Texas State Library and Archives Commission

Texas State Law Library:

An Inventory of State Law Library Records at the Texas State Archives, 1961-1962, 1970-2004, bulk 1971-2001



Overview

Creator: Texas. State Law Library.
Title: State Law Library records
Dates: 1961-1962, 1970-2004
Dates: bulk 1971-2001
Abstract: The Texas State Law Library is a legal reference facility for use by the members and staff of the Supreme Court of Texas, the Court of Criminal Appeals, the Office of the Attorney General, other state agencies and commissions, and citizens of the state. Minutes, administrative correspondence, and annual reports to the board document the administration of the State Law Library and its board. Materials date from 1961-1962, 1970-2004, bulk 1971-2001.
Quantity: 2.5 cubic ft.
Language: These materials are written predominately in English with a list of book titles in French.
Repository: Texas State Archives

Agency History

The Texas State Law Library was created in 1971 by Senate Bill 528, 62nd Texas Legislature, Regular Session, consolidating the functions, duties, and resources of the libraries of the Supreme Court of Texas, Court of Criminal Appeals, and Attorney General's Office. The law library is a legal reference facility for use by the members and staff of the Texas Supreme Court, the Court of Criminal Appeals, the Office of the Attorney General, other state agencies and commissions, and citizens of the state. The library provides and improves access to basic sources of legal information by identifying key resources, increasing distribution, producing finding aids, and assisting library users in developing effective legal reference skills. The library maintains a legal reference collection that includes statutes and case reports from the several states, legal periodicals and journals, and printed and published sources for research in Texas legal history. On-site information services include access to computer-assisted legal research. The library is an official selective depository for U.S. government documents as well as a depository for State Justice Institute documents.

The library provides an Inmate Copy Service, which provides Texas state inmates, whose case records are currently being held by the Court of Criminal Appeals or the 3rd Court of Appeals, with copies of their trial records at a reasonable cost. The board by unanimous vote may transfer library books, papers, or publications to the library of the Law School of the University of Texas at Austin. The State Law Library was removed from sunset review by the 76th Legislature in 1999 (House Bill 2954, Regular Session).

The policy-making body of the library is a board composed of the following ex officio members, or their designated replacements: the attorney general, the chief justice of the Supreme Court of Texas, and the presiding judge of the Court of Criminal Appeals. These are nonsalaried positions and members elect the presiding officer.

The library is administered by an executive director, who is appointed by the board. As of January 1996, other professional librarian staff include a reference/information manager, a reference/acquisitions manager, a reference/friends group/volunteers/grants librarian, and a branch librarian. These positions report directly to the executive director. Other staff consist of a fiscal officer, an acquisitions assistant, two library assistants, and an accounting assistant. Directors of the State Law Library have been Frances DeBogory Horton, 1971-1972 (previously the Supreme Court Librarian); Jane Olm, 1972; Marian Boner, 1972-1981; James E. Hambleton, 1981-1987; Kay Schlueter, 1987-2001; and Tony Estrada, since 2002.

Friends of the State Law Library (FOSLL) is a non-profit 501(c)(3) organization created in 1992 to assist the Law Library in programs to increase services and benefits to clients. FOSLL supports the staff and programs of the Law Library by seeking contributions from beyond the Texas Legislature. Private law firms, attorneys, judges, legislators, and others of the legal community, as well as anyone interested in supporting legal information services, may join the Friends. Activities of the Friends have included sponsorship of Law Day or National Library Week celebrations, staff professional development, and other areas of special concern to the Library such as the current need for preservation of Texas materials in the Library, and a catalog of rare materials in the Library’s collection.

(Sources include the appraisal report prepared by Texas State Archives staff (January 1996); Guide to Texas State Agencies, 11th edition (2001); and the agency's website at http://www.sll.state.tx.us/ (accessed on March 31, 2005).)


Scope and Contents of the Records

The Texas State Law Library is a legal reference facility for use by the members and staff of the Supreme Court of Texas, the Court of Criminal Appeals, the Office of the Attorney General, other state agencies and commissions, and citizens of the state. Minutes, administrative correspondence, and annual reports to the board document the administration of the State Law Library and its board. Materials date from 1961-1962, 1970-2004, bulk 1971-2001.

