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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Records relating to federal Department of Housing and Urban Development (HUD) Programs

1978-1981,

Texas State Library and Archives Commission

Texas, Office of the Governor, Division of Budget and Planning:

An Inventory of Records at the Texas State Archives, 1972-1981



Overview

Creator: Texas. Office of the Governor. Division of Budget and Planning.
Title: Records
Dates: 1972-1981
Abstract: These records reflect the planning activities of the Texas Office of the Governor's Division of Planning Coordination, later Budget and Planning Office, with federal grant programs from the Department of Housing and Urban Development (HUD), and Farmers Home Administration (FmHA) from 1972 to 1981.
Quantity: 4 cubic ft.
Language English.

Agency History

HUD and the Texas Office of the Governor, Division of Planning Coordination

The federal Department of Housing and Urban Development (HUD) operates several grant programs available to state, regional, and local governments. One such program was the Comprehensive Planning Assistance Grant, also known as the 701 Planning and Management Assistance Program. This was a federal grant-in-aid program for problem solving at the state, regional and local levels. Grants were given for improving state and community planning and management in the areas of housing and land use. The ratio of funds was 2/3 federal, 1/3 state or local funds. Grants were available to the following organizations: states, for state and substate activities; states, for providing planning and management assistance to substate recipients; large cities; urban counties; metropolitan clearinghouses; councils of government; Indian tribes; and other governmental applicants with special planning needs.

By 1971, the State of Texas was receiving 701 program grants, which were largely assigned to smaller localities for use, usually to regional councils of government and municipalities. In 1973, the State was offered the opportunity to take over the responsibilities for and administration of the 701 program for Texas. In 1974, the Texas Association of Regional Councils appointed a special 701 task force to assist the Division of Planning Coordination in developing a plan for the administration of the 701 program. The State signed an agreement with HUD in 1975. An ultimate goal of this arrangement was to consolidate the 701 program with the State's Planning and Management Assistance Program. Several state agencies were used, through interagency contracts, to carry out various responsibilities of the 701 program. For example, the Texas Department of Community Affairs conducted activities relative to the State Housing Plan and areawide housing plans.

Grant applications from substate recipients were made directly to HUD, who would notify the State of the pending grant. The State then prepared a funding plan for the recipient, carried out an evaluation of the recipient and its program, negotiated a proposed work program, reviewed guidelines for State review of substate planning assistance requests, and determined the grant amount.

The Department of Housing and Urban Development had several requirements of substate recipients as well as the State--both as a recipient and administrator of funds for substate recipients. Substate recipients were required to maintain an ongoing comprehensive planning process, which included established procedures and policies, institutional arrangements, and the preparation of an Overall Program Design (OPD). The OPD covered a minimum of three years and was updated annually. It identified the major planning and management objectives, including those not to be assisted by the State of Texas and HUD. The recipient prepared a comprehensive work plan which included the OPD, State Assistance Application, 701 Application, financial information, personnel information, assurances, and supporting documents. This plan had to include a housing element and land use element. Substate recipients were also required to: integrate existing land use policies and planning activities with the proposed plan; avoid duplication of land use planning activities with other land use programs; identify housing needs; develop policies, strategies, and proposals for areawide housing goals and objectives; and encourage citizen involvement in the planning process. The State was required to develop an ongoing planning process, including an OPD; develop policies, strategies, proposals, and evaluation techniques for state housing goals and objectives; develop a policy or plan for geographic allocation of State controlled housing assistance; integrate existing land use policies and planning activities with the proposed plan; develop policies, procedures, and requirements for administration of substate assistance; avoid duplication of land use planning activities with other land use programs; encourage citizen involvement in the planning process; and closely review requests for 701 funds, eliminating unnecessary or uneconomical activities. HUD required the preparation of six-month progress reports and completion reports of grant-funded activities, termed projects, by both substate recipients and the State.

FmHA and the Texas Governor's Office, Division of Budget and Planning

On November 8, 1978, the Power Plant and Industrial Fuel Use Act was enacted by the federal government--Public Law 95-620. It was designed to stimulate production of alternate domestic fuels. Realizing increased fuel production could have adverse social and economic impacts on communities, the Energy Impacted Area Development Assistance Program was established, administered by the Farmers Home Administration (FmHA). The purpose of this program was to provide assistance for housing needs and public services and utilities to areas impacted by increased coal and uranium production, processing, or transportation. Grants, known as 601 grants, were given for growth management planning and site acquisition and development. Grants were made to states, councils of local governments, and local governments. In Texas, applications were primarily made by regional councils of government, some by counties, for local community projects.

