Texas State Library and Archives Commission

Texas State Board of Pharmacy:

An Inventory of State Board of Pharmacy Records at the Texas State Archives, 1984-1987, 1989-2002



Overview

Creator: Texas State Board of Pharmacy.
Title: State Board of Pharmacy records
Dates: 1984-1987, 1989-2002
Abstract: The Texas State Board of Pharmacy is responsible for regulating pharmacists, pharmacies, and prescription drugs. Records are meeting minutes, including agenda and supporting documentation, speeches, and superseded sections of a policy and procedure manual of the board, dating 1984-1987, 1989-2002.
Quantity: 5.35 cubic ft.
Language: These materials are written in English.
Repository: Texas State Archives

Agency History

Statewide regulation of pharmacists in Texas began in 1907 with the passage of the Texas Pharmacy Act, creating the Texas State Board of Pharmacy. The purpose of the act is to promote, preserve and protect public health, safety and welfare through effective control and regulation of the practice of pharmacists and licensing of pharmacies engaged in the sale, delivery or distribution of prescription drugs and devices (Senate Bill 82, 30th Legislature, Regular Session). Before the Pharmacy Act was enacted, pharmacists were regulated locally by district boards, each composed of three pharmaceutical examiners, beginning in 1889 (House Bill 125, 21st Legislature, Regular Session).

The Texas State Board of Pharmacy is composed of nine members, appointed by the governor with the advice and consent of the Senate. Six members must be licensed pharmacists in practice for at least five years immediately preceding appointment, and three are members of the general public. Pharmacists must mainly represent community and institutional pharmacies, may not be salaried faculty of colleges of pharmacy, and may not be an officer or spouse of an officer of a trade association in health care. The governor selects the president from the board members, while the board elects a vice-president, treasurer, and other necessary officers. The board employs an executive director who is a registered pharmacist to serve as secretary and ex-officio (non-voting) member of the board and to administer the agency. The board is responsible for enforcing the Texas Pharmacy Act (V.T.C.A., Occupations Code, Chapters 551-566 and 568-569) and all laws pertaining to the practice of pharmacy, as well as cooperating with other state and federal agencies regarding violations of drug or drug-related laws.

The board's duties include: licensing pharmacists by examination or by reciprocity; licensing pharmacies; renewing pharmacists' licenses annually; maintaining a register of pharmacists; approving degree programs for colleges of pharmacy; investigating complaints of alleged violations of laws relating to the practice of pharmacy; disciplining pharmacists; specifying conditions for pharmacists administering medications (including immunizations and vaccinations); regulating the training, qualification, and employment of pharmacist-interns; and enforcing the Texas Pharmacy Act and rules adopted under the act. The legislature gave the board authority to register pharmacy technicians beginning September 1, 2001.

In 1981 the Pharmacy Board began using ad hoc task forces composed of registered pharmacists to assist in the pre-rulemaking process. Two task forces have studied issues for the board: the Task Force on Pharmacists Working Conditions and their Impact on the Public Health and the Task Force on Technician Training. The Board of Pharmacy is a member of the National Association of Boards of Pharmacy (NABP).

In 1998 the agency had approximately 42 FTE employees in the Office of the Executive Director and four divisions: Administrative Services and Licensing, Compliance, Investigations, and Adjudication and Legal Support Services with headquarters in Austin. The board licenses approximately 19,000 pharmacists and 5,400 pharmacies annually.

In 2001 the agency had approximately 47 full-time equivalent employees in the Office of the Executive Director and four divisions: Administrative Services and Licensing, Compliance, Enforcement, and Legal with headquarters in Austin. The board licensed approximately 20,000 pharmacists and 5,500 pharmacies in 2001.

By 2004 the agency was organized into the Office of the Executive Director and the following divisions: Administrative Services and Licensing, Professional Services, Legal, and Enforcement. In 2005 the agency had a staff of 54 people, with 22,180 pharmacists (17,609 reside in Texas) and 6,029 pharmacies licensed.

