TABLE OF CONTENTS
Overview
Agency History
Scope and Contents of the Records
Organization of the Records
Restrictions
Index Terms
Related Material
Administrative Information
Description of Series
Governors' appointments and messages,
1983-1994 (bulk 1985-1993),
General office files,
1982-1997, 1999 (bulk 1991-1995),
Speech,
1989,
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Texas Legislature, Senate, Office of the
Secretary:
An Inventory of Records at the Texas State Archives,
1982-1997, 1999 (bulk 1985-1995)
| | |
|
|
| Creator: | Texas. Legislature.
Senate. Office of the
Secretary. |
| Title: | Records |
| Dates: |
1982-1997, 1999 |
| Dates: | (bulk 1985-1995) |
| Abstract: | Records consist of
memoranda, printed materials, correspondence, proclamations, messages, reports,
press releases, clippings, contracts, floor plans, and a speech that document
the activities of the Texas Senate's Office of the Secretary from 1982 to1997
and 1999 (bulk 1985-1995). The records include messages from governors Mark
White, William P. Clements and Ann W. Richards to the legislature, convening
sessions and submitting matters for the legislature's consideration, and
actions of the Senate in response to the governors' recommendations for
appointments. The general office files document the Office's administrative
concerns and business with various legislators, the Lieutenant Governor, the
Speaker of the House, Texas state agencies, and the general public. Finally,
the records include a copy of a speech given by President George H.W.
Bush. |
| Quantity: | 1.47 cubic
ft. |
| Language | English. |
The Secretary of the Senate is elected by the Texas Senate as its
chief executive administrator. The Secretary participates in the legislative
process by calling roll and reading bills, maintaining legislative records, and
receiving legislative messages and communications. The Secretary also receives
prefiled bills for the upcoming session as provided for in Senate Rule 7.04,
supervises the elected officers of the Senate, and controls and coordinates the
operation of the central Senate staff.
Beyond his/her administrative duties in the office and legislative
duties on the floor, the Secretary must satisfy the demands of his/her
electorate, the 31 members of the Senate. She or he must answer queries from
citizens and groups from throughout the state and the nation, and participate
in ceremonial and social occasions as a representative of the Senate. During
the interim, the Secretary of the Senate's office serves as a general
administrative office, information center and clearinghouse for staff
functions.
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Records consist of memoranda, printed materials, correspondence,
proclamations, messages, reports, press releases, clippings, contracts, floor
plans, and a speech that document the activities of the Texas Senate's Office
of the Secretary from 1982-1997, 1999 (bulk 1985-1995). Governor's appointments
and messages document the terms of governors Mark White, William P. Clements
and Ann W. Richards. The records include messages from the governors to the
legislature and actions of the Senate in response to the governors'
recommendations for appointments. Proclamations are from the governors
convening sessions of the legislature and submitting matters for the
legislature's consideration. The general office files document the Secretary's
administrative concerns and business with various legislators, the Lieutenant
Governor, the Speaker of the House, Texas state agencies, and the general
public. Subjects addressed in the records include Senate policies and
procedures, open records requests, background information for event planning,
audits, budgets and funding, media services, and facilities maintenance,
restoration, renovation, and appraisal. Finally, the records include a copy of
a speech given by President George H.W. Bush to a joint session of the Texas
State Legislature on April 26, 1989, plus multiple copies of tickets for the
President's speech, to the Gallery and to the Floor of the House Chamber.
To prepare this inventory, the described materials were cursorily
reviewed to delineate series, to confirm the accuracy of contents lists, to
provide an estimate of dates covered, and to determine record types.
