Texas State Library and Archives Commission

Texas Governor Rick Perry:

An Inventory of Governor Rick Perry Scheduling and Advance Office Records at the Texas State Archives, 2001-2015



Overview

Creator: Texas. Governor (2000-2015 : Perry)
Title: Governor Rick Perry Scheduling and Advance Office records
Dates: 2001-2015
Abstract: As the chief executive of the State of Texas, the governor has many responsibilities and duties that require a full schedule to fulfill. The governor's Scheduling Office (known since 2005 as the Scheduling and Advance Office) is responsible for responding to requests for the governor's time in an efficient and courteous manner as well as organizing the logistics of the governor's attendance at local, state, national, and international events. Records of this office comprise paper and electronic records, including invitation files, daily schedules of Governor Rick Perry, and out-of-state letters that notify Lieutenant Governor David Dewhurst when Governor Perry would be out of state. Dates covered are 2001-2015.
Quantity: 1.5 cubic ft. and 6.12 GB (43,136 files)
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives
Sponsor: This EAD finding aid was created in cooperation with Texas Archival Resources Online.

Agency History

The governor of Texas is the chief executive officer of the state, elected by the citizens every four years. The duties and responsibilities of the governor include serving as commander-in-chief of the state's military forces; convening special sessions of the legislature for specific purposes; delivering to the legislature at the beginning of each regular session a report on the condition of the state, an accounting of all public money under the governor's control, a recommended biennial budget, an estimate of the amounts of money required to be raised by taxation, and any recommendations he deems necessary; signing or vetoing bills passed by the legislature; and executing the laws of the state. The governor can grant reprieves and commutations of punishment and pardons, upon the recommendation of the Board of Pardons and Paroles, and revoke conditional pardons. He appoints numerous state officials (with the consent of the senate), fills vacancies in state and district offices (except vacancies in the legislature), calls special elections to fill vacancies in the legislature, fills vacancies in the United States Senate until an election can be held, and serves as ex officio member of several state boards.

The office of governor was first established by the Constitution of 1845 and superseded the office of president of the Republic of Texas. The position now exists under authority of Article IV, Section 1 of the Constitution of 1876 and Texas Government Code, Chapter 401. To be elected governor, a person must be at least thirty years old, a United States citizen, and a resident of Texas for at least five years preceding the election. In 1972, the term of office was extended from two to four years, effective in 1975. Since 1856 the governor has had the use of the Governor's Mansion.

In 2014 there were 248.5 full time equivalent employees in the Office of the Governor. Nineteen divisions outside of the Executive Office assist the governor in carrying out his functions: Scheduling and Advance; Office of the First Lady; Administration; Appointments; Legislative; Communications; Budget, Planning, and Policy; General Counsel; Internal Audit; Constituent Communication; Criminal Justice; Economic Development and Tourist Development; Governor's Commission for Women; Office of Financial Accountability; Governor's Committee on People with Disabilities; Texas Film Commission; Texas Music Office; Texas Workforce Investment Council; and Office of State-Federal Relations.

As the chief executive of the State of Texas, the governor has many responsibilities and duties that require a full schedule to fulfill. The governor's Scheduling Office (known since 2005 as the Scheduling and Advance Office) is responsible for responding to requests for the governor's time in an efficient and courteous manner as well as organizing the logistics of the governor's attendance at local, state, national, and international events. This office created a clear, concise schedule for the governor on a daily basis, and made arrangements for the governor's out-of-office events. Directors of the Scheduling Office included Shirley Green (2000), John Esparza (2001), and Liza Valenzuela (2002-2004); Directors of the Scheduling and Advance Office included David Eichler (2005-2007), Kimberly Snyder (2008-2013), Karen Steakley (2014), and Hugh Addington (2015). The office included the following staff members when Governor Rick Perry left the Texas Governor's Office in January 2015: Hugh Addington (director), Stan Gerdes (deputy director), Jennifer Carter (governor's scheduler), John Blount, and Jason Lambert (governor's advance).

