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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Planning documents, 2002-2003,

Photographs, 2003,

Texas State Library and Archives Commission

Texas Inaugural Committee:

An Inventory of Inaugural Committee Perry-Dewhurst Inaugural Records at the Texas State Archives, 2002-2003



Overview

Creator: Texas Inaugural Committee.
Title: Inaugural Committee Perry-Dewhurst inaugural records
Dates: 2002-2003
Abstract: Records of the 2003 Texas Inaugural Committee document its organization and planning of the inaugural ceremony for Governor Rick Perry and Lieutenant Governor David Dewhurst on January 21, 2003 and other celebratory events occurring both before and after the swearing-in of the chief executive of the state and the lieutenant governor, who also serves as Constitutional President of the Texas Senate. Types of records include minutes, agenda, meeting materials, organizational charts, schedules, lists of duties and responsibilities, invitations, tickets, badges, programs, oaths, plans, timelines, memoranda, estimates, photographs, and press releases dating 2002-2003.
Quantity: 0.67 cubic ft.
Language: These materials are written in English.
Repository: Texas State Archives

Agency History

The functions and activities of the Texas Inaugural Committee are governed by Section 401 of the Texas Government Code. No later than the tenth day after the date of each election for governor and lieutenant governor, the secretary of state issues a proclamation stating who, in the secretary's opinion, based on the best information available, are the governor-elect and lieutenant governor-elect. The secretary of state then delivers certified copies of the proclamation to the individuals named in the proclamation. The governor-elect and lieutenant governor-elect then each file with the secretary of state a signed instrument. In that instrument, the governor-elect designates one individual to serve as chair of the inaugural committee and one individual to serve as a cochair of the committee; the lieutenant governor-elect designates one individual to serve as a cochair of the committee. The governor-elect and lieutenant governor-elect may appoint other members to the inaugural committee as they consider necessary.

After the committee members have been appointed, they convene at a time and place designated by the chair, take the constitutional oath of office, and hold an organizational meeting to make arrangements necessary for conducting ceremonies and events to observe the inauguration of the governor and lieutenant governor. The committee may hold subsequent meetings at times it determines or on the call of the chairman, who, when present, presides at the meetings. The committee may adopt rules to govern its proceedings. Committee members serve without compensation but may be reimbursed for actual and necessary expenses incurred in the performance of committee duties as provided by legislative appropriation. The committee may employ staff or engage the services of consultants to assist in its work, and may request the cooperation of an agency or official of state or local government.

The inaugural fund is a special fund in the state treasury to be used only for costs related to the inauguration. The comptroller credits to the inaugural fund a pro-rata share of the interest received from the deposit of state funds as if the inaugural fund were a constitutional fund. A person may contribute funds, services, or other things of value to pay the expenses of or otherwise provide for an inauguration; such contributions may be made to the inaugural committee or secretary of state. The contribution is not a political contribution for purposes of state law regulating political contributions or prohibiting a contribution by a corporation or labor organization. If the secretary of state receives a contribution while the inaugural committee exists, the secretary of state delivers it to the committee. If the secretary of state receives a contribution at any other time, then s/he transmits it to the comptroller, who deposits it in the state treasury to the credit of the inaugural fund. The secretary of state retains the receipt for the contribution in his/her office for at least four years and maintains an index of the receipts, arranged alphabetically by contributor, showing the date of the contribution, the name and mailing address of the contributor, and the amount of each contribution. The index and receipts are public information.

Money appropriated from the inaugural fund may be used for: printing; the employment of staff; the lease of office space and payment of utility expenses; professional and consultant fees; postage, telephone, and telegraph expenses; payment of expenses incurred by committee members; and any other public purpose reasonably related to conducting inaugural ceremonies and related events, including expenses of raising funds. Contributions received by the committee and not deposited in the state treasury may be expended for any purpose the committee considers appropriate. A voucher for an expenditure from the inaugural fund must be approved in writing by the chairman. The committee maintains a record of each expenditure of nonappropriated funds containing the following information about each expenditure: the name and address of the entity to whom the expenditure was paid, the amount, the date, and the purpose of the expenditure.

No later than June 30 of the year in which the inauguration is held, the committee files with the secretary of state a final report verified by a certified public accountant that shows: the total amount of contributions received by the committee, including contributions paid to the secretary of state during the committee's existence; the total amount of expenditures made by the committee from nonappropriated funds; and the total amount of nonappropriated funds remaining in the committee's possession. This report is public information. On the day the committee files the final report, the committee must deliver all unexpended nonappropriated funds it possesses to the comptroller. The comptroller deposits the funds in the state treasury to the credit of the inaugural fund. When the secretary of state determines that the committee has complied with these requirements, the secretary issues a proclamation to that effect. The committee is dissolved on the day after the date the proclamation is issued.

