Contact Us
Texas Archival Resources Online

TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Arrangement of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Building and Procurement Commission meeting records, 2002-2006,

Texas State Library and Archives Commission

Texas Building and Procurement Commission:

An Inventory of Building and Procurement Commission Meeting Records at the Texas State Archives, 2002-2006



Overview

Creator: Texas Building and Procurement Commission.
Title: Building and Procurement Commission meeting records
Dates: 2002-2006
Abstract: The Texas Building and Procurement Commission (TBPC) provides centralized support services for state agencies, institutions of higher education and other governmental entities. Records are commission meeting notebooks, containing minutes, agenda, and meeting supporting documentation, dating February 2002 to 2006, prepared for and distributed before meetings of the Building and Procurement Commission.
Quantity: 2.75 cubic ft.
Language: These materials are written in English.
Repository: Texas State Archives

Agency History

The Texas Building and Procurement Commission (TBPC) provides centralized support services for state agencies, institutions of higher education and other governmental entities. Responsibilities include facility design and construction (space planning, design, and construction project management); facility leasing (space planning and lease administration); facility operations and maintenance (custodial service, maintenance, grounds keeping, and deferred maintenance); procurement of goods and services, including travel; historically underutilized business program; purchaser training and certification; and support services, including mail operations, printing (quick copy), state and federal surplus property, vehicle fleet management, open records, and recycling.

The Texas Building and Procurement Commission (TBPC) was originally established in 1919 as the State Board of Control, which consolidated the state’s purchasing, printing, and property management functions. The State Purchasing and General Services Commission replaced the State Board of Control in September 1979 (House Bill 1673, 66th Legislature, Regular Session). The agency’s name was changed in 1991 to the General Services Commission. The General Services Commission, the TBPC’s immediate predecessor, was abolished in 2001 by Senate Bill 311, 77th Legislature, Regular Session. The first meeting of TBPC was held February 26, 2002 pursuant to Section 1.18 of Senate Bill 311, 77th Legislature, Regular Session.

Responsibility for providing telecommunications services for state government was transferred from the General Services Commission to the Department of Information Resources (DIR) effective September 2001. Authority for the electronic procurement system was to be shared between TBPC and DIR. In 2003, House Bill 3042 (78th Legislature, Regular Session) mandated additional changes in the administration and function of TBPC. In 2005 all duties of TBPC under the Public Information Act were transferred to the Office of the Attorney General (Senate Bills 452 and 727, 79th Legislature, Regular Session).

The Building and Procurement Commission, which sets policies and oversees the agency, is composed of seven members, appointed by the governor (two each from lists of nominees provided by the speaker of the House of Representatives and lieutenant governor), serving staggered six-year terms, with the chair appointed by the governor annually. The commission selects an executive director to manage day-to-day operations of the agency. Under the executive director, there are three deputy executive directors for Agency Administration, Facilities and Support, and Procurement and Fiscal, which oversee the following divisions: Facilities Maintenance, Facilities Construction and Space Management, Support Services, Leasing, Procurement, Human Resources, Fiscal, Legal, Asset Management and Records Management.

Three organizations receive administrative support from TBPC: the State Council on Competitive Government, the Texas State Cemetery Committee, and Texas Council on Purchasing from People with Disabilities. The State Council on Competitive Government is composed of six members, including the Governor as chair, Lieutenant Governor, Speaker of the House of Representatives, Comptroller of Public Accounts, TBPC chair, and Texas Workforce Commissioner of Labor. The council has a staff of four. The Texas State Cemetery Committee is composed of six members. Three voting members are representatives of the public and appointed by the governor (including one each from lists submitted by the lieutenant governor and speaker of the House of Representatives). Three nonvoting advisory members represent TBPC, the Texas Parks and Wildlife Department, and the Texas Historical Commission. The cemetery has a staff of nine. The Texas Council on Purchasing from People with Disabilities is composed of nine members and has a staff of one.

As of August 2004, TBPC was authorized to have 687 Full-Time Equivalent (FTE) positions including contracted labor positions. As of April 30, 2004, the number of FTE’s was 407 persons, not including contracted labor. In fiscal year 2003, TBPC had an average of 183 contract labor FTE’s.

(Sources include: the agency's website, http://www.tbpc.state.tx.us/(accessed July 2006); Texas Government Code, Chapters 2151 through 2177 online (accessed July 2006); the Guide to Texas State Agencies, 11th ed. (2001); and contents of the records.)

Return to the Table of Contents


Scope and Contents of the Records

The Texas Building and Procurement Commission (TBPC) provides centralized support services for state agencies, institutions of higher education and other governmental entities. Records are Commission meeting notebooks, containing agenda, minutes, and meeting supporting documentation, February 2002-2006, prepared for and distributed before meetings of the Building and Procurement Commission. Meeting supporting documentation includes charts, lease action memos, proposals and recommendations, proposed rules, staff monthly status reports, performance measures, budget summaries, correspondence, plans, and lease agreements. For meetings dating February 2002-August 2003, the only minutes are those which were submitted to the commission for approval at the next meeting. Beginning in November 2003, the Commission meeting notebook also includes a copy of minutes as approved at the previous meeting (i.e., the approved September 2003 minutes and the October 2003 minutes submitted for approval are both in the November 2003 Commission meeting notebook). In 2006 reports covering facilities and procurement functions were included in Facilities and Procurement subcommittee meeting notebooks rather than the commission meeting notebooks. Topics discussed at meetings include leasing, recycling, historically underutilized businesses, surplus property, design and construction projects, facilities planning, strategic sourcing, purchasing, travel services, budget and financial conditions, rule changes, naming of buildings, agency policies, and computer systems.

