Texas State Library and Archives Commission

Texas Secretary of State:

An Inventory of Secretary of State Public Printing Records at the Texas State Archives, 1835-1906, undated, bulk 1874-1897



Overview

Creator: Texas. Secretary of State.
Title: Secretary of State public printing records
Dates: 1835-1906, undated
Dates: bulk 1874-1897
Abstract: Public printing was supervised by the Texas Secretary of State during the period of the Republic and early statehood; and beginning in the early 1870s, the Secretary of State was always the member of the Board of Public Printing in charge of its records. These records consist of minutes of meetings, correspondence, accounts, printing orders, samples, claims, bids, and contracts, all relating to public printing. Dates are scattered, covering the period 1835-1906 and undated, the bulk dating 1874-1897.
Quantity: 4.46 cubic ft.
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives

Agency History

During the Republic and early statehood it was the practice of Congress and the Legislature to select a public printer whose duties were supervised by the Secretary of State; this was confirmed by acts approved by the 1st Texas Congress on November 15 and 18, 1836. On December 18, 1837, Congress approved an act to provide for the publication of the laws and journals of the Republic of Texas, with the Secretary of State required to contract for the printing and to arrange for its distribution.

The duty of editing and then distributing the printed laws and journals of each session of the legislature was affirmed by the 1st Texas Legislature in the act to define the duties of Secretary of State, approved May 9, 1846. The 8th Legislature on November 22, 1859 provided that the Secretary of State, the Treasurer, and the Comptroller should advertise for proposals to print the laws and journals, governor's messages, reports, and other printing. They would award a contract and the printer would be supervised by the Secretary of State. The duties of these three were expanded by the 13th Legislature on February 17, 1873 when they "constituted a board for examination and approval of the accounts of the Public Printer." The composition of the board was changed by the 14th Legislature, March 14, 1874 to include the Governor, the Secretary of State, and the Attorney General. A Board of Public Printing was created by the 15th Legislature, June 27, 1876, composed of the Attorney General, the Treasurer, and the Secretary of State, with the Secretary of State in charge of the records. The Board was abolished by the 36th Legislature, April 5, 1919 and its functions transferred to the State Board of Control.


Scope and Contents of the Records

Public printing was supervised by the Texas Secretary of State during the period of the Republic and early statehood; and beginning in the early 1870s, the Secretary of State was always the member of the Board of Public Printing in charge of its records. These records consist of minutes of meetings, correspondence, accounts, printing orders, samples, claims, bids, and contracts, all relating to public printing. Dates are scattered, covering the period 1835-1906 and undated, the bulk dating 1874-1897.

The Republic of Texas records relating to public printing consist mainly of correspondence of the Secretary of State and the Congressional Joint Committee on Public Printing, with the public printer and applicants for that position. Other records include contracts, advertisements for bids, bids submitted, accounts, samples of printed materials submitted with bids, and orders of the Secretary of State for printing supplies. These date 1836-1846, undated.

Post-annexation records relating to public printing include minutes (mainly of the Board of Public Printing), 1862 and 1874-1896; two letter press books containing copies of outgoing correspondence from the Board of Public Printing, 1881-1891; account books of the Board of Public Printing, 1879-1902; and assorted other records, with the total date span of 1848-1906.

This series was created to document the activities of public printing in Texas, including the contracting and supervising of the public printers, and keeping track of the expenditures involved.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Arrangement of the Records

These records are arranged by State Archives staff into two chronological groups (Republic and statehood). Republic records are arranged chronologically, and statehood records are arranged by type of record (and chronologically within each type).

Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Board of Public Printing.
Texas (Republic). Dept. of State.
Texas (Provisional government, 1835). Dept. of State.
Subjects:
Printing, Public--Texas.
Printing, Legislative--Texas.
Document Types:
Minutes--Texas--Printing, Public--1862, 1874-1896.
Correspondence--Texas--Printing, Public--1835-1906.
Contracts--Texas--Printing, Public--1835-1906.
Financial records--Texas--Printing, Public--1835-1906.
Functions:
Administering public printing activities.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Secretary of State general correspondence of the Department of State, Republic of Texas, 1822-1859, undated, bulk 1835-1846, 4.96 cubic ft., 4 reels microfilm
Financial Records of the Department of State, Republic of Texas, 1837-1845, 0.3 cubic ft., 1 reel microfilm
Publications
Binkley, William C. (ed.), Official Correspondence of the Texas Revolution, 1835-1836 , New York, D. Appleton-Century Co., 1936, 2 volumes.
Jenkins, John H. (ed. and comp.), Papers of the Texas Revolution, 1835-1836, Austin, Presidial Press, 1973, 10 volumes.

Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Secretary of State public printing records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1905/007, 1932/002, 1933/004, 1933/005, 1941/006, 1982/336

These records were transferred to the Texas Department of Agriculture, Insurance, Statistics, and History (a predecessor of the Texas State Library and Archives Commission) by the Texas Secretary of State on November 10, 1905; to the Texas Library and Historical Commission by the Texas Secretary of State on September 28, 1932; December 11, 1933; February 21, 1934; and April 24, 1942; and to the Texas State Library and Archives Commission by the Texas Secretary of State on July 25, 1982.

Processing Information

Republic of Texas records processed by unknown Archives staff, unknown dates

Finding aid encoded by Tony Black in EAD Version 2002 as part of the TARO project, February 2011 and December 2011

Appraisal Information

Texas State Archives staff completed an appraisal of the Texas Secretary of State holdings already in the custody of the Texas State Archives in December 1998. Fifty-seven series of these holdings were determined to be archival, including Public printing records. The complete appraisal report (in two parts: Republic of Texas records, and non-Republic records) is available for consultation online at http://www.tsl.state.tx.us/arc/appraisal/sosrepublic.html and http://www.tsl.state.tx.us/arc/appraisal/sosstate.html, and also in the search room of the Texas State Archives.


Detailed Description of the Records

 

Secretary of State public printing records, 1835-1906, undated, bulk 1874-1897,
4.46 cubic ft.

Republic of Texas public printing records, 1835-1846, undated
Box Folder
2-9/36 1. Republic of Texas public printing records, 1835-1836, undated
2. Republic of Texas public printing records, 1837-1839
3. Republic of Texas public printing records, 1840
4. Republic of Texas public printing records, 1841-1846
5. Photostats, 1836-1838, undated
Oversize Folder
Box 22 11. Republic of Texas public printing records,
Volume
2-7/388 Memorandum of printing made by N. Amory, contract for printing, etc., 1837-1841
State of Texas public printing records, 1848-1906
Box
2/9-711 Minutes and correspondence, 1881-1882
Correspondence, 1848, 1855
Applications for printing, 1870-1871
Public printing, 1849-1883
Account for public printing, 1855-1859
Public printing, 1882-1901
[wallet]
Public printing, 1902-1903
[wallet]
Attorney General opinion to Board of Public Printing, 1905
Box
2-13/280 Bid for public printing, 1900
Samples for public printing, 1900-1906
Box
2-13/290 Printing orders, 1899-1900
Board of Public Printing minute books, 1874-1896
Volume
2-7/429 March 1874-September 1876
Volume
2-7/425 August 1876-October 1877
Volume
2-7/434 September 1877-August 1879
Volume
2-7/430 September 1879-September 1884
Volume
2-7/428 September 1884-March 1896
Board of Public Printing letterpress books, 1881-1891
Volume
4-1/047 April 25, 1881-May 1, 1890
Volume
4-2/1252 May 16, 1890-October 15, 1891
Board of Public Printing account books, 1879-1902
Volume
2-7/454 Account book (W.D. Moore, State Printer: delivered by widow to State Investigating Committee, 1902), November 1879-December 1889
Volume
2-7/421 Account book (W.D. Moore, State Printer: delivered by widow to State Investigating Committee, 1902), 1880-1888
Volume
2-7/422 Account book (W.D. Moore, State Printer: delivered by widow to State Investigating Committee, 1902), 1888-1896
Correspondence, 1898
[loose in volume]
Volume
2-7/427 Account book, 1897-1898
Volume
2-7/431 Value of printing done at State Printing Office, January 1889-December 1891
Volume
2-7/432 State Bindery department accounts, with index, January 1889-May 1891
Volume
2-7/458 State Advertising, October 1880-August 1902
Volume
2-7/426 Miscellaneous distribution of books, July 1874-November 1881
Volume
2-7/438 Distribution of books in counties, 1881
Volume
2-1/518 Record of books and publications mailed, 1887-1889
Volume
2-7/423 Account book, 1891-1894
Volume
2-7/1166 Stationery record, Eugene Von Boeckmann, state contractor, October 1894-January 1897
Volume
2-7/516 Record of paper used, February 1901-September 1902