The 2003 inauguration was funded entirely through corporate and private underwriters and ticket sales, using none of the $100,000 allowed by state statute to cover inaugural expenses.

The 2003 Texas Inaugural Committee was chaired by Pamela Willeford, with co-chairs James Huffines and Drayton McLane. Scott Caven and Colleen McHugh were the finance co-chairs. The theme for the inaugural festivities for Governor Rick Perry and Lieutenant Governor David Dewhurst was "One Star. One Future. One Texas."

(Sources include: V.T.C.A., Government Code, Section 401.001-011; press releases found within these records.)

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Scope and Contents of the Records

Records of the 2003 Texas Inaugural Committee document its organization and planning of the inaugural ceremony for Governor Rick Perry and Lieutenant Governor David Dewhurst on January 21, 2003 and other celebratory events occurring both before and after the swearing-in of the chief executive of the state and the lieutenant governor, who also serves as Constitutional President of the Texas Senate. Types of records include minutes, agenda, meeting materials, organizational charts, schedules, lists of duties and responsibilities, invitations, tickets, badges, programs, oaths, plans, timelines, memoranda, estimates, photographs, and press releases, dating 2002-2003.

The first series, Planning documents, comprises records created by the Committee in organizing the inauguration, with the exception of photographs. Appointments to the Committee by the governor-elect and lieutenant governor-elect are included in the records, as is a printed version of the Committee's website which offered event information to the press and public. Planning contributions from the Texas Legislative Council are found in the swearing-in material. In addition to the inauguration itself, events for inaugural sponsors, participants' guests, and the public included a Texas Celebration at the Bob Bullock Texas State History Museum, a morning prayer service on the day of the inauguration, a barbecue on the Capitol south lawn, an inaugural parade on Congress Avenue, and the inaugural ball at the Austin Convention Center. Follow-up materials contain the only Committee meeting minutes in these records and look ahead to reserving accommodations for the 2007 inauguration.

The second series, Photographs, consists of 354 digital photographs on CD-ROM, the majority of which show only set-up and arrangements prior to the inaugural events taking place; and color 4"x6" prints made of 78 of those digital photographs which were taken during the events and which show key participants, including Governor Perry and his family and Lieutenant Governor Dewhurst. Selection of digital photographs to be printed was made by State Archives staff.

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Organization of the Records

The records have been organized by State Archives staff into two series:
Planning documents, 2002-2003, 0.47 cubic ft.
Photographs, 2003, 0.2 cubic ft. (78 color prints and 1 CD-ROM)

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Restrictions

Restrictions on Access

None.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

Researchers are required to wear gloves provided by the Archives when reviewing photographic materials. Researchers wishing to access digital versions of these records on CD-ROM must contact the Archives' Preservation Officer to obtain the necessary equipment.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Personal Names:
Dewhurst, David, 1945- --Inauguration--2003.
Perry, Rick, 1950- --Inauguration--2003.
Subjects:
Governors--Texas.
Document Types:
Minutes--Texas--Governors--Inaugurations--2003.
Organizational charts--Texas--Governors--Inaugurations--2002-2003
Schedules (time plans)--Texas--Governors--Inaugurations--2002-2003
Lists--Texas--Governors--Inaugurations--2002-2003
Invitations--Texas--Governors--Inaugurations--2002-2003
Tickets--Texas--Governors--Inaugurations--2002-2003
Programs--Texas--Governors--Inaugurations--2002-2003
Oaths--Texas--Governors--Inaugurations--2002-2003
Press releases--Texas--Governors--Inaugurations--2002-2003
Plans (drawings)--Texas--Governors--Inaugurations--2002-2003
Photographs--Texas--Governors--Inaugurations--2003
Functions:
Planning inaugural activities.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Inaugural Committee, Bush-Perry inaugural records, 1934-1999 (bulk 1998-1999), 0.47 cubic ft.
Texas Inaugural Committee, Bush-Bullock inaugural records, 1994-1995, 0.47 cubic ft.
Texas Inaugural Committee, Richards-Bullock inauguration records, 1932, 1963-1991, 3.24 cubic ft
Texas Legislative Council, Legislative Council inaugural planning documents and other material, 1955-2003, 0.24 cubic ft.
Viriginia Whitten Papers, 1973-1994, 0.94 cubic ft.
Texas Secretary of State, Inaugural fund filings, 1979-1983, 1986-1987, 1990-1991, 0.24 cubic ft.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Inaugural Committee Perry-Dewhurst inaugural records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 2003/177

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Inaugural Committee on July 2, 2003.

