Texas State Library and Archives Commission

Texas Legislature, Senate, Office of the Secretary:

An Inventory of Records at the Texas State Archives, 1982-1997, 1999 (bulk 1985-1995)



Overview

Creator: Texas. Legislature. Senate. Office of the Secretary.
Title: Records
Dates: 1982-1997, 1999
Dates: (bulk 1985-1995)
Abstract: Records consist of memoranda, printed materials, correspondence, proclamations, messages, reports, press releases, clippings, contracts, floor plans, and a speech that document the activities of the Texas Senate's Office of the Secretary from 1982 to1997 and 1999 (bulk 1985-1995). The records include messages from governors Mark White, William P. Clements and Ann W. Richards to the legislature, convening sessions and submitting matters for the legislature's consideration, and actions of the Senate in response to the governors' recommendations for appointments. The general office files document the Office's administrative concerns and business with various legislators, the Lieutenant Governor, the Speaker of the House, Texas state agencies, and the general public. Finally, the records include a copy of a speech given by President George H.W. Bush.
Quantity: 1.47 cubic ft.
Language English.

Agency History

The Secretary of the Senate is elected by the Texas Senate as its chief executive administrator. The Secretary participates in the legislative process by calling roll and reading bills, maintaining legislative records, and receiving legislative messages and communications. The Secretary also receives prefiled bills for the upcoming session as provided for in Senate Rule 7.04, supervises the elected officers of the Senate, and controls and coordinates the operation of the central Senate staff.

Beyond his/her administrative duties in the office and legislative duties on the floor, the Secretary must satisfy the demands of his/her electorate, the 31 members of the Senate. She or he must answer queries from citizens and groups from throughout the state and the nation, and participate in ceremonial and social occasions as a representative of the Senate. During the interim, the Secretary of the Senate's office serves as a general administrative office, information center and clearinghouse for staff functions.


Scope and Contents of the Records

Records consist of memoranda, printed materials, correspondence, proclamations, messages, reports, press releases, clippings, contracts, floor plans, and a speech that document the activities of the Texas Senate's Office of the Secretary from 1982-1997, 1999 (bulk 1985-1995). Governor's appointments and messages document the terms of governors Mark White, William P. Clements and Ann W. Richards. The records include messages from the governors to the legislature and actions of the Senate in response to the governors' recommendations for appointments. Proclamations are from the governors convening sessions of the legislature and submitting matters for the legislature's consideration. The general office files document the Secretary's administrative concerns and business with various legislators, the Lieutenant Governor, the Speaker of the House, Texas state agencies, and the general public. Subjects addressed in the records include Senate policies and procedures, open records requests, background information for event planning, audits, budgets and funding, media services, and facilities maintenance, restoration, renovation, and appraisal. Finally, the records include a copy of a speech given by President George H.W. Bush to a joint session of the Texas State Legislature on April 26, 1989, plus multiple copies of tickets for the President's speech, to the Gallery and to the Floor of the House Chamber.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Organization of the Records

These records are organized into three series:
Governors' appointments and messages, 1983-1994 (bulk 1985-1993), 0.47 cubic ft.
General office files, 1982-1997, 1999 (bulk 1991-1995), 1 cubic ft.
Speech, 1989, fractional

Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under the Public Information Act exceptions including violations of the privacy of individuals, these records must be reviewed by an archivist before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals records covered by exceptions to the Public Information Act, we are obligated to seek an Open Records Opinion from the Attorney General before the files can be provided to the researcher. The Public Information Act allows the Archives ten business days after receiving the written request to make this determination.

Restrictions on Use

Where necessary, records will be redacted or restricted to comply with the Public Information Act and the Attorney General's decision.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Personal Names:
Bush, George, 1924-
White, Mark, 1940-
Clements, William P., 1917-
Richards, Ann
Corporate Names:
Texas. Governor (1983-1987 : White)
Texas. Governor (1987-1991 : Clements)
Texas. Governor (1991-1995 : Richards)
United States. President (1989-1993 : Bush)
Places:
Texas--Officials and employees--Selection and appointment.
Document Types:
Plans (Drawings)--Texas--1982-1997 (bulk 1985-1995).
Memorandums--Texas--1982-1997 (bulk 1985-1995).
Proclamations--Texas--1982-1997 (bulk 1985-1995).
Correspondence--Texas--1982-1997, 1999 (bulk 1985-1995).
Reports--Texas--1982-1997 (bulk 1985-1995).
Press releases--Texas--1982-1997 (bulk 1985-1995).
Speech--Texas--1982-1997 (bulk 1985-1995).

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
For information on individual Senators, Senate committees, and the Legislature, please see the numerous Legislative records held by the Texas State Archives.
Texas, Office of the Governor, Records of Governor Mark White, 1947, 1962-1987 (bulk 1983-1986), 424.75 cubic ft.
Texas, Office of the Governor, Records of Governor William P. Clements Jr., 1979-1983, 1987-1991, 38 cubic ft.
Cushing Library, Texas A & M University, College Station (Tex.)
Papers of Governor William P. Clements Jr.
Center for American History, University of Texas at Austin
Governor Ann W. Richards Papers.

Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Office of the Secretary, Senate, Texas Legislature. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1989/138, 1997/057, 2001/100

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Secretary of the Senate on May 31, 1989; January 2, 1997; and February 13, 2001.

Processing Information

Tony Black, November 1989

Lisa M. Hendricks, March 1997

Nancy Enneking, August 2001


Detailed Description of the Records

 

Governors' appointments and messages, 1983-1994 (bulk 1985-1993),
0.47 cubic ft.

