Texas State Library and Archives Commission

Texas Office of the State Auditor:

An Inventory of Records at the Texas State Archives, 1932, 1941-1944, 1947, 1949, 1951-1986



Overview

Creator: Texas. Office of the State Auditor.
Title: Records
Dates: 1932, 1941-1944, 1947, 1949, 1951-1986
Abstract: Records comprise job descriptions, policy and procedure information, copies of legislation, loyalty oath forms and lists of subversive organizations, press releases, memoranda, reports, speeches, opinions, humor, drafts, correspondence, and a few forms (1932, 1941-1944, 1947, 1949, 1951-1986) that document the history and functions of the Texas State Auditor's Office. The majority of the materials document the Auditor's State Classification Office's creation of classified job descriptions while other materials describe the policies and procedures used by the Office to conduct its audits of Texas' state government bodies and to manage its own personnel.
Quantity: 3.29 cubic ft.
Language English.

Agency History

The original Auditor in Texas government was created under the Republic of Texas in December of 1835 by the same law that created the Comptroller. Within the Auditor's office were a First Auditor's Office and a Second Auditor's Office. A short-lived "Auditorial Board," composed of the First and Second Auditors and the Comptroller, was created in 1839 to audit claims made against the Republic. The Auditor received separate appropriations throughout the Republic and the first few years of statehood, but by the mid 1850s the appropriations disappeared and the auditorial functions were taken over by the Comptroller. In 1866 a second "Auditorial Board," composed of the Treasurer and Comptroller, was created to audit claims. This second board appears to have functioned until approximately 1874. Throughout the 1800s the Texas Auditor was responsible for fiscal matters, particularly claims against the state.

The current Texas State Auditor's Office, with which the records listed below are concerned, has a character and purpose that differs substantially from its earlier incarnation. The modern office was created in 1929 by House Bill 170, 41st Legislature, First Called Session, providing for a State Auditor and Efficiency Expert who was to be the investigator of all custodians of public funds and disbursing officers in Texas. The Auditor was to inspect all books and records of all state departments, officers, and institutions of the state. He/She was also to examine the activities and duplication of effort of each state body and to produce a report discussing the efficiency of subordinate employees, the status and condition of public funds, the duplication of work, and the bookkeeping practices of each of those bodies. The reports were to be completed no later than 30 days before each legislative session. The auditor was to be a certified public accountant with five years of experience who was appointed by the Governor for a two year term with the consent of the Senate. The auditor could have assistants.

In 1943 (Senate Bill 27, 48th Legislature, Regular Session), the 1929 legislation was repealed, with the exception that the auditor and assistants should continue to exercise the functions of the office until a State Auditor was appointed and qualified under the terms of the new act. The new legislation created the Legislative Audit Committee composed of the Speaker of the House, the Chair of the House Appropriations Committee, the Chair of the House Revenue and Taxation Committee, the Lieutenant Governor, the Chair of the Senate Finance Committee, and the Chair of the Senate Committee on State Affairs. The Committee was to appoint the State Auditor, with the approval of the Senate. The auditor was still to be appointed every two years and to have the same personal qualifications. The Auditor was also to retain the same basic functions, namely to examine, audit, and help improve all state accounting and bookkeeping procedures and to investigate the efficiency and quality of services provided by all state bodies and agencies. The auditor was to issue annual reports to the Governor and Legislature containing specific recommendations for improvements in the areas falling within the jurisdiction of the Auditor's Office.

The 1943 legislation was revised in 1987 (House Bill 699, 70th Legislature, Regular Session), altering the powers and duties of the office. The Auditor must conduct audits of all departments, including institutions of higher education, as specified in the audit plan (at the direction of the Legislative Audit Committee). The Auditor must also conduct an audit or investigation of any entity receiving funds from the state. The audits must be conducted in accordance with accepted auditing standards as prescribed by the American Institute of Certified Public Accountants, the Governmental Accounting Standards Board, the United States General Accounting Office, or other professionally recognized entities that prescribe auditing standards. The Auditor determines the audit plan for the state for each fiscal year, considering recommendations concerning coordination of agency functions made by a committee composed of the Legislative Budget Board, Sunset Advisory Commission, and State Auditor's Office. The plan, which must be reviewed and approved by Legislative Audit Committee, will provide for auditing of federal programs at least once in each fiscal biennium and ensures that audit requirements of all bond covenants and other credit or financial agreements are satisfied. The Auditor may at any time require the assistance of the administrative head, official, auditor, accountant, or other employees of the entity being audited or investigated and is entitled to access to all records books, accounts, confidential or non-confidential reports, vouchers, or other records of information in any department entity subject to audit - including electronic data. Finally, the Auditor may conduct financial audits, compliance audits, economy and efficiency audits, effectiveness audits, special audits, and investigations as defined in the Texas Government Code, Chapter 321; and if the Auditor decides a change in an accounting system is necessary, the Auditor shall consider the present system of books, records, accounts, and reports to ensure that the transition will be gradual and that the past and present records will be coordinated into the new system.

