Texas State Library and Archives Commission

Children's Trust Fund of Texas Council:

An Inventory of Records at the Texas State Archives, 1985-1999, undated



Overview

Creator: Children's Trust Fund of Texas. Council.
Title: Records
Dates: 1985-1999, undated
Abstract: Records comprise correspondence, agenda, minutes, publications, reports, legislative records, drafts, photographs, and an audiocassette that document the Children's Trust Fund of Texas Council from 1985 to 1999 and undated. The official minutes, administrative correspondence, and publication development files address subjects including child abuse and neglect prevention, proposed legislation relating to children and family services, the Texas Commission on Children and Youth, child fatalities, and Shaken Baby Syndrome.
Quantity: 8.47 cubic ft.
Language English.

Agency History

The Council on Child Abuse and Neglect Prevention (commonly referred to as the Children's Trust Fund) was established by the Texas Legislature in 1985 as a body related to the Texas Department of Human Services (Senate Bill 371, 69th Legislature, Regular Session). It was to develop a state plan for expending funds for child abuse and neglect prevention programs, apply for all available federal and state monies, accept private contributions, and receive a portion of marriage license fees. The monies were to be redistributed by the council through a grant application process it was to develop by establishing eligibility criteria, application procedures and methods of evaluation, and funding priorities and amounts. Monies were to be fairly distributed between rural and urban areas and the council was to monitor the expenditure of grant funds and submit annual reports.

In 1991 (House Bill 961, 72nd Legislature, Regular Session) the Children's Trust Fund Council [CTF] became an independent agency, charged with implementing the procedures its earlier charge had caused it to establish. The fund continued to be supported by marriage license fees and receive grant monies from the Federal Prevention Grant appropriation from the National Center on Child Abuse and Neglect. CTF was able to solicit and accept contributions for its programs and was governed by the Texas Human Resources Code, Chapter 74.

Divisions of CTF were Program Services, Public Education, Business Services, and Fiscal Services, all of which worked jointly to accomplish the agency's mission to prevent abuse and neglect of children by setting policy, offering resources for community prevention programs, and providing information and education on child abuse and neglect. CTF supported parenting education for all Texans, the fostering of diverse cultural traditions that encourage the growth and development of children, cooperative research programs to identify and evaluate good parenting skills and techniques, community prevention programs, and collaboration among communities, government at all levels, educators, and business people to help all children reach their potential.

The agency offered grants to local prevention programs on a three-year cycle. The council set priorities and criteria for evaluation and selection of grant recipients. Any group, except state agencies or institutions, was able to respond to CTF's requests for proposals. Minimum local matching funds had to equal 10 percent in the first year, 20 percent in the second year, and 50 percent in the third year. The local matching fund requirement was designed to promote community support and to ensure that successful programs would continue after CTF funding ended. All programs funded by CTF were to address primary and secondary prevention rather than treatment. Grants depended on the availability of funds, were provided on a cost-reimbursement basis, and were not renewed automatically.

In fiscal year 1994, the agency established a community funding program known as Family PRIDE (Principles, Responsibility, Integrity, Discipline, and Education). PRIDE councils were established in selected sites to determine local priorities for prevention programs, review community proposals, and make funding recommendations to the CTF Council. The councils, which were planned to extend to all Texas counties, attempted to bring together local members of business, city and county government, education, health care, law enforcement, media, and religious communities. Types of programs funded included parenting education, family visitation, respite care, and children's personal safety.

The governing body of the agency was a nine-member council, appointed by the Governor with the advice and consent of the Senate for overlapping six-year terms. The positions were non-salaried and the Governor appointed the chair. Prior to 1991 the council members were not subject to Senate confirmation. In 1993 the agency had 8.75 full-time equivalent staff positions, in 1996 and 1999 it had 7.

CTF was incorporated into the Prevention and Early Intervention Program of the Department of Protective and Regulatory Services in 2001 (Senate Bill 1475, 77th Legislature, Regular Session). Its funding initiatives became known as the Child Abuse and Neglect Prevention Trust Fund Account.


Scope and Contents of the Records

Records comprise correspondence, agenda, minutes, printed materials, memoranda, press releases, copies of legislative records, publications, reports, drafts, statistics, organizational charts, photographs, and an audiocassette that document the Children's Trust Fund of Texas Council from 1985 to 1999 and undated. The meeting files discuss the agency's legislative appropriation requests, welfare reform implications, proposed legislation, funding program renewals and new contracts, the Family PRIDE (Principles, Responsibility, Integrity, Discipline, and Education) program, investment options, fundraising campaigns, management control audits, grantee seminars, and other administrative matters. Correspondence and related materials passed between the agency, the executive director and other Texas state agencies, legislators, private and public organizations, various federal programs, and the general public. Publication development files contain final, loose drafts and copies of what ultimately became the agency's publications. Subjects addressed by the records include, among others, child abuse and neglect prevention, various administrative issues, funding alliances, proposed legislation relating to children and family services, the Texas Commission on Children and Youth, child fatalities, and Shaken Baby Syndrome. One large binder of assorted materials documents the early history of the Children's Trust Fund.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Organization of the Records

These records are organized into three series:
Meeting files, 1985-1999, 1.47 cubic ft.
Administrative correspondence, 1989-1999, 5.29 cubic ft.
Publication development files, 1985-1998, undated, 1.7 cubic ft.

Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home addresses and telephone numbers of board members (V.T.C.A. Texas Government Code 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Restrictions on Use

Please contact the Archive's Preservation Officer to listen to the audiocassette.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Commission on Children and Youth.
Subjects:
Child abuse--Texas.
Child welfare--Texas--Information services.
Child rearing--Texas.
Children--Texas--Mortality.
Family policy--Texas.
Parenting--Study and teaching--Texas.
Document Types:
Correspondence--Texas--Family policy--1985-1999.
Memorandums--Texas--Family policy--1985-1999.
Press releases--Texas--Family policy--1985-1999.
Legislative records--Texas--Family policy--1985-1999.
Publications--Texas--Family policy--1985-1999.
Reports--Texas--Family policy--1985-1999.
Minutes--Texas--Family policy--1985-1999.
Agenda--Texas--Family policy--1985-1999.
Organizational charts--Texas--Family policy--1985-1999.
Photographs--Texas--Family policy--1985-1999.
Functions:
Preventing child abuse.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Department of Protective and Regulatory Services, Records, 1992-2000, 14 cubic ft.
Texas Department of Human Services, Protective Services for Children Branch, Records, 1982-1984, 2 cubic ft.
Texas Department of Human Services, Services to Families and Children, Records, 1983-1984, 1 cubic ft.
Texas Department of Human Services, Deputy Commissioner for Services to Families and Children, Records, 1985-1987, 25.47 cubic ft.
Texas Commission on Services to Children and Youth, Minutes, 1973-1974, 1978, unprocessed [AC 1998/231]
Texas Commission on Children and Youth, Minutes, 1994, unprocessed [AC 1998/231]

Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Children's Trust Fund of Texas Council. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/232, 2002/111, 2003/096

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Legislative Reference Library on an unknown date and by the Texas Department of Protective and Regulatory Services on March 26, 2002 and January 8, 2003.

Processing Information

Nancy Enneking, April 2002, March 2003


Detailed Description of the Records

 

Meeting files, 1985-1999,
1.47 cubic ft.

The records consist of minutes, agenda, correspondence, notes, memoranda, and meeting supporting documentation, dating 1985 to 1999, of the Children's Trust Fund of Texas Council, the agency responsible for distributing state and federal funds to aid programs in the prevention of child abuse and neglect. The majority of files contain agenda, a number of files contain minutes, but, with few exceptions, only the files from 1996 to 1999 include meeting supporting documentation. The minutes discuss the agency's legislative appropriation requests, funding program renewals and new contracts, the Family PRIDE (Principles, Responsibility, Integrity, Discipline, and Education) program, investment options, welfare reform implications, fundraising campaigns, management control audits, proposed legislation, grantee seminars and other administrative matters, in addition to general subjects related to child abuse prevention. Minutes are created to document in a thorough but usually summary fashion the official actions of the council in its meetings. (A few meetings are also documented in a large binder appearing in the Publication development files).
Arrangement
Records remain in the order in which they arrived. Materials in the first three files are in reverse chronological order.
Preferred Citation
(Identify the item), Meeting files, Records, Children's Trust Fund of Texas Council. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/232, 2003/096
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Legislative Reference Library on an unknown date and by the Texas Department of Protective and Regulatory Services on January 8, 2003.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home addresses and telephone numbers of board members (V.T.C.A. Texas Government Code 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
None.
Processed by
Nancy Enneking, April 2002, March 2003
Council meeting files:
box
2003/096-1 Minutes and agenda, January 23, 1995 thru April 11, 1997
Minutes and agenda, November 16, 1989 thru May 31, 1994
Minutes and agenda, December 15, 1985 thru October 18, 1989
Minutes, July 15, 1993
Minutes, July 22, 1993
box
1998/232 Minutes, August 1996
box
2003/096-1 Meetings and reports, January 1996 thru December 1996
[wallet file]
Meetings and agendas, April 11, 1997
[2 folders]
Council meeting, June 11, 1997
Meetings and agendas, August 5, 1997
[2 folders]
Meetings and agendas (Janie D. Fields), December 4, 1997
Meetings and agendas (Sarah Winkler), December 4, 1997
[2 folders]
Council meeting, December 4, 1997
Council meeting, April 6, 1998
Meetings and agendas, binder 1, July 28, 1998
box
2003/096-2 Meetings and agendas, binder 2, July 28, 1998
Meetings and agendas, binder 3, July 28, 1998
Meeting minutes, July 28, 1998
Meeting minutes, September 2, 1998
Meeting minutes, January 25, 1999
Meeting minutes, May 18, 1999
Meeting minutes, July 14, 1999



 

Administrative correspondence, 1989-1999,
5.29 cubic ft.

