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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Arrangement of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Texas Municipal Retirement System minutes, 1947-2011,

Texas State Library and Archives Commission

Texas Municipal Retirement System:

An Inventory of Municipal Retirement System Minutes at the Texas State Archives, 1947-2011



Overview

Creator: Texas Municipal Retirement System
Title: Municipal Retirement System minutes
Dates: 1947-2011
Abstract: The Texas Municipal Retirement System (TMRS), created in 1948, administers a retirement and disability pension system for employees of participating Texas cities. Records of TMRS are minutes of its Board of Trustees and committees, 1947-2011, that were created to document in a thorough but summary fashion the actions of the board and committees at their meetings.
Quantity: 0.75 cubic ft. and 2 reels of 16 mm microfilm
Language: These materials are written in English.
Repository: Texas State Archives

Agency History

The Texas Municipal Retirement System (TMRS), created in 1948, administers a retirement and disability pension system for employees of participating Texas cities. The system is a public trust and bears a fiduciary obligation to the State of Texas, member cities, and the public employees who are the beneficiaries of TMRS. It administers more than 700 nontraditional, joint-contributory, defined-contribution plans covering most employees of the member cities. Benefits depend upon the sum of the employee's contributions, with interest, and the city-financed monetary credits, with interest.

The policymaking body of the system is a six-member board, appointed by the governor with the advice and consent of the state senate for overlapping six-year terms. Three members must be municipal officers (chief executive officer; chief finance officer; or another officer, executive, or department head of a participating municipality) and three must be municipal employees. These are nonsalaried positions, and members elect the chair. The board employs actuarial, clerical, legal, medical, and other assistants required for the efficient administration of the retirement system.

The financing objective for each TMRS plan is to provide retirement, death, and disability benefits that are financed by a contribution rate that will, from year to year, remain approximately level as a percentage of the city's payroll. A city's retirement contribution rate consists of the normal cost contribution rate, which is equal to the sum of members divided by the covered payroll, and the prior service contribution rate, which is the percentage of payroll required to amortize the unfunded or overfunded actuarial liabilities over twenty-five years or less. Both of these rates are calculated as level percentages of payroll from year to year. The normal cost contribution rate finances the monetary credits as they accrue, while the prior service contribution rate amortizes the unfunded actuarial liability over the remainder of each plan's twenty-five-year amortization period.

TMRS is authorized to invest in several types of bonds, debentures, stock, and commercial paper: interest-bearing bonds or other evidences of indebtedness of the state, a county, school district, city, or other municipal corporation of this state or the United States; securities on which the United States or any authority or agency of the United States guarantees the payment of principal and interest; corporate bonds or debentures issued by companies incorporated in the United States and rated A or better by one or more of the nationally recognized rating agencies; common or preferred stock of any company incorporated in the United States that has paid cash dividends on its stock for ten consecutive years immediately before the date of purchase and that is listed on an exchange registered with the Securities and Exchange Commission; and commercial paper rated A-1 by Standard & Poor's Corporation or P-1 by Moody's Commercial Paper Record.

(Sources include: Guide to Texas State Agencies, 11th edition (2001).)

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Scope and Contents of the Records

The Texas Municipal Retirement System (TMRS), created in 1948, administers a retirement and disability pension system for employees of participating Texas cities. Records of TMRS are minutes of its Board of Trustees and committees, 1947-2011, that were created to document in a thorough but summary fashion the actions of the board and committees at their meetings. Committees represented are the Advisory Committee on Retirement Matters, the Finance and Audit Committee (previously the Finance Committee), and the Committee Task Force.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Arrangement of the Records

These records are arranged by the creating agency in chronological order.

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Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

Minutes of the Texas Municipal Retirement System beginning 1947 and prior to September 1999, and from March to December 2004, exist in our holdings only on two 16 mm microfilm reels. Minutes for March 2001 through January 2004 exist both on those microfilm reels and in paper form. Microfilm readers are available in the Lorenzo de Zavala State Archives and Library Building. Ask staff members for exact locations.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Pension trusts--Texas--Investments.
Pension trusts--Texas--Evaluation.
Pension trusts--Texas--Accounting.
Document Types:
Minutes--Texas--Pension trusts--1947-2011.
Functions:
Managing pension trusts.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Legislature, House Committee on Retirement and Aging, Records, 1976-1988, bulk 1983-1988, 7 cubic ft. [Restricted]
Texas Department on Aging records, 1957-2002, bulk 1979-1994, 35.67 cubic ft. [Restricted]

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Administrative Information

Preferred Citation

(Identify the item), Texas Municipal Retirement System minutes. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 2005/159, 2006/209, 2007/036, 2007/138, 2008/017, 2009/057, 2010/024, 2011/093, 2011/140, 2012/094

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Municipal Retirement System on June 8, 2005; December 30, 2005; October 2, 2006; September 19, 2007; November 12, 2008; October 5, 2009; December 23, 2010; and December 22, 2011; and by the Texas Legislative Reference Library on March 19, 2007 and September 14, 2010.

