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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Special Supplemental Nutrition Program for Women, Infants and Children (WIC), State plans of operations, 1990-1999,

Farmers' Market Nutrition Program (FMNP), State plans of operations, 1994-1999,

WIC and FMNP state plan supporting documentation, 1975-1998,

WIC racial/ethnic group participation reports, 1975-1983,

General administrative files, 1989-2001,

Texas State Library and Archives Commission

Texas Department of Health, Bureau of Nutrition Services:

An Inventory of Records at the Texas State Archives, 1975-2001



Overview

Creator: Texas. Bureau of Nutrition Services
Title: Records
Dates: 1975-2001
Abstract: Records comprise state plans of operations and their supporting documentation, racial/ethnic group participation reports, and general administrative files for the Special Supplemental Nutrition Program for Women, Infants and Children (WIC); and state plans of operations with supporting documentation for the associated Farmers' Market Nutrition Program (FMNP). State plans of operations for WIC encompass fiscal years 1992-2000 while other WIC records cover 1975-2001. State plans of operations for FMNP are present only for fiscal years 1996, 1998-2000 with supporting documention dating fiscal years 1994-1996. Both programs were administered and managed by the Bureau of Nutrition Services within the Texas Department of Health during the time span of these records.
Quantity: 4.47 cubic ft.
Repository: Texas State Archives

Agency History

During the time period of these records, the Texas Department of Health administered the Special Supplemental Nutrition Program for Women, Infants and Children program (WIC) and the Farmers' Market Nutrition Program (FMNP) through its Bureau of Nutrition Services. In 2004, state health agencies were reorganized under the new Texas State Health and Human Services Commission (House Bill 2292, 78th Legislature, Regular Session, 2003). One of the Commission's divisions, the Texas Department of State Health Services, now oversees the Nutrition Services Section, which administers WIC and FMNP.

The Texas Department of Health was created in 1879 as the Texas Quarantine Department, charged primarily with isolating and preventing epidemic diseases such as smallpox, cholera, and typhoid fever. Over the next century, the department became the state's primary agency for public health planning, services, and regulation. It assumed the name Texas Department of Health in 1978. The agency was headed by a commissioner of health, who oversaw an assistant commissioner, an executive deputy commissioner, and four deputy commissioners. The deputy commissioners were in charge of numerous bureaus that were involved with community health and prevention, health care financing, public health sciences and quality, and administration. The Deputy Commissioner for Community Health and Prevention administered the Associateship for Community Health and Resources Development, which included the Bureau of Nutrition Services among its three bureaus.

The Bureau of Nutrition Services, like its successor the Nutrition Services Section, directed and was responsible for policy development and enforcement for WIC and FMNP. The Bureau served as the state liaison to the U.S. Department of Agriculture (USDA) and managed all special initiatives such as electronic benefits transfer. Within the Bureau, the Nutrition Education/Clinic Services Unit established standards and policies for WIC clinical services, developed targeted WIC nutrition education and breastfeeding promotion, and oversaw WIC infant and cereal rebate contracts. The unit established WIC-allowable foods in accordance with federal regulations, including oversight and approval of infant formula issuance. The Food Issuance and Redemption Services Unit established standards and policies for WIC-authorized grocers and maintained provider base for grocers and farmers' market associations. The unit also processed WIC food vouchers to pay grocers and managed claims adjudications and reconsiderations. The former Bureau of Nutrition Services also included the management of the Public Health Nutrition Program (PHN), which in 2004 was moved to the new Prevention and Preparedness Division, Disease Prevention and Intervention Section, Health Promotion Unit, Chronic Disease Prevention Branch.

The Special Supplemental Food Program for Women, Infants and Children (WIC) is a federally-funded program under the authority of the Child Nutrition Act of 1966, Section 17. The program is designed to provide food supplements, health care, and consumer education to eligible women and children who face nutritional risk. It is administered by the USDA - Food and Nutrition Service (FNS), through regional offices and state agencies. The WIC program was initiated by the State of Texas in 1974, the year WIC became a permanent federal program.

The Farmers' Market Nutrition Program (FMNP) was established by Congress in 1992 to allow WIC recipients the opportunity to obtain fresh, locally grown produce through farmers' markets and to increase community participation in farmers' markets. The FMNP is administered through a Federal/State partnership in which FNS provides cash grants to State agencies, such as state health departments, which develop plans to operate the programs that are approved by FNS and administer the FMNP. The State of Texas received funding from the USDA to join the FMNP demonstration project in 1989 (Texas Agriculture Code, Chapter 15, 71st Legislature, 1989) and sustained its participation when the FMNP was made an official federal program in 1992.

