Texas State Library and Archives Commission

Texas General Services Commission:

An Inventory of Meeting Records at the Texas State Archives, 1979-2002



Overview

Creator: Texas. General Services Commission.
Title: Meeting records
Dates: 1979-2002
Abstract: Records are minutes, agenda, and meeting supporting documentation, September 1979-January 2002, of the Texas General Services Commission and its predecessor, the Texas State Purchasing and General Services Commission. The mission of the agency was to acquire and provide goods, services, and facilities for state agencies and other government entities. Also included are a few minutes for the Open Records Steering Committee, 1995; Tex-An User Group, 1991-1993; Texas Capitol Rideshare Program, 1995; and the Robert E. Johnson Building tenants, 1999.
Quantity: 2.22 cubic ft.
Repository: Texas State Archives

Agency History

The General Services Commission (GSC) was established in 1919 as the State Board of Control, which consolidated the state’s purchasing, printing, and property management functions. The Board of Control was abolished in 1979, with the State Purchasing and General Services Commission (SPGSC) taking over its functions, personnel, records, and property (House Bill 1673, 66th Legislature, Regular Session). In 1991 the agency was renamed the General Services Commission. During its existence, a variety of responsibilities were added to and removed from the agency. The General Services Commission was abolished in 2001, effective February 2002, with most of its functions taken over by the newly created Texas Building and Procurement Commission (Senate Bill 311, 77th Legislature, Regular Session).

The State Purchasing and General Services Commission was composed of three members appointed by the governor with the advice and consent of the senate for overlapping six-year terms. The governor appointed a chair annually. The commission was required to meet at least once per month, and two members constituted a quorum. The commission employed an executive director to manage the affairs of the commission under its direction. When the SPGSC was renamed the General Services Commission in 1991 (House Bill 39, 72nd Legislature, 2nd Called Session), the commission size increased to six members appointed by the governor for staggered six-year terms, with four members constituting a quorum. All members represented the general public. These were non-salaried positions, and the governor designated the chair.

At various times, the commission was responsible for providing a purchasing system for state agencies; providing maintenance, repair, and security of public buildings and grounds, mainly in the Capitol Complex; managing building construction, including monuments and memorials; acquiring real property in the Capitol Complex; leasing and renting space for state agencies; eliminating architectural barriers; providing for property accounting; managing surplus and salvage property of state agencies; operating telephone and mail services for state agencies; and establishing and maintaining standards and specifications for materials, supplies and equipment it purchased. With the creation of the State Preservation Board in 1983, the SPGSC lost the responsibility for the Texas State Capitol and its grounds and the Old General Land Office Building.

In 1991, the Capitol Complex security function was transferred to the Department of Public Safety, the program to remove architectural barriers for the handicapped was transferred to the Department of Licensing and Regulation, and the state property accounting system was transferred to the Comptroller's Office. In 1993 the General Services Commission took over the historically underutilized business (HUB) program from the Department of Commerce, the Fire and Safety section moved to the Commission on Fire Protection, and GSC absorbed the Surplus Property Agency, which had been created in 1945. The Council on Competitive Government was established in 1993 under the aegis of the General Services Commission. In 1995 the State Energy Conservation Office was moved from the Governor's Office to the GSC. In 1999 the State Energy Conservation Office and the Council on Competitive Government were transferred to the Comptroller's Office. In 1997 the 75th Texas Legislature, Regular Session passed Senate Bill 820 which charged the General Services Commission with establishing and operating an electronic procurement marketplace, including an electronic commerce network. Responsibility for providing telecommunications services for state government was transferred from the General Services Commission to the Department of Information Resources (DIR) effective September 2001. DIR was also authorized to share responsibility with the Building and Procurement System for the electronic procurement system.

In 1990 the SPGSC was authorized to have 874 full-time equivalent (FTE) employees and was organized into eight divisions--Building and Property Services, Central Purchasing, Centralized Services, Executive Administration, Facilities Construction and Space Management, Fiscal Management, Telecommunications Services, and Travel and Transportation--along with a Capitol Security unit. By 2000 the commission was authorized to have 811 FTE employees and had at least nine divisions: Building and Property Services, Business Services, Central Procurement, Facilities Construction and Space Management, State Cemetery, Surplus Property, Environmental Services, Support Services, and Telecommunications Services. The commission provided legal, clerical, and administrative support to the Texas Council on Purchasing from Persons with Disabilities.