Minutes of the meetings of the Texas State Law Library board document the decisions made at board meetings, dating 1971-1994. Activities of the board concerning the operation of the Law Library are usually advisory with the actual administration left to the executive director. Attachments include board orders, letters of resignation and agreement, budget and expense statements, director's progress reports and memos, job postings, and policy statements. A few documents are not associated with specific board meetings, including some letters notifying the State Law Library director of changes in an agency's representative on the board and a few memos to the board detailing the director's actions. Subjects include staff changes, staff salaries and benefits, authorization for staff to handle agency affairs, funding sources and budget issues, adoption of rules, resource and space needs, collection development (including LEXIS and WESTLAW databases), and relations with the Attorney General's Office, Court of Criminal Appeals, Supreme Court of Texas, and University of Texas Law School Library.

The director of the Texas State Law Library provided annual reports to the State Law Library board from 1983 to 1985 summarizing budget, expenses, resources, staff, activities, needs, and statistics.

Administrative correspondence maintained in subject files documents the administration and operation of the Texas State Law Library and its relationship with other state agencies and universities, with corporations, and with the public. Documents in this series include correspondence, memos, lists, inventories, invoices, blueprints, newsletters, strategic plans, retention schedules, contracts, reports, plans, charts and tables, printed material, clippings, surveys, statistical profiles, forms, dating from 1961-1962, 1970-2004, bulk 1973-2001. Subjects are relations with the Attorney General's Office (including inventories of holdings, requests for purchases, and development of policies and procedures), the loan and display of artwork from the collection of Elton M. Hyder, Jr., the transfer of books to the University of Texas at Austin Law School library, presentations on legal resources, information resources, Friends of the State Law Library special events, records management, and interaction with state agencies providing services to or requiring information from the State Law Library.

To prepare this inventory, the Board meeting minutes and Annual reports to the board were placed in acid-free folders while the Administrative correspondence series was cursorily reviewed to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Organization of the Records

The records are organized into three series as maintained by the agency:
Board meeting minutes, 1971-1994, 0.2 cubic ft.
Annual reports to the board, 1983-1985, fractional
Administrative correspondence, 1961-1962, 1970-2004, bulk 1973-2001, 2.3 cubic ft.

Restrictions

Restrictions on Access

Because of the possibility that portions of the Administrative correspondence series fall under Public Information Act exceptions, an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. State Law Library--Administration.
Subjects:
Law libraries--Texas.
Document Types:
Correspondence--Texas--Law libraries--1961-1962, 1970-2004.
Minutes--Texas--Law libraries--1971-1994.
Reports--Texas--Law libraries--1983-1985.
Functions:
Providing library services.
Administering law libraries.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
None.
Publications
Texas. State Law Library. Legislative appropriations request, 1974-2005 [Title has changed over time. Organization charts are included in the requests dating 1982-2005, on file in the Texas Documents Collection.]

Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas State Law Library records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1997/116, 2004/048, 2005/091, 2006/247, 2006/257

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas State Law Library on May 12, 1997; November 5, 2003; January 28, 2005; and March 1, 2006; and by the Legislative Reference Library on January 26, 2006.

Processing Information

Tonia J. Wood, March 2005, March 2006

Appraisal Information

Texas State Archives staff completed an appraisal of State Law Library records in January 1996. Five series on the agency's retention schedule were determined to be archival: Biennial Budget Requests, Meeting Minutes - Board, Organization Charts, Correspondence - Administration, and Policies and Procedures Manual. Annual reports (non-fiscal), a defunct series, were located by SLL staff after the appraisal was completed.

The archival requirement for the biennial budget requests and organization charts series is fulfilled by sending copies of the biennial budget requests (which contain organization charts) to the Publications Depository Program of the Texas State Library and Archives Commission. The Texas Documents Collection holds requests dated 1974-2005 received via the Publications Depository Program.

Location of Originals

Originals of State Law Library board meeting minutes are located at the State Law Library.


