Texas State Library and Archives Commission

Texas Department of Transportation:

An Inventory of Transportation Commission Minutes and Agenda at the Texas State Archives, 1991-2005



Overview

Creator: Texas. Dept. of Transportation.
Title: Transportation Commission minutes and agenda
Dates: 1991-2005
Abstract: These records document the Texas Transportation Commission's oversight of the design, location, construction, and maintenance of transportation systems in Texas. The records consist of copies of minutes, and some agenda, of meetings held monthly by the Texas Transportation Commission, dating 1991-2005. These formal minutes include Minute Orders issued by the commission, which document in considerable detail the business of the commission. Minute Orders deal with the following agenda items: contracts, funding authorization, contract claim resolution, programs, routine minute orders, request for eminent domain proceedings, leasing of highway right of way, public transportation, promulgation of rules and regulations, consideration of operating budget, authorization to enter into necessary agreements and take appropriate action, reports. In addition, the minutes contain summaries of public hearings regarding aviation projects, presentations of delegations before the commission, and other business.
Quantity: 2.25 cubic ft.
Language: These materials are written predominately in English.
Repository: Texas State Archives

Agency History

The Texas Department of Transportation is charged with the design, location, construction, and maintenance of transportation systems in Texas. This involves the following:

  • the planning, designing, and right-of-way acquisition of state highways and other modes of transportation, plus transportation research to save lives and money;
  • highway and bridge construction, and airport improvements;
  • the maintenance of roadways, bridges, airports, the Gulf Intercoastal Waterway, and ferry systems;
  • public transportation, vehicle titles and registration, vehicle dealer registration, motor carrier registration, traffic safety, traffic information, and auto theft prevention. (These last functions fall under the oversight of the affiliated boards: the Texas Motor Vehicle Board, the Texas Turnpike Authority Board, and the Texas Automobile Theft Prevention Authority Board.)

The Texas Department of Transportation was created in 1991 (House Bill 9, 72nd Legislature, 1st Called Session), merging the following agencies:

  • the Texas State Department of Highways and Public Transportation, which had been created in 1975 by the merger of the Texas Highway Department (originally created in 1917) and the Texas Mass Transportation Commission (created in 1969);
  • the Texas Department of Aviation (created as the Texas Aeronautics Commission in 1945, name changed to Texas Board of Aviation in 1989);
  • the Texas Motor Vehicle Commission (created in 1971).

In 1991, the Texas Automobile Theft Prevention Authority Board was created as part of the Office of the Governor (House Bill 640, 72nd Texas Legislature, Regular Session); its functions were transferred to the Texas Department of Transportation in 1993 by means of an interagency contract, formalized by statute in 1995 (House Bill 2845, 74th Texas Legislature, Regular Session). The Texas Turnpike Authority, created in 1953 (House Bill 4, 53rd Texas Legislature, Regular Session), also merged with the Texas Department of Transportation in 1997 (Senate Bill 370, 75th Texas Legislature, Regular Session).

Two additional programs were transferred to the Department of Transportation: Oil Overcharge programs (transferred in 1993 from the General Services Commission's State Energy Conservation Office); and trucking regulation (transferred in 1995 from the Texas Railroad Commission to the newly created Motor Carrier Division of the Department of Transportation). The bulk of the work of the Texas Department of Transportation is accomplished within 25 geographic districts, each managed by a district engineer.

The Texas Department of Transportation's governing body is the Texas Transportation Commission, originally composed of three-members, increased to five in 2003 (Senate Bill 409, 78th Texas Legislature, Regular Session). Commissioners are representatives of the general public appointed by the governor with advice and consent of the senate for overlapping six-year terms. Since 2003, one of the members must represent rural Texas. The positions are part-time salaried positions, and the chair (appointed by the governor) was originally called the commissioner of transportation; since 2003, each member is referred to as a commissioner.

The six-member Motor Vehicle Board of the Texas Department of Transportation operates independently of the Transportation Commission. The same is true of the Texas Turnpike Authority Board and the Texas Automobile Theft Prevention Authority Board.

(Sources include: the Guide to Texas State Agencies, 11th edition (2001); the article "Texas Department of Transportation" by John D. Huddleston in the Handbook of Texas Online; the enabling legislation (1991, 1995, 1997, 2003); the Texas Department of Transportation web site (http://www.dot.state.tx.us/), accessed January 2006.)