(Sources include: Guide to Texas State Agencies, 11th edition (2001); Office of the Governor Workforce Summary, accessed on December 28, 2015; Capitol Complex telephone directories (2000-2014); the contents of the records; the current Texas Governor's Office website (accessed July 7, 2016); and the Texas Governor's Office website during Governor Perry's term (dated January 6, 2009), accessed via the Internet Archive Wayback Machine on June 1, 2017.)


Rick Perry Biographical Sketch

Rick Perry served as governor of Texas from December 20, 2000, to January 20, 2015.

James Richard Rick Perry was the 47th governor of Texas. He was born on March 4, 1950 in Haskell, Texas to Joseph Ray Perry and Amelia June (Holt) Perry. In 1972, he received a bachelor's degree from Texas A&M University in animal science. Perry then served as a pilot with the United States Air Force from 1972 to 1977 and was discharged in 1977 with the rank of captain. Perry was elected to the Texas House of Representatives (District 64) as a Democrat in 1984 and served until 1991. He was named one of the 10 most effective lawmakers by the Dallas Morning News in 1989. In the same year, Perry changed his party allegiance, becoming a Republican. Perry left the House of Representatives to serve two terms as Commissioner of Agriculture, from 1991 to 1999. He was a member of the U.S. Trade Representative's Intergovernmental Policy Advisory Committee on International Trade; the executive committee, Southern U.S. Trade Association; and president of the Southern Association of Trade Departments of Agriculture (from 1992 to 1993). He was elected lieutenant governor in 1998, taking office in January of 1999. Perry became governor to complete the term of Governor George W. Bush who left the office in December 2000 to become president of the United States. Perry was first elected governor of Texas on November 5, 2002, and then reelected on November 7, 2006, and November 2, 2010.

As governor, Perry focused primarily on issues of economy, education, and security, especially along the Texas-Mexico border. He espoused fiscal conservatism, opposing a state income tax and focusing on job growth and business incentives throughout his governorship. As the longest serving Texas governor, Perry capitalized on the main power assigned to him by the Texas Constitution, appointing the majority of sitting members of every state board or commission. In the field of healthcare, Perry signed several bills governing abortion procedures and funding. Perry issued an executive order mandating that all Texas girls receive the HPV (Human Papillomavirus) vaccine on February 2, 2007. The order was overturned by the state legislature the following August.

On August 13, 2011, Perry announced he would be running for president in 2012. However, after a controversial campaign and a low showing in the Iowa caucuses, Perry dropped out of the presidential race on January 19, 2012. Perry later ran for president again, announcing his candidacy for the Republican nomination in the 2016 U.S. presidential election on June 4, 2015. He officially suspended his campaign on September 11, 2015.

On August 15, 2014, Perry was indicted by a grand jury on felony charges for abuse of power. The indictment specifically included two charges: abuse of official capacity (a first-degree felony) and coercion of a public servant (a third-degree felony). Perry was accused of coercing Travis County District Attorney Rosemary Lehmberg (who had been convicted of drunk driving) to resign by threatening to veto funding for the Public Integrity Unit, a group of state public corruption prosecutors. Perry was officially cleared of all charges in February 2016.

Perry married Anita Thigpen in 1982. They have two children, Griffin and Sydney.

(Sources include: the Texas Governor's Office website during Governor Perry's term at http://www.governor.state.tx.us, accessed on December 22, 2014; the Texas Governor's Office website during Governor Perry's term at https://wayback.archive-it.org/414/*/http:/www.governor.state.tx.us/homeland, dated November 17, 2014; Jeff Zeleny and Michael D. Shear, "Perry to End Bid for Presidency," New York Times, January 19, 2012, accessed on January 19, 2012; Theodore Schleifer, "Rick Perry drops out of 2016 presidential race - CNNPolitics.com," CNN, September 11, 2015, accessed on September 13, 2015; Benjy Sarlin, "Rick Perry indicted for abuse of power by grand jury," MSNBC, August 12, 2014, accessed on August 17, 2014; and Eugene Scott, "Court dismisses one criminal charge against Perry," CNN, July 24, 2015, accessed on July 26, 2015; and Carrie Dann, "Texas Court Dismisses Second Felony Charge Against Rick Perry," CNN, July 24, 2015, accessed on July 26, 2015.)


