
[wallet]
Lottery rules, 1991-1993
[wallet]
Pre-lottery, 1991
[wallet]
Box
2005/170-18 Review of bingo procedures, 1998-1999
Bingo procedures manual, July 8, 1998
[4 folders]
Bingo procedures manual, July 21, 1998
[3 folders]
Texas Lottery Commission vendor background, 2000
[2 folders]

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Legal opinions and advice, 1994-2001, bulk 1998-2000,
3.5 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Legal opinions and advice document issues submitted by the commission to its legal counsel for legal assessment and action. Typical issues represented include infractions of lottery rules by licensed retailers, license revocation, license application denial, bingo operations conducted without a license, clarification of the commission's legal authority, approval of lottery ticket text, rulemaking, and open records questions. Types of records include correspondence and interoffice memoranda, with some attachments; and meeting notes, dating 1994-2001, bulk 1998-2000.
Arrangement
These records are arranged as they arrived from the agency, in roughly alphabetical order within two chronological runs.
Preferred Citation
(Identify the item), Legal opinions and advice, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, attorney-client privilege (V.T.C.A., Government Code, Section 552.107(1)); social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); drivers license numbers, (V.T.C.A., Government Code, Section 552.130); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); account numbers (V.T.C.A., Government Code, Section 552.136); and street address and telephone number of a prize winner (V.T.C.A., Government Code 466.022(3)), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Box
2005/170-18 Artani, Ramzan Ali, 2000
Alhasan, Ismail Khalid, 2000
Ralph Almazan, 1994-1999
American Legion Post 163, 2000
AMF Saratoga Lanes, 2000
Amvets Post 14, 2000
[2 folders]
Amvets Post 5, 2000
Amvets Post 72 Auxiliary, 2000
American Legion Post 163, Ladies' Auxiliary, 2000
Angus Reid Group Inc., 1999-2000
Angus Reid / NASPL (North American Association of State and Provincial Lotteries) request, 2000
Arapaho Bingo, 1998
Ashton's Minit Mart, 2000
Athletic T-Shirts, 1998
Austin Country Club, 2000
Austin Flyers Soccer Club, 2000
Byeong Kyu Ahn, 2000
BABN Technologies, 1998
BAC (Bingo Advisory Committee) question - operator training program, 2000
BEA (Bingo Enabling Act) Sec. 2001.102 (B)(10) interpretation, 2000
Robert Beck, 2000
Bexar County OIC (Opportunities Industrialization Center), Inc., 2000
Bingo - price-fixing (Attorney General opinion request), 2000
Bingo website complaint form (legal referral), 2000
Briaroaks Volunteer Fire Department, 2000
Box
2005/170-19 Burnet Central Appraisal District, et al. vs. David A. Gray, et al., 2000
Capital Food Mart, 2000
Church Evangelistic Services correspondence, 2000
Combo highlighter pens, 2000
Comptroller's expenditure coding, 2000
Criminal trespass notice, 2000
[wallet]
DPS (Department of Public Safety) reports - Dallas eight liners, 1999
Dallas Levy Lodge 197, B'nai B'rith, 2000
Zuleda B. Dosani, 2000
Deloitte & Touche access to work papers, 2000
Liz Dinh, 2000
Dominy's, 2000
Electronic cardminder leases and prices, 1998-2000
End of game notices, 2000
Family Enhancement Center, 2000
Don Felty - Break the Bank, 2000
Fiesta Mart, 2000
FOE (Fraternal Order of Eagles) Aerie 2914 Broncho, 2000
Food Fast #74, 2000
Fort Worth Judo Club, Inc., 2000
Git 'N Go, 2000
Grace Ann Gonzalez, 2000
Guseme, Steve, 1999
Raul Gutierrez - investigation update, 2000
Lottie Hillard complaint on Lancaster Bingo Hall (legal referral), 2000-2001
Homeland Stores, Inc. and Homeland Holding Corp., 1996
Hometown Food Super Serv, 2000
Hot Hand, 2000
[Folder is missing, out slip is in its place.]
How to Play brochure, all games (legal referral), 2000
Humble Bingo, 1998
Instant Game trademark searches for SGI (Scientific Games International), 2000
Internet inquiry - Jeff Jones, 1998
Internet website - freetexaslotto.com, 1999
Interpretation of an ADA (Americans with Disabilities Act) standard (accessible spaces), 2000
ITVM (instant ticket vending machine) contract issue, 2000
Kareen Ali Hassan, 1999-2000
Jaher Ali Maknojia, 2000
Juvenile convictions, 2000
Hugo Hernandez Lomeli, 1999-2000
Korner Food Store, 1995-2000
Labelle Fannett Volunteer Fire Department Auxiliary, 2000
Leticia L. Martinez and Florencio D. Martinez, 1999-2000
Sam Mathew, 2000
Grant Lee Menzies, 2000
Minor considerations, 1999-2000
Multimedia Games, Inc. (legal referral), 2000
NASPL (North American State and Provincial Lotteries) 2000 storage, 2000
New Lotto Texas How To Play brochure on new back of playslip, 2000
NJV Oil Company, 2000
Non-resident report (LBB - Legislative Budget Board), 2000
O'Connell Booster Club, 2000
Oberthur - non-conforming tickets, 1999-2000
Odds on the back of roll stock (legal referral), 2000
Odessa Jaycees Inc., 2000
Ruben Ontiveros, 2000
Our Lady of Guadalupe Catholic Church, 2000
Outside employment form, 2000
The Pantry Place, 2000
Parents Association for Jewish Education, 2000
Payment under protest, 2000