Detailed Description of the Records

 

Board meeting minutes, 1971-1994,
0.2 cubic ft.

Minutes of the meetings of the Texas State Law Library board document the decisions made at board meetings, dating 1971-1994. Activities of the board concerning the operation of the Law Library are usually advisory with the actual administration left to the executive director. There are no agenda. Attachments include board orders, letters of resignation and agreement, budget and expense statements, director's progress reports and memos, job postings, and policy statements. A few documents are not associated with specific board meetings, including some letters notifying the State Law Library director of changes in an agency's representative on the board and a few memos to the board detailing the director's actions. Subjects include staff changes, staff salaries and benefits, authorization for staff to handle agency affairs, funding sources and budget issues, adoption of rules, resource and space needs, collection development (including LEXIS and WESTLAW databases), and relations with the Attorney General's Office, Court of Criminal Appeals, Supreme Court of Texas, and University of Texas Law School Library. Several planning and hiring meetings were held in July and August 1971 before the official beginning of the Library in September 1971. Meeting frequency was reduced over time from at least monthly meetings in the beginning to several times per year or annual meetings. Minutes do not exist for some years; it is unknown whether meetings were held or if minutes were not created or maintained.
Arrangement
These records are arranged chronologically as maintained by the agency.
Preferred Citation
(Identify the item), Board meeting minutes, Texas State Law Library records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1997/116
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the State Law Library on May 12, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Tonia J. Wood, March 2005
Box
1997/116 State Law Library Board meeting minutes
July-December 1971
January, March, May-June 1972
July, November 1972
March, September 1973
July 1975; March, April, November 1976
May 1977; April 1978; January, May, September 1979
February-March 1980; March, May-June, August, December 1981
June 1982; February-March 1983
February, April-May, August, November 1987; August 1988
January, February, May 1989
February, April, October 1990
April 1991, May 1993, August 1994



 

Annual reports to the board, 1983-1985,
fractional

The director of the Texas State Law Library provided annual reports to the State Law Library board from 1983 to 1985 summarizing budget, expenses, resources, staff, activities, needs, and statistics. The narrative portion of the report covers lack of space and safety of facilities, staff changes and professional development, computer-based research (LEXIS and WESTLAW), purchases of books and computer equipment, and increased use of resources due to organizational changes at the Attorney General's Office. Statistics include acquisition costs, materials cataloged and circulated, copies prepared, and hours of WESTLAW use. James Hambleton, director of the State Law Library, prepared and submitted these reports to the board annually in October.
Arrangement
These records are arranged chronologically as received by the agency.
Preferred Citation
(Identify the item), Annual reports to the board, Texas State Law Library records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1997/116
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the State Law Library on May 12, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Tonia J. Wood, March 2005
Box
1997/116 Annual reports to the board, 1983-1985



 

Administrative correspondence, 1961-1962, 1970-2004, bulk 1973-2001,
2.3 cubic ft.