Prior to receiving assistance, the affected area had to be recommended by the Governor as an energy impacted area. After receiving this designation from the U.S. Department of Energy, applicants sent their applications to the Governor's Budget and Planning Office. This office reviewed their plans and projects. The Interagency Task Force prioritized the projects on a statewide list. This list was central to the State Investment Strategy, an accumulation of required information for FmHA prepared by the Budget and Planning Office. The Strategy contained the list of prioritized projects, earliest possible starting date for projects, methods of coordinating assistance with other state and federal development programs, assistance needed not provided by 601 or other federal funds, differential between available financial resources and cost of needed housing and public services and facilities, and Governor's recommended level of 601 funding for each project. After the applicant's plans were approved by the Governor, the plans and State Investment Strategy were submitted to the Farmers Home Administration for approval.

The Budget and Planning Office received some guidance for the program through a state level Interagency Task Force. This body was established in May 1978--prior to the law's enactment, to provide overall guidance for the conduct of the program and development of the State Investment Strategy. The Task Force was composed of two individuals from the Budget and Planning Office, one from the Railroad Commission, one from the Texas Industrial Commission, and one from the Department of Community Affairs. Texas Natural Energy and Resources Advisory Council was later asked to join the Task Force. Objectives of the Task Force were to provide information to local communities, evaluate additional sources of funds, and maintain contact with individuals in the field of energy development and within the Governor's Office. The Task Force discussed and prioritized grant applications based on information in the application and other information available on local economic conditions. It met periodically to review progress on the program, revise the priority list to incorporate new applications, and modify and update the priority list.

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Scope and Contents of the Records

These records reflect the planning activities of the Texas Office of the Governor's Division of Planning Coordination, later Budget and Planning Office, with federal grant programs from the Department of Housing and Urban Development (HUD), and Farmers Home Administration (FmHA) from 1972 to 1981. The records are arranged into two groups--Records relating to HUD Programs and Administrative files relating to FmHA Programs, and consist of administrative files and project reports.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

These records are organized into two groups and two series:
Records relating to HUD Programs:
  • Administrative files, 1974-1981, 2.29 cubic ft.
  • Project reports, 1972-1981, 1 cubic ft.
Administrative files relating to FmHA Programs, 1978-1981, 0.71 cubic ft.

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Restrictions

Restrictions on Access

None.

Restrictions on Use

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
United States. Dept. of Housing and Urban Development.
United States. Farmers Home Administration.
Texas. Office of the Governor. Division of Planning Coordination.
Subjects:
Grants-in-aid--Texas.
Housing subsidies--Texas.
Housing policy--Texas.
Document Types:
Application forms--Texas--Grants-in-aid--1972-1981.
Reports--Texas--Grants-in-aid--1972-1981.
Correspondence--Texas--Grants-in-aid--1972-1981.
Reports--Texas--Housing subsidies--1972-1981.
Manuals--Texas--Housing subsidies--1972-1981.
Application forms--Texas--Housing subsidies--1972-1981.
Correspondence--Texas--Housing subsidies--1972-1981.
Functions:
Administering grants-in-aid.
Administering housing subsidies.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Manpower Services Council, Records, 1973-1976, 12.71 cubic ft.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Division of Budget and Planning, Texas Office of the Governor. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1989/054

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Records Management Division of the Texas State Library to the Archives Division on December 6, 1988.

Processing Information

Laura K. Saegert, February 1989

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Detailed Description of the Collection

 

Records relating to federal Department of Housing and Urban Development (HUD) Programs