Types of records include proclamations, messages, letters, reports, and some press releases dating from 1983 to 1994 (bulk 1985-1993) held by the Texas Senate's Office of the Secretary during the terms of Texas Governors Mark White, William P. Clements and Ann W. Richards. Records document messages to the legislature by the governors and actions of the Senate in response to recommendations for appointments made by the governors. Proclamations are from the governors convening sessions of the legislature and submitting matters for the legislature's consideration. Messages and letters from the governors inform the legislature of nominations or withdrawals of nominations for various positions, giving the name of the appointee or nominee, the position, and the length of term of appointment. Memoranda are to governors from the Secretary of the Senate informing him/her of actions by the senate regarding confirmation of nominees for appointments. Reports are to the senate from the Senate Committee on Nominations informing that body of the committee's recommendations for final consideration. Of special note here are Governor Ann Richards' inaugural address (January 15, 1991) and her declaration of a state day of mourning for former President Richard M. Nixon (April 27, 1994).
To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.
Arrangement
Overall arrangement of the records is by legislative session and by governor. Within each session, records appear to be arranged in roughly reverse chronological order. Records remain in order as received.
Preferred Citation
(Identify the item), Governors' appointments and messages, Office of the Secretary, Senate, Texas Legislature. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1997/057
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Secretary of the Senate on January 2, 1997.
Restrictions on Access
Because of the possibility that portions of these records fall under the Public Information Act exceptions including violations of the privacy of individuals, these records must be reviewed by an archivist before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals records covered by exceptions to the Public Information Act, we are obligated to seek an Open Records Opinion from the Attorney General before the files can be provided to the researcher. The Public Information Act allows the Archives ten business days after receiving the written request to make this determination.
Restrictions on Use
Where necessary, records will be redacted or restricted to comply with the Public Information Act and the Attorney General's decision.
Processed by
Lisa M. Hendricks, March 1997
box
1997/057-1 Governor Mark White's appointments and messages:
69th Legislature, Regular Session, 1983-1986 (bulk 1985-1986)
Governor William P. Clements, Jr., appointments and messages:
70th Legislature, Regular and Called Sessions, 1987
71st Legislature, Regular and Called Sessions, 1989-1990
Governor Ann W. Richards, appointments and messages:
72nd Legislature, Regular, Called, & Special Sessions (including "Remarks of Governor Ann W. Richards on the occasion of the Inauguration January 15, 1991"), 1991-1992
73rd Legislature, 1993
Proclamation by Governor Richards declaring state day of mourning for President Nixon, 1994



 

General office files, 1982-1997, 1999 (bulk 1991-1995),
1 cubic ft.

Records consist of memoranda, printed materials, correspondence, clippings, contracts, and floor plans that document the activities of the Texas Senate's Office of the Secretary from 1982 to 1997 and 1999 (bulk 1991-1995). The majority of the memoranda and correspondence pass between the Secretary and various legislators, the Lieutenant Governor, the Speaker of the House, Texas state agencies, and the general public. Subjects addressed in the records include Senate policies and procedures, open records requests, background information for event planning, audits, budgets and funding, media services, and facilities maintenance, restoration, renovation, and appraisal. The single appointment file regards appointments made by the Texas Supreme Court. The records reflect the work of the Office of the Secretary as an administrative center, an information center, and a clearinghouse for Senate staff functions.
To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.
Arrangement
These records are arranged in alphabetical order.
Preferred Citation
(Identify the item), General office files, Office of the Secretary, Senate, Texas Legislature. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2001/101
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Secretary of the Senate on February 18, 2001.
Restrictions on Access
Because of the possibility that portions of these records fall under the Public Information Act exceptions including violations of the privacy of individuals, these records must be reviewed by an archivist before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals records covered by exceptions to the Public Information Act, we are obligated to seek an Open Records Opinion from the Attorney General before the files can be provided to the researcher. The Public Information Act allows the Archives ten business days after receiving the written request to make this determination.
Restrictions on Use
Where necessary, records will be redacted or restricted to comply with the Public Information Act and the Attorney General's decision.
Processed by
Nancy Enneking, August 2001
box
2001/100-1 Administration Committee, 1993-1997, 1999
Appointments, 74th Legislature, 1995
ASLCS [American Society of Legislative Clerks and Secretaries], 1991-1995
Senate Auditor, 1986-1987, 1993-1995
State Auditor, 1993, 1995
Certifications, 1985-1990, 1994-1995
Chamber, 1985-1993
Comptroller, 1985-1993
CSG [Council of State Governments], 1991-1995
General Services Commission, 1985-1995
Great Room (Lieutenant Governor's reception room), 1985-1990
Grievance committee, 1990-1991
House Research Organization, 1995
Senate media, 1987-1995
Open records, 1987, 1992-1995
Pages, 1982-1984
Parliamentarian, 1991
Preservation Board, 1991-1993
Public servant standard, 1985
Restoration, 1985-1987
Sam Houston Building, 1985-1988, 1994-1995
Senator's information, 1992-1995
Southwest Energy Council, 1991-1992, 1994
Smoking, 1993-1995
Travel,
[empty folder]
Texas State Library,
[empty folder]



 

Speech, 1989,
fractional

This record consists of a copy of a speech given by United States President George H.W. Bush to a joint session of the Texas Legislature on April 26, 1989, plus multiple copies of tickets for the President's speech, to the Gallery and to the Floor of the House Chamber. The records were maintained by the Office of the Secretary of the Texas Senate.
To prepare this preliminary inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.
Arrangement
The records consists of a speech and tickets filed together.
Preferred Citation
Speech, Office of the Secretary, Senate, Texas Legislature. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1989/138
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Secretary of the Senate on May 31, 1989.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Tony Black, November 1989
box
1989 Accessions Box 2 (1989/138) Speech by President George Bush, and tickets to speech, April 26, 1989