Texas State Library and Archives Commission

Texas Legislature, Senate Committee on State Affairs:

An Inventory of Senate Committee on State Affairs Records at the Texas State Archives, 1992-1994, bulk 1993



Overview

Creator: Texas. Legislature. Senate. Committee on State Affairs.
Title: Senate Committee on State Affairs records
Dates: 1992-1994
Dates: bulk 1993
Abstract: The Texas Senate Committee on State Affairs, a standing committee, considers legislation affecting state government and other tasks as assigned by the lieutenant governor. During the 73rd Legislature (1993), the committee also assisted in efforts to gauge the effectiveness of various state agencies, commissions, programs and organizations. Records consist of audit reports and bill files with some related correspondence, news clippings, and memoranda. The records document recommendations from the state auditor to improve the effectiveness of the state government as well as bill files for legislation sent to the committee for discussion. Records date from 1992 to 1994, bulk 1993.
Quantity: 4 cubic ft.
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives

Agency History

The Texas Senate is one arm of the legislature of the state of Texas (the other being the Texas House of Representatives), which the Texas Constitution (Article III, Section 1) vests with all legislative power of the state. The primary legislative power is enacting laws, and the most visible function of the legislature is to make public policy through drafting, considering and passing bills and resolutions. The size of the Texas legislature and the volume of work confronting it each session make thoughtful deliberation on the many proposed measures by the entire membership impossible. For this reason, the basic business in the Senate is conducted according to the committee system whereby permanent, general, and special bodies, determined and formed by the rules of the chamber, are appointed to consider bills introduced in the legislature and to advise on their disposition. The committee stage in the deliberative process is at the core of legislative politics since the fate of bills under consideration hinges on committee action. The Texas Constitution provides that no bill may be considered on the floor of a chamber by its members unless the bill first has been referred to a committee and the committee has issued its report on the bill. When a bill is introduced or received in the Senate from the House of Representatives for consideration, it is read for the first time by its caption and referred by the lieutenant governor to an appropriate committee.

Under the Legislative Reorganization Act of 1961, the committee system was expanded, and provisions were made whereby standing, special, and general investigating committees created by each body could function whether or not the legislature was in session. The senate has 18 standing committees: Administration; Agriculture, Rural Affairs, and Homeland Security; Business and Commerce; Criminal Justice; Economic Development; Education; Finance; Government Organization; Health and Human Services; Higher Education; Intergovernmental Relations; Jurisprudence; Natural Resources; Nominations; Open Government; State Affairs; Transportation; and Veterans Affairs and Military Installations.

During the 73rd Legislature, the Senate Committee on State Affairs was comprised of 13 members, including a chair and vice-chair. With a broad-based mandate and at the discretion of the lieutenant governor, the committee considered legislation on any matter that affects state government.

(Sources include: Guide to Texas State Agencies, 11th ed. (2001); the Texas Senate Committees web page http://www.senate.state.tx.us/75r/Senate/Commit.htm, accessed July 21, 2014; and the records themselves.)


Scope and Contents of the Records

The Texas Senate Committee on State Affairs considered legislation that affects state government and other tasks assigned by the lieutent governor. A variety of subjects may have been discussed during committee meetings due to this broad-based mandate. During the 73rd Texas Legislative Session (1993), the committee also assisted in efforts to gauge the effectiveness of various state agencies, commissions, programs and organizations. The records in this inventory are from the office of the chair of the Senate Committee on State Affairs and consist of audit reports and bill files with some related correspondence, news clippings, and memoranda. Records were generated during the 73rd Legislative Session and range in date from 1992 to 1994 with the bulk of the material from 1993. Senator O.H. (Ike) Harris served as chairman of the State Affairs Committee during the bulk of the time period covered in these records and was replaced by Senator Ken Armbrister in early 1994.

With the help of the State Auditor, audit reports sought to ensure that an organization or program had spent resources in accordance with state law and used those resources efficiently and economically to achieve its objectives and deliver intended benefits. Half of this material consists of audit reports submitted to the committee by the Office of the State Auditor. Audit reports identified areas of potential cost savings and cited recommendations for enhancement of overall effectiveness and efficiency of the agencies or programs being audited. Bill files consist of working files of legislation which had been referred to the Senate Committee on State Affairs during the 73rd Legislative Session in 1993. Topics sent to this committee include: term-limits in the executive and legislative branches of Texas government, driver's licensing, transportation, gambling regulation, and land rights. Each folder is labeled with the bill number and the bill sponsor's name. Each file contains some or all of the following: file copy of the bill, bill analysis, summary of background information, requests for hearings, and fiscal notes. These files are different in content from the official bill files in the records of the legislature. Some folders, though labeled, are empty.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Organization of the Records

These records are in the original order as maintained by the agency. The records are organized into two series:
Audit report files, 1992-1994, 2 cubic ft.
Bill files, 1993, 2 cubic ft.

Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: social security numbers (Texas Government Code, Section 552.147); home addresses, phone numbers, social security numbers, and personal family information of government employees and officials (Texas Government Code, Section 552.117); and privacy (Texas Government Code, Section 552.101) an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (director.librarian@tsl.texas.gov), or see our web page (https://www.tsl.texas.gov/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Personal Names:
Harris, Ike, 1932-.
Subjects:
State government--Texas.
Document Types:
Audits--Texas--State Government--1992-1994.
Bills (legislative records)--Texas--State Government--1992-1994.
Clippings (information artifacts)--Texas--State Government--1992-1994.
Correspondence--Texas--State Government--1992-1994.
Memorandums--Texas--State Government--1992-1994.
Functions:
Auditing state government.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Bill files and meeting files, Committee on State Affairs, Senate, Texas Legislature, 1983-1996, 1999, 2001, 46.5 cubic ft.
Texas Legislature, Records of Senator Ken Armbrister, 1976-2006, bulk 1983-2006, 30 cubic ft. [RESTRICTED]
Texas Legislature, Senate, Committee on State Affairs, Cassette tapes, 61 tapes.
Publications
Texas. Legislature. Senate. Journal of the Senate of the State of Texas, Regular Session of the Seventy-Third Legislature. Austin: Standard Office, 1993.

Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Senate Committee on State Affairs. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1996/012

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Senate Committee on State Affairs on October 19, 1995.

Processing Information

Processed by Lisa M. Hendricks, November 1995

Minor narrative editing, encoded in EAD 2002, and DACS-compliance by Anna M. Reznik, July 2014


Detailed Description of the Records

 

Audit report files, 1992-1994,
2 cubic ft.

During the 73rd Texas Legislative Session (1993), the Texas Senate Committee on State Affairs was engaged in efforts to gauge effectiveness of services of various state agencies, commissions, programs and organizations. Records consist of audit reports and correspondence with the agency being audited. Dates covered are 1992-1994. Audits were conducted by the Texas Office of the State Auditor to ensure that an organization or program had spent resources in accordance with state law and used those resources efficiently and economically to achieve its objectives and deliver intended benefits. Audit reports identified areas of potential cost savings and cited recommendations for enhancement of overall effectiveness and efficiency of the agencies or programs being audited.
Organization
These records are organized in roughly alphabetical order by the name of the agency being audited.
Preferred Citation
(Identify the item), Audit report files, Texas Senate Committee on State Affairs. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: social security numbers (Texas Government Code, Section 552.147); home addresses, phone numbers, social security numbers, and personal family information of government employees and officials (Texas Government Code, Section 552.117); and privacy (Texas Government Code, Section 552.101) an archivist must review these records before they can be accessed for research. Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Box
1996/012-1 Financial and compliance audit results
Legislative Audit Committee
Texas state technical colleges
Agency management/classification plan
Department of Aging
Alcohol and Drug Abuse, Texas Commission on
Attorney General's Office
State Auditor's budget
Blind, Commission for the
Child Support Enforcement Program
[empty folder]
Comptroller of Public Accounts
Commerce, Texas Department of
Criminal Justice, Health Services Division
Criminal Justice, Probation
Texas Education Agency
Employees Retirement System
Effective controls for developing automated information systems
Fire fighters' pension commissioner
Full-time equivalent state employees
Quarterly report - full-time equivalent state employees
General Appropriations Act, Technical college enrollment audit: public community/junior and technical college enrollment audit
Governor's Office
Health and health-related licensing agencies
Higher Education Coordinating Board
Higher education data base project
House of Representatives Business Office
Housing and Community Affairs
House Research Organization
Texas Department of Human Services
Texas Department of Insurance, effectiveness of management information systems
Department of Insurance
Texas Juvenile Justice
[empty folder]
Lamar University
Management audit of public schools
Oil field clean-up program
Quasi state entities
[empty folder]
Box
1996/012-2 Medical services research
Midwestern State University
Texas Natural Resources Conservation Commission
Nursing home regulations
Department of Public Safety
Department of Protective and Regulatory Services
Stephen F. Austin State University
Strategic planning
Southwest Collegiate Institute for the Deaf
Texas A&M University
Texas National Research Laboratory Commission
Texas Southern University
Texas State University System
Texas Tech University, Health Sciences Center
Texas Water Development Board
East Texas State University
Texas Woman's University
Texas Woman's University, Houston Housing Office
University of Houston - Victoria
University of Houston System
University of Texas: System Administration
University of Texas: University of Texas System at Austin
University of Texas: Medical Branch at Galveston
University of Texas: San Antonio
University of Texas: Health Science Center at Austin
Texas Surplus Property Agency
Biennial report of the Legislative Oversight Committee on Workers' Compensation Insurance
Texas Workers' Compensation - Insurance fund
University of Texas - Southwest Medical Center
Water resource management
Water/wastewater service to the Colonias
Texas Water Commission
Review of unemployment and workers' compensation reimbursements
Bill status forms
[empty folder]



 

Bill files, 1993,
2 cubic ft.

Bill files consist of working files of legislation which had been referred to the Texas Senate Committee on State Affairs during the 73rd Texas Legislature, Regular Session. Materials are dated 1993. Each folder is labeled with the bill number and the bill sponsor's name. Each file contains some or all of the following: file copy of the bill, bill analyses, summary of background information, requests for hearings, and fiscal notes. These files are different in content from the official bill files in the records of the legislature. Topics addressed during this legislative session include: term-limits in the executive and legislative branches of Texas government, driver's licensing, transportation, gambling regulation, and land rights.
Organization
These records are organized in numerical order, as maintained by the committee, and the bill numbers listed for each box are not inclusive.
Preferred Citation
(Identify the item), Bill files, Texas Senate Committee on State Affairs. Archives and Information Services Division, Texas State Library and Archives Commission.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: social security numbers (Texas Government Code, Section 552.147); home addresses, phone numbers, social security numbers, and personal family information of government employees and officials (Texas Government Code, Section 552.117); and privacy (Texas Government Code, Section 552.101) an archivist must review these records before they can be accessed for research. Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Box
1996/012-3 SJR (Senate Joint Resolution) Sibley et al.
SJR 2 Bivins
SB (Senate Bill) 1 Zaffirini - SB 597 Ellis
Box
1996/012-4 SB 606 Patterson - SB 1313 Bivins
SJR 30 Ratliff - SJR 46 Patterson
HB (House Bill) 5 Carona - HB 1084 Denton
HJR (House Joint Resolution) 3 Saunders