Box
2005/170-20 Dae Joon Park, 2000
PRO:SYS conversion, GTECH, 1998-1999
Red Men 4 (legal referral status), 2000
Red Men Tribe 2 Pocahontas, 1999
Red Men Tribe 22 - collection, 2000
Red Men Council 7 White Cloud Pocahontas, 2000
Red Men Tribe 14 Caddo, 2000
RFP (request for proposal) and bid tabulation for GTECH and PWC (PricewaterhouseCoopers) (legal referral), 2000
[wallet]
Risk assessment and loss prevention survey (legal referral), 2000
Regular prize greater than 2,500 - Knights of Columbus Council 78, 1999
Request for TLC (Texas Lottery Commission) seal, 1999
Request for work paper review, 2000
Archie L. Roberson, 1999
SGI (Scientific Games International) - non-conforming tickets, 2000
Nizar A. Sadruddin, 2000
Saenz, 1999
Scientific Games ad (legal referral), 2000
Scientific Games - prize structure (legal referral), 2000
Seawind Senior Citizens' RV Park, 2000
Security audit authorization letter for Pollard and Scientific Games, 2000
Security equipment procurement, 1998
[wallet]
Security on drawing independent auditors, 2000
Short Stop #25, 2000
Software licensing, 2000
Choon Haw Soon, 1996-2000
Stuart Entertainment, 2000
Super 99 Cent Store, 2000
Taylor Mart, 2000
Terra Genesis of Corpus Christi, 2000
Tip Top Food Store, 2000
Tony Express Market, 2000
Todd Blanks dba (doing business as) TCMM, Inc., 2000
Unclaimed trucks, 2000
GTECH - unprocessed ticket orders, 2000
GTECH - unassigned packs, 2000
UPC (universal price codes), 2000
VFW (Veterans of Foreign Wars) Post 912, 2000
VFW (Veterans of Foreign Wars) Post 3709, 2000
VFW (Veterans of Foreign Wars) Post 4746, 2000
VFW (Veterans of Foreign Wars) Post 4746 Ladies Auxiliary, 2000
Victore Insurance Company, 2000
Vidor Superette, 2000
Vu The Vo, 2000
Web site translator, 2000
Website changes - Lotto Texas rule, 2000
White Pool House Friends Bingo, 2000
Winning, on-line ticket, 2000
World Lottery Association (WLA), 2000
Worldwide Lotto subscription service, 1999
Zip N Food Store, 2000
Box
2005/170-21 A-1 Food Mart, 1998
Back of the Texas Million playslip for review, 1998
Doris Bowens - Irving Bingo, 1998
Certificate of occupancy, 1998-2001
CFM Salado, 1998
Chamberlain Ballet, 1998-1999
Criminal intelligence files - open records exception, 1999
Debt set-offs, 1996-1997
FY 98 annual report, 1998
Hood, Don A., 1999
Infinity Group - Indian bingo question, 1998
JWI [unknown acronym] jackpot, 1998
Laurie's Quick Stop, 1998-1999
Legal opinion - revolving door, 1996
Lottery 6th birthday party, 1998
Mini Mart - failure to pay prize, 1998
Omni Gas, 1998
On-line ticket stock, 1998
Questions submitted by Trend Gaming Systems, 1999-2000
Retailer manual, 1998
Retailer promotional agreements, 1999
Review HUB (historically underutilized business) language, 1998
Seal of Texas Lottery Commission, 1998
Stuart Entertainment computer software lease, 1998
Super C Food Store, 1999
System service provider, 1998
TXTV - system service provider, 1998
TCDA (Texas Criminal District Attorney) investigations, 1997-1999
TCDAA (Texas County and District Attorneys Association) - Illegal Gambling Investigation and Prosecution Conference, 1998
Ten ADA (Americans with Disabilities Act) files, 1998
Termination of lessor's license, 1998
Third instant ticket RFP (request for proposal), 1999
TLC (Texas Lottery Commission) collision, October 28, 1998
Tricktics by Brainstorms, Unlimited Manufacturing, 1998
Warner Brothers request - untitled football project, 1999-2001
Winner's flyer, 1998

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Game files, 1992-1995, bulk 1992-1993,
0.2 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Game files of the commission, 1992-1995, bulk 1992-1993, comprise documentation on the development of Lone Star Millions, the commission's first instant ticket game, and examples of lottery tickets, including a commemorative Cash 5 first-run ticket. Types of records include correspondence, a prize structure analysis, a manual, a dvd, a press release, lottery tickets, and design proofs.
Arrangement
These records are arranged in the order in which they arrived from the agency.
Preferred Citation
(Identify the item), Game files, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 2007/194, 2008/103
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on July 7, 2007 and March 3, 2008.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); drivers license numbers, (V.T.C.A., Government Code, Section 552.130); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); account numbers (V.T.C.A., Government Code, Section 552.136); and street address and telephone number of a prize winner (V.T.C.A., Government Code 466.022(3)), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
Researchers wishing to access the dvd must contact the Archives' Preservation Officer to obtain the necessary equipment.
Box
2007 Accessions Box 1 (2007/194) Lone Star Millions game files, 1992-1993
[Includes one dvd.]
Box
2008 Accessions Box 1 (2008/103) First pack of Lone Star Millions instant tickets, example from first run of Cash 5 online tickets, 1992, 1995

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