Scope and Contents of the Records

Records are minutes, agenda, and meeting supporting documentation, September 1979-January 2002, of the Texas General Services Commission and its predecessor, the Texas State Purchasing and General Services Commission. Minutes (and a few agenda and attachments) received from the Legislative Reference Library are included from September 1979 to October 2001. These minutes often include commissioners' signatures of approval. Beginning in June 1999, meeting packets were received from the commission. The packets include agenda, minutes of previous meetings submitted for approval, and meeting supporting documentation such as reports, charts, correspondence, memos, and plans. The agency's mission was to acquire and provide goods, services, and facilities for state agencies and other government entities. Topics of discussion at commission meetings include agency policies, budget, staff changes (especially the executive director), rule changes, computer systems, bids, contracts, purchasing, telecommunications systems, lease and purchase of property, construction projects, increases to change order contingency funds, space management, building maintenance operations and repairs, bond issuance by the Texas Public Building Authority, energy efficiency, parking, surplus property, travel services, resolutions, mail delivery, debarment of vendors from Centralized Master Bidders List, historically underutilized businesses, naming of buildings, and division status reports. Also included are a few minutes for the Open Records Steering Committee, 1995; Tex-An User Group, 1991-1993; Texas Capitol Rideshare Program, 1995; and Robert E. Johnson Building tenants, 1999.

Separate finding aids describe meeting records of the State Board of Control and Texas Building and Procurement Commission, predecessor and successor agencies to the General Services Commission.


 

Arrangement of the Records

These records are arranged by type of material, then chronologically by meeting date, with commission minutes filed first, followed by meeting packets. Committee/group minutes are listed at the end, arranged by committee or group and meeting date.

Restrictions

Restrictions on Access

None.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. State Purchasing and General Services Commission.
Subjects:
Public buildings--Texas.
Government purchasing--Texas.
Government property--Texas.
Public contracts--Texas.
Document Types:
Agenda--Texas--Government property--1979, 1985, 1990, 1999-2002.
Minutes--Texas--Government property--1979-2002.
Functions:
Administering government property.
Administering government purchasing.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Board of Control, Records, Minutes and meeting files, 1920-1945, 1952-1979, 19.55 cubic ft. [RESTRICTED]
Texas Building and Procurement Commission, Meeting records, 2002-2004, 1.66 cubic ft.

Administrative Information

Preferred Citation

(Identify the item and cite the series), Meeting records, Texas General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/058; 2000/003; 2001/002; 2002/007; 2005/040

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the General Services Commission on January 7, 1998; June 22, 1999; September 7, 2000; September 12, 2001; and by the Legislative Reference Library in 2002 and on August 18, 2004.

Processing Information

Tonia J. Wood, October 2004

Location of Originals

Minutes and agenda for the General Services Commission and State Purchasing and General Services Commission can be requested through TBPC's Open Records Section.


Detailed Description of the Records

 

Meeting records, 1979-2002,
2.22 cubic ft.

