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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Meeting files, 1993-2008,

Administrative correspondence, 1988-2001, bulk 1991-2001,

Agency orders, 1993-2008, bulk 1994-2008,

Policy and procedure manuals, 1992-2002,

Legal opinions and advice, 1994-2001, bulk 1998-2000,

Game files, 1992-1995, bulk 1992-1993,

Texas State Library and Archives Commission

Texas Lottery Commission:

An Inventory of Lottery Commission Records at the Texas State Archives, 1988-2008, bulk 1991-2008



Overview

Creator: Texas Lottery Commission.
Title: Lottery Commission records
Dates: 1988-2008
Dates: bulk 1991-2008
Abstract: The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Records of the Texas Lottery Commission, 1988-2008, bulk 1991-2008, document the commission's operations in developing, marketing, conducting, and administering the Texas Lottery; regulating charitable bingo games in the state; policymaking; and seeking legal redress against its licensors for violations of state law and lottery policies. Types of records include meeting agenda, minutes, transcripts, and supporting documentation; correspondence and interoffice memoranda, with some attachments; agency orders; policy and procedure manuals; legal documents; meeting notes; two videocassettes; reports; working papers; a prize structure analysis; a dvd; a press release; lottery tickets; and design proofs.
Quantity: 51.7 cubic ft.
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives

Agency History

The Texas Lottery Commission was created in 1993 (House Bill 1587, 73rd Texas Legislature, Regular Session). Its primary purpose is to administer the Texas Lottery, which had been authorized by a constitutional amendment approved by the voters in November 1991 (to generate revenue for the State of Texas), and which had been administered by the Office of the Comptroller of Public Accounts, 1991-1993 (House Joint Resolution 8, 72nd Texas Legislature, 1st Called Session). The new commission also received responsibility for administering the Texas Bingo Enabling Act, transferred from the Texas Alcoholic Beverage Commission effective April 1994. The commission's executive director is required to exercise strict control over all lottery games conducted in Texas, to ensure integrity, security, honesty, and fairness. The commission licenses lottery ticket sales agents, and in so doing conducts investigations into the criminal history of potential licensees (using records from the Texas Department of Public Safety, the Federal Bureau of Investigation, the Internal Revenue Service, and other law enforcement agencies). Any funds collected above the lottery's operating expenses (i.e., less 10% used for lottery administration, plus at least 5% as commissions to ticket retailers, plus payment of prizes) are considered revenue and are transferred to the unobligated portion of the state's General Revenue Fund. No political subdivision of the state may impose sales taxes or ad valorem taxes on lottery tickets or on prize payments; however, the following may be deducted from the prize: money owed in delinquent taxes, other money owed to the comptroller or the Alcoholic Beverage Commission, money owed in delinquent child support payments, or money owed in default on a guaranteed student loan.

The Lottery Commission has six major administrative areas: Charitable Bingo Operations, Financial Administration, Information Systems, Lottery Operations, Marketing, and Security. The Charitable Bingo and Security offices are headquartered in Austin and have regional offices in Dallas, El Paso, Houston, Odessa, and San Antonio. The Charitable Bingo Operations division licenses and regulates charities authorized to conduct charitable bingo games, those who manufacture or sell bingo equipment, and those who lease facilities where charitable bingo is played. The commission collects a 3% bingo rental tax and a 5% fee on bingo prizes, credited to the General Revenue Fund.

The Texas Lottery Commission consists of three members, appointed by the governor with the advice and consent of the senate for overlapping six-year terms. One member must have experience in the bingo industry. The governor names the chair. The laws governing lottery and bingo activities contain extensive conflict-of-interest provisions that apply to commission members and employees as well as to game operators and sales agents.

(Sources include: Guide to Texas State Agencies, 11th edition (2001); the agency web site ( http://www.txlottery.org/export/sites/default/About_Us/), accessed April 2009; and the enabling legislation, 1993.)

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Scope and Contents of the Records

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Records of the Texas Lottery Commission, 1988-2008, bulk 1991-2008, document the commission's operations in developing, marketing, conducting, and administering the Texas Lottery; regulating charitable bingo games in the state; policymaking; and seeking legal redress against its licensors for violations of state law and lottery policies. Types of records include meeting agenda, minutes, transcripts, and supporting documentation; correspondence and interoffice memoranda, with some attachments; agency orders; policy and procedure manuals; legal documents; meeting notes; two videocassettes; reports; working papers; a prize structure analysis; a dvd; a press release; lottery tickets; and design proofs.

Meeting files of the Lottery Commission include agenda, minutes, transcripts, and supporting documentation (interagency agreements, an inventory, rules, presentations, proposals for decision before the State Office of Administrative Hearings, orders of the Lottery Commission, narrative and statistical reports, correspondence, interoffice memoranda, legal opinions, etc.). The overall date span is 1993-2008. The records comprise the following files for meetings of the Texas Lottery Commission: copies of agenda (open meetings notices) dating November 1993-December 2007; copies of minutes dating November 1993-July 1997; copies of transcripts of meetings dating June 1995-June 2008; and supporting documentation (commission meeting notebooks) dating October 1997-December 2005. Also included are copies of agenda (open meetings notices) for the Bingo Advisory Committee, dating April 1995-November 2007.

Administrative correspondence of the agency, dating 1988-2001, bulk 1991-2001, is in regard to lottery and bingo operations concerning interpretation of the Texas Lottery Act and the Bingo Enabling Act, Texas Lottery rules, winnings, possible gambling violations and fraud, interstate lottery questions, lottery retailers, marketing opportunities with the Texas Lottery, advertisers, requests to use the Texas Lottery logo, unsolicited game ideas, unethical marketing by third parties, and personnel matters. Employee classification plans, the agency's strategic plan, and legislative appropriation requests are also filed within this series.

Agency orders, 1993-2008, bulk 1994-2008, were issued by the commission at large and by internal divisions, concerning legal cases between the commission and its licensors that were heard by an administrative law judge who made and filed a proposal for decision containing the judge's findings of fact and conclusions of law. Many of the orders concern revoking lottery sales agent licenses for lack of compliance with lottery policies, such as not delivering funds received from the sale of lottery tickets to the commission in a timely manner, and transfering ownership of a business selling lottery tickets to an unlicensed person or entity; denial of application to renew a license to conduct bingo; revoking bingo operator licenses for failure to remit prize fees to the commission and for failure to disburse the required percentage of receipts for charitable purposes; and denial of motions for hearing. The orders sometimes include attachments and exhibit materials.

Policy and procedure manuals, 1992-2002, define the operations of the lottery, including information technology systems, game structure and security, marketing, prize drawing, collections and enforcement, facilities support, and financial administration. All of these policies and procedures manuals have since been superseded. Manuals through 1993 were created by the Texas Comptroller of Public Accounts, which had authority over the Texas Lottery until September of that year.

Legal opinions and advice dating 1994-2001, bulk 1998-2000, document issues submitted by the commission to its legal counsel for legal assessment and action. Typical issues represented include infractions of lottery rules by licensed retailers, license revocation, license application denial, bingo operations conducted without a license, clarification of the commission's legal authority, approval of lottery ticket text, rulemaking, and open records questions.

Game files of the commission, 1992-1995, bulk 1992-1993, comprise documentation on the development of Lone Star Millions, the commission's first instant ticket game, and examples of lottery tickets, including a commemorative Cash 5 first-run ticket.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

The records are in the original order as maintained by the agency, and are organized by State Archives staff into six series:
Meeting files, 1993-2008, 17.25 cubic ft.
Administrative correspondence, 1988-2001, bulk 1991-2001, 17.5 cubic ft.
Agency orders, 1993-2008, bulk 1994-2008, 11 cubic ft.
Policy and procedure manuals, 1992-2002, 2 cubic ft.
Legal opinions and advice, 1994-2001, bulk 1998-2000, 3.5 cubic ft.
Game files, 1992-1995, bulk 1992-1993, 0.45 cubic ft.