The Office of the Executive Director provides policy advice to the board, implements board policies, and manages the agency in a manner to accomplish the Pharmacy Board's mission, goals, and objectives. The executive director is a voting member of the Health Professions Council, which was created to coordinate administrative and regulatory efforts for health-related licensing agencies in Texas.

The Administrative Services and Licensing Division is responsible for administering agency operations including personnel, accounting, budgeting, purchasing, property management, and information technology. The Licensing section conducts a pharmacy and pharmacist licensure system, initial licensing by exam, initial registration of pharmacy technicians, and ongoing renewal of licenses and registrations.

The Compliance Division promoted voluntary compliance with pharmacy laws and rules, monitored compliance with pharmacy laws and rules, enforced provisions, and provided information and compliance services to agency customers. The division was responsible for creating the newsletter that is sent to all licensed pharmacists. By 2004 the Compliance Division's information function had been separated into the Professional Services Division, which provides information through publications and provides professional services including internship reviews, law exam development, task force support, and public speaking engagements. The compliance function was combined with the Investigations Division and part of the Adjudication and Legal Support Services Division to create the Enforcement Division.

The Investigations Division investigated alleged violations and transferred to adjudication substantial violations of the Texas Pharmacy Act, Dangerous Drug Act, Controlled Substances Act, and rules promulgated pursuant to the acts. By 2004, compliance and investigation functions were combined into an Enforcement Division. The Enforcement Division promotes voluntary compliance with pharmacy laws and rules; monitors compliance with pharmacy laws and rules; and enforces these laws through inspections and investigations of pharmacists and pharmacies. The division monitors the complaint process and and transfers complaints involving substantive allegations to the Board's Legal Division for review and potential prosecution. The Enforcement Division also monitors compliance with disciplinary orders and provides enforcement information and information regarding pharmacy laws and rules to agency customers.

The Adjudication and Legal Support Services Division monitored complaints and prosecuted violations of the Texas Pharmacy Act, Dangerous Drug Act, Controlled Substances Act, and rules promulgated by the agency. The division monitored compliance with board orders and provided adjudicative information to agency customers and legal support to the agency. By 2004 the division was renamed the Legal Division with monitoring of disciplinary order compliance moving to the Enforcement Division. The Legal Division prosecutes violations of the laws and rules related to the practice of pharmacy; provides adjudicative information to agency customers; and provides legal services and guidance to the board and the agency staff relating to the regulation of the practices of pharmacy and the administration of the agency.

(Sources include: Guide to Texas State Agencies, 11th ed. (2001); the agency's 2005-2009 strategic plan, June 18, 2004; the agency's website, http://www.tsbp.state.tx.us/, accessed on May 7, 2007; Texas Occupation Code, Chapters 551-566, 568-569, available on-line at http://tlo2.tlc.state.tx.us/statutes/oc.toc.htm, accessed May 7, 2007.)


Scope and Contents of the Records

The Texas State Board of Pharmacy is responsible for regulating pharmacists, pharmacies, and prescription drugs. Records are meeting minutes, including attachments, speeches, and superseded sections of a policy and procedure manual, dating 1984-1987, 1989-2002. Meeting minutes summarize discussions and record decisions made at board meetings. Minutes, including attachments, are of board business meetings, disciplinary hearings, annual policy meetings, telephone conferences, a joint Texas State Board of Pharmacy-Texas Pharmacy Association-Texas Society of Health-System Pharmacists (TSBP-TPA-TSHP) meeting, a strategic planning retreat, and Search Committee meetings for the Texas State Board of Pharmacy, dating from March 1984 to November 1987 and March 1989 to November 2000. The policy and procedure manual provides direction to board members and staff in carrying out the mission of the agency. The superseded sections of the manual, dated October 1995 and January 1999, concern policies and procedures relating to board members. Speeches, presentations, outlines, and cover memos, 1984-1992, 2000-2002, inform associations, students, and the public about the Texas State Board of Pharmacy's policies, rules, and regulations.