Scope and Contents of the Records

As the chief executive of the State of Texas, the governor has many responsibilities and duties that require a full schedule to fulfill. The governor's Scheduling Office (known since 2005 as the Scheduling and Advance Office) is responsible for responding to requests for the governor's time in an efficient and courteous manner as well as organizing the logistics of the governor's attendance at local, state, national, and international events. Records of this office comprise paper and electronic records, including invitation files, daily schedules of Governor Rick Perry, and out-of-state letters that notify Lieutenant Governor David Dewhurst when Governor Perry would be out of state. Dates covered are 2001-2015.

Invitations include letters, invitations, emails, event cover sheets, programs, brochures, schedules, and other documentation concerning invitations to Governor Perry handled by the Scheduling and Advance Office, including both accepted and declined invitations, dating 2001-2015. The scanned invitation files cover the entire period, 2001-2015; the accepted invitation files in paper format cover only the years 2009, 2013-2015. Each event file begins with an event cover sheet (apparently a screenshot of the database entry page), usually including the identification number assigned to the event; dates entered and received; requester; date, time, and location of event; name of event; invitation status (e.g., new, declined, no answer required (NAR)); summary; staff notes; hardcopy file location; imaging link; primary staff; plus a checklist for alternate dates offered, whether a response is necessary, and whether a response has been entered. The date spans in the inventory refer to the dates of the events, not the dates of the documents. The number of pages for each event can range from two (event cover sheet and invitation) to several pages. Much (but not all) of the correspondence had been logged into the CTS Correspondence database.

Governor's daily schedules are the hour-by-hour schedules of Governor Rick Perry, dating 2001-2015. Information included on each daily sheet (if there was a scheduled state event) includes the following: time of event, name of event, location and room; contact and/or advance persons' names and telephone numbers; staff present (usually called manifest if in transit); press (e.g., open); attendees (including total number if appropriate); agenda (usually in some detail); remarks (e.g., informal, formal); drive time/flight time; and additional notes. Examples of event names include: Phone Call: Congresswoman Kay Granger; Meeting: Palau; Unclassified Border Briefing; Boat Patrol of Rio Grande River; LIVE Interview: Sean Hannity Radio Show; Taped Radio Interview: Simon Conway, News Radio 1040 WHO; Mid-Winter Convention: Department of Texas, Veterans of Foreign Wars. The daily schedules of First Lady Anita Perry are described in the inventory for the records of the Office of First Lady (OFL), at http://www.lib.utexas.edu/taro/tslac/10288/tsl-10288.html#series11. These records are in electronic format only.

Out-of-State letters are notifications to the lieutenant governor, or other acting governors, of the approximate date and time Governor Rick Perry would be absent from the state and when he would be returning to resume his duties as governor. Letters are copies of this standard correspondence and date 2001-2015. Letters (originally housed in a three-ring binder) are addressed to Lieutenant Governors Bill Ratliff (January 2001-December 2002) and David Dewhurst (March 2003-January 2015), or (very rarely) President Pro Tempore Craig Estes, and/or the Speaker of the House Joe Straus. At least one instance (February 2001) involves the time during which Governor Perry would be under anesthesia during a medical procedure. The letters were signed by various staff members. These records are in paper only.

Electronic records described in this finding aid that are part of the Texas Digital Archive are indicated as such in the inventory. Restrictions on access to the content of records are applicable to paper and electronic records. The extent of the electronic records is provided by the file size and the number of files. The inventory does not list every electronic file or folder.

Formats of the original electronic files include word processing or plain text files, and graphic images. Digital files presented for public use will generally be .pdf for text documents or spreadsheets. Files in their original format are available on request; restrictions may apply.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


Organization of the Records

The records are organized into three series:
Invitations, 2001-2015, 1.25 cubic ft. and 5.88 GB (40,745 files)
Governor's daily schedules, 2001-2015, 248 MB (2,391 files)
Out-of-state letters, 2001-2015, 0.25 cubic ft.

Restrictions

Restrictions on Access

Physical materials do not circulate, but may be used in the State Archives search room. Physical materials will be retrieved from and returned to storage areas by staff members.

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, email addresses (Texas Government Code, Section 552.137); and government employees or officials' home telephone numbers, personal cellular telephone numbers, and personal pager numbers (Texas Government Code, Section 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552).