Administrative correspondence maintained in subject files documents the administration and operation of the Texas State Law Library and its relationship with other state agencies and universities, with corporations, and with the public. Documents in this series include correspondence, memos, lists, inventories, invoices, blueprints, newsletters, strategic plans, retention schedules, contracts, reports, plans, charts and tables, printed material, clippings, surveys, statistical profiles, forms, dating from 1961-1962, 1970-2004, bulk 1973-2001. Subjects are relations with the Attorney General's Office (including inventories of holdings, requests for purchases, and development of policies and procedures), the loan and display of artwork from the collection of Elton M. Hyder, Jr., the transfer of books to the University of Texas at Austin Law School library, presentations on legal resources, information resources, Friends of the State Law Library special events, records management, and interaction with state agencies providing services to or requiring information from the State Law Library.
To prepare this inventory, the described materials were cursorily reviewed to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.
Arrangement
These records are arranged alphabetically by subject as received from the law library. The separate accessions have been integrated into one alphabetical listing in the finding aid although they remain physically separate. The accession from the Legislative Reference Library is listed at the end.
Preferred Citation
(Identify the item), Administrative correspondence, Texas State Law Library records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1997/116, 2004/048, 2005/091, 2006/247, 2006/257
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas State Law Library on May 12, 1997; November 5, 2003; January 28, 2005; and March 1, 2006; and by the Legislative Reference Library on January 26, 2006.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, privacy (552.101); agency memoranda (552.111); audit working papers (552.116); email addresses (552.137); and social security numbers (552.147), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processed by
Tonia J. Wood, March 2005, March 2006
Box
2005/091 Affirmative action plan - 70s, 1973-1974, 1978-1979
Box
2004/048 AG (Attorney General):
Correspondence, 1973-1981
[Contains possibly excepted information: agency memoranda]
Miscellaneous information, 1992-1993, 1995, 1999
Box
2006/247 Aging, Department of, 2001-2002
SAO (State Auditor's Office):
Auditor's Office, FY (fiscal year) 03, 2002-2003
Classification Office, 2001-2002
Miscellaneous information, 2000, 2003
Box
2005/091 Contract workforce and telecommuting, 1999
Box
2004/048 Performance audit, April 1992, November 1999
Financial audit, 1987-1989, 1991, 1996
[Contains possibly excepted information: audit working papers]
Overtime management, 1998, 2000
Salary adjustments, 1997
Human resource surveys, 1993, 1996
Art collection, 1961-1962, 1970, 1981-1982, 1990-1991
Box
2006/247 Banking, Texas Department of, FY 02, 2002
[Contains possibly excepted information: social security numbers]
Box
2004/048 State Bar of Texas:
Statistical profiles, 1998
1997, 2001
Box
2006/247 Bond Review Board, 1994, 2000
Box
2005/091 TBPC (Texas Building and Procurement Commission):
[Note: Records concerning the General Services Commission, predecessor to TBPC, were filed here by the agency.]
1993, 1997-1999
Box
2004/048 Space planning (older), 1975, 1984-1985, 1987, 1989
Box
2006/247 Space planning, 1975, 1988-1991, 1996-2001
Box
2004/048 Work contracts, 1991-1993, 1998
GSC (General Services Commission) Administrative correspondence, 1994, 1996-1997
GSC state agency progress report, 1997
GSC, 1998
GSC, 1999
Box
2006/247 Purchasing, 2000-2001
Tex-An 2000 pricing, 2000
GSC Tex-An service agreement, 2002
Public (open) records, 2000-2001
Phone system/Telecom, 2000
Miscellaneous, 2000, 2002
Mail services, 1998, 2000-2001
GSC service request, FY 00, 2000-2001
GSC request for service, 2000
Telecom work orders, 1999
Administrative correspondence, 2002
Purchasing, 2000-2001
Box
2004/048 CPA (Comptroller of Public Accounts) - notice to state agencies, 1997
Consultations - state agencies, 1989-1995
Box
1997/116 Correspondence:
1973, 1975, 1981
Box
2004/048 FY 1995 and prior, 1975, 1989, 1991, 1993-1995
FY 1996, 1996
FY 1997, 1996-1997
FY 1998 1997-1998
Box
2005/091 FY 1999, 1998-1999
Box
