Texas State Library and Archives Commission

Texas Department of Health, Bureau of HIV and STD Prevention:

An Inventory of Policies and Procedures at the Texas State Archives, 1993-1998


Creator: Texas. Bureau of HIV and STD Prevention.
Title: Policies and procedures
Dates: 1993-1998
Abstract: Records comprise memoranda, correspondence, printed materials, and distribution lists, dating 1993-1998, that detail the development and dissemination of the policies and procedures of the Texas Bureau of HIV and STD Prevention, a part of the Texas Department of Health. The materials document both administrative and programmatic policies.
Quantity: 0.47 cubic ft.
Language English.

Agency History

The Texas Department of Health is the latest successor in a line of health-related state agencies, beginning with the Texas Quarantine Department, which was created by the Legislature on April 10, 1879. The primary concern of the Department at that time was to isolate and prevent epidemic diseases such as cholera, smallpox, and typhoid fever. In 1903, the 28th Legislature, in Senate Substitute Bill 168, assigned to the Department the task of maintaining birth and death records and changed its name to the Texas Department of Public Health and Vital Statistics to reflect its new role. Six years later, in 1909, the name was changed again to the Texas State Department of Health, as growing concern over the safety and purity of food and water supplies resulted in new legislation at both the federal and state levels. The enforcement responsibilities were given to the local public health agencies.

The responsibilities of the Department continued to grow during the course of the 20th century. During the Depression, new federal laws encouraged the states to provide limited kinds of medical and dental care for the poor; in 1946 the U. S. Hospital Survey and Construction Act began providing matching federal funds for hospital construction and renovation under the Hill-Burton program in coordination with state health agencies; and more recently the Texas Department of Health has developed a variety of disease-prevention programs. In 1975, in House Bill 2164, 64th Legislature, Regular Session, the Texas Health Planning and Development Act added the responsibility of overall planning of all health facilities and services in the state, and the State Department of Health became the Texas Department of Health Resources, governed by the Board of Health Resources. Two years later, in 1977, their names were changed to the Texas Board of Health and the Texas Department of Health.

In 1983, the 68th Legislature, Regular Session, by Senate Bill 98, redefined the powers, duties and composition of the Board and the Department. The Texas Board of Health was composed of eighteen members, appointed by the governor with concurrence of the Senate, in overlapping six year terms. The Board of Health has general supervision and control of all matters pertaining to the health of the citizens of Texas. The Board is responsible for the adoption of policies and rules, and for the government of the Department of Health. By 1993, however, the number of Board members had been lowered to six.

Since 1991, the Department of Health has acted under the budgetary oversight of the Health and Human Services Commission, which acts as an umbrella organization to integrate the strategic planning and budget request processes for the state's major health and human services agencies.

The Texas Department of Health consists of the Commissioner of Health, the administrative staff, and the chest hospitals at San Antonio and Harlingen. As of 1999, the Commissioner of Health oversaw an Executive Deputy Commissioner and four deputy commissioners. The deputy commissioners led Community Health and Prevention with six subsidiary bureaus, Health Care Financing with nine subsidiary bureaus, Public Health Sciences and Quality with ten subsidiary bureaus, and Administration which provided support services, legal services, and management and administrative services. Additionally, the Department is associated with the Texas Medical Disclosure Panel, the Texas Radiation Advisory Board, the Council of Sex Offender Treatment, the Toxic Substances Coordinating Committee, and the Health Professions Council. The agency currently has over 5500 employees and an annual budget in excess of $6 billion (including federal funds).

The Bureau of Human Immunodeficiency Virus (HIV) and Sexually Transmitted Disease (STD) Prevention is a part of the Texas Department of Health. The mission of the Bureau of HIV and STD Prevention is to prevent, treat, and/or control the spread of HIV, STD, and other communicable diseases to protect the health of the citizens of Texas. In keeping with this mission, the Bureau procures, allocates, and manages fiscal and human resources to: provide HIV/STD education and information; collect, interpret, and distribute data relating to HIV and STD; provide guidance to those who oversee, plan for, or provide HIV and STD services; and provide medication and supplies to prevent, manage, and treat communicable diseases. The Bureau is composed of three divisions: HIV/STD Epidemiology Division; HIV/STD Health Resources Division; and HIV/STD Clinical Resources Division.

The HIV/STD Epidemiology Division is responsible for collecting and analyzing data to determine the extent and trends of HIV infection, AIDS, syphilis, gonorrhea and other sexually transmitted diseases (STDs) and for maintaining centralized automated STD, HIV and AIDS surveillance morbidity data systems. It is also responsible for collecting information required by disease reporting rules and regulations and information that is submitted as a result of contractual agreements with local agencies. Longitudinal research to determine the natural progression of HIV disease in children and adults is also conducted by Division staff, as well as numerous seroprevalence and behavioral surveys on HIV, AIDS and STDs. Epidemiology Division staff are responsible for the analysis, evaluation and dissemination of this information to program and agency staff, community planning groups, HIV services consortia and other entities. This ensures that planning efforts, grant justifications, and funding allocations are informed by the most recent and sophisticated data available. Dissemination duties extend to providing assistance in the interpretation of epidemiologic data to members of the general public and the media.

The HIV/STD Health Resources Division is responsible for primary and secondary STD and HIV prevention activities. Primary prevention activities include the provision of information and education about sexually transmitted diseases including HIV, and risk reduction/prevention counseling. This information is tailored as needed to age, language, race/ethnicity, cultural groups, and to those practicing high risk behaviors that may transmit these diseases. Secondary prevention activities include: disease intervention services such as counseling, testing, early medical intervention, (including prophylactic treatment for certain sexually transmitted diseases, or for opportunistic infections in the HIV infected population), and case management and partner notification for persons with syphilis or HIV. The Health Resources Division is also responsible for statewide assistance to local HIV consortia that plan comprehensive health and social services for individuals with HIV. Division activities are implemented by Division staff, by public health region program staff, and through contractual agreements with local health departments and community-based organizations.