Processing Information

Finding aid encoded by Tony Black in EAD Version 2002, May 2008

New accessions added by Tony Black, November 2008, March 2010

New accession added and editing of description by Rebecca Romanchuk, April 2012

Accruals

The Texas Municipal Retirement System transfers copies of minutes to the Texas State Archives regularly.

Other Formats for the Records

Electronic copies of recent minutes and agenda are posted on the Texas Municipal Retirement System web site.

Location of Originals

The record copies of minutes and agenda are maintained by the Texas Municipal Retirement System.

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Detailed Description of the Records

 

Texas Municipal Retirement System minutes, 1947-2011,
0.75 cubic ft. and 2 reels 16 mm microfilm

Reel
2005/159-1 Board of Trustees, 1947-1992
[1 reel microfilm]
Reel
2005/159-2 Board of Trustees, June 1992 thru December 2004
[1 reel microfilm]
Box
2006/209-1 Board of Trustees, September 1999
Board of Trustees, October 1999
Board of Trustees, December 1999
Board of Trustees, March 2000
Board of Trustees joint meeting with Advisory Committee on Retirement Matters, May 2000
Board of Trustees, September 2000
[2 meetings]
Board of Trustees, December 2000
Board of Trustees, March 2001
Board of Trustees and Advisory Committee on Retirement Matters joint meeting, May 2001
Board of Trustees, June 2001
Board of Trustees, September 2001
Board of Trustees, October 2001
Board of Trustees, December 2001
Board of Trustees, March-December 2002
Board of Trustees, March-December 2003
Board of Trustees, January 2004
Board of Trustees, March 18-19, 2005
Board of Trustees joint meeting with Advisory Committee on Retirement Matters, April 29, 2005
Board of Trustees, June 3-4, 2005
Board of Trustees, August 30, 2005
Board of Trustees, October 1, 2005
Board of Trustees joint meeting with Advisory Committee on Retirement Matters, October 5, 2005
Board of Trustees, November 10, 2005
Board of Trustees, December 2-3, 2005
Board of Trustees, March 24-25, 2006
Board of Trustees, April 28, 2006
Board of Trustees joint meeting of Finance Committee, Advisory Committee on Retirement Matters, and Committee Task Force, June 9, 2006
Board of Trustees, June 23-24, 2006
Board of Trustees, August 17, 2006
Board of Trustees, September 15-16, 2006
Board of Trustees, October 1, 2006
Board of Trustees, December 1-2, 2006
Board of Trustees, January 25, 2007
Board of Trustees, February 28, 2007
Board of Trustees, March 29 and 30-31, 2007
Board of Trustees, April 25, 26, and 27, 2007
Board of Trustees, June 20-21, 2007
Investment Committee, July 31, 2007
Finance and Audit Committee, August 16, 2007
Investment Committee, August 17, 2007
Board of Trustees joint meeting with Advisory Committee on Retirement Matters, August 17, 2007
Box
2006/209-2 Finance and Audit Committee, September 6, 2007
Investment Committee, September 7, 2007
Board of Trustees, September 7-8, 2007
Board of Trustees, October 16, 2007
Finance and Audit Committee, November 15, 2007
Investment Committee and Board of Trustees joint meeting, November 16, 2007
Board of Trustees, December 7, 2007
Investment Committee, December 7, 2007
Finance and Audit Committee, December 7, 2007
Investment Committee, March 14, 2008
Investment Committee, March 27, 2008
Finance and Audit Committee, March 28, 2008
Board of Trustees, March 28, 2008
Investment Committee, April 24, 2008
Board of Trustees special meeting, April 24, 2008
Board of Trustees and Advisory Committee on Retirement Matters joint meeting, April 25, 2008
Investment Committee, June 25, 2008
Board of Trustees, June 25, 2008
Finance and Audit Committee, June 26, 2008
Board of Trustees and Advisory Committee on Retirement Matters joint meeting, August 15, 2008
Finance and Audit Committee, September 25, 2008
Investment Committee, September 25, 2008
Board of Trustees, September 26, 2008
Board of Trustees, October 29, 2008
Board of Trustees, December 5, 2008
Board of Trustees, February 20, 2009
Board of Trustees, March 27, 2009
Board of Trustees and Advisory Committee on Retirement Matters joint meeting, April 24, 2009
Board of Trustees, June 19, 2009
Board of Trustees, August 20, 2009
Board of Trustees and Advisory Committee on Retirement Matters joint meeting, August 21, 2009
Board of Trustees, September 25, 2009
Board of Trustees, December 4, 2009
Board of Trustees, January 15, 2010
Board of Trustees, January 28-29, 2010
Board of Trustees, February 19, 2010
Board of Trustees, March 5 and 11-12, 2010
Box
2011/140 Board of Trustees and Advisory Committee on Retirement Matters joint meeting, May 7, 2010
Board of Trustees, June 17 and 18, 2010
Board of Trustees and Advisory Committee on Retirement Matters joint meeting, August 27, 2010
Board of Trustees, September 24, 2010
Board of Trustees, October 27, 2010
Board of Trustees, December 3, 2010
Board of Trustees, February-June 2011
Board of Trustees and committees, July 2011

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