Records comprise correspondence, printed materials, memoranda, press releases, copies of legislative records, organizational charts, reports, agenda, minutes of the Texas Commission on Children and Youth, and publications that document the Children's Trust of Fund of Texas Council from 1989 to 1999. The correspondence and related materials passed between the agency and other Texas state agencies, legislators, private and public organizatons, various federal programs, and the general public. A number of binders specifially contain the correspondence of the Executive Director, Janie D. Fields. Subjects include, among others, child abuse and neglect prevention, various administrative issues, funding alliances, proposed legislation relating to children and family services, the Texas Commission on Children and Youth, child fatalities, and Shaken Baby Syndrome.
Arrangement
The records are arranged in the physical order in which they arrived. Approximately half the correspondence is loose within boxes and organized by fiscal year; each fiscal year is indicated by the presence of a empty file folder marked with the appropriate date. Such materials have been listed below in chronological order. Following the loose correspondence is the bound correspondence of the Executive Director, Janie Fields, and the loose correspondence of council members.
Preferred Citation
(Identify the item), Administrative correspondence, Records, Children's Trust Fund of Texas Council. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2002/111
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Protective and Regualtory Services on March 26, 2002.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home addresses and telephone numbers of board members (V.T.C.A. Texas Government Code 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
None.
Processed by
Nancy Enneking, April 2002
box
2002/111-1 Administrative correspondence
FY [Fiscal year] 1992 and older, 1989-1993
FY 1993, 1992-1994
box
2002/111-2 FY 1994, 1993-1994
box
2002/111-3 FY 1995, 1994-1995
FY 1996, 1995-1996
box
2002/111-5 and 6 FY 1997, 1995-1998
FY 1998:
box
2002/111-4 [Loose correspondence], 1997-1998
Sunset '98, 1996-1998
[Loose correspondence], 1997-1998
FY 1999:
box
2002/111-7 Legislative announcements of FY 99 programs, 1998
[wallet file]
[Loose correspondence], 1998-1999
box
2002/111-8 [Loose correspondence], 1998-1999
Executive Director, Janie Fields correspondence:
box
2002/111-9 Incoming:
August - October 1998
March -April 1999
May - August 1999
Outgoing:
August - October 1998
September 1998 thru July 1999
box
2002/111-10 "September 1999 thru ongoing," [actually contains 1996-1999]
[Loose council member's incoming and outgoing correspondence], 1994-1997



 

Publication development files, 1985-1998, undated,
1.7 cubic ft.

Records consist of publications, reports, drafts, statistics, correspondence, legislation, minutes, agenda, photographs, and an audiocassette of the Children's Trust Fund of Texas Council [CTF] from 1985 to 1998 and undated. Many of the materials are final, loose drafts and copies of what ultimately became the agency's publications. Publications concern child abuse and neglect prevention, the agency's PRIDE program, and Shaken Baby Syndrome. One large binder of assorted materials thoroughly documents the early history of the Children's Trust Fund.
Arrangement
These records are arranged in the order in which they arrived. Materials are either loose or housed in hanging files, save for the two large binders listed at the end.
Preferred Citation
(Identify the item), Publication development files, Records, Children's Trust Fund of Texas Council. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2002/111
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Protective and Regualtory Services on March 26, 2002.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home addresses and telephone numbers of board members (V.T.C.A. Texas Government Code 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
Please contact the Archives Preservation Officer to listen to the audiocassette.
Processed by
Nancy Enneking, April 2002
box
2002/111-10 Document development
[orange hanging file]:
[Loose] Executive Summary: 1995 Statewide Child Survey, 1996
[3 copies]
Program directory, 1996, undated
Financial guide, 1995-1996
[Untitled file containing FY 97 Guide to Procedures for Program Contracts], 1996
[Untitled file containing annotated copies and drafts of a directory of prevention programs], undated
(CBFRP) [Community-Based Family Resource Program Grants] program grants, 1995-1997
[blue hanging file containing a variety of publications and reports]
[Loose Technical Report: 1995 Statewide Child Survey], 1996
CTF [Children's Trust Fund] request for proposals (RFP), 1988, 1992, 1996-1998
[blue hanging file containing publications requesting grant proposals for various programs]
[Loose publications], 1991, 1998, undated
CTF 1995 Statewide Child Survey, 1996
[blue hanging file containing loose draft of Technical Report: 1995 Statewide Child Survey]
box
2002/111-11 Children's Trust Fund of Texas, National Kick-Off of Child Centered Coaching, Youth Sports Day at Memorial Staduim, Final Report, April 3, 1993
[large binder]
The Eyes of Texas Are Upon Us, Children's Trust Fund of Texas, 1985-1989
[large binder of correspondence, legislation, publications, minutes, agenda, reports, and reference materials documenting the early history of the Children's Trust Fund - contains possibly restricted home addresses ]