2006/247 FY 2000, 1999-2000
FY 2001, 2000-2001
Box
2004/048 Council on Competitive Government, 1993-1994
OCA (Office of Court Administration):
Job postings, 1997
Information resources, 1992-1993
Box
2006/247 FY 00, 1999-2001
Box
2004/048 DIR (Department of Information Resources):
General information, 1992-1993
SLL (State Law Library) plans/DIR response, 1988-1993
FY 1994 information, 1993
SLL plans, FY 1993-1995, 1992
Miscellaneous information, 1989-1991
Box
2006/247 Miscellaneous information, 2000-2001
Box
2004/048 Instructions for strategic plan, 1994
Administrative correspondence, 1998
Box
2005/091 1996-1999
Strategic plans/BOP (biennial operating plan), 1995, probably 1997
Training, 1993
Economic Development, State of Texas, 1998
Box
2004/048 EEO (Equal Employment Opportunity):
1989, 1992
Box
2006/247 Compliance certification (Arnold & Porter), 2002
Box
2005/091 ERS (Employees Retirement System) - Miscellaneous information, 1998, 2000
Box
2004/048 Ethics Commission - miscellaneous, 1992-1993, 1998-1999
Office of Federal/State Relations, 1997
Box
2005/091 Foreign library visitors/information, 1999
[Contains possibly excepted information: e-mail address]
Free subscriptions
[empty folder removed]
G&L VBJ (office supply company re: chairs), 1997
Box
2006/247 Government documents exercise for interview, 1990s
Box
2005/091 Governor's Office:
Federal funds, 1998-1999
Box
2004/048 Miscellaneous, 1994, 1998
Box
2006/247 FY 03, 2002-2003
Governor's Budget Office--cost savings FY 02, 2002
Box
2004/048 Higher Education Coordinating Board, 1999
House Appropriations Survey, 1998
Box
2006/247 Texas Commission on Human Rights:
2002
2000-2001
Box
2005/091 1999
Box
2004/048 1995-1998
TDI (Texas Department of Insurance) - bail laws, 1998
Incentive & Productivity Commission:
1991-1993, 2001
Box
2006/247 TIPC, 2001, 2004
Instructional hours, FY 02, 2001
Box
2004/048 Internships, 1985
ISAS (Integrated Statewide Administrative System) - general information, 1997
Box
2006/247 JCIT (Judicial Committee on Information Technology):
Statewide contract, 1999-2000
General information, 1996, 1999-2000
JCIT [meeting supporting documentation], August 27, 1999
Job descriptions-other, 1993, 1995, 1990s
Legal Hotline for Older Texans, 1990s-2000
Box
2004/048 Legislative Budget Board (LBB):
1998
Box
2005/091 Contract and open records reporting, 1996, 1998-1999
Box
2006/247 Open records reporting, 2000
Box
2005/091 BOP (biennial operating plan), 1999-2000
Box
2006/247 Biennial operating plan, 2001
Liability questions, 1992
Library lawsuits (national), 1991-1992
National Library Week, probably 1990s
Box
2005/091 Library rate postage, 1993
Box
2004/048 Local legal resources, 1992-1993, 1999
[Contains possibly excepted information: e-mail addresses]
TNRCC's (Texas Natural Resource Conservation Commission) issues with USAS, 1995
Box
2006/247 Ombudsman group, 2000
Organizational excellence survey, 1994, 2000
Orientation for law clerks, between 1990s and 2001
Patron counts, 1989
Box
2005/091 Problem patrons:
1988, 1990
[Contains possibly excepted information: privacy]
Box
2006/247 2000-2001
[Contains possibly excepted information: privacy]
Box
2004/048 DPS (Department of Public Safety) - keys, locksmith, parking, 1993-1995, 1998
Box
2006/247 Resource guides, 1990s
Salary reports, Hiring, 1990, 1992, 2001
SIRSI-Disaster recovery, 2001
Box
2004/048 SOS (Secretary of State):
Miscellaneous information, 1998
Texas Register filing, 1994, 1998
SLL (State Law Library):
Directory listings, 1992-1994
Library litigation, 1991
Water problem, August 16, 1994
Grant requests, 1992-1993
Recycling report, 1992
[Information resources] Strategic plan, FY 1993-1998, 1993
[Information resources] Strategic plan, FY 1997-2001, 1997
Records inventory and retention schedule, 1989-1999
Box
2005/091 Invoice, 1995-1996
Public relations - holiday, 1999, 1990s
Box
2006/247 Small State Agency Task Force, 1997-2001
[2 folders]
Box
2005/091 SORM (State Office of Risk Management):
1998-1999
Box
2004/048 1998
TSLAC (Texas State Library and Archives Commission) interagency contracts, 1996-1998
Texas Senate Government Technology Survey, 1998
Sunset Commission, 1999
Box
2005/091 UT (University of Texas) - Austin:
Computer Account Request, 1998-1999
Box
2004/048 1993
Interagency contract, 1998
WESTLAW: contract, correspondence, 1979-1985
Texas Workers' Compensation Commission, 1994
Box
2006 Accessions Box 5 (2006/257) Event notices, mailings, brochures, press release, 1973, 1991-1999