State Purchasing and General Services Commission
Box
1998/058-1 Minutes and agenda (#1), September 1979
Minutes and agenda (#2), October 1979
Minutes (#3), November 1979
Minutes (#4), January 1980
Minutes (#5), February 1980
Minutes (#6), March 1980
Minutes (#7), April 1980
Minutes (#8), May 1980
Minutes (#9), June 1980
Minutes (#10), August 1980
Minutes (#11), September 1980
Minutes (#12), October 1980
Minutes (#13), November 1980
Minutes (#14), January 1981
Minutes (#15), February 1981
Minutes (#16), April 1981
Minutes (#17), May 1981
Minutes (#18), June 1981
Minutes (#19, #20), July 1981
Minutes (#21), August 1981
Minutes (#22), September 1981
Minutes (#23), October 1981
Minutes (#24), November 1981
Minutes (#25), December 1981
Minutes (#26), January 1982
Minutes (#27), February 1982
Minutes (#28), March 1982
Minutes (#29), April 1982
Minutes (#30), May 1982
Minutes (#31), June 1982
Minutes (#32), July 1982
Minutes (#33), August 1982
Minutes (#34, #35), September 1982
Minutes (#36), October 1982
Minutes (#37), November 1982
Minutes (#38), December 1982
Minutes (#39), January 1983
Minutes (#40), February 1983
Minutes (#41), March 1983
Minutes (#42), April 1983
Minutes (#43), May 1983
Minutes (#44), June 1983
Minutes (#45), July 1983
Minutes (#46), August 1983
Minutes (#47), September 1983
Minutes (#48), October 1983
Minutes (#49), November 1983
Minutes (#50), December 1983
Minutes (#51), January 1984
Minutes (#52), February 1984
Minutes (#53), April 5, 1984
Minutes (#54), April 16, 1984
Minutes (#55), May 1984
Minutes (#56), June 1984
Minutes (#57), July 1984
Minutes (#58), August 1984
Minutes (#59), September 1984
Minutes (#60), October 1984
Minutes (#61), November 1984
Minutes (#62), December 1984
Minutes (#63), January 1985
Minutes (#64, #65), February-March 1985
Minutes (#66), May 1, 1985
Minutes (#67), May 28, 1985
Minutes (#68), June 1985
Minutes and agenda (#69), July 1985
Minutes (#70), August 1985
Minutes (#71), September 1985
Minutes (#72), October 1985
Minutes (#73), November 1985
Minutes (#74), January 1986
Minutes (#75), February 1986
Minutes (#76), March 1986
Minutes (#77), May 1, 1986
Minutes (#78), May 16, 1986
Minutes (#79), June 1986
Minutes (#80), July 1986
Minutes (#81), August 1986
Minutes (#82), September 1986
Box
1998/058-2 Minutes (#83), October 1986
Minutes (#84), November 1986
Minutes (#85), January 1987
Minutes (#86), February 1987
Minutes (#87), March 1987
Minutes (#88), April 1987
Minutes (#89), May 1987
Minutes (#90), June 1987
Minutes (#91), July 1987
Minutes (#92), August 1987
Minutes (#93), September 1987
Minutes (#94), October 1987
Minutes (#95), November 1987
Minutes (#96), February 1988
Minutes (#97), March 1988
Minutes (#98), April 1988
Minutes (#99), June 1, 1988
Minutes (#100), June 21, 1988
Minutes (#101), July 1988
Minutes (#102), August 1988
Minutes (#103), September 1988
Minutes (#104), October 4, 1988
Minutes (#105), October 26, 1988
Minutes (#106, #107), December 1988
Minutes (#108), January 1989
Minutes (#109), February 1989
Minutes (#110), March 1989
Minutes (#111), April 1989
Minutes (#112), May 1989
Minutes (#113), June 1989
Minutes (#114), July 1989
Minutes (#115), August 1989
Minutes (#116), September 1989
Minutes (#117), October 1989
Minutes (#118), November 1989
Minutes (#119), December 1989
Minutes (#120), January 1990
Minutes (#121), March 6, 1990
Minutes (#122), March 27, 1990
Minutes (#123), April 1990
Minutes (#124), May 1990
Minutes (#125), June 1990
Minutes and agenda (#126), July 1990
Minutes and agenda (#127), August 1990
Minutes and agenda (#128, #129), September 1990
Minutes and agenda (#130), October 1990
Minutes and agenda (#131), November 1990
Minutes and agenda (#132), December 1990
Minutes (#133), January 1991
Minutes (#134), February 1991
Minutes (#135), March 1991
Minutes (#136), April 1991
Minutes (#137), May 1991
Minutes (#138), June 1991
Minutes (#139), July 1991
Minutes (#140), August 1991
General Services Commission
Box
