Texas Building and Procurement Commission:
An Inventory of Building and Procurement Commission Meeting Records at the Texas State Archives, 2002-2006
The Texas Building and Procurement Commission (TBPC) provides centralized support services for state agencies, institutions of higher education and other governmental entities. Responsibilities include facility design and construction (space planning, design, and construction project management); facility leasing (space planning and lease administration); facility operations and maintenance (custodial service, maintenance, grounds keeping, and deferred maintenance); procurement of goods and services, including travel; historically underutilized business program; purchaser training and certification; and support services, including mail operations, printing (quick copy), state and federal surplus property, vehicle fleet management, open records, and recycling.
The Texas Building and Procurement Commission (TBPC) was originally established in 1919 as the State Board of Control, which consolidated the state’s purchasing, printing, and property management functions. The State Purchasing and General Services Commission replaced the State Board of Control in September 1979 (House Bill 1673, 66th Legislature, Regular Session). The agency’s name was changed in 1991 to the General Services Commission. The General Services Commission, the TBPC’s immediate predecessor, was abolished in 2001 by Senate Bill 311, 77th Legislature, Regular Session. The first meeting of TBPC was held February 26, 2002 pursuant to Section 1.18 of Senate Bill 311, 77th Legislature, Regular Session.
Responsibility for providing telecommunications services for state government was transferred from the General Services Commission to the Department of Information Resources (DIR) effective September 2001. Authority for the electronic procurement system was to be shared between TBPC and DIR. In 2003, House Bill 3042 (78th Legislature, Regular Session) mandated additional changes in the administration and function of TBPC. In 2005 all duties of TBPC under the Public Information Act were transferred to the Office of the Attorney General (Senate Bills 452 and 727, 79th Legislature, Regular Session).
The Building and Procurement Commission, which sets policies and oversees the agency, is composed of seven members, appointed by the governor (two each from lists of nominees provided by the speaker of the House of Representatives and lieutenant governor), serving staggered six-year terms, with the chair appointed by the governor annually. The commission selects an executive director to manage day-to-day operations of the agency. Under the executive director, there are three deputy executive directors for Agency Administration, Facilities and Support, and Procurement and Fiscal, which oversee the following divisions: Facilities Maintenance, Facilities Construction and Space Management, Support Services, Leasing, Procurement, Human Resources, Fiscal, Legal, Asset Management and Records Management.
Three organizations receive administrative support from TBPC: the State Council on Competitive Government, the Texas State Cemetery Committee, and Texas Council on Purchasing from People with Disabilities. The State Council on Competitive Government is composed of six members, including the Governor as chair, Lieutenant Governor, Speaker of the House of Representatives, Comptroller of Public Accounts, TBPC chair, and Texas Workforce Commissioner of Labor. The council has a staff of four. The Texas State Cemetery Committee is composed of six members. Three voting members are representatives of the public and appointed by the governor (including one each from lists submitted by the lieutenant governor and speaker of the House of Representatives). Three nonvoting advisory members represent TBPC, the Texas Parks and Wildlife Department, and the Texas Historical Commission. The cemetery has a staff of nine. The Texas Council on Purchasing from People with Disabilities is composed of nine members and has a staff of one.
As of August 2004, TBPC was authorized to have 687 Full-Time Equivalent (FTE) positions including contracted labor positions. As of April 30, 2004, the number of FTE’s was 407 persons, not including contracted labor. In fiscal year 2003, TBPC had an average of 183 contract labor FTE’s.
(Sources include: the agency's website, http://www.tbpc.state.tx.us/(accessed July 2006); Texas Government Code, Chapters 2151 through 2177 online (accessed July 2006); the Guide to Texas State Agencies, 11th ed. (2001); and contents of the records.)
The Texas Building and Procurement Commission (TBPC) provides centralized support services for state agencies, institutions of higher education and other governmental entities. Records are Commission meeting notebooks, containing agenda, minutes, and meeting supporting documentation, February 2002-2006, prepared for and distributed before meetings of the Building and Procurement Commission. Meeting supporting documentation includes charts, lease action memos, proposals and recommendations, proposed rules, staff monthly status reports, performance measures, budget summaries, correspondence, plans, and lease agreements. For meetings dating February 2002-August 2003, the only minutes are those which were submitted to the commission for approval at the next meeting. Beginning in November 2003, the Commission meeting notebook also includes a copy of minutes as approved at the previous meeting (i.e., the approved September 2003 minutes and the October 2003 minutes submitted for approval are both in the November 2003 Commission meeting notebook). In 2006 reports covering facilities and procurement functions were included in Facilities and Procurement subcommittee meeting notebooks rather than the commission meeting notebooks. Topics discussed at meetings include leasing, recycling, historically underutilized businesses, surplus property, design and construction projects, facilities planning, strategic sourcing, purchasing, travel services, budget and financial conditions, rule changes, naming of buildings, agency policies, and computer systems.
Separate finding aids describe meeting records of the State Board of Control and Texas General Services Commission, predecessors to the Texas Building and Procurement Commission.
Restrictions on Access
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
(Identify the item), Texas Building and Procurement Commission meeting records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession numbers: 2002/007, 2003/012, 2004/019, 2005/038, 2006/023
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Building and Procurement Commission on February 22, 2002; September 17, 2002; September 15, 2003; September 10, 2004; and September 19, 2005.
Tonia J. Wood, October 2004, July 2006
Commission meeting notebooks are generally received several days before each commission meeting.
Electronic copies of some TBPC minutes and agenda are available on TBPC's web site at http://www.tbpc.state.tx.us/execut/minutes.html.
Minutes and agenda for the Building and Procurement Commission and its predecessors can be requested through TBPC's Open Records Section at http://www.tbpc.state.tx.us/open_records/index.html.
Detailed Description of the Records