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Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, information confidential by law (V.T.C.A., Government Code, Section 552.101); information relating to litigation (V.T.C.A., Government Code, Section 552.103); attorney-client privilege (V.T.C.A., Government Code, Section 552.107); certain law enforcement records (V.T.C.A., Government Code, Section 552.108); information concerning commercial, financial or trade secret information (V.T.C.A., Government Code, Section 552.110); agency memoranda (V.T.C.A., Government Code, Section 552.111); audit working papers (V.T.C.A., Government Code, Section 552.116); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); drivers license numbers (V.T.C.A., Government Code, Section 552.130); information relating to credit card, debit card, charge card and access device numbers (V.T.C.A., Government Code, Section 552.136); certain email addresses (V.T.C.A., Government Code, Section 552.137); information related to security issues for computers (V.T.C.A., Government Code, Section 552.139); social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); and other records deemed confidential by the State Lottery Act (V.T.C.A., Government Code 466.022), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P.O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

Researchers wishing to access the videocassettes and dvd must contact the Archives' Preservation Officer to obtain the necessary equipment.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Lottery Commission. Bingo Advisory Committee.
Subjects:
Lotteries--Texas.
Lotteries--Law and legislation--Texas.
Bingo--Law and legislation--Texas.
Places:
Texas--Lotteries.
Document Types:
Agendas--Texas--Lotteries--1993-2007.
Agendas--Texas--Bingo--1995-2007.
Minutes--Texas--Lotteries--1993-1997.
Transcripts--Texas--Lotteries--1995-2008.
Correspondence--Texas--Lotteries--1988-2005.
Memorandums--Texas--Lotteries--1988-2005.
Legal documents--Texas--Lotteries--1988-2005.
Notes--Texas--Lotteries--1988-2001.
Press releases--Texas--Lotteries--1992-1995.
Reports--Texas--Lotteries--1992-2005.
Manuals (instructional materials)--Texas--Lotteries--1992-2002.
Videocassettes--Texas--Lotteries--1988-2001.
Administrative regulations--Texas--Lotteries--1993-2008.
Functions:
Administering lotteries.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Comptroller's Office, Executive Administration Division records, 1973-1988, 1991-2002, 18.75 cubic ft.
Texas Governor George W. Bush, Executive Assistant's Office: Subject files (Hay distribution-Youth Commission), 1944, 1947, 1960, 1962, 1967, 1977-1978, 1980-1981, 1983-1999, undated, bulk 1995-1999, 21.65 cubic ft.
Texas Governor George W. Bush, General Counsel's claims against the state, 1990-2000, bulk 1995-2000, 3.6 cubic ft.
Texas Governor George W. Bush, General Counsel's legal opinions and advice, 1892, 1918, 1921, 1925, 1932, 1942-1944, 1948, 1954, 1956, 1963, 1965, 1968-1969, 1972-2000, bulk 1995-2000, 14 cubic ft.
Texas Legislature, House of Representatives, Office of the Speaker, Records of Gibson (Gib) D. Lewis, 1971-1992, 217 cubic ft.
Texas Office of the Governor, Division of Budget and Planning, Governor's correspondence, 1983, 1987-1990, 3 cubic ft.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/026, 1999/072, 2004/159, 2005/170, 2007/134, 2007/194, 2008/103, 2008/175, 2009/024, 2009/031, 2009/058, 2009/060, 2009/061

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on October 15, 1997; December 17, 1998; August 4, 2005; July 7, 2007; March 3, 2008; July 16, 2008; September 19, 2008; September 25, 2008; and November 13 and 21, 2008; and by the Texas Legislative Reference Library on June 7, 2004; and March 16, 2007.

Processing Information

Meeting files processed by Tony Black, February 1998

New accession of transcripts added by Tony Black, December 1998

New accession of transcripts added, and corrections and further encoding to DACS standards by Tony Black, April 2007

Administrative correspondence, Legal opinions and advice, and Game files processed by Rebecca Romanchuk, April 2008

Restrictions on Access for Game files amended by Rebecca Romanchuk, September 2008

New accession of transcripts, and accession of supporting documentation added by Tony Black, September 2008

Accession of open meetings notices added by Tony Black, November 2008

Agency orders and Policies and procedures processed, addition of one accession to Game files, and Meeting files series added from separate finding aid by Rebecca Romanchuk, April 2009

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Detailed Description of the Records

 

Meeting files, 1993-2008,
17.25 cubic ft.