Files include Texas Office of the Governor's Division of Planning Coordination (DPC), later Budget and Planning Office (BPO), procedure manuals, overall program designs, contracts, evaluations, applications, grant award notifications, materials re: negotiation conferences, reports, funding memos, correspondence, notes, and memos from 1972 to 1981. Materials cover the involvement of the Division of Planning Coordination (DPC), later Budget and Planning Office (BPO), with the Department of Housing and Urban Development's (HUD) 701 program. Progress and completion reports were prepared by the state for the HUD. Progress reports were six-month summaries of the project's activities. Completion reports were a final summation of the project. These reports usually include reports from regional councils of government which also received funds from the grant for their individual projects.
Organization
The HUD records are organized into two series:
Administrative files, 1974-1981, 2.29 cubic ft.
Project reports, 1972-1981, 1 cubic ft.
Administrative files, 1974-1981,
2.29 cubic ft.
Files include Texas Office of the Governor's Division of Planning Coordination (DPC), later Budget and Planning Office (BPO), procedure manuals, overall program designs, contracts, evaluations, applications, grant award notifications, materials re: negotiation conferences, reports, funding memos, correspondence, notes, and memos from 1972 to 1981. Materials cover the involvement of the Division of Planning Coordination (DPC), later Budget and Planning Office (BPO), with HUD's 701 program.
Arrangement
Arranged chronologically.
1974-1975
Box Folder
1989/054-1 1. DPC 701 Procedures Manual [c. 1974-1975]
2. 701 Administration to COGS 1975
3. HUD Overall Program Design [1974-1975]
4. Correspondence, 1974
1975-1976
Box Folder
1989/054-1 5. Overall Program Design 1975
6. Proposed Overall Program Design Projects 1975
7. General Information [1975-1976]
8. Overall Program Design & Application (HUD) 1975-76
1976-1977
Box Folder
1989/054-1 9. HUD 701 Program for 6 COGs 1977
10. Application/HUD 1977
11. Contracts (TDCA) 1976-77
1977-1978
Box Folder
1989/054-1 12. HUD 701 CPA-TX-06-0600-1186 1977-78
13. HUD 701 CPA-TX 06-16-2019 1977-78
14. DOT/DUD Contracts 1977-78
15. Grant Award Notification
16. Funding Memo 1977-78
17. Correspondence, memo, 1977-1978
1978-1979
Box Folder
1989/054-1 18. HUD [miscellaneous files, 1978]
19. [HUD State Management System Summary Report, 1978]
Box Folder
1989/054-2 1. 701 Negotiation Conferences 1978
2. HUD Financial Report (Final) Project # CPA-TX-06-16-2019 1978-79
3. HUD 701 Grant Notification 1978-79
4. HUD 701 Grants/Contracts 1978-79
5. HUD 701 Land Use and Housing Elements 1978-79
6. HUD 701 Negotiation Conference 1978-79
7. HUD 701 OPD A-95 Review
8. HUD 701 Funding Memos & Earmarks 1978-79
9. HUD 701 Briefs
10. 701 Application 8-05-50-001
11. 8-05-50-001
12. 8-05-50-048
13. 8-05-50-049
14. HUD Closeout, 1978-1979
15. Correspondence, memos, January - May, 1979
16. Overall Program Design, final drafts, 4-27-79
1979-1980
Box Folder
1989/054-2 17. Correspondence, memos, September - October, 1979
18. 1979-80 Evaluation Process, HUD 701 Grant
19. Funding Memos and Earmarks 1979-80
20. Grant Award Notification 1979-80
21. A-95 Review Comments on OPD 1979-80
22. 701 Earmarking Process, Metro COGS, FY 1980
23. MRGDC 701 Evaluation, FY 80 & Earmarks
24. DETCOG 701 Evaluation, FY 80 & Earmakrs
25. 701 Earmarking Process, Non-metro COGS, FY 1980
26. Funding Memos & Earmarks
27. STDC 701 Evaluation, FY 1980
28. BVDC 701 Evaluation, FY 1980
29. SETRPC 701 701 Evaluation, FY 1980
30. Contracts/grants 1979-80
31. HUD General Correspondence, 1979-80
32. Consultant Contracts [Information regarding, 1979]
701 Application Forms, 1979-1980
Box Folder
1989/054-2 33. 701 Application Checklist FY 1980
34. Form 424 Cover Sheet
35. Statement Supporting Fair Housing
36. HUD Part II Form - Annual Work Program Summary
37. HUD Part III Form - Annual Grant Budget
38. HUD Part V Form - Form Assurances
39. Organization Characteristic Form
40. Indirect Cost Certif. Form
41. Affirmative Action Plan--Section 3
42. USGS Mapping Forms
43. HUD Part I Form, no longer required, FY 80
44. Work Schedule, no longer required, FY 80
45. 701 Evaluation Format
1980-1981
Box Folder
1989/054-2 46. HUD 701 (2057) Evaluation 1980-81
47. HUD CPA-TX-06-16-2057 (Miscellaneous)
48. HUD 701 Congressional Recission, CPA-TX-06-16-2057 1980-81
Box Folder
1989/054-3 1. HUD 701 Overall Program Design, CPA-TX-06-16-2057 1980
Contracts, HUD 2057
Box Folder
1989/054-3 2. HUD 701 HUD 2057 Budget Revision
3. HUD 2057 Contractual Expenditure Projections & Correspondence
Contracts, HUD 5057
Box Folder
1989/054-3 4. HUD 2057 UT Austin Graduate School of Business (Texas 2K) (Grant 81-14) 1/7/81 thru 6/30/81
5. HUD 2057 Expenditure Projections and Budget Revision
6. HUD 2057 Texas 2000 Info. on Grant Charges, HUD Grant Status
7. HUD 2057 Jack Wilson Contract
8. HUD 2057 Texas Advisory Commission on Intergovernmental Relations, 7/1/80 thru 6/30/81
9. HUD 2057 Texas Department of Community Affairs (IAC-80-81-1658) 10-1-80 thru 6-30-81
10. Miscellaneous materials, 1981
Project reports, 1972-1981,
1 cubic ft.
Progress and completion reports prepared by the Texas Office of the Governor's Division of Planning Coordination (DPC), later Budget and Planning Office (BPO), for the Department of Housing and Urban Development (HUD) from 1972 to 1981. Progress reports were six-month summaries of the project's activities. Completion reports were a final summation of the project. These reports usually include reports from regional councils of government which also received funds from the grant for their individual projects.
Arrangement
Progress reports are filed first, followed by the completion reports. Both are arranged chronologically.
Progress Reports
Box Folder
1989/054-3 11. 6-month Progress Report [1975-76]
12. BPO Progress Report, Projects CPA-TX-06-16-1182 & 1185 1976-77
13. BPO Progress Report (HUD), Project CPA-TX-06-00-1186 1977
Completion Reports
Box Folder
1989/054-3 14. 1972-73 State Planning & Management Assistance Completion Report, CPA-TX-06-16-1024
15. 1974 Completion Report, CPA-TX-06-16-1099
16. 1975 State Planning & Management Assistance Completion Report, CPA-TX-06-16-1099
17. Annual Completion Report [1975-76]
18. BPO Completion Report, Project CPA-TX-06-16-1182 1976
19. BPO Completion Report, Project CPA-TX-06-16-1182, Supplemental Information, 1976 1976-1978
20. BPO Completion Report, Project CPA-TX-06-16-1185 (Work Study) 1976-77
21. BPO Completion Report, Project CPA-TX-06-16-1186 1977
Box Folder
1989/054-4 1. State Planning & Mgmt. Assistance Completion Report, CPA-TX-06-16-2019 1978
2. State Planning & Mgmt. Assistance Completion Report, Project CPA-TX-06-16-2038 7/79 - 6/80
3. Completion Report, CPA-TX-06-16-2057 1980-81