By the late 1990s the Auditor's Office had 254 employees and a budget of over $12 million. The office provides independent audit services for Texas citizens and government leaders to improve accountability in state agencies and universities. The staff is organized in a team-centered project-driven manner and the organizational structure consists of an executive team, a manager team, project teams composed of staff drawn from an audit pool, and administrative services teams.

The State Classification Office is an entity within the Auditor's Office. It was created as the result of the Texas Legislature's desire for the Texas Employment Commission to perform a classification study to recommend equitable state salaries to the Legislature's 56th Session (Senate Concurrent Resolution, 55th Legislature, Regular Session, 1957). By 1959 the Commission had been unable to complete the classification. The Legislature ordered it to continue its study and requested the Governor and the Legislative Budget Board to recommend draft legislation to the 57th Legislature to address the installation, maintenance, and administration of classification salary plans using the Employment Commission documents as the basis for further work (House Concurrent Resolution, 56th Legislature, Regular Session). The State Classification Office of the State Auditor's Office was, thus, created by the Position Classification Act in 1961 (House Bill 189, 57th Legislature, Regular Session). The Office was to advise and assist agencies and universities in effectively managing their human resources by providing tools, educational services, and feedback on progress toward the achievement of goals. The office revises state job descriptions, prepares employee leave interpretations, and human-resource technical updates, and is responsible for determining and reporting statewide turnover rates and the number of full-time equivalent employees.


Scope and Contents of the Records

Records comprise job descriptions, indexes, memos to/presentations for staff containing policy and procedure information, drafts, correspondence, working papers, copies of legislation, loyalty oath forms and lists of subversive organizations, press releases, memoranda, reports, organization charts, opinions, speeches, humor, and a few forms (1932, 1941-1944, 1947, 1949, 1951-1986) that document the activities and functions of the Texas Office of the Auditor and Efficiency Expert and the Texas State Auditor's Office. The majority of the records document the Auditor's State Classification Office's creation of classified job descriptions, laying out the duties and requirements of Texas state jobs for the ultimate purpose of establishing uniform salary levels. Some of the job classification materials were created by the Texas Employment Commission, in accordance with legislation passed by the 55th and 56th Legislatures, and then transferred to the Classification Office at the time of its creation. Some documents describe the policies and procedures used by the Auditor's Office to conduct its audits of Texas' state government bodies and to manage its own personnel. Correspondence passes between the Auditor, the members of the Legislative Audit Committee, the Legislature, and state agencies. Some of the reports are biennial reports to the governor. A lengthy draft letter records the early history of the modern office of the Auditor.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types


 

Organization of the Records

These records are organized into two series:
Classification Office files, 1957-1986 (bulk 1958-1965), 2.82 cubic ft.
Assorted, 1932, 1941-1944, 1947, 1949, 1951-1969, 1981, 0.47 cubic ft.

Restrictions

Restrictions on Access

None.

Restrictions on Use

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Legislative Audit Committee.
Texas. Office of State Auditor and Efficiency Expert.
Texas Employment Commission.
Subjects:
Auditing--Texas.
Auditors--Texas.
State governments--Auditing.
Job descriptions--Texas.
Document Types:
Memorandums--Texas--Auditing--1932, 1941-1944, 1947, 1949, 1951-1986.
Legislative records--Texas--Auditing--1932, 1941-1944, 1947, 1949, 1951-1986.
Oaths--Texas--Auditing--1932, 1941-1944, 1947, 1949, 1951-1986.
Lists--Texas--Auditing--1932, 1941-1944, 1947, 1949, 1951-1986.
Press releases--Texas--Auditing--1932, 1941-1944, 1947, 1949, 1951-1986.
Reports--Texas--Auditing--1932, 1941-1944, 1947, 1949, 1951-1986.
Speeches--Texas--Auditing--1932, 1941-1944, 1947, 1949, 1951-1986.
Drafts (documents) --Texas--Auditing--1932, 1941-1944, 1947, 1949, 1951-1986.
Correspondence--Texas--Auditing--1932, 1941-1944, 1947, 1949, 1951-1986.
Functions:
Auditing.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Board of Control, Records, 1854, 1885-1890, 1909-1979, undated (bulk 1935-1953), 103.47 cubic ft. [see the Reports series for State Auditor reports]
Texas Office of the State Auditor, Records of the State Auditor, 1921-1923, 1934-1946, 1957-1962, 9 cubic ft.
Strays Collection, Office of the State Auditor strays, 1857, 1930-1932, 1946, 0.24 cubic ft.
Office of the State Auditor, Reports, 1931-1935, 1944, 1950, 1960-1961 [Shelf list in Agency files, call #s are 2-10/852, 4-16/171 thru 175, 2-1/183, and 4-16/108]

Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Texas Office of the State Auditor. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 2000/160, 2000/198

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Office of the State Auditor on June 7, 2000 and August 25, 2000.

Processing Information

Nancy Enneking, June 2000, November 2000


Detailed Description of the Records

 

Classification Office files, 1957-1986 (bulk 1958-1965),
2.82 cubic ft.