The Texas Lottery Commission administers the Texas lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. These records include meeting agenda, minutes, transcripts, and supporting documentation (interagency agreements, an inventory, rules, presentations, proposals for decision before the State Office of Administrative Hearings, orders of the Lottery Commission, narrative and statistical reports, correspondence, interoffice memoranda, legal opinions, etc.). The overall date span is 1993-2008. The records comprise the following files for meetings of the Texas Lottery Commission: copies of agenda (open meetings notices) dating November 1993-December 2007; copies of minutes dating November 1993-July 1997; copies of transcripts of meetings dating June 1995-June 2008; and supporting documentation (commission meeting notebooks) dating October 1997-December 2005. Also included are copies of agenda (open meetings notices) for the Bingo Advisory Committee, dating April 1995-November 2007.
The most extensive items of discussion in the minutes are discussions and actions on proposed and adopted rules. Other matters documented in the minutes include such things as the creation of a bingo transition task force, appointments to the bingo advisory committee, reports by the executive director, reports on minority retailer and vendor policy and practices, budget reports, discussion of the strategic plan, authorization of agreements, amendments to contracts, reports from the Attorney General's office, reports on litigation (which is especially brief, since legal advice was given in Executive Session), etc. The minutes themselves are fairly summary, but they are quite often accompanied by detailed attachments, which include the following: an overview of the lottery (in the first meeting); interagency agreements; an inventory of assets and liabilities transferred from the Comptroller's Office; orders for lottery equipment; the texts of proposed rules; a presentation on Texas bingo (reporting on the organizational structure and staffing needs); Bingo Advisory Committee minutes; records of administrative hearings of contested cases (e.g., Motions for Rehearing, Consent Orders, etc.); correspondence; etc.
Open meetings notices, as submitted to the Texas Register (1993-2007), contain--in addition to the meeting times and locations required by law--summaries of agenda, with complete agendas occasionally attached. Agenda are also included with minutes until August 1995, and then again with transcripts for several months in 1998; agenda are also usually included with supporting documentation, 1997-2005. Beginning with the September 1997 meeting, the commission stopped maintaining minutes; but beginning June 1995 and continuing to the present, this series contains transcripts of meetings, each of which contains an index.
Arrangement
These records are arranged by State Archives staff by kind of record (agendas first, then minutes, then transcripts--with some overlap--finally supporting documentation), and therein chronologically.
Preferred Citation
(Identify the item), Meeting files, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/026, 1999/072, 2004/159, 2007/134, 2008/175, 2009/024, 2009/060
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on October 15, 1997; December 17, 1998; July 16, 2008; September 19, 2008; and November 13, 2008; and by the Texas Legislative Reference Library on June 7, 2004; and March 16, 2007.
Restrictions on Access
The following statements apply to Supporting documentation (Commission meeting notebooks) only. Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to information confidential by law (V.T.C.A., Government Code, Section 552.101); information relating to litigation (V.T.C.A., Government Code, Section 552.103); information within the attorney-client privilege (V.T.C.A., Government Code, Section 552.107); certain law enforcement records (V.T.C.A., Government Code, Section 552.108); information concerning commercial, financial or trade secret information (V.T.C.A., Government Code, Section 552.110); agency memoranda (V.T.C.A., Government Code, Section 552.111); audit working papers (V.T.C.A., Government Code, Section 552.116); certain addresses, telephone numbers, social security numbers, and personal family information (V.T.C.A., Government Code, Section 552.117); information relating to credit card, debit card, charge card and access device numbers (V.T.C.A., Government Code, Section 552.136); certain email addresses (V.T.C.A., Government Code, Section 552.137); information related to security issues for computers (V.T.C.A., Government Code, Section 552.139); and other records deemed confidential by the State Lottery Act (V.T.C.A., Government Code, Section 466.022), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Processed by Tony Black, February 1998
New accession of transcripts added by Tony Black, December 1998
New accession of transcripts added, and corrections and further encoding to DACS standards by Tony Black, April 2007
New accession of transcripts, and accession of supporting documentation added by Tony Black, September 2008
Accession of open meetings notices added by Tony Black, November 2008
Meeting files added from separate finding aid by Rebecca Romanchuk, April 2009
Box
2009/060 Lottery Commission agenda (open meetings notices), 1993-2007
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
Bingo Advisory Committee agenda (open meetings notices), 1995-2007
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
Box
1998/026-1 Agenda and minutes, 1993-1995
November 1993
December 1993
January 1994
February 1994
March 1994
May 1994
June 1994
August 1994
November 1994
January 1995
February and March 1995
June 1995
Minutes, 1995
August 1995
[Note: September 1995 missing; but see Transcripts.]
November 1995
December 1995
Box
2008/175-1 Transcripts of meetings, 1995
June 29, 1995
August 12, 1995
September 12, 1995
November 3, 1995
November 22, 1995
December 21, 1995
Box
1998/026-1 Minutes, 1996
January 1996
February 1996
March 1996
April 1996
May 1996
July 1996
[Note: August 1996 and October 1996 missing; but see Transcripts.]
November 1996
Box
2008/175-1 Transcripts of meetings, 1996
January 8, 1996
February 6, 1996
February 21, 1996:
Volume 1
Volume 2
March 30, 1996
April 23, 1996
May 28, 1996
July 10, 1996
July 22, 1996
August 28, 1996
October 17, 1996
November 26, 1996
Box
1998/026-1 Minutes, 1997
January 1997
February 1997
March 1997
Box
2004 Accessions Box 2 (2004/159) Lottery operator contract (attachment to minutes), March 1997
Box
1998/026-1 May 1997
June 1997
July 1997
Box
2008/175-2 Transcripts of meetings, 1997
January 7, 1997
February 4, 1997
February 14, 1997:
Volume 1
Volume 2
March 4, 1997
March 17, 1997
March 18, 1997
May 9, 1997
May 20-21, 1997
June 9, 1997
June 30, 1997
July 11, 1997
Box
1998/026-1 September 2, 1997
September 6, 1997
October 1997
Box
1998/026-2 December 1997
Transcripts of meetings, 1998
January 1998
February 11, 1998
February 23, 1998
April 9, 1998
April 25, 1998
May 1998
Agenda and transcripts of meetings, 1998
July 1998
August 1998
October 1998
November 1998
Box
2007/134-1 Transcripts of meetings, 1998-2008
December 1998
January 1999
February 1999
March 1999
April 1999
May 1999
June 1999
Box
2008/175-2 June 27, 1999
Box
2007/134-1 August 11, 1999
August 28, 1999
September 27, 1999
September 28, 1999
October 1999
Player Town Hall meeting, November 4, 1999
November 9, 1999
December 1999
January 2000
February 2000
March 2000
Box
2007/134-2 April 13, 2000
April 19, 2000
May 2000
June 2000
July 2000
August 2000
September 2000
October 2000
November 2000
December 2000
Box
2008/175-2 January 29, 2001
January 31, 2001
February 15, 2001
March 19, 2001
April 26, 2001
May 30, 2001
June 26, 2001
July 24, 2001
August 8, 2001
September 19, 2001
October 9, 2001
November 8, 2001
December 5, 2001
January 8, 2002
February 12, 2002
March 6, 2002
April 25, 2002
May 28, 2002
June 10, 2002
July 23, 2002
Box
2008/175-3 August 20, 2002
September 10, 2002
September 27, 2002
October 16, 2002
October 23, 2002
November 22, 2002
December 13, 2002
January 31, 2003
February 28, 2003
March 27, 2003
May 29, 2003
June 30, 2003
July 23, 2003
August 5, 2003
September 11, 2003
October 16, 2003
November 24, 2003
December 18, 2003
January 30, 2004
March 5, 2004
April 12, 2004
May 27, 2004
June 30, 2004
July 29, 2004
August 26, 2004
Work session, September 8, 2004
October 1, 2004
October 22, 2004
November 16, 2004
December 13, 2004
December 20, 2004
Box
2008/175-4 January 7, 2005
February 28, 2005
March 11, 2005
April 6, 2005
May 10, 2005
June 24, 2005
July 11, 2005
August 15, 2005
September 28, 2005
October 31, 2005
November 18, 2005
November 30, 2005
December 15, 2005
December 19, 2005
January 13, 2006
February 27, 2006
March 29, 2006
April 5, 2006
April 19, 2006
May 3, 2006
May 17, 2006
June 7, 2006
June 28, 2006
July 12, 2006
July 19, 2006
August 2, 2006
Box
2008/175-5 September 6, 2006
September 20, 2006
October 5, 2006
October 18, 2006
November 1, 2006
December 13, 2006
January 30, 2007
February 21, 2007
March 28, 2007
April 18, 2007
May 16, 2007
June 25, 2007
July 26, 2007
Box
2008/175-6 August 22, 2007
September 19, 2007
October 24, 2007
December 5, 2007
Box
2008/175-7 January 16, 2008
February 20, 2008
March 25, 2008
April 29, 2008
May 28, 2008
June 25, 2008
Box
2009/024-1 Supporting documentation (Commission meeting notebooks), 1997-2005
October 6, 1997
January 5, 1998
February 11, 1998
February 23, 1998
April 9, 1998
April 25, 1998
May 30, 1998
June 29, 1998
[folder 1 of 2]
Box
2009/024-2 June 29, 1998
[folder 2 of 2]
August 20, 1998
October 29, 1998
November 10, 1998
December 10, 1998
July 27, 1999
August 11, 1999
[2 folders]
August 28, 1999
Box
2009/024-3 September 28, 1999
October 26, 1999
December 8, 1999
January 28, 2000
February 29, 2000
March 14, 2000
April 13, 2000
May 12, 2000
June 14, 2000
July 18, 2000
September 11, 2000
[folder 1 of 2]
Box
2009/024-4 September 11, 2000
[folder 2 of 2]
October 11, 2000
November 29, 2000
December 18, 2000
January 29, 2001
February 15, 2001
March 19, 2001
April 26, 2001
May 30, 2001
June 26, 2001
July 24, 2001
August 8, 2001
Box
2009/024-5 September 19, 2001
November 18, 2001
[2 folders]
December 4, 2001
January 8, 2002
February 12, 2002
March 6, 2002
April 25, 2002
May 28, 2002
June 10, 2002
Box
2009/024-6 July 23, 2002
August 20, 2002
September 10, 2002
October 16, 2002
November 22, 2002
December 13, 2002
January 31, 2003
[2 folders]
February 28, 2003
March 27, 2003
[folder 1 of 2]
Box
2009/024-7 March 27, 2003
[folder 2 of 2]
April 23, 2003
May 29, 2003
June 30, 2003
July 23, 2003
August 5, 2003
September 11, 2003
October 16, 2003
November 24, 2003
[folder 1 of 2]
Box
2009/024-8 November 24, 2003
[folder 2 of 2]
December 18, 2003
January 30, 2004
[2 folders]
March 5, 2004
April 12, 2004
May 27, 2004
June 30, 2004
July 29, 2004
Box
2009/024-9 August 26, 2004
September 8, 2004
October 1, 2004
October 22, 2004
November 16, 2004
December 13, 2004
January 7, 2005
February 28, 2005
[2 folders]
March 11, 2005
April 6, 2005
May 10, 2005
[folder 1 of 2]
Box
2009/024-10 May 10, 2005
[folder 2 of 2]
June 24, 2005
July 11, 2005
August 15, 2005
September 28, 2005
[2 folders]
October 31, 2005
[2 folders]
November 18, 2005
[folder 1 of 2]
Box
2009/024-11 November 18, 2005
[folder 2 of 2]
December 15, 2005
[2 folders]