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Scope and Contents of the Records

Records comprise state plans of operations and their supporting documentation, racial/ethnic group participation reports, and general administrative files for the Special Supplemental Nutrition Program for Women, Infants and Children (WIC); and state plans of operations with supporting documentation for the associated Farmers' Market Nutrition Program (FMNP). State plans of operations for WIC encompass fiscal years 1992-2000 while other WIC records cover 1975-2001. State plans of operations for FMNP are present only for fiscal years 1996, 1998-2000 with supporting documention dating fiscal years 1994-1996. The title of each state plan of operation is the fiscal year (running from the previous September through the August of the stated year) for which it was written, and the date span following the title is the time period in which it was written. Similarly, the title of each supporting documentation folder is the fiscal year span (running from the previous September through the August of the stated year) of the state plans to which the supporting documentation relates, and the date span following the title is the time period in which the supporting documentation was written. WIC is a federally-funded program designed to provide food supplements, health care, and consumer education to eligible women and children who face nutritional risk. FMNP allows WIC recipients the opportunity to obtain fresh, locally grown produce through farmers' markets and to increase community participation in farmers' markets. Both programs are administered by the U.S. Department of Agriculture (USDA) - Food and Nutrition Service (FNS). Both programs were administered and managed by the Bureau of Nutrition Services within the Texas Department of Health during the time span of these records.

Created to administer WIC and FMNP, the state plans include summaries of the general administration of the program, its goals and objectives, funding, certification, management, monitoring and audits, and nutrition education and services. State programs for WIC and FMNP are required to submit a new state plan to FNS for its approval in order to continue program operations for the next fiscal year. WIC state plan supporting documentation illustrates the approval process through FNS requests for changes to submitted state plans and subsequent revisions made by Texas WIC. Statistics of the race and ethnicity of WIC clients are contained in reports submitted on an at least yearly basis to the Texas Bureau of Nutrition by local health agencies providing WIC services and are summarized in state-wide racial and ethnic participation reports submitted by the Bureau of Nutrition to FNS. General administrative files comprise WIC-related correspondence and signed documents of the Commissioner and Deputy Commissioner for Administration of the Texas Department of Health; subject files on issues affecting WIC, primarily from a variety of government sources; and the Bureau's responses to correspondence received from individuals, legislators, and WIC vendors inquiring about WIC policy.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

These records are organized into five series:
Special Supplemental Nutrition Program for Women, Infants and Children, State plans of operations, 1990-1999, 1.33 cubic ft.
Farmers' Market Nutrition Program, State plans of operations, 1994-1999, 0.33 cubic ft.
WIC and FMNP state plan supporting documentation, 1975-1998, 0.67 cubic ft.
WIC racial/ethnic group participation reports, 1975-1991, 0.67 cubic ft.
General administrative files, 1989-2001, 1.47 cubic ft.

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Restrictions

Restrictions on Access

None.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
United States. Food and Nutrition Service.
Texas. Bureau of WIC Nutrition--Management.
Texas. Dept. of Health Resources. Special Supplemental Food Program for Women, Infants and Children--Management.
Special Supplemental Food Program for Women, Infants and Children (U.S.)--Management.
Subjects:
Children--United States--Nutrition.
Mothers--United States--Nutrition.
Infants--United States--Nutrition.
Food relief--Texas.
Document Types:
Correspondence--Texas--Nutrition--1977-2001.
Reports--Texas--Nutrition--1975-2001.
Audits--Texas--Nutrition--1977-2001.
Regulations--Texas--Nutrition--1977-2001.
Functions:
Administration of nutrition policy.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas. Dept. of Health Resources. Special Supplemental Food Program for Women, Infants and Children, WIC Program records, 1974-1978, 1 cubic ft.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Bureau of Nutrition Services, Texas Department of Health. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 2005/015

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Health on September 4, 2004 and on January 6, 2005.

Processing Information

Rebecca Romanchuk, January 2005

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Detailed Description of the Records

 

Special Supplemental Nutrition Program for Women, Infants and Children (WIC), State plans of operations, 1990-1999,
1.33 cubic ft.

Records consist of fiscal year state plans of operations, 1992-2000, for the Special Supplemental Nutrition Program for Women, Infants and Children (WIC) that outline goals and objectives for vendor management; nutrition services; automation system; staffing and organization; expenditures; food funds management; caseload management; certification, eligibility, and coordination of services; food delivery and food instrument accountability; monitoring and audits; and civil rights. The title of each state plan of operation is the fiscal year (running from the previous September through the August of the stated year) for which it was written, and the date span following the title is the time period in which it was written. WIC was administered by the Bureau of Nutrition Services within the Texas Department of Health.
Arrangement
These records are arranged chronologically.
Preferred Citation
(Identify the item), Special Supplemental Nutrition Program for Women, Infants and Children, State plans of operations, Records, Bureau of Nutrition Services, Texas Department of Health. Archives and Information Services Division, Texas State Library and Archives Commission.
Box
2005/015-1 FY 1992, 1990-1991
FY 1993, 1991-1992
FY 1994, 1992-1993
FY 1995, 1993-1994
FY 1996, 1994-1995
FY 1997, 1995-1996
FY 1998, 1996-1997
Box
2005/015-2 FY 1999, 1997-1998
FY 2000, 1998-1999

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Farmers' Market Nutrition Program (FMNP), State plans of operations, 1994-1999,
0.33 cubic ft.