1998/058-2 Minutes (#1, #2), September 1991
Minutes (#3), October 1991
Minutes (#4), November 1991
Minutes (#5), January 1992
Minutes (#6), February 1992
Minutes (#7), March 1992
Minutes (#8), April 1992
Minutes (#9), May 1992
Minutes (#10, #11), June 1992
Minutes (#12), July 1992
Minutes (#13), August 12, 1992
Minutes (#14), August 24, 1992
Minutes (#15), September 1992
Minutes (#16), November 1992
Minutes (#17), December 1992
Minutes (#18), March 1993
Minutes (#19, #20), April, May 1993
Minutes (#21), June 1993
Minutes (#21) [sic], July 1993
Minutes (#22) [sic], August 1993
Minutes (#25) [sic], September 1993
Minutes (#26) [sic], October 1993
Minutes (#27) [sic], December 1993
Minutes (#28) [sic], January 1994
Minutes (#29) [sic], February 1994
Minutes (#29) March 1994
Minutes (#30) April 1994
Minutes (#31) May 1994
Minutes (#32) June 1994
Box
2005/040 Minutes (#33-#35), August, September, November 1994
Minutes (#36, #37), January, February 1995
Minutes (#38-#40), March, April, May 1995
Minutes (#41, #42), July, August 1995
Minutes (#43, #44), September, October 1995
Minutes (#45, #46), November 1995, January 1996
Minutes (#47, #48), March, April 1996
Minutes (#49-#51), May, June, August 1996
Minutes (#52, #53), September, October, November 1996
[Two sets of minutes assigned #52]
Minutes (#54-#56), January, March 6 and 25, 1997
Minutes (#57-#59), April, May, June 1997
Minutes (#60-#62), July, August, 1997
Minutes (#63-#64), September, October 1997
Minutes (#65-#67), November 1997, January, February 1998
Minutes (#68-#69), March-April 1998
Minutes (#71-#73), June, July, August 1998
Minutes (#74-#76), September, October, November 1998
Minutes (#77-#79), December 1998, January, February 1999
Minutes (80-#82), March, April 1999
Minutes (#83-#84), May, June 1999
Minutes (#85-#86), July, August 1999
Minutes (#87-#88), September, October 1999
Minutes (#89-#90), November, December 1999
Minutes (#91-#92), January 2000
Minutes (#93-#94), February, March 2000
Minutes (#95-#96), April, May 2000
Minutes (#97-#98), June, July 2000
Minutes (#99-#100), August, September 2000
Minutes (#101-#102), October, November 2000
Minutes (#103-#104), January, February 2001
Minutes (#105-#106), March, April 2001
Minutes (#107), May 2001
Minutes (#109-#110), August, September 2001
Minutes (#111), October 2001
Box
2000/003 Meeting packet, June 23, 1999
[Packets include minutes from the previous meeting submitted for approval, i.e., minutes for the May 1999 meeting are included in the June 1999 packet.]
Meeting packet, July 27, 1999
Meeting packet, August 25, 1999
Meeting packet, September 28, 1999
Meeting packet, October 28, 1999
Meeting packet, November 30, 1999
Meeting packet, December 16, 1999
Meeting packet, January 25, 2000
Meeting packet, February 16, 2000
Meeting packet, March 28, 2000
Meeting packet, April 25, 2000
Meeting packet, May 16, 2000
Meeting packet, June 28, 2000
Meeting packet, July 25, 2000
Meeting packet, August 16, 2000
Box
2001/002 Meeting packet, September 14, 2000
Meeting packet, October 12, 2000
Meeting packet, November 15, 2000
Meeting packet, December 12, 2000
Meeting packet, January 24, 2001
Meeting packet, February 21, 2001
Meeting packet, March 28, 2001
Meeting packet, April 25, 2001
Meeting packet, May 30, 2001
Meeting packet, June 27, 2001
Meeting packet, July 31, 2001
Box
2002/007 Meeting packet, August 22, 2001
Meeting packet, September 19, 2001
Meeting packet, October 17, 2001
Meeting packet, November 14, 2001
Meeting packet, December 19, 2001
Meeting packet, January 23, 2002
Committees and groups
Box
2005/040 Tex-An User Group meeting minutes:
October, November, December 1991
February, April 1992
and memo, August, September 1992
April, August, October 1993
Box
1998/058-2 Open Records Steering Committee minutes, June 1995
Open Records Steering Committee minutes, agenda, and survey, August 1995
Texas Capitol Rideshare Program minutes, September 1995
Box
2005/040 Robert E. Johnson (REJ) Building tenant meeting minutes, July 1999