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Administrative correspondence, 1988-2001, bulk 1991-2001,
17.5 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Administrative correspondence of the agency is in regard to lottery and bingo operations concerning interpretation of the Texas Lottery Act and the Bingo Enabling Act, Texas Lottery rules, winnings, possible gambling violations and fraud, interstate lottery questions, lottery retailers, marketing opportunities with the Texas Lottery, advertisers, requests to use the Texas Lottery logo, unsolicited game ideas, unethical marketing by third parties, and personnel matters. Employee classification plans, the agency's strategic plan, and legislative appropriation requests are also filed within this series. Types of records include correspondence and interoffice memoranda, with some attachments; and two videocassettes, dating 1988-2001, bulk 1991-2001.
Arrangement
These records are arranged as they arrived from the agency, in six roughly alphabetical runs, with several intervening non-alphabetical runs.
Preferred Citation
(Identify the item), Administrative correspondence, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); drivers license numbers (V.T.C.A., Government Code, Section 552.130); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); account numbers (V.T.C.A., Government Code, Section 552.136); and street address and telephone number of a prize winner (V.T.C.A., Government Code 466.022(3)), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
Researchers wishing to access the videocassettes must contact the Archives' Preservation Officer to obtain the necessary equipment.
Accession Information
Accession number: 2005/170
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on August 4, 2005.
Processing Information
Processed by Rebecca Romanchuk, April 2008
Box
2005/170-1 Amusement and Music Operators (Association) - video lottery, 1994
Belcan Industries, 1996
Benevolent and Protective Order of Elks #201, 1994
Bonnie Foster, 1995
BSA Advertising, Inc., 1995
Cambridge Funding Group, 1996
Dalton Ford, 1994
Daniel Culetta, 1996
Exxon Company, USA, 1994
Fantasy Sports, 1996
Games show ideas, 1994
Instant ticket design, 1996
Isaac Nwokogba, 1994
Jackpot Magazine, 1995
John Polach, Jr., 1995-1996
Jose I. Ramirez, 1993-1994
Larry Scott Gebhart - Wanda Wilson, 1994
Lottery logo misuse, 1995
Lotto Life Productions, 1996
Lotwin Intelligence, 1995-1996
Mark Goodson Productions, 1994
McCall and McColloch, 1995
McDonald's Corporation, 1995
Mike Ornelas, 1995
Mortgage Buyer, 1995
Richard J. Olson, 1995
Nicholas W. Classen, 1995
Noreen L. Clark, 1995
Otto Glaser, 1995
Plantation, Inc., 1994
Power Call phone card - public assistance - Cohen and Silverman, 1995
Prentice Hall - Simon and Schuster Education Group, 1994
Previous winners - The Dechmans, 1994
Pull Tab Rule Subcommittee, 1994-1995
[No correspondence, only tracking sheets.]
Rachel Martin, 1996
Release of bingo ad, 1997
Box
2005/170-2 Rhonda Stillwell - public assistance, 1995
Richard Litman, 1995
Richard Litman, 1996
Rick Schweihs - R. Promo Co., 1994
State of Maryland v. Fortune USA, 1994
State v. Natividad Ortiz, 1994
Stuart Entertainment, 1995
[No correspondence, only tracking sheets.]
Ted Wood, Randall County Judge, 1995
Texas Civil Rights Project - A&R Corner Store, 1994
Texas State Lottery Telegram, 1995-1996
The Image Centers, 1994-1995
Thurgood Lee, 1996-1997
Transworld Travel and Entertainment, 1995
Video service agreement, 1995
[No correspondence, only tracking sheets.]
Weldon Gilbert, 1995
White vs. Sharp, 1992
Wilcox Furniture and Appliance, 1995
William R. Senter, 1994-1995
Wilma White, 1995
Winfred Paul Scofield, 1994
World-Wide Lottery, 1995-1996
You Can Be A Winner, 1994
Acknowledgment of acceptance, 1994
Appropriations file, 1995
[No correspondence, only a tracking sheet with note that materials were combined with a Legislative Budget Board file on January 22, 1998.]
Automated clearing house services - agreement, 1994
Celestie, Dexter, 1996
Robert E. Connor, Jr. - City of Columbus, 1994
John L. Daud, 1993
Direct mailing coupons, 1996
DM's (Diane Morris) correspondence, 1994
Henry P. Drexler, 1996
Ismael and San Juanita Flores, 1996
Betty J. Freeman, 1994
Generic curb sign, 1995
Box
2005/170-3 Internal Revenue Service - opinion file, 1994
Mary Kraft, 1993-1994
Stephen R. and Debbie L. Lausen, 1995
LULAC (League of United Latin American Citizens) open records requests, 1994
Office of Senator Madla, 1995
Minority retailers, 1994
Gloria and Robert Morales - final decree of divorce, 1994
National Grocery Association, 1997
Porter Richardson (deceased), 1996
Sports Link, Inc. / USA Marketing, 1995
Stuart Entertainment, Inc., 1994
Win for Life - request for legal opinion, 1996
Ballard's Investigation, 1993
Dallas / Lewisville, 1992
Davis, Doyle - Capado Gaming Corporation, 1996
[Includes two VHS videocassettes.]
Morgan, Ann - Texas Bonus, 1994
Parking ticket - Dallas, Texas, 1992
Richard Rushing, 1993
Schmidt (portion of file), 1992-1995
Teresa Timberlake, 1992
Box
2005/170-4 Ablon, Arnold and Hicks, Dave Co., Inc., 1997
Abolition of the Office of State Treasurer, 1996
Ace Bingo Supplies, Inc., 1997
ADA (Americans with Disabilities Act) compliance in claims centers, 1996-1997
Advanced Gaming Technology, Inc., 1997
Advertising issues - lottery, 1995
Affidavit of Responsibility, 1997-1998
Agency Enforcement Policy, 1996
Agency strategic plan, 1997-2001 period, 1995-1996
Ali-Cat Bingo, 1995
American Bingo and Gaming, 1997
American Bingo and Gaming, Inc., 1995-1998
American Food Store, 1997
Senator Ken Armbrister, Chair, 1995
Apple Toyota, 1995
Joseph Austin, 1996
Authority to estimate 1997 Lotto Texas jackpot, 1997
BABN Technologies Corp., 1997
Back of ticket advertisement, 1997
Background information, 1997
Ella Barriere, 1997
BCM (Bingo Card Minder) device, 1997
C. Bertani - decision on corporate resolution, 1997
Bill Cheyne - public assistance, 1995
Billy Rhea investigation, 1996
Bingo boxes inventory, 1997
[Folder is missing, outslip is in its place.]
Bingo Card Minder Corp. v. Power Bingo, 1995-1996
Bingo - IRS (Internal Revenue Service) treatment, 1996
Bingo operations director, 1997
Bingo / Raffles, 1997
Bingo time and/or date changes, 1997
Bingo - Pulltab - IRS file, 1995
Bond issue, 1993
Bond reserve fund, 1996
Bond reserve fund, 1992
Todd Bradshaw, 1997
Budget Mart - stolen tickets, 1997
James Burlingame, 1997
Box
2005/170-5 Cancellation of temporary closures, 1998
Capital Consultants, 1995
Carlson Sales, 1997
Carmody and Torrance, P.C., 1995
Catlin, Saxon, Tuttle and Evans, P.A., 1997
Chad Williams, P.A., 1995
Change of address requirements, 1996-1997
Chapter 2110 Government Code and BAC (Bingo Enabling Act), 1997
Charitable raffles, 1996
Computer system justification, 1997
Conflict of interest - AG (Attorney General) general counsel, 1996
Connecticut Lottery Corporation, 1996
Consent to background investigation form, 1997
Contract Management System Task Force, 1996
Contract monitoring, 1997
Correspondence - second game of chance, 1997-1998
Correspondence for approval, 1997
Ruth C. Cranford and Tony C. Cranford, 1995
Criminal history - employee, 1997
Dead lease stuff, 1993-1994
Death of deceased prizewinner - jackpot prize, 1996
Debt set-off - lottery winners - welfare, 1996-1997
Debbie Reynolds - Las Vegas, 1994
Denial of organization, 1997
Ms. R. Dillard, 1995
Dimensions, 1997
Disqualification of individual - notification, 1997
Draft notice of hearing, 1997
D. Rogers - performance concerns, 1997
Employee reimbursement, 1997
Enforcement cases - status report, 1996
Escheatment laws - legal research, 1995
Ethics training, 1997
Financial operations - PA (public accountant), 1996
Martha Flores - referral to Travis DA (district attorney), 1997
Food for thought, 1997
FortuNet Schedule Editor, 1997-1999
Box
2005/170-6 Gaming Lottery Corp. / Specialty, 1996
Eddie Garcia correspondence, 1995-1996
Proposed contract language - General Services Commission, 1994
Irfan A. Ghaffar, 1997
Glossy paper use - print shop, 1996
G.B. Henson, 1997-1998
Holiday Inn - Town Lake, 1997
Annette Holmes, 1995
HR (Human Resources) - comp time / 12 FMLA (Family Medical Leave Act) prd [unknown abbreviation], 1996
Human Resources Task Force, 1996
IGRA (Indian Gaming Regulatory Act) rulemaking, 1996
Improper use of corporate credit card, 1992
Inmate Trust Fund, 1995
Instant Game design contest, 1996
Instant ticket dispenser, 1995-1996
Insurance specialists, 1995
Internal forms, 1996
Internal Revenue Service, 1992
International Business College of Lubbock, Inc, 1994
International Lottery Rewards Commission, 1995
IRS (Internal Revenue Service) - prize winnings, 1995
ITVM (instant ticket vending machines) pilot project, 1995
ITVM (instant ticket vending machines) - State of California, 1996
Eddie Bernice Johnson and Associates - license application, 1993-1994
Kimberly Saul - denial of prize payment, 1994-1995
1998-1999 LBB (Legislative Budget Board) appropriations for TLC (Texas Lottery Commission), 1993-1998
Legal interpretation - donations, 1997
Legal opinion - natural disasters, 1997-1998
Legal services for state agencies, 1996
Letter from Aus-Tex Printing, 1996-1997
License fees and delinquent tax, 1996
License transfer to lease bingo, 1997
Licensing issues: application denial, suspensions, revocation, 1993
Liquor Express, 1996
Box
2005/170-7 Logo rules, 1995
Long-term TLC (Texas Lottery Commission) headquarters, 1997
Lonnie Ingram, 1995
Lottery advertising / legislation, 1997
Lottery application for address licensed by Cachemira Gift Shop, 1997
The Lottery Channel, 1995
Lottery / Internet, 1997
Lottery licenses and certificates of deposit, 1997
Lottery Players Publishing Co., 1996
Lottery sales agent's license - fingerprint, 1992, 1997
Lottery security - Irving, 1993
[out slip for file titled Lottery prize money], 1998
Manfred Sternberg and Associates, 1995
Matusek, Ronald et al., 1997
Victor Jose Medina, 1997
Michael Lovern / Trial Management Associates, 1997
Michelle Gregory survey, 1997