Return to the Table of Contents
| | |
Organization of the Records
|
| These records are organized into three series: |
| |
| | Governors' appointments and messages, 1983-1994 (bulk 1985-1993),
0.47 cubic ft. |
| | General office files, 1982-1997, 1999 (bulk 1991-1995), 1 cubic
ft. |
| | Speech, 1989, fractional |
Return to the Table of Contents
Restrictions on Access
Because of the possibility that portions of these records fall under
the Public Information Act exceptions including violations of the privacy of
individuals, these records must be reviewed by an archivist before they can be
accessed for research. The records may be requested for research under the
provisions of the Public Information Act (Texas Government Code, Chapter 552).
The researcher may request an interview with an archivist or submit a request
by mail, fax, or email including enough description and detail about the
information requested to enable the archivist to accurately identify and locate
the information requested. If our review reveals records covered by exceptions
to the Public Information Act, we are obligated to seek an Open Records Opinion
from the Attorney General before the files can be provided to the researcher.
The Public Information Act allows the Archives ten business days after
receiving the written request to make this determination.
Restrictions on Use
Where necessary, records will be redacted or restricted to comply
with the Public Information Act and the Attorney General's decision.
Return to the Table of Contents
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|
|
| The terms listed here were used to catalog the
records. The terms can be used to find similar or related records. |
| Personal Names: |
| | Bush, George,
1924- |
| | White, Mark,
1940- |
| | Clements, William P.,
1917- |
| | Richards, Ann |
| Corporate Names: |
| | Texas. Governor
(1983-1987 : White) |
| | Texas. Governor
(1987-1991 : Clements) |
| | Texas. Governor
(1991-1995 : Richards) |
| | United States. President
(1989-1993 : Bush) |
| Places: |
| | Texas--Officials and
employees--Selection and appointment. |
| Document Types: |
| | Plans
(Drawings)--Texas--1982-1997 (bulk 1985-1995). |
| | Memorandums--Texas--1982-1997 (bulk 1985-1995). |
| | Proclamations--Texas--1982-1997 (bulk 1985-1995). |
| | Correspondence--Texas--1982-1997, 1999 (bulk
1985-1995). |
| | Reports--Texas--1982-1997
(bulk 1985-1995). |
| | Press
releases--Texas--1982-1997 (bulk 1985-1995). |
| | Speech--Texas--1982-1997
(bulk 1985-1995). |
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|
The following materials are offered as
possible sources of further information on the agencies and subjects covered by
the records. The listing is not exhaustive.
|
| Texas State
Archives |
| | For information on individual Senators,
Senate committees, and the Legislature, please see the numerous Legislative
records held by the Texas State Archives. |
| | Texas, Office of the Governor, Records of Governor Mark
White, 1947, 1962-1987 (bulk 1983-1986), 424.75 cubic ft. |
| | Texas, Office of the Governor, Records of Governor William
P. Clements Jr., 1979-1983, 1987-1991, 38 cubic ft. |
| Cushing Library, Texas A & M
University, College Station (Tex.) |
| | Papers of Governor William P. Clements Jr. |
| Center for American History,
University of Texas at Austin |
| | Governor Ann W. Richards Papers. |
Return to the Table of Contents
(Identify the item and cite the series), Records, Office of the
Secretary, Senate, Texas Legislature. Archives and Information Services
Division, Texas State Library and Archives Commission.
Accession numbers: 1989/138, 1997/057, 2001/100
These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Office of the Secretary of the Senate on May 31, 1989; January 2, 1997; and
February 13, 2001.
Tony Black, November 1989
Lisa M. Hendricks, March 1997
Nancy Enneking, August 2001
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| |
Governors' appointments and messages,
1983-1994 (bulk 1985-1993),
0.47 cubic ft.
|
| Types of records include proclamations, messages, letters,
reports, and some press releases dating from 1983 to 1994 (bulk 1985-1993) held
by the Texas Senate's Office of the Secretary during the terms of Texas
Governors Mark White, William P. Clements and Ann W. Richards. Records document
messages to the legislature by the governors and actions of the Senate in
response to recommendations for appointments made by the governors.