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Administrative files relating to Farmers Home Administration (FmHA) programs 1978-1981,
0.71 cubic ft.

Files contain State Investment Strategies, application procedures, energy impact area designations, approved plans, FmHA regulations, and background material on the Farmers Home Administration (FmHA) and 601 program from 1978 to 1981. Files are composed of correspondence, memorandums, reports, applications, notes, issues of the Federal Register, and copies of FmHA program descriptions and regulations. Materials cover the involvement of the Budget and Planning Office with the FmHA 601 program.
Arrangement
Files are unarranged.
FmHA 601 Program
Box Folder
1989/054-4 4. Eligible projects for 601 funding
5. FmHA Designation [Cherokee and Smith Counties]
6. FmHA 601, State Investment Strategy December, 1981
7. FmHA Section 601 Program Background Information
8. 601 FmHA Regulations
9. 601 - State Investment Strategy January 1980
10. FmHA 601 - State Investment Strategy June 1980
11. Application Process--Site Development and Acquisition Grants (601)
12. June 1980 Funding Cycle, Section 601 Application Procedures and Guidelines
13. Power Plant and Industrial Fuel Use Act of 1978 - Section 601 Program
Approved growth management/housing plans
Box Folder
1989/054-4 14. Brazos County Designation
15. Leon, Freestone, Limestone Counties Designation
16. City of Overton, Water and Sewer Plan

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