The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P.O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (director.librarian@tsl.texas.gov), or see our web page (https://www.tsl.texas.gov/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Types of restricted information as listed above apply to paper and electronic records. Some electronic records will not be available through our portal due to such restrictions. Please see Archives staff for further information.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Office of the Governor.
Subjects (Persons):
Perry, Rick, 1950-
Places:
Texas--Politics and government--1951-
Document Types:
Correspondence--Texas.
Invitations--Texas.
Schedules (time plans)--Texas.
Functions:
Scheduling.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive. [Governor Bush's records are located at the George W. Bush Presidential Library in Dallas, Texas.]

Texas State Archives
Texas Governor George W. Bush Scheduling Office records, 1993-2000, undated, bulk 1995-2000, 96 cubic ft. [Restricted]
First Lady Anita Perry's files, Texas Governor Rick Perry records: particularly Scheduling files, 2001-2015, 151 MB (4,697 files) [Restricted]

Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Governor Rick Perry Scheduling and Advance Office records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 2015/067, 2015/117

Paper records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on December 19, 2014 through March 2015. Electronic records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on January 29, 2015.

Processing Information

Processed by Tony Black, July 2016

Appraisal Information

Declined invitations were appraised to be non-archival, a decision effective July 2014; generic invitations were appraised to be non-archival in May 2017. The transfer of paper versions of declined invitations, 2012-2015, 9 cubic ft., and generic invitations, 2013-2015, 2 cubic ft., have been destroyed. However, declined invitations are available in electronic versions, mixed in with the accepted invitations.


Other Finding Aids

Electronic records described in this finding aid are part of the Texas Digital Archive, available online at https://tsl.access.preservica.com/tda/tx-gov-perry/.


Detailed Description of the Records

Invitations, 2001-2015,
1.25 cubic ft. and 5.88 GB (40,745 files)