Proclamations are from the governors convening sessions of the legislature and
submitting matters for the legislature's consideration. Messages and letters
from the governors inform the legislature of nominations or withdrawals of
nominations for various positions, giving the name of the appointee or nominee,
the position, and the length of term of appointment. Memoranda are to governors
from the Secretary of the Senate informing him/her of actions by the senate
regarding confirmation of nominees for appointments. Reports are to the senate
from the Senate Committee on Nominations informing that body of the committee's
recommendations for final consideration. Of special note here are Governor Ann
Richards' inaugural address (January 15, 1991) and her declaration of a state
day of mourning for former President Richard M. Nixon (April 27, 1994). |
| To prepare this inventory, the described materials were cursorily
reviewed to delineate series, to confirm the accuracy of contents lists, to
provide an estimate of dates covered, and to determine record types. |
| Arrangement |
| Overall arrangement of the records is by legislative session and
by governor. Within each session, records appear to be arranged in roughly
reverse chronological order. Records remain in order as received. |
| Preferred Citation |
| (Identify the item), Governors' appointments and messages,
Office of the Secretary, Senate, Texas Legislature. Archives and Information
Services Division, Texas State Library and Archives Commission. |
| Accession Information |
| Accession number: 1997/057 |
| These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Secretary of the Senate on January 2, 1997. |
| Restrictions on Access |
| Because of the possibility that portions of these records fall
under the Public Information Act exceptions including violations of the privacy
of individuals, these records must be reviewed by an archivist before they can
be accessed for research. The records may be requested for research under the
provisions of the Public Information Act (Texas Government Code, Chapter 552).
The researcher may request an interview with an archivist or submit a request
by mail, fax, or email including enough description and detail about the
information requested to enable the archivist to accurately identify and locate
the information requested. If our review reveals records covered by exceptions
to the Public Information Act, we are obligated to seek an Open Records Opinion
from the Attorney General before the files can be provided to the researcher.
The Public Information Act allows the Archives ten business days after
receiving the written request to make this determination. |
| Restrictions on Use |
| Where necessary, records will be redacted or restricted to
comply with the Public Information Act and the Attorney General's decision. |
| Processed by |
| Lisa M. Hendricks, March 1997 |
| box |
| 1997/057-1 | | | Governor Mark White's appointments and messages:
|
| | | | 69th Legislature, Regular Session,
1983-1986 (bulk 1985-1986) |
| | | Governor William P. Clements, Jr., appointments and
messages: |
| | | | 70th Legislature, Regular and Called Sessions,
1987 |
| | | | 71st Legislature, Regular and Called Sessions,
1989-1990 |
| | | Governor Ann W. Richards, appointments and messages:
|
| | | | 72nd Legislature, Regular, Called, & Special
Sessions (including "Remarks of Governor Ann W. Richards on the occasion of the
Inauguration January 15, 1991"),
1991-1992 |
| | | | 73rd Legislature,
1993 |
| | | | Proclamation by Governor Richards declaring state day
of mourning for President Nixon,
1994 |
Return to the Table of Contents
| | | | | | | | | | | | | |
| |
General office files,
1982-1997, 1999 (bulk 1991-1995),
1 cubic ft.
|
| Records consist of memoranda, printed materials, correspondence,
clippings, contracts, and floor plans that document the activities of the Texas
Senate's Office of the Secretary from 1982 to 1997 and 1999 (bulk 1991-1995).
