Texas Governor George W. Bush:

An Inventory of Executive Assistant's Office Subject Files (Hay Distribution-Youth Commission) at the Texas State Archives, 1944, 1947, 1960, 1962, 1967, 1977-1978, 1980-1981, 1983-1999, undated (bulk 1995-1999)

Agency History

The governor of Texas is the chief executive officer of the state, elected by the citizens every four years. The duties and responsibilities of the governor include serving as commander-in-chief of the state's military forces; convening special sessions of the legislature for specific purposes; delivering to the legislature at the beginning of each regular session a report on the condition of the state, an accounting of all public money under the governor's control, a recommended biennial budget, an estimate of the amounts of money required to be raised by taxation, and any recommendations he deems necessary; signing or vetoing bills passed by the legislature; and executing the laws of the state. The governor can grant reprieves and commutations of punishment and pardons, upon the recommendation of the Board of Pardons and Paroles, and revoke conditional pardons. He appoints numerous state officials (with the consent of the Senate), fills vacancies in state and district offices (except vacancies in the legislature), calls special elections to fill vacancies in the legislature, fills vacancies in the United States Senate until an election can be held, and serves as ex officio member of several state boards.

The office of governor was first established by the Constitution of 1845 and superseded the office of president of the Republic of Texas. The position now exists under authority of Article IV, Section 1 of the Constitution of 1876 and Texas Government Code, Chapter 401. To be elected governor, a person must be at least thirty years old, a United States citizen, and a resident of Texas for at least five years preceding the election. In 1972, the term of office was extended from two to four years, effective in 1975. Since 1856 the governor has had the use of the Governor's Mansion.

In 1999 there were 198 full time equivalent employees in the Office of the Governor. Thirteen divisions outside of the Executive Office assist the governor in carrying out his functions: Administration, Appointments, Budget & Planning, Communications, General Counsel, Legislative, Policy, Scheduling, Criminal Justice Division, Governor's Committee on People with Disabilities, Office of Film, Music, Television and Multimedia Industries, Women's Commission, and Texas Council on Workforce and Economic Competitiveness.

Joe Allbaugh served as Executive Assistant to Texas Governor George W. Bush from January 1995 through June 1999, after which he joined Bush's presidential campaign. The executive assistant was directly responsible for the Scheduling Office, internal auditor, Governor's Mansion administration, and emergency management. In addition, memos from staff directed to the governor generally went through Allbaugh. He managed the day-to-day operations of the Governor's Office and appears to have assigned responsibilities to staff and directed work flow. Much of what Governor Bush saw apparently passed through Allbaugh. Reggie Bashur was deputy executive assistant in 1995; Dale Laine served as deputy executive assistant in 1996 and 1997. Joyce Sibley served as Allbaugh's administrative assistant. Clay Johnson, who had been Appointments Director, became executive assistant after Allbaugh left.

George W. Bush Biographical Sketch

George W. Bush served as governor of Texas from January 17, 1995 to December 21, 2000, resigning as governor in the middle of his second term to become president of the United States.

He challenged the incumbent governor, Democrat Ann Richards, running on promises to improve public education and to reform the juvenile justice system, welfare, and the state's tort laws -- the system under which an injured person may sue for damages. During the 74th Legislature in 1995, he worked with the Democrats who controlled both houses of the Texas legislature and managed to get bills passed that dealt with the four issues he had emphasized in his campaign. Bush was seen as pro-business and a consensus-builder.

Bush advocated and signed the two largest tax cuts to date in Texas history, totaling over $3 billion. To pay for the cuts, he sought (unsuccessfully) federal approval of a plan to privatize Texas' social services. Education reform was a priority throughout his terms, with legislation emphasizing local control of schools, higher standards, and a revised curriculum. Controversy has followed, with charter schools mired in financial scandals and protests against one test determining a child's promotion. After winning reelection in 1998, Bush began his bid for the presidency and was not as involved in the 76th Legislature in 1999.

George W. Bush was born July 6, 1946 in New Haven, Connecticut and grew up in Midland and Houston, Texas. He graduated from Andover Academy, and received a bachelor's degree from Yale University and a master's from Harvard Business School. He served as a pilot in the Texas Air National Guard. In 1978, Bush was defeated in a run for the U.S. Congress in West Texas. He was involved in energy exploration from the 1970s into the 1980s. From 1989 until his election as governor, Bush worked with the Texas Rangers baseball organization, leading a group of partners in purchasing the team, and then serving as managing general partner. He married Laura Welch in 1977; they have two daughters.