Minor redeem prize under $600, 1997
Minority vendor - participation forms, 1994
Mireur stock holder change, 1996
More Video Superstore, 1994
Velia Moreno, 1996
NAFTA (North American Free Trade Act) - reporting requirements for compliance, 1994-1995
NASPL (North American Association of State and Provincial Lotteries) Region III conference, 1996
NCLGS (National Council of Legislators from Gaming States) conference - Colorado, 1996
New winner information release form, 1997
New York lottery tour schedule, 1997
Non-individual claimants, 1997-1998
Nonresident bidder report to General Services Commission, 1994, 1998
Notice of Arrest hire form, 1997
Notice to state agencies, 1997
[No correspondence, only tracking sheets.]
Officers and directors liability insurance, 1997-1998
On-line game, 1997
Orange Leader Newspaper, 1996
Out of state lottery companies, 1995-1996
Outside employment, 1997
[No correspondence, only tracking sheets.]
Outside management consultant, 1997
Box
2005/170-8 Pacific Gaming International, 1997
Partial payment agreements, 1994
Payless Supermarket - Dhuka Enterprises, 1994
Peeling agreement - Lotto prize, 1996
Performance measures, 1996-1997
Permanent license denial based on no fingerprint cards, 1993
Personnel law seminar, 1995
Acknowledgment / receipt of personnel manual form, 1997
Personnel policy manual appendix, 1997
Phone actions - Robert Jacobs, 1997
Phone actions - Mark, Commercial Check Cashers, 1996
Phone actions - Kevin Tipton, 1995
Phone actions - Craig Welscher, 1996
Play after license expiration, 1997
Player complaint, 1997
Edward W. Plodzik, 1997
Policy change on fingerprint cards, 1997
Portable computers and docking system, 1997
Prime Opportunities, Inc., 1994
Private real property rights, 1995
Promotional items, 1997
Public Funds Investment Act training video, 1996
Question regarding audits, 1997
Quick Pick "Randomness," 1993
RCC-CBC (Ridglea Country Club), 1997
R. Cranford - process to become corporation, 1996-1997
Rebid - lottery operator, 1995-1997
Reclassification, 1997
Refund of unsold ticket, 1997
Release of CDs (certificates of deposit), 1997
Request for rule making - Frank Burns VFW (Veterans of Foreign Wars) Post 5619, 1997
Retailer CD (certificate of deposit) program requirements, 1995
Retailers LTRs (lottery ticket retailers)- poor credit report - application, 1993
Retailers who lose tickets due to fire, 1993
Rio Grande Valley Sports Hall of Fame, 1993
Christine Rodriguez, 1997
Box
2005/170-9 Schaefer Systems, Inc. request, 1996
Senate General Investigating Committee, 1995
Shipton - Nub Donaldson - ORR (open records request), 1996
Shop N Go, 1997
Sikorsky, Kenneth Stanley, 1995
Simon Goldfarb and Associates, 1996
SLAB [unknown acronym] [Carpenter Land and Investment Co. - bingo], 1995
Nola W. Smith, 1997-1998
Social Security Administration, 1997
Space allocation plan - Attorney General's, 1994
Speedy Save, 1993
SPJST (Slovanska Podporujici Jednota Statu Texas - Slavonic Benevolent Order of the State of Texas) Lodge #80, 1997
Stuart Entertainment - manufacturer sold unapproved bingo cards, 1997
HR (Human Resources) - related litigation, 1996
Stubenrauch, Kristopher, 1995
"Taking" legislation, 1996
Tax issue - Lotto prize, 1996
TXHR (Texas Commission on Human Rights) - training, 1996
Texas Association of Broadcasters, 1996
Texas Commission for the Blind, 1995
The Texas Lottery News, 1997
Texas Travel Passport, Inc., 1997
TLC (Texas Lottery Commission) purchase request amendments, 1997
TLC (Texas Lottery Commission) reorganization proposal, 1997
TLC's (Texas Lottery Commission) exemption from State Purchasing and General Services Act, 1996
Tommy's Grocery, 1997
Transition issues, 1993
Texas Council on Problem and Compulsive Gambling, 1996
TXTV Corporation - System Service Provider application, 1996
Unimax perm, 1997
U.S. currency reproduction, 1995
Used scratch tickets, 1997
UT (University of Texas) Austin School of Social Work, Survey of Organizational Excellence, 1997
Verifying a 6-of-6 Lotto Texas ticket, 1997
Weapons, 1995
West Miller Bingo, Inc., 1997-1998
Winner's Gazette, Sept. 1997
Year 2000 Committee, 1997
Box
2005/170-10 Senate confirmation hearing, 1995
Senate Interim Committee on Charitable Bingo, 1996
[two wallets]
Senate Interim Finance Subcommittee's public hearing, April 28, 1998
[wallet]
Box
2005/170-11 Classification plan, 1996-1998
[wallet]
Agency strategic plan, 1996
[wallet]
Employee classifications, 1997
[wallet]
Legislative appropriation requests, FY 1998-1999, 1996-1998
[wallet]
Employee classifications, 1997-1998
[wallet]
Box
2005/170-12 Assessment of liquidated damages, 1996
Chapter 2004 Government Code, 1998
Ethics of free training preview offers, 1997
Prize claim choice, 1997
North American Collections Department - harassment, 1996
[Folder was incorrectly titled: Req. lottery retailer not compliant ADA/C. Wofford.]
Phillip Marc Pitzer, 1997
Reimbursement to state employee, 1997
Stockholder change, RCC-CBC (Ridglea Country Club), 1996
Vandalism of state property, 1997
Frank D. Moore, 1999-2000
NASPL (North American Association of State and Provincial Lotteries) conference, 1998
NASPL (North American Association of State and Provincial Lotteries) Roundtable, 1998
[wallet]
Pinpoint Software Corp. - ClickNet product, 1998
Play Responsibly - draft news media, 1998
Prayer Partners Evangelistic Outreach, Inc. City-Wide Family Recovery Center, 1998
Risk management committee - Grant Building, 1997
SAO (State Auditor's Office) - financial audit of TLC (Texas Lottery Commission), 1998
SAO (State Auditor's Office) - travel audit file, 1998
Shell Oil Products Company, 1996
Structured settlements, 1998
Box
2005/170-13 Texas Workers' Compensation, 1996
Tran, Hien Kim, 1999
Travel agency selection, 1999
Judy Watford - ADA (Americans with Disabilities Act) complaint, 1998
Security Division policy - utilization of minors in investigations, 1997-1998
SAO (State Auditor's Office) - report on the 1996 Financial and Compliance Audit results, 1997
West's Texas Forms, Vol. 2, Administrative Practice, 1998
Wild Bunch song rights, 1998
Winner's handbook, 1997-1998
Winners' welcome sign, 1998
Temporary employee, 1997
Telecommunications survey, 1998
Texas Ethics Commission - ethics advisory opinions, 1998
Texas Lottery Scratch Off contest, 1998
Texas Protects, 1998
Video conferencing, 1998
On-line addendum to license, terms and conditions, 1998
OAG (Office of the Attorney General) support holds, 1997
Nondisclosure of federal grand jury subpoena, 1997
Music is Forever Arts Magnet Corp., 1996-1998
Joe Moreno (Wagers International), 1998
Prospective employee release, 1994
Prosperity Partners, Inc., 1998
Risk management program review survey, 1997-2000
[wallet]
Box
2005/170-14 Affirmative action plan, 1997-1998
Agency strategic planning, 1994
Associations / Officers, 1997
Bingo / door prizes, 1997
Bingo / IRS (Internal Revenue Service), 1998
BRE (biennial revenue estimate) and sales tracking, FY98, 1998
Consumer credit check for employment, 1998
DM-466 (Texas Office of the Attorney General opinion number), 1998
Cordell, Jason, 1996
Clearing debt for previous holds for DHS (Dept. of Human Services), 1998
Debt set-off ranking - subfile, 1997-1998
GSC (General Services Commission) - construction exclusion requests, 1998
Handgun policy, 1995-1996
Information technology - FY98 budget, 1998
[No correspondence, only tracking sheets.]
Internal audit program, 1996
Internet e-mails, 1998
Inventia - new system of number games, 1998
Allen Laird - electronically printed play slips, 1998
Litigation disclosure - SORM (State Office of Risk Management), 1998
Little Caesars Pizza - Eric K. Carr - general correspondence, 1999
Lottery - customer complaint, 1998
Lottery ticket sales - virtual storefront - Internet, 1999
Lotto Texas - new claim form, 1997
Lowe ADA (Americans with Disabilities Act) complaint, 1998
Lucky Shamrock instant ticket, 1998
Marketing division, 1998
Information technology - director position, 1998
Clifton M. Martin - general, 1999-2001
Shawn McCluskey - correspondence, 1999
July '98 winning (test), 1998
Box
2005/170-15 Lottery start-up, 1991-1992
[wallet]
Lottery background (implementation plan), 1991-1992
[wallet]
Miscellaneous personnel law, 1992
[wallet]
Lottery law suits, 1992
[wallet]
[Includes two folders of travel guidelines and documents.]
Attorney General - Indian gaming, 1991-1992
Attorney General, 1991-1992
Job descriptions - State Auditor, 1993
State of Washington Gambling Commission, 1988, 1991
Compliance - open cases, 1988
Comptroller's Office correspondence, 1990-1991
Fingerprint log, 1991-1992
DSRs [unknown acronym] / PDRs [unknown acronym], 1990
District memos, 1991-1992
Distributors, 1990-1991
Conductors and lessors - active (two years), 1991
County clerk filing fees, 1991
Loan log, 1990-1991
Goodtime Bingo, 1991
Bingo workshop - San Antonio, 1991
Bingo lessor workshop, 1990
Texas State VFW (Veterans of Foreign Wars), 1990-1991
Texas Elks State Association, 1991-1992
ADA (Americans with Disabilities Act), 1993
Comptroller - revenue estimating, 1991
Standard penalty chart, 1992
Cost estimates open records request, 1988-1990
CQI (Continuous Quality Improvement), 1993
PPA (progress payment agreement?) log, 1989
Box
2005/170-16 Reading file, January 1992 - March 1993
[wallet]
Notice of suspension and seizure, 1992
[wallet]
Retailer maintenance guide, 1992
[wallet]
Policy issues, 1992
[wallet]
Public finance authority, 1992
[wallet]
Installation, 1992
[wallet]
Treasury issues, 1992
[wallet]
Ethics, 1992-1993
[wallet]
IRS (Internal Revenue Service) requirements, 1992
[wallet]
TPR (Texas Performance Review), 1992
[wallet]
Box
2005/170-17 Lottery hearings, 1992
[wallet]
Security information and procurement, 1991-1992
Vendor inquiries, 1991-1992
[wallet]
Legislation - house bills, 1991
[wallet]
Lottery rules, 1991-1993
[wallet]
Pre-lottery, 1991
[wallet]
Box
2005/170-18 Review of bingo procedures, 1998-1999
Bingo procedures manual, July 8, 1998
[4 folders]
Bingo procedures manual, July 21, 1998
[3 folders]
Texas Lottery Commission vendor background, 2000
[2 folders]