As the chief executive of the State of Texas, the governor has many responsibilities and duties that require a full schedule to fulfill. The governor's scheduling and advance office is responsible for responding to requests for the governor's time in an efficient and courteous manner as well as organizing the logistics of the governor's attendance at local, state, national, and international events.
These records are letters, invitations, emails, event cover sheets, programs, brochures, schedules, and other documentation concerning invitations to Governor Perry handled by the Scheduling and Advance Office, including both accepted and declined invitations, dating 2001-2015. The scanned invitation files cover the entire period, 2001-2015; the accepted invitation files in paper format cover only the years 2009, 2013-2015.
Each event file begins with an event cover sheet (apparently a screenshot of the database entry page), usually including the identification number assigned to the event; dates entered and received; requester; date, time, and location of event; name of event; invitation status (e.g., new, declined, no answer required (NAR)); summary; staff notes; hardcopy file location; imaging link; primary staff; plus a checklist for alternate dates offered, is a response necessary? and has a response been entered? The date spans in the inventory refer to the dates of the events, not the dates of the documents. The number of pages for each event can range from two (event cover sheet and invitation) to several pages.
Much (but not all) of the correspondence had been logged into the CTS (Correspondence Tracking System) database; in those cases, the file contains a "Print Results for Correspondence Items" sheet, consisting of the following: Correspondence ID number, name, e-mail address; organization and address information; phone information; correspondence log (date, time, type (e.g., email), action (e.g., Incoming), issue, staff member assigned to, date mailed); correspondence detail (I/O (incoming or outgoing), type, to First Lady (yes/no), keywords, date on letter, due date, division referred, agency referred, date assigned, to whom assigned, status, NAR (no answer required--yes/no)); comments; category, major issue, sub-issue, pro/con, and courtesy copied.
Formats of the original electronic files include graphic images, and occasionally word processing or plain text files. Digital files presented for public use will generally be .pdf for text documents or spreadsheets. Files in their original format are available on request; restrictions may apply.
Arrangement
The electronic records are arranged chronologically; the paper records are arranged by type (accepted and generic), and chronologically within each group, as received from Governor Perry's office. The date used for the chronological arrangement of electronic invitations is usually the date the invitation was received by Scheduling, not the date of the event. The paper invitations use the date of the event, not the date of the invitation.
Preferred Citation
(Identify the item), Invitations, Texas Governor Rick Perry Scheduling and Advance Office records. Archives and Information Services Division, Texas State Library and Archives Commission.
Appraisal Information
Declined invitations were appraised to be non-archival, a decision effective July 2014; generic invitations were appraised to be non-archival in June 2017. The transfer of paper versions of declined invitations, 2012-2015, 9 cubic ft., and generic invitations, 2013-2015, 2 cubic ft., have been destroyed. However, declined invitations are available in electronic versions, mixed in with the accepted invitations.
Accession Information
Accession numbers: 2015/067, 2015/117
Paper records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on December 19, 2014, through March 2015. Electronic records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on January 29, 2015.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, email addresses (Texas Government Code, Section 552.137), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
Texas-Digital-Archive
E2015/117 Invite Images, 2001
[482 MB (2,723 files)]:
June 2001
[96.5 MB (704 files)]
July 2001
[53 MB (354 files)]
September 2001
[82.8 MB (551 files)]
October 2001
[129 MB (547 files)]
November 2001
[49.2 MB (311 files)]
December 2001
[71.2 MB (252 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2002
[1.60 GB (4,566 files)]:
January 2002
[106 MB (356 files)]
February 2002
[205 MB (559 files)]
March 2002
[196 MB (538 files)]
April 2002
[132 MB (526 files)]
May 2002
[855 MB (409 files)]
June 2002
[20.9 MB (295 files)]
July 2002
[23.3 MB (349 files)]
August 2002
[25.1 MB (358 files)]
September 2002
[29 MB (378 files)]
October 2002
[21.7 MB (297 files)]
November 2002
[14.6 MB (235 files)]
December 2002
[15.5 MB (269 files)]
SchedScan.tif: Instructions for using imaging functionality of Governor Scheduling System, May 31, 2001
[78.2 KB (1 file)]
Texas-Digital-Archive
E2015/117 Invite Images, 2003
[331 MB (4,984 files)]:
January 2003
[27.4 MB (414 files)]
February 2003
[23.9 MB (438 files)]
March 2003
[25 MB (450 files)]
April 2003
[27.7 MB (410 files)]
May 2003
[19.4 MB (404 files)]
June 2003
[21.4 MB (369 files)]
July 2003
[43.5 MB (771 files)]
August 2003
[20.2 MB (280 files)]
September 2003
[32.8 MB (459 files)]
October 2003
[31.1 MB (429 files)]
November 2003
[24 MB (278 files)]
December 2003
[34.8 MB (284 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2004
[748 MB (4,562 files)]:
January 2004
[67.5 MB (513 files)]
February 2004
[65.8 MB (470 files)]
March 2004
[82.2 MB (502 files)]
April 2004
[99.4 MB (537 files)]
