Texas State Library and Archives Commission

Texas State Pension Review Board:

An Inventory of State Pension Review Board Minutes and Agenda at the Texas State Archives, 1990-2014



Overview

Creator: Texas. State Pension Review Board.
Title: State Pension Review Board minutes and agenda
Dates: 1990-2014
Abstract: The Texas State Pension Review Board (TSPRB) reviews, studies, and makes recommendations regarding the state's public retirement systems to ensure financial soundness, equitable benefits, and proper management. Records consists of agenda, minutes, agenda attachments, and a seminar announcement, dating 1990-2014. Subjects include comparisons between the various retirement systems and benefit plans both in Texas and in the United States, rules for the establishment of public employee retirement districts, ways to determine actuarial soundness, results of surveys regarding Texas retirement programs, trainings provided to retirement systems through seminars and presentations, affects of the legislature raising or lowering state contributions to retirements systems, strategies to fund needs of retired public service employees, efforts to centrally distribute information about benefits, and attempts to standardize investment portfolios.
Quantity: 1 cubic ft.
Language: These materials are written in English.
Repository: Texas State Archives
Sponsor: This EAD finding aid was created in cooperation with Texas Archival Resources Online.

Agency History

In 1979, the Texas State Pension Review Board (TSPRB) was established to conduct a continuing review of the state's public retirement systems by compiling and comparing information about benefits, creditable service structure, financing, and administration across programs; evaluate current and potential risks to the actuarial soundness of retirement plans; provide information, technical, and educational assistance to the state's pension boards; balance equitable distribution of benefits with the efficient use of tax dollars; and recommend policies, practices, and legislation to public retirement systems and their sponsoring governments (House Bill 1506, 66th Texas Legislature, Regular Session). Retirement systems that report to the TSPRB range in size from statewide systems to local government units. These retirement systems contribute funds for the administration of the TSPRB. As of 2014, the TSPRB consists of an executive director and 13 additional staff persons.

From 1979 to 2013, the TSPRB consisted of nine members, seven of whom were appointed by the governor plus one state senator appointed by the lieutenant governor and one state representative appointed by the Speaker of the House. In 2013, the legislature reduced the TSPRB to seven-members by eliminating the legislative member positions (Senate Bill 200, 83rd Legislature, Regular Session). Members serve six-year staggered terms. Three members must have experience in the field of securities investment, pension administration, or pension law; one member must be an actuary; one member must have experience in government finance; one person must be a contributing member of a public retirement system; and the remaining member must be receiving benefits from a public retirement system. Board members serve on committees that report to the board-at-large. According to TSPRB's enacting legislation, the board met six times per year. By 1990, the board met quarterly.

(Sources include: Guide to State Agencies,11th edition (2001); the Texas State Pension Review Board website (http://www.prb.state.tx.us/), accessed August 18, 2016; various Texas State Pension Review Board annual reports; and the records themselves.)


Scope and Contents of the Records

The Texas State Pension Review Board (TSPRB) reviews, studies, and makes recommendations regarding the state's public retirement systems to ensure financial soundness, equitable benefits, and proper management. Records primarily consist of meeting minutes, dating 1990-2014. Agenda and agenda attachments (such as correspondence, reports, survey results, resolutions, other background information, and a seminar announcement) are also present. Subjects include comparisons between the various retirement systems and benefit plans both in Texas and in the United States, rules for the establishment of public employee retirement districts, ways to determine actuarial soundness, results of surveys regarding Texas retirement programs, trainings provided to retirement systems through seminars and presentations, affects of the legislature raising or lowering state contributions to retirement systems, strategies to fund needs of retired public service employees, efforts to centrally distribute information about benefits, and attempts to standardize investment portfolios. TSPRB's relationship with the non-profit Texas Association of Public Employee Retirement Systems is also present. Retirement systems reflected in the records range in size from statewide systems (e.g., Teacher Retirement System of Texas and Texas Employees Retirement System) to plans for local government employees (e.g., fire fighter funds, law enforcement trusts, and hospital district plans).

Minutes are created to document in a thorough yet summary fashion the official actions of the board in its meetings. Agenda inform the public as to what will be discussed and/or decided at each board meeting. Agenda attachments provide background information for topics discussed at board meetings. The majority of the records document board-at-large meetings, but minutes to some committee and work session meetings are present. The seminar announcement, for the Public Pension Seminar hosted by the TSPRB on November 20, 1996, includes biographies for two featured speakers.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


Arrangement of the Records

Minutes and agenda are arranged chronologically.

Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects (Organizations):
Teacher Retirement System of Texas.
Texas Employees Retirement System.
Texas Association of Public Employee Retirement Systems.
Subjects:
Pension trusts--Texas--Evaluation.
Pension trusts--Texas--Finance.
Pension trusts--Law and legislation--Texas.
Document Types:
Minutes (administrative records)--Texas.
Agendas (administrative records)--Texas.
Correspondence--Texas.
Reports--Texas.
Resolutions (administrative records)--Texas.
Surveys (documents)--Texas.
Functions:
Review public employee retirement systems.
Oversee pension systems.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Employees Retirement System of Texas records, 1942, 1947-2016, undated, 68.39 cubic ft. [RESTRICTED in part]
Teacher Retirement System of Texas Board of Trustees meeting files, 1937-1966, 1969-2011, 12.8 cubic ft.
Texas Municipal Retirement System minutes, 1947-2011, 0.75 cubic ft., plus 2 microfilm reels
Texas. Legislature. House of Representatives. Committee on Retirement and Aging records, 1976-1988, bulk 1983-1988, 7 cubic ft. [RESTRICTED]
Texas. Legislature. Senate. Committee on Intergovernmental Relations bill files and public hearing files, 1989, 22 cubic ft.
Texas. Legislature. Senate. Committee on Intergovernmental Relations records, 1972, 1975, 1989-1991, 1993, 1999-2005, bulk 1989-1991, 32.6 cubic ft.[RESTRICTED]
Texas. Legislature. Senate. Committee on Intergovernmental Relations records, 1999-2014, 85 cubic ft. [RESTRICTED] [There is no finding aid for these unprocessed records. Call numbers are 2005/078-1 thru 18, 2006/368-1 thru 15, 2007/190-1 thru 13, 2013/032-1 thru 20, and 2015/165-1 thru 19.]
Texas Office of the Fire Fighters' Pension Commissioner minutes, 1987-1995, fractional [There is no finding aid for these unprocessed records. Call numbers are 2002/186 and 2004/215.]

Administrative Information

Preferred Citation

(Identify the item), Texas State Pension Review Board minutes. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/170, 1999/061, 2000/034, 2001/013, 2002/088, 2003/152, 2004/061, 2005/011, 2005/073, 2006/014, 2006/285, 2007/042, 2008/081, 2009/042, 2010/141, 2011/090, 2013/038, 2014/003, 2015/012, and 2015/230

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas State Pension Review Board on June 11 and December 3, 1998; September 29, 1999; September 28, 2000; December 31, 2001; April 29 and November 14, 2003; December 6, 2004; September 15, 2005; October 23, 2006; January 22 and October 10, 2008; August 30, 2010; October 29, 2012; September 3, 2013; and September 4, 2014; and by the Texas Legislative Reference Library on September 13, 2004; January 26, 2006; September 10, 2010; and December 13, 2012.

Processing Information

Initial processing by Tony Black, September 2005 and August 2010

Five new accessions and descriptions added by Anna M. Reznik, August 2016

Accruals

The Texas State Pension Review Board transfers copies of its minutes to the Texas State Archives regularly.

Other Formats for the Records

The Texas State Pension Review Board mounts board meeting minutes and agenda on its website (http://www.prb.state.tx.us/about/board/board-meetings/).

Location of Originals

The record copies of minutes and agenda are maintained by the Texas State Pension Review Board.


Detailed Description of the Records

Texas State Pension Review Board minutes and agenda, 1990-2014,
1 cubic ft.

Box
1998/170-1 February 1990
August 1990
September 1990
December 1990
April 1991
August 1991
September 1991
December 1991
March 1992
June 1992
September 1992
December 1992
June 1993
September 1993
December 1993
April 1994
September 1994
December 1994
Box
1998/170-2 March 1995
April 1995
September 1995
November 1995
December 1995
February 1996
April 1996
June 1996
September 1996
November 1996
Box
2006 Accession Box 5 (2006/285) Public Pension Seminar announcement, November 20, 1996
Box
1998/170-2 February 1997
April 1997
June 1997
September 1997
December 1997
March 1998
June 1998
August 1998
November 1998
February 1999
June 1999
September 1999
November 1999
February 2000
May 2000
September 2000
January 2001
Box
2002/088 June 2001
November 2001
May 2002
September 2002
November 2002
January 2003
March 2003
June 2003
November 2003
July 2004
[Includes agenda.]
September 2004
[December 2004 is missing.]
April 2005
[Includes agenda.]
June 2005
September 2005
January 2006
April 2006
June 2006
September 2006
January 2007
April 2007
June 2007
October 2007
[April 2008 is missing.]
June 2008
April-September 2009
Work session, January 2010
January 2010
April 2010
[June and December 2010 are missing.]
June-December 2011 and March-May 2012
[Includes agenda.]
Box
2015/012 October 2012, April-November 2013, and May-August 2014
[Includes agenda for the October 2012 meeting and minutes for committees.]