Processing Information

Rebecca Romanchuk, March 2005

Other Formats for the Records

All of the documents in the first series, Planning documents, also exist as digital files on CD-ROM, in Windows 2000 Microsoft Word, Excel, or PowerPoint formats; or in Adobe Acrobat 6.0. All 354 photographs in the second series, Photographs, exist as JPEG digital image files on CD-ROM.

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Detailed Description of the Records

 

Planning documents, 2002-2003,
0.47 cubic ft.

In planning the 2003 inaugural events, the Texas Inaugural Committee conducted research into past Texas inaugurals and kept records to document the committee members' decisions on each aspect of the events, including the printing of invitations and credentials, selection of vendors, detailed timelines, transportation arrangements, and financial expenditures. Types of records include minutes, agenda, meeting materials, organizational charts, schedules, lists of duties and responsibilities, invitations, tickets, badges, programs, oaths, plans, timelines, memoranda, estimates, photographs, and press releases, dating 2002-2003. The committee's publicity efforts are shown through its press releases and its public website, which was printed in its entirety. Planning contributions from the Texas Legislative Council are found in the swearing-in material. Plans made by the committee for the 2007 inaugural include contracts for hotel and convention center space and services.
Arrangement
These records are listed in their original order as received from the agency.
Preferred Citation
(Identify the item), Planning documents, Texas Inaugural Committee Perry-Dewhurst inaugural records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
None.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
Researchers wishing to access digital versions of these records on CD-ROM must contact the Archives' Preservation Officer to obtain the necessary equipment.
Box
2003/177-1 Introduction, 2002-2003
Background research, 2002-2003
Memos and agreements, 2002-2003
Committee appointments and meetings, 2002-2003
Printing, 2002-2003
Staff, 2002
Credentialing, 2002-2003
Timelines, 2002-2003
Governor's Mansion, 2003
Texas Celebration, 2002
Prayer Service, 2003
Swearing-in, 2002-2003
Barbecue, 2002-2003
Luncheon, 2003
Program, 2003
Parade, 2002-2003
Ball, 2003
Elected officials, 2002
Friends and family, 2002-2003
Finance, 2002-2003
Communications (including press releases and Committee website), 2002-2003
Commemoratives, 2003
Transportation, 2002-2003
Baskets, 2002
Invitations and ticketing, 2002
Follow-up, 2003
Box
CD/DVD Box 1 Inaugural committee planning documents, 2002-2003

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Photographs, 2003,
0.2 cubic ft. (78 color prints and 1 CD-ROM)

The Texas Inaugural Committee documented the 2003 inaugural events through 354 digital photographs saved to a CD-ROM to record the appearance of their arrangements for this state occasion attended by thousands of people. The majority of these digital photographs, taken before and during the inaugural ceremony, barbecue, parade, and ball show only set-up and arrangements prior to the events taking place. About one-fourth of the photographs were taken during the events as they occurred and show key participants, including Governor Perry and his family and Lieutenant Governor Dewhurst; color 4"x6" prints were made of 78 of these photographs, selected by State Archives staff. If known, names of individuals and organizations appearing in the photograph are noted on the reverse of the print.
Arrangement
The digital image files on the CD-ROM are in their original order as received from the agency. The selected prints made from the digital images are listed in order according to the chronology of the inaugural events.
Preferred Citation
(Identify the item), Photographs, Texas Inaugural Committee Perry-Dewhurst inaugural records. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
None.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
Researchers are required to wear gloves provided by the Archives when reviewing photographic materials. Researchers wishing to access digital versions of these records on CD-ROM must contact the Archives' Preservation Officer to obtain the necessary equipment.
Box
CD/DVD Box 1 Inaugural swearing-in ceremony, barbecue, parade, and ball photographs, 2003
[354 digital image files on CD-ROM]
Box
2003/177-2 Inaugural swearing-in ceremony photographs, 2003
[17 color prints 4"x6"]
Inaugural parade photographs, 2003
[44 color prints 4"x6"]
Inaugural ball photographs, 2003
[17 color prints 4"x6"]

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