May 2004
[58.9 MB (371 files)]
June 2004
[70.5 MB (322 files)]
July 2004
[24.4 MB (294 files)]
August 2004
[47.2 MB (273 files)]
September 2004
[82.8 MB (427 files)]
October 2004
[76.9 MB (393 files)]
November 2004
[45 MB (277 files)]
December 2004
[27.1 MB (187 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2005
[323 MB (3,766 files)]:
January 2005
[42.4 MB (384 files)]
February 2005
[57 MB (512 files)]
March 2005
[52.5 MB (465 files)]
April 2005
[33.3 MB (401 files)]
May 2005
[22.9 MB (345 files)]
June 2005
[20.8 MB (275 files)]
July 2005
[20.8 MB (300 files)]
August 2005
[26.8 MB (391 files)]
September 2005
[9.83 MB (157 files)]
October 2005
[14.8 MB (234 files)]
November 2005
[12.6 MB (176 files)]
December 2005
[9.28 MB (128 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2006
[159 MB (2,510 files)]:
January 2006
[14.4 MB (218 files)]
February 2006
[22 MB (360 files)]
March 2006
[19.6 MB (310 files)]
April 2006
[14.6 MB (238 files)]
May 2006
[8.69 MB (163 files)]
June 2006
[20.4 MB (228 files)]
July 2006
[11.6 MB (180 files)]
August 2006
[7.11 MB (114 files)]
September 2006
[9.25 MB (171 files)]
October 2006
[12.8 MB (186 files)]
November 2006
[11 MB (208 files)]
December 2006
[7.48 MB (140 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2007
[203 MB (2,176 files)]:
January 2007
[4.43 MB (107 files)]
February 2007
[5.16 MB (119 files)]
March 2007
[7.52 MB (145 files)]
April 2007
[8.81 MB (187 files)]
May 2007
[6 MB (141 files)]
June 2007
[29.8 MB (342 files)]
July 2007
[22.9 MB (294 files)]
August 2007
[16.5 MB (226 files)]
September 2007
[11.8 MB (216 files)]
October 2007
[42.7 MB (210 files)]
November 2007
[35.7 MB (153 files)]
December 2007
[12.4 MB (49 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2008
[470 MB (1,595 files)]:
January 2008
[18.9 MB (49 files)]
February 2008
[74 MB (275 files)]
March 2008
[129 MB (376 files)]
April 2008
[142 MB (378 files)]
May 2008
[777 KB (4 files)]
June 2008
[30.9 MB (159 files)]
July 2008
[64.7 MB (305 files)]
August 2008
[7.26 MB (35 files)]
December 2008
[1.06 MB (14 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2009
[419 MB (4,121 files)]:
January 2009
[10.3 MB (109 files)]
February 2009
[20.7 MB (286 files)]
March 2009
[23.1 MB (386 files)]
April 2009
[34.7 MB (324 files)]
May 2009
[41.8 MB (372 files)]
June 2009
[25.4 MB (265 files)]
July 2009
[15.7 MB (150 files)]
August 2009
[29 MB (169 files)]
September 2009
[37 MB (189 files)]
October 2009
[44.4 MB (297 files)]
November 2009
[26.2 MB (193 files)]
December 2009
[12.3 MB (111 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2010
[484 MB (1,149 files)]:
January 2010
[19.8 MB (154 files)]
February 2010
[31.2 MB (185 files)]
March 2010
[26.2 MB (179 files)]
April 2010
[36 MB (208 files)]
May 2010
[38.2 MB (229 files)]
June 2010
[34.1 MB (170 files)]
July 2010
[56.2 MB (159 files)]
August 2010
[61.5 MB (174 files)]
September 2010
[64.9 MB (219 files)]
October 2010
[64.8 MB (229 files)]
November 2010
[32 MB (139 files)]
December 2010
[18.8 MB (104 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2011
[324 MB (2,285 files)]:
January 2011
[28.6 MB (149 files)]
February 2011
[32.5 MB (201 files)]
March 2011
[42.2 MB (286 files)]
April 2011
[37.5 MB (247 files)]
May 2011
[44.2 MB (276 files)]
June 2011
[31 MB (204 files)]
July 2011
[21.4 MB (168 files)]
August 2011
[18 MB (144 files)]
September 2011
[26.8 MB (196 files)]
October 2011
[19.1 MB (198 files)]
November 2011
[18.5 MB (154 files)]
December 2011
[4.49 MB (62 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2012
[183 MB (1,780 files)]:
January 2012
[8.26 MB (50 files)]
February 2012
[18.1 MB (112 files)]
March 2012
[10.3 MB (119 files)]
April 2012
[14.8 MB (166 files)]
May 2012
[17.8 MB (182 files)]
June 2012
[14.4 MB (132 files)]
July 2012
[19.3 MB (112 files)]
August 2012
[6.2 MB (78 files)]
September 2012
[11.2 MB (122 files)]
October 2012
[17.5 MB (155 files)]
November 2012
[11.2 MB (133 files)]
November 2012 (2)
[22.3 MB (316 files)]
December 2012
[11.5 MB (97 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2013
[106 MB (1,736 files)]:
January 2013
[5.36 MB (86 files)]
February 2013
[19.5 MB (167 files)]
March 2013
[11.1 MB (177 files)]
April 2013
[13.6 MB (214 files)]
May 2013
[11.4 MB (202 files)]
June 2013
[5.15 MB (113 files)]
July 2013
[4.22 MB (62 files)]
August 2013
[5.77 MB (68 files)]
September 2013
[6.99 MB (147 files)]
October 2013
[9.77 MB (153 files)]
November 2013
[11.3 MB (295 files)]
December 2013
[2.27 MB (50 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2014
[133 MB (1,804 files)]:
January 2014
[5 MB (68 files)]
February 2014
[11.7 MB (126 files)]
March 2014
[13 MB (181 files)]
April 2014
[8.39 MB (146 files)]
May 2014
[11.4 MB (190 files)]
June 2014
[9.42 MB (135 files)]
July 2014
[14.2 MB (104 files)]
August 2014
[8.38 MB (107 files)]
September 2014
[10.7 MB (156 files)]
October 2014
[10.2 MB (122 files)]
November 2014
[21.2 MB (335 files)]
December 2014
[1.83 MB (33 files)]
Texas-Digital-Archive
E2015/117 Invite Images, 2015
[1.87 MB (46 files)]:
January 2015
[830 KB (21 files)]
February 2015
[296 KB (6 files)]
March 2015
[126 KB (5 files)]
April 2015
[85 KB (3 files)]
May 2015
[158 KB (4 files)]
June 2015
[45 KB (1 file)]
August 2015
[127 KB (2 files)]
November 2015
[223 KB (3 files)]
Box
2015/067-3543 Bill signing invitations, May-August 2009
[All of these are requests for Governor Rick Perry to officially and/or ceremonially sign certain bills, frequently at a specific venue. At least some of these invitations were declined.]
Accepted invitations, February-December 2013, February-April 2014
Box
2015/067-3544 Accepted invitations, May 2014-January 2015