Records comprise job descriptions, indexes, working papers, correspondence, agenda, opinions, reports, and organization charts, 1957-1986 (bulk 1958-1965), created by the Texas Auditor's State Classification Office and the Texas Employment Commission. The records document the Auditor's State Classification Office's creation of classified job descriptions laying out the duties and requirements of Texas state jobs for the ultimate purpose of establishing uniform salary levels. Some of the job classification materials were created by the Texas Employment Commission, in accordance with legislation passed by the 55th and 56th Legislatures, and then transfered to the Classification Office at the time of its creation. Everett Anschutz of the Texas Employment Commission and Richard S. Robertson of the State Classification Office figure prominently in the records. Specifically, the materials include multiple versions, including updates, of job classifications listed in numerical order by series and class number, correspondence and reports with and concerning the Texas Legislature, letters on payroll and job classifiction issues that were distributed to all state agencies, and a variety of working files used to create and update the job descriptions and classifications.
Arrangement
These records are arranged in the order in which they were found.
Preferred Citation
(Identify the item), Classification Office files, Records, Texas Office of the State Auditor. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2000/198
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Office of the State Auditor on August 25, 2000.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Nancy Enneking, November 2000
box
2000/198-1 Job descriptions, 1958-1965:
Clerical and office services, Series 0001-0999
Accounting, fiscal, and staff services, Series 1000-1999
[2 folders]
Engineering and physical sciences, Series 2000-2699
Insurance, Series 2700-2999
Employment, Series 3000-3400
Law, Series 3500-3999
Health, Series 4000-4999
Corrections, Series 4500-4999
box
2000/198-2 Welfare, Series 5000-5999
Public safety and regulatory, Series 6000-6999
Education and library, 7000-7499
Agriculture and conservation, 7500-7825
Custodial and domestic, Series 8000-8999
Mechanical and construction, 9000-9999
Job Classification Study, Texas Employment Commission, Everett Anschutz, master work copy, 1961:
[The study was filed with the Governor in accordance with the Position Classification Act of 1961. It consists of job descriptions, dating to 1958 and 1960, divided into classes in numerical order. The first folder of the first volume contains an index and an introductory letter.]
Volume I
[3 of 6 folders]
box
2000/198-3 Volume I
[3 of 6 folders]
Volume II
[7 folders]
box
2000/198-4 Job classification manual, 1958-1960:
Class numbers 1901-1978
Series 2000-2699
Series 2700-2999
Series 3000-3499
Series 3500-3999
Series 4000-4499
Series 4500-4999
Series 5000-5999
Series 6000-6999
Series 7000-7499
Series 7500-7999
Series 8000-8999
box
2000/198-5 Series 9000-9999
Anschutz's master work copy, job title alphabetical index and job title salary index, 1961
Texas Employment Commission, Employee Classification and Compensation Plan, 1961
Revised index with new and revised specifications, February 1960
Position classification plans by index and by group, March 18, 1960
Job specifications relating to hospitals, special schools, and Youth Council, 1958
Mr. Anschutz working copy, undated
box
2000/198-6 Untitled file:
[Recommendations on personnel administration, 1959]
[Comptroller of Public accounts, 1959]
Committee report, Everett Anschutz, 1960
Narrative summary, Finance Committee's substitute for House Bill 86 (the general appropriations bill), Senator A.M. Aiken, Jr., 1963
Richard S. Robertson, State Classification Office notebook:
[General], undated
Payroll, 1963-1974
Audit Committee, 1962-1986
Attorney General Opinions, 1957-1973
Loose notes, undated



 

Assorted, 1932, 1941-1944, 1947, 1949, 1951-1969, 1981,
0.47 cubic ft.

Records comprise memos to/presentations for staff containing policy and procedure information, copies of legislation, loyalty oath forms and lists of subversive organizations, press releases, memoranda, reports, speeches, humor, drafts, correspondence, and a few forms (1932, 1941-1944, 1947, 1949, 1951-1969, 1981) that document the activities and functions of the Texas State Auditor's Office. The materials describe the policies and procedures used by the office to conduct its audits of Texas' state government bodies and to manage its own personnel. Correspondence passes between the Auditor and the members of the Legislative Audit Committee. Some of the reports are biennial reports to the governor. A lengthy draft letter records the early history of the modern office of the Auditor.
Arrangement
These records are listed in the order in which they were found.
Preferred Citation
(Identify the item), Assorted, Records, Texas Office of the State Auditor. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2000/160
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Office of the State Auditor on June 7, 2000.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Nancy Enneking, June 2000.
box
2000/160 Observations to staff, 1941, 1943, 1947, 1951-1967
[contains memos to/presentations for staff containing policy and procedure information, copies of legislation, loyalty oath forms and lists of subversive organizations]
[Untitled wallet file]:
[Loose press releases and memoranda, 1949, 1961, 1968, 1969, 1981; biennial report, 1952, 1954; copies of legislation and reports, 1958-1959, undated]
Madison Dabney, porter not on payroll [evidence regarding case], 1941-1944
State Auditor, historical information, 1932, 1943, 1962, undated
[speeches, humor, draft letter on the history of the office, copies of legislation and mimeographed spelling test]
Cost of government study committee, 1962-1963, 1967-1968
[correspondence, observations to staff, copies of legislation, forms]