Scope and Contents of the Records

These records document the Texas Transportation Commission's oversight of the design, location, construction, and maintenance of transportation systems in Texas. The records consist of copies of minutes, and some agenda, of meetings held monthly by the Texas Transportation Commission, dating 1991-2005. These formal minutes include Minute Orders issued by the commission, which document in considerable detail the business of the commission. Minute Orders deal with the following agenda items: contracts (award or rejection of contracts for maintenance, building, emergency repair or highway construction; default and/or assignment of contracts for highways, public transportation, maintenance or building construction; etc.); funding authorization; contract claim resolution; programs (e.g. preventive maintenance programs, planning and feasibility studies, multi-modal transportation, etc.); routine minute orders (regular and construction speed zones; road and bridge load zoning; disposition of existing right of way and property; authorization of building and ground improvements; U.S. highway, state highway, and farm-to-market road projects; revision of prior programs); request for eminent domain proceedings; leasing of highway right of way; public transportation (authorization of distribution of public transportation funds, etc.); promulgation of rules and regulations; consideration of operating budget; authorization to enter into necessary agreements and take appropriate action; reports (e.g. financial report, report on railroad grade protective devices, report on status of right of way and project development, quarterly internal review report, Texas/Mexico report, etc.). In addition, the minutes contain summaries of public hearings regarding aviation projects; presentations of delegations before the commission; and other business. Agenda are also present in the files for some but not all meetings between 1992 and 1995.

Minutes are created to document in a thorough but summary fashion the official actions of the commission in its meetings.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Arrangement of the Records

These records are arranged chronologically by the creator.

Restrictions

Restrictions on Access

None.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Transportation Commission.
Subjects:
Transportation and state--Texas.
Transportation--Texas--Planning.
Roads--Texas--Design and construction.
Road construction contracts--Texas.
Roads--Texas--Finance.
Highway planning--Texas.
Transportation, Automotive--Texas.
Document Types:
Minutes--Texas--1991-2005.
Agendas--Texas--1992-1995.
Functions:
Planning roads.
Regulating transportation.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Highway Department records, 1920s-1930s, 1962-1975, 5.65 cubic ft.
Texas State Department of Highways and Public Transportation, Highway and Public Transportation Commission minutes and public hearing dockets, 1975-1991, 5.88 cubic ft.
Texas State Department of Highways and Public Transportation, Public hearing dockets, 1979-1988, 2.35 cubic ft.
Texas State Department of Highways and Public Transportation, Dewitt C. Greer correspondence, 1959-1981, bulk 1970-1981, 1 cubic ft.
Texas Department of Transportation, Motor Vehicle Board minutes and agenda, 1971-2005, 1.5 cubic ft.
Texas Aeronautics Commission, Minutes, 1971-1988, 0.71 cubic ft.
Texas Legislature, House Committee on Transportation, Records of the committee chair, 1989-1995, 8.8 cubic ft. (restricted)
Texas Department of Transportation, Records, 1911-about 1991, 147 cubic ft. [There is no finding aid for this unprocessed collection. Call numbers are 2002/101-1 thru 147.]
Texas Department of Transportation, Transportation Commission public hearing transcripts, 1991-1993, 0.5 cubic ft. [There is no finding aid for this unprocessed collection. Call number is 2006/044.]
Texas Turnpike Authority Board, Minutes, 1978-1996, bulk 1980-1996, 0.94 cubic ft.
Texas Automobile Theft Prevention Authority Board,

Administrative Information

Preferred Citation

(Identify the item), Texas Transportation Commission minutes and agenda. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/014, 1999/028, 2000/038, 2001/015, 2002/043, 2003/106, 2004/065, 2005/022, 2005/127, 2006/034, 2006/175

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Transportation on September 26, 1997; September 30, 1998; September 29, 1999; September 28, 2000; October 9, 2001; January 24, 2003; November 14, 2003; February 14, 2005; and October 6, 2005; and by the Texas Legislative Reference Library on September 20, 2004; and January 9, 2006.

Processing Information

Tony Black, July 1998, March 1999, January 2006

Accruals

The Texas Department of Transportation regularly transfers copies of minutes to the Texas State Archives.

Other Formats for the Records

The Texas Department of Transportation has posted electronic copies of its commission meeting documentation for 2000-2006 on the agency's website (http://www.dot.state.tx.us/transcom/default.htm). As of January 2006, this includes: minutes from January 2004 to December 2005, agenda from January 2000 to February 2006, transcripts of proceedings from January 2000 to December 2005, and either video or audio excerpts from October 2004 to December 2005.

Location of Originals

The record copies of minutes and agenda are maintained by the Texas Department of Transportation.


Detailed Description of the Records

 

Texas Transportation Commission minutes and agenda, 1991-2005,
2.25 cubic ft.