 

Organization of the Records

These records are organized into three series by the creating agency:
Meeting minutes, 1984-1987, 1989-2000, 5.1 cubic ft.
Policy and procedure manual, 1995, 1999, fractional
Speeches, 1984-1992, 2000-2002, 0.25 cubic ft.

Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room (Room 100). Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas State Board of Pharmacy--Management.
Subjects:
Pharmacists--Licenses--Texas.
Pharmacy--Texas.
Drugs--Law and legislation--Texas.
Document Types:
Minutes--Pharmacists--Texas--1984-1987, 1989-2000.
Speeches--Pharmacists--Texas--1984-1992, 2000-2002.
Employee's manual--Pharmacists--Texas--1995, 1999.
Functions:
Regulating pharmacists.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
John F. Wallace Papers, 1927-1961, undated, 10 inches (includes State Board of Pharmacy tribute) [there is no finding aid for this unprocessed collection; call numbers are 2-1/771, 2-23/1023 and 1024]

Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas State Board of Pharmacy records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/016, 1998/171, 2000/099, 2001/149, 2002/148, 2005/054, 2007/158

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas State Board of Pharmacy on October 2, 1997; June 11, 1998; October 26, 1999; January 28, 2000; November 2, 2004; and by the Legislative Reference Library on July 15, 2002; September 8, 2004; and March 20, 2007.

Processing Information

Tonia J. Wood, August 2001, October 2002, May 2007

Appraisal Information

Texas State Archives staff completed an appraisal of State Board of Pharmacy records in August 1999. The appraisal report is available on-line at http://www.tsl.state.tx.us/arc/appraisal/pharmacy.html or in the State Archives search room.

Other Formats for the Records

Microfilm of minutes dating from 1907 forward is available at the offices of the Texas State Board of Pharmacy.

Agenda and minutes of the board meetings dating from November 2000 are available on-line at http://www.tsbp.state.tx.us/about/minute.htm.


Detailed Description of the Records

 

Meeting minutes, 1984-1987, 1989-2000,
5.1 cubic ft.