Records consist of fiscal year state plans of operations, 1996, 1998-2000, for the Farmers' Market Nutrition Program (FMNP) that outline requirements for administrative support, program goals, funding sources, scope of program participation, management of participant coupons and farmers' markets, monitoring and audits of the program, and nutrition education. The title of each state plan of operation is the fiscal year (running from the previous September through the August of the stated year) for which it was written, and the date span following the title is the time period in which it was written. FMNP was administered as a WIC-related program by the Bureau of Nutrition Services within the Texas Department of Health.
Arrangement
These records are arranged chronologically.
Preferred Citation
(Identify the item), Farmers' Market Nutrition Program, State plans of operations, Records, Bureau of Nutrition Services, Texas Department of Health. Archives and Information Services Division, Texas State Library and Archives Commission.
Box
2005/015-2 FY 1996, 1994-1995
FY 1998, 1996-1997
FY 1999, 1997-1998
FY 2000, 1998-1999

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WIC and FMNP state plan supporting documentation, 1975-1998,
0.67 cubic ft.

Records are supporting documentation consisting mainly of requests for revisions to Texas WIC state plans by the USDA - Food and Nutrition Service (FNS) and evidence of revisions as completed by Texas WIC; cover letters presenting state plans for approval to the USDA; communication with the USDA Grant Management Division and the FNS - Southwest Region; Federal-State Agreement documents; and State Plan Guidance documents. WIC records date from fiscal years 1977-1999, while supporting documentation for FMNP is present only for fiscal years 1994-1996. The title of each folder is the fiscal year span (running from the previous September through the August of the stated year) of the state plans to which the supporting documentation relates, and the date span following the title is the time period in which the supporting documentation was written. WIC and FMNP were administered by the Bureau of Nutrition Services within the Texas Department of Health.
Arrangement
These records are arranged in chronological order.
Preferred Citation
(Identify the item), WIC and FMNP state plan supporting documentation, Records, Bureau of Nutrition Services, Texas Department of Health. Archives and Information Services Division, Texas State Library and Archives Commission.
Box
2005/015-2 FY 1977 - FY 1982, 1975-1981
FY 1983 - FY 1990, 1981-1989
Box
2005/015-3 FY 1991 - FY 1992, 1989-1991
FY 1993 - FY 1995, 1991-1994
FY 1996 - FY 1999, 1994-1998

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WIC racial/ethnic group participation reports, 1975-1983,
0.67 cubic ft.