Box
1998/014-1 Minutes (# 1-2), September 1991
[2 meetings]
Minutes (# 3), October 1991
Minutes (# 4-5), November 1991
[2 meetings]
Minutes (# 6), December 1991
Minutes (# 7), January 1992
Minutes (# 8), February 1992
Minutes and agenda (# 9), March 1992
Minutes and agenda (# 10), April 1992
Minutes (# 11), May 1992
Minutes and agenda (# 12), June 1992
Minutes (# 13), July 1992
Minutes (# 14-15), August 1992
[2 meetings]
Minutes and agenda (# 16), September 1992
Minutes and agenda (# 17-18), October 1992
[2 meetings]
Minutes (# 19), November 1992
Minutes and agenda (# 20), December 1992
Minutes and agenda (# 21), January 1993
Minutes and agenda (# 22), February 1993
Minutes (# 23-24), March 1993
[2 meetings]
Minutes (# 25), April 1993
Minutes (# 26-27), May 1993
[2 meetings]
Minutes (# 28-30), June 1993
[3 meetings]
Minutes (# 31), July 1993
Minutes (# 32), August 1993
Minutes (# 33), September 1993
Minutes (# 34), October 1993
Minutes (# 35), November 1993
Minutes (# 36), December 1993
Minutes (# 37-38), January 1994
[2 meetings]
Minutes (# 39), February 1994
Minutes and agenda (# 40), March 1994
Minutes and agenda (# 41-43), April 1994
[3 meetings]
Minutes and agenda (# 44), May 1994
Minutes and agenda (# 45), June 1994
Box
1998/014-2 Minutes and agenda (# 46), July 1994
Minutes and agenda (# 47), August 1994
Minutes (# 48), September 1994
Minutes (# 49), October 1994
Minutes (# 50), November 1994
Minutes (# 51), December 1994
Minutes (# 52), January 1995
Minutes (# 53), February 1995
Minutes (# 54), March 1995
Minutes (# 55), April 1995
Minutes (# 56), May 1995
Minutes (# 57), June 1995
Minutes (# 58), July 1995
Minutes (# 59), August 1995
Minutes (# 60), September 1995
Minutes and agenda (# 61), October 1995
Minutes and agenda (# 62), November 1995
Minutes (# 63), December 1995
Minutes (# 64), January 1996
Minutes (# 65), February 1996
Minutes (# 66), March 1996
Minutes (# 67), April 1996
Minutes (# 68), May 1996
Minutes (# 69), June 1996
Minutes (# 70), July 1996
Minutes (# 71), August 1996
Minutes (# 72), September 1996
Minutes (# 73), October 1996
Minutes (# 74), November 1996
Minutes (# 75), December 1996
Box
1998/014-3 Minutes (# 76), January 1997
Minutes (# 77), February 1997
Minutes (# 78), March 1997
Minutes (# 79), April 1997
Minutes (# 80), May 1997
Minutes (# 81), June 1997
Minutes (# 82), July 1997
Minutes (# 83), August 1997
Minutes (# 84), September 1997
Minutes (# 85-86), October 1997
[2 meetings]
Minutes (# 87), November 1997
Minutes (# 88-90), December 1997
[3 meetings]
Minutes, January 1998
[2 meetings]
Minutes, February 1998
Minutes, March 1998
Minutes, April 1998
Minutes, May 1998
Minutes, June 1998
Minutes, July 1998
Minutes, August 1998
Minutes, September 1998
Minutes, October 1998
Minutes, November 1998
Minutes, December 1998
Minutes, January 1999
Minutes, March 1999
Minutes, April 1999
Minutes, May 1999
Minutes, June 1999
Minutes, July 1999
Minutes, August 1999
Minutes, September 1999
Minutes, October 1999
Minutes, November 1999
Minutes, December 1999
Minutes, January 2000
[including joint briefing with Texas Natural Resource Conservation Commission]
Minutes, February 2000
Minutes, March 2000
Minutes, April 2000
Minutes, May 2000
Minutes, June 2000
[joint briefing with Texas Natural Resource Conservation Commission]
Box
1998/014-4 Minutes, July 2000
Minutes, August 2000
Minutes, September 2000
Minutes, October 2000
Minutes, November 2000
Minutes, December 2000
Minutes, January 2001
Minutes, February 2001
Minutes, March 2001
Minutes, April 2001
Minutes, May 2001
Minutes, June 2001
Minutes, July 2001
Minutes, August 2001
Minutes, September 2001
Minutes, October 2001
Minutes, November 2001
Minutes, December 2001
Minutes, January 2002
Minutes, February 2002
Minutes, March 2002
Minutes, April 2002
Minutes, May 2002
Minutes, June 2002
Minutes, July 2002
Minutes, August 2002
Minutes, September 2002
Minutes, October 2002
Minutes, November 2002
Minutes, December 2002
Minutes, January 2003
Minutes, February 2003
Minutes, March 2003
Minutes, April 2003
Minutes, May 2003
Minutes, June 2003
Minutes, July 2003
Minutes, August 2003
Minutes, September 2003
Minutes, October 2003
Minutes, November 2003
[Note: missing December 2003]
Minutes, January 2004
Minutes, February 2004
Minutes, March 2004
Minutes, April 2004
Minutes, May 2004
Minutes, June 2004
Minutes, July 2004
Minutes, August 2004
Box
1998/014-5 Minutes, September 2004
Minutes, October 2004
Minutes, November 2004
Minutes, December 2004
Minutes, January 2005
Minutes, February 2005
Minutes, March 2005
Minutes, April 2005
Minutes, May 2005
Minutes, June 2005
Minutes, July 2005
Minutes, August 2005
Minutes, September 2005
Minutes, October 2005
Minutes, November 2005
Minutes, December 2005