The Texas State Board of Pharmacy is responsible for regulating pharmacists, pharmacies, and prescription drugs. Records are minutes, including attachments, of board business meetings, disciplinary hearings, annual policy meetings, telephone conferences, a joint Texas State Board of Pharmacy-Texas Pharmacy Association-Texas Society of Health-System Pharmacists (TSBP-TPA-TSHP) meeting, a strategic planning retreat, and Search Committee meetings for the Texas State Board of Pharmacy, dating from March 1984 to November 1987, March 1989 to November 2000. From March to August 1984, attachments include committee and consultant reports, proposed rules, statutes, and a list of special types of pharmacies. Attachments to the August 1992 through 2000 minutes are more extensive and include agenda, correspondence, staff and financial reports, annual reports, task force reports, conference proceedings, contracts, draft rules, rule analyses, comments on rules, minutes of previous meetings for approval, proposed legislation, statements by the executive director and board members, goals and objectives, draft legislative appropriations requests, calendars of events, records concerning a review of college pharmacy internship programs, and State Office of Administrative Hearing records concerning disciplinary hearings. Meeting minutes summarize discussions and record decisions made at board meetings. Topics include approval of various reports (financial, committee, activities, annual, etc.); election of officers; proposed and adopted new rules and rule amendments; legislative matters; notes on the beginning and ending of executive sessions; disciplinary actions taken against pharmacists and pharmacies; personnel issues; and litigation. Minutes may also include a record of public hearings before the board.
Arrangement
These records are arranged chronologically by meeting date by the creating agency.
Preferred Citation
(Identify the item), Meeting minutes, Texas State Board of Pharmacy records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/171, 2001/149, 2002/148, 2007/158
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas State Board of Pharmacy on June 11, 1998 and October 26, 1999; and by the Legislative Reference Library on July 15, 2002; September 8, 2004; and March 20, 2007.
Box
1998/171 Meeting minutes:
Board business meeting (including attachments), March 20-21, 1984
Disciplinary hearings (includes board orders), March 21-22, 1984
Board business meeting (including attachments), May 14, 1984
Summer policy meeting, July 25-27, 1984
Board business meeting and disciplinary hearings (includes board orders), August 14-16 and 28, 1984
Board business meeting, October 23-24, 1984
Disciplinary hearings, November 27-28, 1984
Board business meeting, January 10, 1985
Disciplinary hearings, February 26-27, 1985
Board business meeting, March 8, 1985
Board business meeting and disciplinary hearings, May 14-15, 1985
Board policy meeting, July 10-12, 1985
Disciplinary hearings, August 28-29, 1985
Board business meeting, October 29, 1985
Board business meeting and disciplinary hearings, November 19-21, 1985
Board business meeting, January 30, 1986
Board business meeting and disciplinary hearings, February 25-27, 1986
Board business meeting and disciplinary hearings, May 12-14, 1986
Annual policy meeting, July 9-11, 1986
Board business meeting and disciplinary hearings, August 25, 1986
Board business meeting and disciplinary hearings, November 18-20, 1986
Board business meeting, January 21, 1987
Board business meeting and disciplinary hearings, February 24-26, 1987
Open meeting, April 8, 1987
Board business meeting and disciplinary hearings, May 5-6, 1987
Annual policy meeting, July 8-10, 1987
Board business meeting and disciplinary hearings, August 25-27, 1987
Board business meeting, September 22-23, 1987
Board business meeting and disciplinary hearings, November 17-19, 1987
Box
2002/148-1 Disciplinary hearing and board business meeting, March 7-8, 1989
Board business meeting and disciplinary hearing, May 23-24, 1989
Board business meeting, June 29, 1989
Summer policy meeting, July 26-28, 1989
Board business meeting and disciplinary hearing, September 19-20, 1989
Board business meeting and disciplinary hearing, November 7-8, 1989
Public hearing, board business meeting and disciplinary hearing, February 13-14, 1990
Board business meeting and disciplinary hearing, April 18-19, 1990
Strategic planning retreat and budget/business meeting, May 15-16, 1990
Telephone conference and summer policy meeting, June 14 and July 18-20, 1990
Telephone conference and joint TSBP-TPA-TSHP meeting, September 4 and 8, 1990
Board business meeting and disciplinary hearing, September 18-19, 1990
Board business meeting and disciplinary hearing, November 6-7, 1990
Board business meeting, January 14-15, 1991
Board business meeting and disciplinary hearing, February 5-6, 1991
Disciplinary hearing, April 23, 25, 1991
Board business meeting, August 27, 1991
Board business meeting, October 16, 1991
Board business meeting and disciplinary hearing, December 11, 1991
Board business meeting and disciplinary hearing, February 26-27, 1992
Board business meeting, April 29, 1992
Budget/board business meeting (including attachments), August 5-6, 1992
Public hearing and board business meeting (including attachments), September 15, 1992
Board business meeting (including attachments), November 17-18, 1992
Board business meeting (including attachments), February 23, 1993
Box
2002/148-2 Public hearing and board business meeting (including attachments), April 27, 1993
Annual policy meeting and board business meeting (including attachments), August 25-26, 1993
[3 folders]
Board business meeting (including attachments), November 16, 1993
Board business meeting (including attachments), February 15, 1994
Public hearing and board business meeting (including attachments), May 3-4, 1994
Box
2002/148-3 Annual policy meeting and board business meeting (including attachments), August 3-4, 1994
Public hearing and board business meeting (including attachments), October 25-26, 1994
Board business meeting (including attachments), January 31, 1995
Board business meeting (including attachments), May 23, 1995
Box
2002/148-4 Board business meeting (including attachments), August 2-3, 1995
Public hearing and board business meeting (including attachments), November 14, 1995
Box
2007/158-1 Emergency board business meeting, January 11, 1996
Public hearing and board business meeting (including attachments), February 6, 1996
[3 folders]
Emergency board business meeting, March 1, 1996
Board business meeting (including attachments), May 7-8, 1996
[6 folders]
Board business meeting (including attachments), August 20, 1996
[2 folders]
Box
2001/149-1 Public hearing and board business meeting (including attachments), November 6, 1996
[3 folders]
Board business meeting (including attachments), February 12, 1997
[4 folders]
Board business meeting (including attachments), May 6, 1997
[3 folders]
Search Committee meeting, May 6 and June 9, 1997
Board business meeting, June 20, 1997
Board business meeting (including attachments), August 19, 1997
[5 folders]
Box
2001/149-2 Board business meeting (including attachments), November 18-19, 1997
[5 folders]
Board business meeting (including attachments), February 10, 1998
[3 folders]
Board business meeting (including attachments), May 5-6, 1998
[6 folders]
Board business meeting (including attachments), August 4-5, 1998
[2 of 6 folders]
Box
2001/149-3 Board business meeting (including attachments), August 4-5, 1998
[4 of 6 folders]
Box
2007/158-1 Board business meeting (including attachments), November 9-10, 1998
Board business meeting (including attachments), February 2, 1999
[2 folders]
Public hearing and board business meeting (including attachments), May 4-5, 1999
[2 folders]
Board business meeting (including attachments), August 10-11, 1999
[2 folders]
Meeting to discuss implementation of SB (Senate Bill) 609, September 28, 1999
Board business meeting (including attachments), November 8-9, 1999
[3 folders]
Box
2007/158-2 Public hearing and board business meeting (including attachments), February 15-16, 2000
[3 folders]
Board business meeting (including attachments), May 2-3, 2000
[3 folders]
Public hearing and board business meeting (including attachments), August 1-2, 2000
[2 folders]
Board business meeting (including attachments), November 14-15, 2000
[2 folders]