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Scope and Contents of the Records

Subject files contain correspondence, memos, reports, studies, printed material, testimony, clippings, court documents, lists, agenda, proposals, memoranda of understanding, orders, legislative records, cost estimates, bid documents, biographical information, speeches, talking points, press releases, programs, resumes, application forms, organizational charts, tables, plans, rules, presentation materials, transcripts, maps, video tapes, photographs, and other attachments, 1944, 1947, 1960, 1962, 1967, 1977-1978, 1980-1981, 1983-1999, undated, bulk 1995-1999, from the Executive Assistant to Texas Governor George W. Bush. Joe Allbaugh served as executive assistant in the Governor's Office from 1995 through mid-1999, succeeded by Clay Johnson. Records concern issues such as agriculture, appointments, budget, criminal justice, economic development, education, emergency management, energy, the environment, ethics, gambling, health and human services, housing, legislation, litigation, military, military base closures, public safety, taxation, transportation, welfare, and the workforce. Files also exist for functions of and divisions within the Governor's Office such as Criminal Justice Division, Press, Correspondence, Administration, General Counsel, Budget and Planning, and Policy, as well as state and federal agencies, corporations, and organizations. Correspondents include Governor's Office staff such as general counsels Al Gonzales and Margaret Wilson, Policy director Vance McMahan, Budget and Planning director Albert Hawkins, Communications head Karen Hughes, federal and state agencies' officials and staff, executives of corporations and organizations, and others.

Additional information on types of records, specific topics, and individuals is provided under the subject headings.

This finding aid has been split into two parts due to electronic file size limitations imposed by TARO. This finding aid covers the second half of the Executive Assistant's Office subject files, from Hay distribution to Youth Commission. For the first half of the subject files, see Texas Governor George W. Bush, Executive Assistant's Office Subject files (Administration [Division]-Growth Fund) . For the remainder of the Executive Assistant's Office files, see Texas George W. Bush, Executive Assistant's Office Files

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Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, privacy (552.101); biometric identifiers (552.101 in conjunction with 560.003); legislators' correspondence with Texas citizen residents (552.101 in conjunction with 306.003-004); litigation information (552.103); legislative documents (552.106); certain legal matters (including attorney-client privilege) (552.107); law enforcement records (552.108); commercial or financial information (552.110); agency memoranda (552.111); student records (552.114); audit working papers (552.116); home addresses, home phone numbers, social security numbers, and family information of government officials or employees (552.117 and 1175); motor vehicle records (552.130); economic development negotiation information (552.131); crime victim impact statement (552.1325); TDCJ inmate information (552.134); account numbers (552.136); and email addresses (552.137), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Researchers are required to wear gloves provided by the Archives when reviewing photographic materials.

To view the videotapes or listen to the audiocassettes please contact the Archives' Preservation Officer.

Technical Requirements

Videotapes are in VHS format.

Computer disks are 3.5" and hardware and software requirements are unknown.

Audio cassette tapes may require a listening copy to be made.

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Related Material

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Subject files, Executive Assistant's Office files, Records, Texas Governor George W. Bush. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 2002/151

In December 2000, Governor George W. Bush designated the George Bush Presidential Library as the repository for the records from his tenure as Governor of Texas, under authority of Texas Government Code, Section 441.201. Shortly after he left office, the records were shipped to the Bush Library in College Station, Texas. Texas Attorney General John Cornyn ruled the records are state records subject to the Texas Public Information Act and the management of the Texas State Library and Archives Commission even after transfer to a federal facility (Opinion No. JC-0498, May 3, 2002). In July 2002 the records were transferred from the Bush Library to the Texas State Archives in Austin for preparation for research use. In June 2003, a memorandum of understanding signed by representatives of the National Archives and Records Administration, the Texas State Library and Archives Commission, and George W. Bush replaced a January 2002 interim memorandum of understanding. The records will be returned to the Bush Library after the project has been completed.

Processing Information

Tonia J. Wood, January 2005

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Detailed Description of the Records