Return to the Table of Contents




 

Agency orders, 1993-2008, bulk 1994-2008,
11 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Lottery Commission agency orders, 1993-2008, bulk 1994-2008, were issued by the commission at large and by internal divisions, concerning legal cases between the commission and its licensors that were heard by an administrative law judge who made and filed a proposal for decision containing the judge's findings of fact and conclusions of law. Many of the orders concern revoking lottery sales agent licenses for lack of compliance with lottery policies, such as not delivering funds received from the sale of lottery tickets to the commission in a timely manner, and transfering ownership of a business selling lottery tickets to an unlicensed person or entity; denial of application to renew a license to conduct bingo; revoking bingo operator licenses for failure to remit prize fees to the commission and for failure to disburse the required percentage of receipts for charitable purposes; and denial of motions for hearing. The orders sometimes include attachments and exhibit materials.
Arrangement
These records are arranged in consecutive order number within five groupings, as received from the agency.
Preferred Citation
(Identify the item and cite the subseries), Agency orders, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2009/061
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on November 21, 2008.
Restrictions on Access
Because of the possibility that portions of these records, particularly attachments to orders, fall under Public Information Act exceptions including, but not limited to information confidential by law (V.T.C.A., Government Code, Section 552.101); information relating to litigation (V.T.C.A., Government Code, Section 552.103); information within the attorney-client privilege (V.T.C.A., Government Code, Section 552.107); certain law enforcement records (V.T.C.A., Government Code, Section 552.108); information concerning commercial, financial or trade secret information (V.T.C.A., Government Code, Section 552.110); agency memoranda (V.T.C.A., Government Code, Section 552.111); audit working papers (V.T.C.A., Government Code, Section 552.116); certain addresses, telephone numbers, social security numbers, and personal family information (V.T.C.A., Government Code, Section 552.117); information relating to credit card, debit card, charge card and access device numbers (V.T.C.A., Government Code, Section 552.136); certain email addresses (V.T.C.A., Government Code, Section 552.137); information related to security issues for computers (V.T.C.A., Government Code, Section 552.139); and other records deemed confidential by the State Lottery Act (V.T.C.A., Government Code, Section 466.022), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Processed by Rebecca Romanchuk, April 2009
Commission orders, 1994-2008
Box
2009/061-1 94-0001 thru 95-0031, 1994-1995
95-0032 thru 95-0124, 1995
96-0001 thru 96-0099, 1996
96-0100 thru 96-0171, 1996
Box
2009/061-2 97-0001 thru 97-0125, 1997
97-0126 thru 97-0237, 1997
98-0001 thru 98-0112, 1998
98-0113 thru 99-0026, 1998-1999
Box
2009/061-3 99-0027 thru 00-0073, 1999-2000
01-0001 thru 01-0085, 2001
01-0001 thru 01-0085, 2001
01-0086 thru 01-0132, 2001
02-0001 thru 02-0088, 2002
Box
2009/061-4 02-0089 thru 03-0049, 2002-2003
03-0050 thru 03-0110, 2003
04-0001 thru 04-0100, 2004
04-0101 thru 04-0154, 2004
Box
2009/061-5 05-0001 thru 05-0108, 2005
05-0109 thru 05-0152, 2005
06-0001 thru 06-0060, 2006
06-0061 thru 06-0133, 2006
07-0001 thru 07-0100, 2007
Box
2009/061-6 07-0101 thru 08-0039, 2007-2008
Lottery Operations Director's orders, 1994-1995, 1997, 2000, 2002, 2004
Box
2009/061-6 94-0001 thru 94-0004, 1994
95-0001 thru 95-0005, 1995
97-0001 thru 97-0002, 1997
00-0001 thru 00-0003, 2000
02-0001, 2002
04-0001, 2004
Charitable Bingo Operations Director's orders, 2000, 2003
Box
2009/061-6 00-0001, 2000
03-0001 thru 03-0002, 2003
Summary suspension order, 2001
Box
2009/061-6 01-0001, 2001
Executive Director's orders, 1993-2008
Box
2009/061-6 93-0001, 1993
94-0001 thru 94-0150, 1994
94-0151 thru 95-0050, 1994-1995
95-0051 thru 95-0200, 1995
Box
2009/061-7 95-0201 thru 96-0125, 1995-1996
96-0126 thru 96-0250, 1996
96-0251 thru 97-0125, 1996-1997
97-0126 thru 97-0286, 1997
Box
2009/061-8 97-0287 thru 98-0151, 1997-1998
98-0152 thru 99-0023, 1998-1999
99-0024 thru 99-0171, 1999
Box
2009/061-9 99-0172 thru 99-0268, 1999
00-0001 thru 00-0119, 2000
00-0120 thru 00-0204, 2000
01-0001 thru 01-0128, 2001
01-0129 thru 01-0279, 2001
Box
2009/061-10 02-0001 thru 02-0154, 2002
02-0155 thru 02-0269, 2002
03-0001 thru 03-0154, 2003
04-0001 thru 04-0121, 2004
04-0122 thru 04-0208, 2004
Box
2009/061-11 05-0001 thru 05-0180, 2005
05-0181 thru 05-0212, 2005
06-0001 thru 06-0150, 2006
06-0151 thru 06-0236, 2006
07-0001 thru 07-0153, 2007
07-0154 thru 08-0065, 2007-2008