Records are racial/ethnic group participation reports, 1975-1983, completed by WIC clinics in Texas. the reports record the number of WIC participants served during a three-month, six-month, or yearly period by racial or ethnic origin (Black, not of Hispanic origin; Hispanic; Asian or Pacific Islander; American Indian or Alaskan Native; White, not of Hispanic origin). The last three folders in the listing contain summaries of racial and ethnic participation throughout Texas for those fiscal years, as reported by the Bureau of Nutrition to USDA - FNS. WIC was administered by the Bureau of Nutrition Services within the Texas Department of Health.
Arrangement
These records are arranged as they arrived from the agency, in numeric file order.
Preferred Citation
(Identify the item), WIC racial/ethnic group participation reports, Records, Bureau of Nutrition Services, Texas Department of Health. Archives and Information Services Division, Texas State Library and Archives Commission.
Box
2005/015-3 Austin-Travis County Health Department, 1975-1983
Cameron County Health Department, 1975-1983
Catholic Charities, Inc., 1975-1983
C & Y [Children and Youth] Project #660, 1975-1983
City of Dallas Health and Human Services, 1975-1983
Community Action Council of South Texas, 1975-1983
Grayson County Health Department, 1975-1983
Galveston County Coordinated Community Clinics, 1975-1983
Hidalgo County Health Department, 1975-1983
Laredo-Webb County Health Department, 1975-1983
Montgomery County Health District, 1975-1983
UT Health Science Center at Houston, 1975-1983
Community Council of Bee County, 1975-1983
Vida y Salud - Health Systems, Inc., 1975-1983
South Plains Health Provider Organization, Inc., 1975-1983
Wichita Falls City-County Health Department, 1975-1983
Waco-McLennan County Health Department, 1975-1983
Walker County Health Department, 1975-1983
United Medical Centers [Maverick County Out-Patient Clinic, Inc.], 1975-1983
City of Fort Worth Public Health Department, 1976-1983
City of Houston Health Department, 1976-1983
South Plains Community Action, 1976-1983
Centro de Salud Familiar La Fe, Inc., 1976-1983
Fort Bend Office of Early Childhood Development, Inc., 1976-1983
City of Port Arthur Health Department, 1976-1983
Bell County Health Department, 1977-1983
Brazos Valley Community Action Agency, 1977-1983
El Paso City-County Health Unit, 1977-1983
Abilene-Taylor County Health Department, 1977-1983
Denton City-County Health Department, 1976-1983
City of San Marcos, 1977-1983
Victoria City-County Health Department, 1977-1983
Corpus Christi-Nueces County Department of Public Health, 1977-1983
Tyler-Smith County Health Department, 1978-1983
Beaumont City Health Department, 1979-1983
San Antonio Metropolitan Health District, 1978-1983
Williamson County Health Department, 1978-1983
Gonzales County Health Agency, Inc., 1978-1983
Del Rio-Val Verde County Health Department, 1978-1983
Cross Timbers Health Clinic, 1979-1983
Brazoria County Health Department, 1979-1983
Harris County Health Department, 1980-1983
Frio County WIC, 1980-1983
San Patricio County Health Department, 1980-1983
Cause, Inc., 1981-1983
Atascosa (RHI) Health Clinic, Inc., 1981-1983
Tarrant County Health Department, 1981-1983
San Angelo-Tom Green County Health Department, 1983
Region 3 WIC Program, 1983
Region 7 WIC Program, 1982-1983
Region 8 WIC Program, 1977-1983
WIC Racial Participation, September 1987
Racial/Ethnic Group Participation FY 1990, 1989-1990
Racial/Ethnic Group Participation FY 1991, 1990-1991

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General administrative files, 1989-2001,
1.47 cubic ft.

Records consist primarily of WIC-related correspondence and signed documents of the Commissioner and Deputy Commissioner for Administration of the Texas Department of Health; subject files on issues affecting WIC from a variety of government sources including the U.S. General Accounting Office, the Texas Department of Health Office of General Counsel, Office of the State Auditor, and the Legislative Budget Board; legislative bills and letters concerning WIC; and documented responses to correspondence received by the Bureau of Nutrition from individuals, legislators, and WIC vendors inquiring about WIC policy. Records date from 1989-2001. WIC was administered by the Bureau of Nutrition Services within the Texas Department of Health.
Arrangement
These records are arranged in the order in which they arrived from the agency.
Preferred Citation
(Identify the item), General administrative files, Records, Bureau of Nutrition Services, Texas Department of Health. Archives and Information Services Division, Texas State Library and Archives Commission.
Box
2005/015-4 Service contracts, 1989-1994
Dr. David Smith - health policy paper, 1992
Signed by Commissioner/Deputy Commissioner, 1995-1996
To/From Deputy Commissioner for Administration, 1995-1996
Office of the State Auditor, 1996-1997
To/From Deputy Commissioner for Administration, 1996-1997
To/From Commissioner/Deputy Commissioner, 1996-1997
Signed by Commissioner/Deputy Commissioner, 1996-1997
Legislative bills, letters, 1996-1997
Office of General Counsel, 1996-1997
General Accounting Office, 1996-1997
Legislative Budget Board FY 1998, 1997-1998
Health Care Delivery (Associate Office), 1997-1998
TIES (Texas Integrated Enrollment and Services) Project FY 1998, 1997-1998
Signed by Commissioner/Deputy Commissioner FY 1997-1998, 1996-1998
Box
2005/015-5 General Accounting Office FY 1998, 1997-1998
Legislative bills, letters, 1997-1998
Emergency Management Plan FY 1998, 1997-1998
Office of General Counsel, 1997-1998
Internal audit FY 1998, 1997-1998
Health and Human Services Commission (HHSC) FY 2000, 1999-2000
To/From Commissioner/Deputy Commissioner FY 1997-1998, 1996-1998
TIES (Texas Integrated Enrollment and Services) Project FY 1999, 1998-1999
Office of General Counsel FY 1999, 1998-1999
Signed by Commissioner/Deputy Commissioner FY 1999, 1998-1999
To/From Commissioner/Deputy Commissioner FY 1999, 1998-1999
General Accounting Office FY 1999, 1998-1999
Legislature bills, letters FY 1999, 1998-1999
Legislative Budget Board FY 1999, 1998-1999
To/From Associate for Community Health & Resource Development FY 2000, 1999-2000
CATS/CTS [correspondence sent to agency] completed January - December 2000
CATS [correspondence sent to agency] completed January - August 2001

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