The Clinical Resources Division (CRD) is composed of three programs: the Texas HIV Medication Program (THMP); the Clinical/Case Management and Administrative Compliance Program; and the Early Intervention Program (EIP). The CRD is also responsible for administering the HIV/AIDS Interagency Coordinating Council. The primary mission of the CRD is to enhance the lives of individuals with HIV disease or other STD by providing life-sustaining HIV medications or curative medications to treat other STD conditions, and to ensure high-quality clinical and case management services are available and accessible.

The Texas HIV Medication Program (THMP) is responsible for the purchase and distribution of medications for the treatment of HIV disease and other sexually transmitted diseases. The Program also provides medications for the treatment of opportunistic infections for people with HIV disease. Medications for the treatment of HIV disease are provided to clients through a network of pharmacies statewide. The HIV Medication Advisory Committee is also administered by the THMP.

The Clinical/Case Management and Administrative Compliance Program is responsible for conducting quality assurance reviews of: State funded grantees that provide clinical and/ or case management services to individuals with HIV disease, and Providers of STD clinical services. To accomplish this, the Program staff conduct periodic site reviews, provide technical assistance by telephone and on-site as needed, develop and distribute minimum clinical and case management standards and conduct investigations into allegations of client abuse and neglect. The Program also provides consultation regarding HIV disease and other STD's to health care professional and the general public as requested.

The Early Intervention Program provides HIV services to individuals with HIV disease. The primary focus of the Program is to initiate diagnosis and treatment (secondary and tertiary prevention) early in the disease process in an effort to prevent complications from HIV. Currently there are eight EIP projects funded Statewide.

The HIV/AIDS Interagency Coordinating Council was established by the Legislature to facilitate communication between agencies and associations involved in providing HIV/AIDS services to individuals, families and communities. The Council is also responsible for coordination of agency programs relating to the prevention of HIV/AIDS and the provision of services to people infected with HIV or who have AIDS, and for submitting an annual report to the Governor with recommendations and plans regarding coordinated activities to address issues and problems affecting this population. The Council is composed of one representative appointed from each of the following: Texas Health and Human Services Commission; Texas Department of Health; Texas Department of Mental Health and Mental Retardation; Texas Department of Human Services; Texas Commission on Alcohol and Drug Abuse; Texas Rehabilitation Commission; Texas Youth Commission; Texas Department of Criminal Justice; Texas Commission for the Blind; Texas Commission for the Deaf and Hearing Impaired/Hard of Hearing; Texas Department of Protective and Regulatory Services; Texas Education Agency; Texas State Board of Medical Examiners; Board of Nurse Examiners for the State of Texas; Board of Vocational Nurse Examiners; State Board of Dental Examiners; and Texas Juvenile Probation Commission.

For further information please see the Bureau's website at http://www.tdh.state.tx.us/hivstd/default2.htm

Scope and Contents of the Records

Records comprise memoranda, correspondence, printed materials, and distribution lists, dating 1993-1998, that detail the development and dissemination of the policies and procedures of the Texas Bureau of HIV and STD Prevention, a part of the Texas Department of Health. The materials document both administrative and programmatic policies. The programmatic policies concern testing for HIV infection in pregnant women, HIV community prevention groups, and universal precautions to prevent the spread of HIV, tuberculosis, and hepatitis B in employees of HIV/STD funded programs. Administrative polices include the use of Bureau equipment and supplies by employees and contractors, waiving of Medicaid provider provisions, and the selection of, and transferring confidential information to, contractors.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


Arrangement of the Records

These records are arranged in the order in which they arrived.


Restrictions on Access


Restrictions on Use


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Sexually transmitted diseases--Texas--Prevention.
Communicable diseases--Texas--Prevention.
HIV infections--Texas.
Document Types:
Memorandums--Texas--Communicable diseases--1993-1998.
Correspondence--Texas--Communicable diseases--1993-1998.
Lists--Communicable diseases--Texas--1993-1998.
Preventing communicable diseases.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
See Archives holdings for additional records of the Texas Department of Health.
Texas Board of Health, Minutes and meeting files, 1946-1980, 9 cubic ft. [Additional minutes dating 1981-1995 and 1999-2002 remain unprocessed. Call numbers for the unprocessed records are 1998/144-1 and 2, 2002/193, 2000/166; 2001/010; 2003/067]
Texas Department of Health, Organizational charts, 2000-2002, 0.15 cubic ft.

Administrative Information

Preferred Citation

(Identify the item), Policies and procedures, Texas Bureau of HIV and STD Prevention. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 2003/122

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Health's Bureau of HIV and STD Prevention on February 28, 2003.

Processing Information

Nancy Enneking, March 2003

Detailed Description of the Records


Policies and procedures, 1993-1998,
0.47 cubic ft.

2003/122 Computer equipment and software, personal use of, 1993-1997
Serologic testing for HIV infection in pregnant women, 1995-1996
Bylaws for HIV prevention, community planning groups, 1998
Selection and removal of Texas Department of Health designated co-chair serving on an HIV prevention community planning group, 1998
Subcontractor selection process, 1994-1997
Roles of consortia, 1996
Contractor use of equipment and supplies, contractor assurance, 1996
Transmission of confidential medical information requirements for contractors, 1997-1998
Waiver of Medicaid provider provision, 1994-1996
Universal precautions preventing the spread of HIV, tuberculosis, and hepatitis B in employees of HIV/STD funded programs, 1997