 

Policy and procedure manual, 1995, 1999,
fractional

The Texas State Board of Pharmacy is responsible for regulating pharmacists, pharmacies, and prescription drugs. The records are superseded sections of a policy and procedure manual, dated October 1995 and January 1999, of the Texas State Board of Pharmacy. The manual provides direction to board members and staff in carrying out the mission of the agency. The section concerns policies and procedures relating to board members. Topics covered in the section include an overview of the agency (creation and powers, structure and function, funding and organization, and strategic planning process), a code of professional conduct of board members, and the Americans with Disabilities Act grievance procedure for the agency.
Arrangement
These records are arranged chronologically by State Archives staff.
Preferred Citation
(Identify the item), Policy and procedure manual, Texas State Board of Pharmacy records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/016, 2000/099
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas State Board of Pharmacy on October 2, 1997 and January 28, 2000.
Box
2001/149-3 Policies and procedures relating to board members:
October 1995
January 1999



 

Speeches, 1984-1992, 2000-2002,
0.25 cubic ft.

Speeches inform associations, students, and the public about the Texas State Board of Pharmacy's policies, rules, and regulations concerning pharmacists, pharmacies, pharmacy technicians, and interns. Records consist of speeches, presentations, outlines, and cover memos, prepared by Steve Morse, Compliance Division staff member and later Director of Professional Services, dating 1984-1992, 2000-2002. The audience for these speeches and presentations includes organizations such as the Texas Pharmacy Association, Texas Federation of Drug Stores, Texas Society of Health-System Pharmacists, pharmacy student interns at the University of Texas at Austin and Texas Southern University, and other interested parties. The speeches and presentations were made at seminars, annual meetings, education fairs, and classes. Subjects are the board's mission, organization, policies, rules, and regulations.
Organization/Arrangement
These records are arranged in reverse chronological order as received from the agency.
Preferred Citation
(Identify the item), Speeches, Texas State Board of Pharmacy records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2005/054
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas State Board of Pharmacy on November 2, 2004.
Processed by
Tonia J. Wood, November 2004
Steve Morse speeches:
Box
2005/054 2002
[3 folders]
2001
[6 folders]
2000
1992
1990
1988-1989
1984-1986