Governor's daily schedules, 2001-2015,
248 MB (2,391 files)

As the chief executive of the State of Texas, the governor has many responsibilities and duties that require a full schedule to fulfill. The governor's scheduling and advance office is responsible for responding to requests for the governor's time in an efficient and courteous manner as well as organizing the logistics of the governor's attendance at local, state, national, and international events.
These are the daily schedules of Governor Rick Perry, dating 2001-2015. Information included on each daily sheet (if there was a scheduled state event) includes the following: time of event, name of event, location, room; contact and/or advance persons' names and telephone numbers; staff present (usually called "manifest" if in transit); press (e.g., open); attendees (including total number if appropriate); agenda (usually in some detail); remarks (e.g., informal, formal); drive time/flight time; and additional notes.
Examples of event names include: Phone Call: Congresswoman Kay Granger; Meeting: Palau; Unclassified Border Briefing; Boat Patrol of Rio Grande River; LIVE Interview: Sean Hannity Radio Show; Taped Radio Interview: Simon Conway, News Radio 1040 WHO; Mid-Winter Convention: Department of Texas, Veterans of Foreign Wars.
Details (increasingly specific over the 15 years) include such things as the following examples: proceeds to boats for load up and life vests/security instruction. Note: Helicopter 1: GRP, Sean Hannity, camera man. Helicopter 2: [names redacted], DPS. Agenda: 6:05PM – GRP arrives; proceeds to makeup--6:20PM – Interview begins--6:30PM – Interview concludes; makeup removed. Arrive at Governor's Mansion.
Governor's daily schedules dating 2001-2007 are edited schedules (in PDF format), where information concerning times of departure and airplane registration numbers was redacted by the Governor's Office for security purposes; also redacted by the Governor's Office to comply with the Public Information Act are home telephone numbers, personal cellular telephone numbers, and personal pager numbers of government employees or officials (drivers, pilots, and DPS personnel; also contact and advance personnel).
Governor's daily schedules dating 2008-2015 are in Microsoft Word documents (also electronic), and must also be reviewed by archival staff and redacted (with the permission of the researcher; see Restrictions on Access).
Formats of the original electronic files include word processing or plain text files. Digital files presented for public use will generally be .pdf for text documents or spreadsheets. Files in their original format are available on request; restrictions may apply.
Arrangement
These records are arranged chronologically, as received from Governor Perry's office.
The scanned and electronic governor's daily schedules are arranged in the "State Schedule" directory chronologically by year or group of years. The folder named Responsive schedules, 2001-2007 has PDF scans of schedules arranged chronologically. The rest of the folders, containing MS Word files, are arranged by year, with individual documents labeled srpMMDDYY.doc (or .docx); 2012-2015 are in four folders (one per year), but 2008-2011 are in one folder, so sorting by label will give 010108, 010109, 010110, etc., making finding the schedule for one day a bit tricky. (We recommend using the search bar, starting each search with srp (e.g., srp031210 for schedule Rick Perry, March 12, 2010). About 115 schedules begin with rp rather than srp.)
Preferred Citation
(Identify the item), Governor's daily schedules, Texas Governor Rick Perry Scheduling and Advance Office records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2015/117
Electronic records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on January 29, 2015.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, government employees or officials' home telephone numbers, personal cellular telephone numbers, and personal pager numbers (Texas Government Code, Section 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (Texas Government Code, Chapter 552). Refer to the overall restriction statement for instructions on requesting access through the Texas Attorney General.
"Note: Governor's daily schedules dating 2001-2007 (those labeled "Responsive Schedules" in the inventory) were transferred to the Texas State Archives in PDF format, already redacted by Governor Perry's Office. Unredacted originals were not transferred for those years. All those labeled simply "Schedules" in the inventory must be reviewed and redacted by archives staff."
Texas-Digital-Archive
E2015/117 Responsive Schedules, 2001-2007
[199 MB (7 files)]
Schedules, 2008-2011
[33.7 MB (1,468 files)]
[Note: Contains possibly excepted information: government employees or officials' home telephone numbers, personal cellular telephone numbers, and personal pager numbers.]
Schedules, 2012
[4.05 MB (192 files)]
[Note: Contains possibly excepted information: government employees or officials' home telephone numbers, personal cellular telephone numbers, and personal pager numbers.]
Schedules, 2013
[5.64 MB (359 files)]
[Note: Contains possibly excepted information: government employees or officials' home telephone numbers, personal cellular telephone numbers, and personal pager numbers.]
Schedules, 2014
[5.82 MB (361 files)]
[Note: Contains possibly excepted information: government employees or officials' home telephone numbers, personal cellular telephone numbers, and personal pager numbers.]
Schedules, 2015
[69.5 KB (5 files)]
[Note: Contains possibly excepted information: government employees or officials' home telephone numbers, personal cellular telephone numbers, and personal pager numbers.]