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Policy and procedure manuals, 1992-2002,
2 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Lottery Commission policy and procedure manuals, 1992-2002, define the operations of the lottery, including information technology systems, game structure and security, marketing, prize drawing, collections and enforcement, facilities support, and financial administration. All of these policies and procedures manuals have since been superseded. Manuals through 1993 were created by the Texas Comptroller of Public Accounts, which had authority over the Texas Lottery until September of that year. The Texas Comptroller of Public Accounts Lottery Task Force was formed on August 19, 1991 and began making preliminary preparations for the creation of a state lottery. Once the Texas constitutional amendment to authorize a state lottery was approved by voters later that year (House Joint Resolution 8, 72nd Texas Legislature, 1st Called Session), the Texas Lottery became a division of the Comptroller of Public Accounts. With the passing of House Bill 1587, 73rd Legislature, Regular Session in 1993, the Texas Lottery Commission was created and the administration and operation of the Texas Lottery was transferred to the Commission from the Comptroller.
Arrangement
These records are arranged in chronological order as they arrived from the creating agency.
Preferred Citation
(Identify the item), Policy and procedure manuals, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2009/031
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on September 25, 2008.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to information confidential by law (V.T.C.A., Government Code, Section 552.101); information relating to litigation (V.T.C.A., Government Code, Section 552.103); information within the attorney-client privilege (V.T.C.A., Government Code, Section 552.107); certain law enforcement records (V.T.C.A., Government Code, Section 552.108); information concerning commercial, financial or trade secret information (V.T.C.A., Government Code, Section 552.110); agency memoranda (V.T.C.A., Government Code, Section 552.111); audit working papers (V.T.C.A., Government Code, Section 552.116); certain addresses, telephone numbers, social security numbers, and personal family information (V.T.C.A., Government Code, Section 552.117); information relating to credit card, debit card, charge card and access device numbers (V.T.C.A., Government Code, Section 552.136); certain email addresses (V.T.C.A., Government Code, Section 552.137); information related to security issues for computers (V.T.C.A., Government Code, Section 552.139); and other records deemed confidential by the State Lottery Act (V.T.C.A., Government Code, Section 466.022), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Processed by Rebecca Romanchuk, April 2009
Box
2009/031-1 Comptroller of Public Accounts, Texas Lottery policy manual, May 1, 1992
Comptroller of Public Accounts, Texas Lottery prize drawing procedures manuals, marketing procedures manual, 1992
Comptroller of Public Accounts, Texas Lottery game procedures, 1992
Comptroller of Public Accounts, Texas Lottery Information Systems procedures for computer operations, December 1, 1992
Comptroller of Public Accounts, Texas Lottery Information Systems / Computer Operations / ICS (Internal Control System) balancing procedures, narratives and check list, October 26, 1992
Comptroller of Public Accounts, Lottery Division facilities support procedures, 1993
Comptroller of Public Accounts, Texas Lottery security operating procedures, 1993
Comptroller of Public Accounts, Texas Lottery operations procedures, 1993
Comptroller of Public Accounts, Texas Lottery GTECH procedures, 1993
Texas Lottery Commission delivery services user's guide, about 1994
Texas Lottery Commission collections / enforcement procedures, August 1994
Texas Lottery Commission Financial Administration Division policies and procedures, 1998
Box
2009/031-2 Texas Lottery Commission Facility Division procedures, 1998
Texas Lottery Commission Information Technology Division policies and procedures, 1999
Texas Lottery Commission Marketing Division policies and procedures, 1999
Texas Lottery Commission Charitable Bingo Operations policies and procedures, volume III, 1999
Texas Lottery Commission Charitable Bingo Operations policies and procedures, volume IV, 1999
Texas Lottery Commission Lottery Division policies and procedures, 2000
Texas Lottery Commission drawings procedure manual, 2002