Separate finding aids describe meeting records of the State Board of Control and Texas General Services Commission, predecessors to the Texas Building and Procurement Commission.

Return to the Table of Contents


 

Arrangement of the Records

The commission records are arranged chronologically by meeting date as received from the agency.

Return to the Table of Contents


Restrictions

Restrictions on Access

None.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.

Return to the Table of Contents


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Public buildings--Texas.
Government purchasing--Texas.
Government property--Texas.
Public contracts--Texas.
Document Types:
Agenda--Texas--Government property--2002-2006.
Minutes--Texas--Government property--2002-2006.
Functions:
Administering government property.
Administering government purchasing.

Return to the Table of Contents


Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Board of Control, Records, Minutes and meeting files, 1920-1945, 1952-1979, 19.55 cubic ft. [RESTRICTED]
Texas General Services Commission, Meeting records, 1979-2002, 2.22 cubic ft.

Return to the Table of Contents


Administrative Information

Preferred Citation

(Identify the item), Texas Building and Procurement Commission meeting records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 2002/007, 2003/012, 2004/019, 2005/038, 2006/023

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Building and Procurement Commission on February 22, 2002; September 17, 2002; September 15, 2003; September 10, 2004; and September 19, 2005.

Processing Information

Tonia J. Wood, October 2004, July 2006

Accruals

Commission meeting notebooks are generally received several days before each commission meeting.

Other Formats for the Records

Electronic copies of some TBPC minutes and agenda are available on TBPC's web site at http://www.tbpc.state.tx.us/execut/minutes.html.

Location of Originals

Minutes and agenda for the Building and Procurement Commission and its predecessors can be requested through TBPC's Open Records Section at http://www.tbpc.state.tx.us/open_records/index.html.

Return to the Table of Contents


Detailed Description of the Records

 

Building and Procurement Commission meeting records, 2002-2006,
2.75 cubic ft.

[Packets include minutes from the previous meeting submitted for approval, i.e., minutes for the February 2002 meeting are included in the March 2002 packet.]
Box
2002/007 Commission meeting notebook, February 26, 2002
[2 folders]
Commission meeting notebook, March 20, 2002
Commission meeting notebook, April 17, 2002
Commission meeting notebook, May 15, 2002
[2 folders]
Commission meeting notebook, June 12, 2002
Commission meeting notebook, July 17, 2002
[2 folders]
Commission meeting notebook, August 21, 2002
[2 folders]
Commission meeting notebook, September 18, 2002
Commission meeting notebook, October 16, 2002
Commission meeting notebook, November 20, 2002
[2 folders]
Commission meeting notebook, December 18, 2002
[2 folders]
Box
2003/012 Commission meeting notebook, January 15, 2003
[2 folders]
Commission meeting notebook, March 19, 2003
[3 folders]
Commission meeting notebook, April 16, 2003
Commission meeting notebook, May 21, 2003
[2 folders]
Commission meeting notebook, June 18, 2003
[2 folders]
Commission meeting notebook, August 20, 2003
[4 folders]
Commission meeting notebook, September 17, 2003
Commission meeting notebook, November 19, 2003
[2 folders]
Box
2004/019-1 Commission meeting notebook, December 9, 2003
Commission meeting notebook, January 21, 2004
[2 folders]
Commission meeting notebook, February 18, 2004
[3 folders]
Commission meeting notebook, March 29, 2004
Commission meeting notebook, April 21, 2004
[3 folders]
Commission meeting notebook, May 19, 2004
[2 folders]
Commission meeting notebook, June 16, 2004
[Folder 1 of 2]
Box
2004/019-2 Commission meeting notebook, June 16, 2004
[Folder 2 of 2]
Commission meeting notebook, July 21, 2004
[3 folders]
Commission meeting notebook, August 25, 2004
[2 folders]
Commission meeting notebook, September 15, 2004
[2 folders]
Commission meeting notebook, October 20, 2004
[2 folders]
Commission meeting notebook, November 2004
[2 folders]
Commission meeting notebook, December 2004
[2 folders]
Commission meeting notebook, January 2005
[2 folders]
Commission meeting notebook, February 2005
[2 folders]
Box
2005/038-1 Commission meeting notebook, March 16, 2005
[2 folders]
Commission meeting notebook, April 20, 2005
[2 folders]
Commission meeting notebook, May 18, 2005
[2 folders]
Commission meeting notebook, July 20, 2005
[4 folders]
Commission meeting notebook, August 17, 2005
Commission meeting notebook, September 21, 2005
[2 folders]
Commission meeting notebook, October 19, 2005
Box
2005/038-2 Commission meeting notebook, November 16, 2005
[2 folders]
Commission meeting notebook, December 21, 2005
[2 folders]
Commission meeting notebook, January 18, 2006
Procurement and Facilities subcommittees notebooks, January 18, 2006
Commission meeting notebook, February 15, 2006
Procurement and Facilities subcommittees notebooks, February 15, 2006
Facilities Subcommittee notebook, March 6, 2006
Commission meeting and Procurement Subcommittee notebooks, March 15, 2006
Commission meeting notebook, April 19, 2006
Commission meeting notebook, May 17, 2006
Facilities Subcommittee notebook, July 17, 2006
Commission meeting notebook, July 19, 2006

Return to the Table of Contents