The majority of the memoranda and correspondence pass between the Secretary and
various legislators, the Lieutenant Governor, the Speaker of the House, Texas
state agencies, and the general public. Subjects addressed in the records
include Senate policies and procedures, open records requests, background
information for event planning, audits, budgets and funding, media services,
and facilities maintenance, restoration, renovation, and appraisal. The single
appointment file regards appointments made by the Texas Supreme Court. The
records reflect the work of the Office of the Secretary as an administrative
center, an information center, and a clearinghouse for Senate staff
functions. |
| To prepare this inventory, the described materials were cursorily
reviewed to delineate series, to confirm the accuracy of contents lists, to
provide an estimate of dates covered, and to determine record types. |
| Arrangement |
| These records are arranged in alphabetical order. |
| Preferred Citation |
| (Identify the item), General office files, Office of the
Secretary, Senate, Texas Legislature. Archives and Information Services
Division, Texas State Library and Archives Commission. |
| Accession Information |
| Accession number: 2001/101 |
| These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Secretary of the Senate on February 18, 2001. |
| Restrictions on Access |
| Because of the possibility that portions of these records fall
under the Public Information Act exceptions including violations of the privacy
of individuals, these records must be reviewed by an archivist before they can
be accessed for research. The records may be requested for research under the
provisions of the Public Information Act (Texas Government Code, Chapter 552).
The researcher may request an interview with an archivist or submit a request
by mail, fax, or email including enough description and detail about the
information requested to enable the archivist to accurately identify and locate
the information requested. If our review reveals records covered by exceptions
to the Public Information Act, we are obligated to seek an Open Records Opinion
from the Attorney General before the files can be provided to the researcher.
The Public Information Act allows the Archives ten business days after
receiving the written request to make this determination. |
| Restrictions on Use |
| Where necessary, records will be redacted or restricted to
comply with the Public Information Act and the Attorney General's decision. |
| Processed by |
| Nancy Enneking, August 2001 |
| box |
| 2001/100-1 | | | Administration Committee,
1993-1997, 1999 |
| | | Appointments, 74th Legislature,
1995 |
| | | ASLCS [American Society of Legislative Clerks and
Secretaries],
1991-1995 |
| | | Senate Auditor,
1986-1987, 1993-1995 |
| | | State Auditor,
1993, 1995 |
| | | Certifications,
1985-1990, 1994-1995 |
| | | Chamber,
1985-1993 |
| | | Comptroller,
1985-1993 |
| | | CSG [Council of State Governments],
1991-1995 |
| | | General Services Commission,
1985-1995 |
| | | Great Room (Lieutenant Governor's reception room),
1985-1990 |
| | | Grievance committee,
1990-1991 |
| | | House Research Organization,
1995 |
| | | Senate media,
1987-1995 |
| | | Open records,
1987, 1992-1995 |
| | | Pages,
1982-1984 |
| | | Parliamentarian,
1991 |
| | | Preservation Board,
1991-1993 |
| | | Public servant standard,
1985 |
| | | Restoration,
1985-1987 |
| | | Sam Houston Building,
1985-1988, 1994-1995 |
| | | Senator's information,
1992-1995 |
| | | Southwest Energy Council,
1991-1992, 1994 |
| | | Smoking,
1993-1995 |
| | | Travel,
[empty folder] |
| | | Texas State Library,
[empty folder] |
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| |
Speech,
1989,
fractional
|
| This record consists of a copy of a speech given by United States
President George H.W. Bush to a joint session of the Texas Legislature on April
26, 1989, plus multiple copies of tickets for the President's speech, to the
Gallery and to the Floor of the House Chamber. The records were maintained by
the Office of the Secretary of the Texas Senate. |
| To prepare this preliminary inventory, the described materials
were cursorily reviewed to delineate series, to confirm the accuracy of
contents lists, to provide an estimate of dates covered, and to determine
record types. |
| Arrangement |
| The records consists of a speech and tickets filed together. |
| Preferred Citation |
| Speech, Office of the Secretary, Senate, Texas Legislature.
Archives and Information Services Division, Texas State Library and Archives
Commission. |
| Accession Information |
| Accession number: 1989/138 |
| These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Office of the Secretary of the Senate on May 31, 1989. |
| Restrictions on Access |
| None. |
| Restrictions on Use |
| None. |
| Processed by |
| Tony Black, November 1989 |
| box |
| 1989 Accessions Box 2 (1989/138) | | | Speech by President George Bush, and tickets to speech,
April 26, 1989 |
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