Out-of-state letters, 2001-2015,
0.25 cubic ft.

In accordance with Article IV, Sections 16 and 17 of the Texas Constitution, the Executive Office composed letters (known as "out-of-state") to notify the lieutenant governor, or other acting governors, of the approximate date and time Governor Rick Perry would be absent from the state and when he would be returning to resume his duties as governor. Letters are copies of this standard correspondence and date 2001-2015. Letters (originally housed in a three-ring binder) are addressed to Lieutenant Governors Bill Ratliff (January 2001-December 2002) and David Dewhurst (March 2003-January 2015), or (very rarely) President Pro Tempore Craig Estes, and/or the Speaker of the House Joe Straus. At least one instance (February 2001) involves the time during which Governor Perry would be under anesthesia during a medical procedure. The letters were signed by various staff members, including Personal Assistant to the Governor (Theresa Irwin/Theresa Schirmer, 2001-2002); Executive Assistant to the Governor (Barry R. McBee, 2001); Chief of Staff (Deirdre Delisi, 2003; Mike Toomey, 2003-2006; Brian Newby, 2007; Jay Kimbrough, 2008-2009; Ray Sullivan, 2009-2011; Jeffrey S. Boyd, 2011-2012; Ann S. Bishop, 2012-2013; Brandy Marty, 2013; and Kathy Walt, 2013-2015); various Deputy Chiefs of Staff; Director of Communications (Eric Bearse, 2006); and Director of Scheduling and Advance (Kimberly C. Snyder, 2012).
Arrangement
These records are arranged in reverse chronological order, as received from Governor Perry's office.
Preferred Citation
(Identify the item), Out-of-state letters, Texas Governor Rick Perry Scheduling and Advance Office records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2015/067
Paper records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Office of the Governor on December 19, 2014, through March 2015.
Restrictions on Access
None.
Box
2015/067-3545 Out-of-state letters, 2001-2015