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Legal opinions and advice, 1994-2001, bulk 1998-2000,
3.5 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Legal opinions and advice document issues submitted by the commission to its legal counsel for legal assessment and action. Typical issues represented include infractions of lottery rules by licensed retailers, license revocation, license application denial, bingo operations conducted without a license, clarification of the commission's legal authority, approval of lottery ticket text, rulemaking, and open records questions. Types of records include correspondence and interoffice memoranda, with some attachments; and meeting notes, dating 1994-2001, bulk 1998-2000.
Arrangement
These records are arranged as they arrived from the agency, in roughly alphabetical order within two chronological runs.
Preferred Citation
(Identify the item), Legal opinions and advice, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, attorney-client privilege (V.T.C.A., Government Code, Section 552.107(1)); social security numbers (V.T.C.A., Government Code, Section 552.147 and United States Code, Title 42, Section 405(c)(2)(C)); drivers license numbers (V.T.C.A., Government Code, Section 552.130); certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117 or Section 552.1175); account numbers (V.T.C.A., Government Code, Section 552.136); and street address and telephone number of a prize winner (V.T.C.A., Government Code 466.022(3)), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Processed by Rebecca Romanchuk, April 2008
Box
2005/170-18 Artani, Ramzan Ali, 2000
Alhasan, Ismail Khalid, 2000
Ralph Almazan, 1994-1999
American Legion Post 163, 2000
AMF Saratoga Lanes, 2000
Amvets Post 14, 2000
[2 folders]
Amvets Post 5, 2000
Amvets Post 72 Auxiliary, 2000
American Legion Post 163, Ladies' Auxiliary, 2000
Angus Reid Group Inc., 1999-2000
Angus Reid / NASPL (North American Association of State and Provincial Lotteries) request, 2000
Arapaho Bingo, 1998
Ashton's Minit Mart, 2000
Athletic T-Shirts, 1998
Austin Country Club, 2000
Austin Flyers Soccer Club, 2000
Byeong Kyu Ahn, 2000
BABN Technologies, 1998
BAC (Bingo Advisory Committee) question - operator training program, 2000
BEA (Bingo Enabling Act) Sec. 2001.102 (B)(10) interpretation, 2000
Robert Beck, 2000
Bexar County OIC (Opportunities Industrialization Center), Inc., 2000
Bingo - price-fixing (Attorney General opinion request), 2000
Bingo website complaint form (legal referral), 2000
Briaroaks Volunteer Fire Department, 2000
Box
2005/170-19 Burnet Central Appraisal District, et al. vs. David A. Gray, et al., 2000
Capital Food Mart, 2000
Church Evangelistic Services correspondence, 2000
Combo highlighter pens, 2000
Comptroller's expenditure coding, 2000
Criminal trespass notice, 2000
[wallet]
DPS (Department of Public Safety) reports - Dallas eight liners, 1999
Dallas Levy Lodge 197, B'nai B'rith, 2000
Zuleda B. Dosani, 2000
Deloitte & Touche access to work papers, 2000
Liz Dinh, 2000
Dominy's, 2000
Electronic cardminder leases and prices, 1998-2000
End of game notices, 2000
Family Enhancement Center, 2000
Don Felty - Break the Bank, 2000
Fiesta Mart, 2000
FOE (Fraternal Order of Eagles) Aerie 2914 Broncho, 2000
Food Fast #74, 2000
Fort Worth Judo Club, Inc., 2000
Git 'N Go, 2000
Grace Ann Gonzalez, 2000
Guseme, Steve, 1999
Raul Gutierrez - investigation update, 2000
Lottie Hillard complaint on Lancaster Bingo Hall (legal referral), 2000-2001
Homeland Stores, Inc. and Homeland Holding Corp., 1996
Hometown Food Super Serv, 2000
Hot Hand, 2000
[Folder is missing, out slip is in its place.]
How to Play brochure, all games (legal referral), 2000
Humble Bingo, 1998
Instant Game trademark searches for SGI (Scientific Games International), 2000
Internet inquiry - Jeff Jones, 1998
Internet website - freetexaslotto.com, 1999
Interpretation of an ADA (Americans with Disabilities Act) standard (accessible spaces), 2000
ITVM (instant ticket vending machine) contract issue, 2000
Kareen Ali Hassan, 1999-2000
Jaher Ali Maknojia, 2000
Juvenile convictions, 2000
Hugo Hernandez Lomeli, 1999-2000
Korner Food Store, 1995-2000
Labelle Fannett Volunteer Fire Department Auxiliary, 2000
Leticia L. Martinez and Florencio D. Martinez, 1999-2000
Sam Mathew, 2000
Grant Lee Menzies, 2000
Minor considerations, 1999-2000
Multimedia Games, Inc. (legal referral), 2000
NASPL (North American State and Provincial Lotteries) 2000 storage, 2000
New Lotto Texas How To Play brochure on new back of playslip, 2000
NJV Oil Company, 2000
Non-resident report (LBB - Legislative Budget Board), 2000
O'Connell Booster Club, 2000
Oberthur - non-conforming tickets, 1999-2000
Odds on the back of roll stock (legal referral), 2000
Odessa Jaycees Inc., 2000
Ruben Ontiveros, 2000
Our Lady of Guadalupe Catholic Church, 2000
Outside employment form, 2000
The Pantry Place, 2000
Parents Association for Jewish Education, 2000
Payment under protest, 2000
Box
2005/170-20 Dae Joon Park, 2000
PRO:SYS conversion, GTECH, 1998-1999
Red Men 4 (legal referral status), 2000
Red Men Tribe 2 Pocahontas, 1999
Red Men Tribe 22 - collection, 2000
Red Men Council 7 White Cloud Pocahontas, 2000
Red Men Tribe 14 Caddo, 2000
RFP (request for proposal) and bid tabulation for GTECH and PWC (PricewaterhouseCoopers) (legal referral), 2000
[wallet]
Risk assessment and loss prevention survey (legal referral), 2000
Regular prize greater than 2,500 - Knights of Columbus Council 78, 1999
Request for TLC (Texas Lottery Commission) seal, 1999
Request for work paper review, 2000
Archie L. Roberson, 1999
SGI (Scientific Games International) - non-conforming tickets, 2000
Nizar A. Sadruddin, 2000
Saenz, 1999
Scientific Games ad (legal referral), 2000
Scientific Games - prize structure (legal referral), 2000
Seawind Senior Citizens' RV Park, 2000
Security audit authorization letter for Pollard and Scientific Games, 2000
Security equipment procurement, 1998
[wallet]
Security on drawing independent auditors, 2000
Short Stop #25, 2000
Software licensing, 2000
Choon Haw Soon, 1996-2000
Stuart Entertainment, 2000
Super 99 Cent Store, 2000
Taylor Mart, 2000
Terra Genesis of Corpus Christi, 2000
Tip Top Food Store, 2000
Tony Express Market, 2000
Todd Blanks dba (doing business as) TCMM, Inc., 2000
Unclaimed trucks, 2000
GTECH - unprocessed ticket orders, 2000
GTECH - unassigned packs, 2000
UPC (universal price codes), 2000
VFW (Veterans of Foreign Wars) Post 912, 2000
VFW (Veterans of Foreign Wars) Post 3709, 2000
VFW (Veterans of Foreign Wars) Post 4746, 2000
VFW (Veterans of Foreign Wars) Post 4746 Ladies Auxiliary, 2000
Victore Insurance Company, 2000
Vidor Superette, 2000
Vu The Vo, 2000
Web site translator, 2000
Website changes - Lotto Texas rule, 2000
White Pool House Friends Bingo, 2000
Winning, on-line ticket, 2000
World Lottery Association (WLA), 2000
Worldwide Lotto subscription service, 1999
Zip N Food Store, 2000
Box
2005/170-21 A-1 Food Mart, 1998
Back of the Texas Million playslip for review, 1998
Doris Bowens - Irving Bingo, 1998
Certificate of occupancy, 1998-2001
CFM Salado, 1998
Chamberlain Ballet, 1998-1999
Criminal intelligence files - open records exception, 1999
Debt set-offs, 1996-1997
FY 98 annual report, 1998
Hood, Don A., 1999
Infinity Group - Indian bingo question, 1998
JWI [unknown acronym] jackpot, 1998
Laurie's Quick Stop, 1998-1999
Legal opinion - revolving door, 1996
Lottery 6th birthday party, 1998
Mini Mart - failure to pay prize, 1998
Omni Gas, 1998
On-line ticket stock, 1998
Questions submitted by Trend Gaming Systems, 1999-2000
Retailer manual, 1998
Retailer promotional agreements, 1999
Review HUB (historically underutilized business) language, 1998
Seal of Texas Lottery Commission, 1998
Stuart Entertainment computer software lease, 1998
Super C Food Store, 1999
System service provider, 1998
TXTV - system service provider, 1998
TCDA (Texas Criminal District Attorney) investigations, 1997-1999
TCDAA (Texas County and District Attorneys Association) - Illegal Gambling Investigation and Prosecution Conference, 1998
Ten ADA (Americans with Disabilities Act) files, 1998
Termination of lessor's license, 1998
Third instant ticket RFP (request for proposal), 1999
TLC (Texas Lottery Commission) collision, October 28, 1998
Tricktics by Brainstorms, Unlimited Manufacturing, 1998
Warner Brothers request - untitled football project, 1999-2001
Winner's flyer, 1998

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Game files, 1992-1995, bulk 1992-1993,
0.45 cubic ft.

The Texas Lottery Commission administers the Texas Lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. Game files of the commission, 1992-1995, bulk 1992-1993, comprise documentation on the development of Lone Star Millions, the commission's first instant ticket game, and examples of lottery tickets, including a commemorative Cash 5 first-run ticket. Types of records include correspondence, reports, working papers, a prize structure analysis, a procedure manual, a dvd of Ann Richards purchasing the first Texas Lottery ticket in 1992, a press release, lottery tickets, and design proofs.
Arrangement
These records are arranged in the order in which they arrived from the agency.
Preferred Citation
(Identify the item), Game files, Texas Lottery Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 2007/194, 2008/103, 2009/058
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on July 7, 2007; March 3, 2008; and November 13, 2008.
Restrictions on Access
The following statements apply to accession 2009/058, Lone Star Millions game book, only. Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, information confidential by law (V.T.C.A., Government Code, Section 552.101, in conjunction with State Lottery Act 466.022); agency memoranda (V.T.C.A., Government Code, Section 552.111); and information related to security issues for computers (V.T.C.A., Government Code, Section 552.139), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. (Note: The Lottery Commission has requested that the State Archives contact the Open Records Coordinator for the Lottery Commission when we receive a Public Information Act request for these records.) If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
Researchers wishing to access the dvd must contact the Archives' Preservation Officer to obtain the necessary equipment.
Processing Information
Processed by Rebecca Romanchuk, April 2008
Restrictions on Access amended by Rebecca Romanchuk, September 2008
Addition of one accession by Rebecca Romanchuk, April 2009
Box
2007 Accessions Box 1 (2007/194) Lone Star Millions game files, 1992-1993
[Includes one dvd.]
Box
2008 Accessions Box 1 (2008/103) First pack of Lone Star Millions instant tickets, example from first run of Cash 5 online tickets, 1992, 1995
Box
2009/058 Lone Star Millions game book, 1992

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