Texas State Library and Archives Commission

Texas Department of Information Resources:

An Inventory of Department of Information Resources Meeting Files at the Texas State Archives, 1981-2007, bulk 1989-2007



Overview

Creator: Texas. Dept. of Information Resources.
Title: Department of Information Resources meeting files
Dates: 1981-2007
Dates: bulk 1989-2007
Abstract: The Texas Department of Information Resources (DIR) was created in 1989 to coordinate and direct the use of automated information and telecommunications devices, systems, or services by Texas state agencies. It was preceded by the Texas Automated Information Systems Advisory Council (AISAC), 1981-1985; and the Texas Automated Information and Telecommunications Council (AITC), 1985-1989, neither of which had the power to monitor and enforce compliance with state-mandated information resources policies and goals. These records document the official actions of the advisory councils and of the board at their meetings. Board meeting books (or briefing books) are created to provide the basis for board discussions and actions. These records include copies of minutes, agenda, roll calls, registration forms, attachments (such as reports, rules, legislation, strategic plans, interagency agreements), and other meeting materials, 1981-2007, bulk 1989-2007. Also included are meeting files for the Quality Assurance Team of the Texas Department of Information Resources, 1993-1999; for the Geographic Information Systems (GIS) Planning Council and its committees and affiliates, 1990-1997; for the TexasOnline Authority, 2001-2005; and for the Telecommunications Planning Group, 1991-1992, 1994.
Quantity: 19.75 cubic ft.
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives

Agency History

The Texas Automated Information Systems Advisory Council (AISAC) was created in 1981 (House Bill 1463, 67th Texas Legislature, Regular Session), to adopt guidelines to aid state governmental bodies in making economical and efficient use of automated information systems, the computers on which they were automated, and related services. This advisory council was composed of seven members, serving overlapping two-year terms. Two were appointed by the speaker of the House of Representatives, including (1) a member or employee of the house or of a legislative agency, and (2) a person employed by a private corporation as the manager of an automated information system. Two were appointed by the lieutenant governor, including (3) a member or employee of the senate or of a legislative agency, and (4) a person employed by private industry as the manager of a large mainframe computer. Three were appointed by the governor, including (5) a person knowledgeable in the management of automated information systems and the computers on which they are automated, (6) an employee of a state-supported institution of higher education knowledgeable in the management of automated information systems, and (7) an employee of a state governmental body (other than an institution of higher education) knowledgeable in the management of automated information systems.

This advisory council was replaced in 1985 by the Texas Automated Information and Telecommunications Council (AITC) (House Bill 2375, 69th Texas Legislature, Regular Session), with the following additional duties: to conduct a management audit of each state governmental body in the use of telecommunication devices, systems, and services, and in the use of automated information systems, the computers on which they are automated, and related services; to serve as a central clearinghouse of software; and to prepare a long-range telecommunications plan. The new council was composed of nine members, adding the following two to the previous seven: (8) one appointed by the speaker, and (9) one appointed by the lieutenant governor, both of them state employees knowledgeable in the management of automated information systems or telecommunications systems.

The Texas Department of Information Resources (DIR) was created in 1989 (House Bill 2736, 71st Texas Legislature, Regular Session) to coordinate and direct the use of automated information and telecommunications devices, systems, or services by Texas state agencies. It replaced both the AITC and the Automated Interagency Services Division of the State Purchasing and General Services Commission. The major difference between the DIR and either of its predecessor councils is its ability to monitor and enforce compliance with state-mandated information resources policies and goals. Specific duties assigned to the department include: collecting data from state agencies regarding use and costs of information resources technologies; monitoring national and international standards for information resources technologies; establishing policies, procedures, and standards relating to information resources management by state agencies; providing technical assistance to all levels of government; testing various available technologies; providing for all interagency use of information resources technology by state agencies (except for telecommunications services provided by the General Services Commission until September 2001); and operating a computer services facility for state agencies. When the Building and Procurement Commission began operating in September 2001, the Texas Department of Information Resources assumed the telecommunications functions formerly performed by the General Services Commission.

Between 1989 and 1997, the policy-making body of the Texas Department of Information Resources was a nine-member board, appointed by the governor with advice and consent of the senate for overlapping six-year terms. Three of the members came from a list submitted by the speaker of the house, and had to include at least one state representative (ex-officio, but voting); another three came from a list submitted by the lieutenant governor, and had to include at least one state senator (ex-officio, but voting); one member had to be employed by an institution of higher learning. The governor named the chair.

In 1997 (Senate Bill 365, 75th Texas Legislature, Regular Session), the number of voting members on the board was reduced to six, still appointed by the governor, and still including one employee of an institution of higher education. In addition, three ex-officio, non-voting members were added, from two groups which serve for two years each on a rotating basis, neither group serving at the same time as the other: the first group is composed of the executive director of the Texas Workers' Compensation Commission, the commissioner of Health and Human Services, and the executive director of the Texas Department of Transportation; the second group is composed of the Texas commissioner of Education, the executive director of the Texas Department of Criminal Justice, and the executive director of the Texas Department of Parks and Wildlife.

The number of voting members was increased to seven in 2003 (Senate Bill 287, 78th Texas Legislature, Regular Session) in response to a constitutional amendment affecting all state agencies with boards containing an even number of members.

More detailed historical sketches are included in the series descriptions for each of the entities whose meetings are documented in these records.


Scope and Contents of the Records

The Texas Department of Information Resources (DIR) was created in 1989 to coordinate and direct the use of automated information and telecommunications devices, systems, or services by Texas state agencies. It was preceded by the Texas Automated Information Systems Advisory Council (AISAC), 1981-1985; and the Texas Automated Information and Telecommunications Council (AITC), 1985-1989, neither of which had the power to monitor and enforce compliance with state-mandated information resources policies and goals. These records document the official actions of the advisory councils and of the board at their meetings. Board meeting books (or briefing books) are created to provide the basis for board discussions and actions. These records include copies of minutes, agenda, roll calls, registration forms, attachments (such as reports, rules, legislation, strategic plans, interagency agreements), and other meeting materials, 1981-2007, bulk 1989-2007. Also included are meeting files for the Quality Assurance Team of the Texas Department of Information Resources, 1993-1999; for the Geographic Information Systems (GIS) Planning Council and its committees and affiliates, 1990-1997; for the TexasOnline Authority, 2001-2005; and for the Telecommunications Planning Group, 1991-1992, 1994.

AISAC minutes contain summaries of business discussed at each meeting (especially procurement proposals), and frequently have attached to them monthly status reports for the advisory council. AITC minutes are very similar.

The DIR board meeting books contain agenda and minutes, roll calls and registration forms (with name, organization, address, and phone number of all persons attending the meetings), plus attachments or meeting materials which are provided to board members prior to each meeting. The minutes originally included in each of the meeting books were those of the previous meeting or meetings, for board approval; but for the purposes of these files, the minutes have been refiled, to correspond to the date of the meeting book itself (although there may also be extra copies of previous minutes). The minutes summarize the business of the board, and the attachments contain the full documents which are being discussed or acted upon by the board, including the following kinds of things: the executive director's report (including division reports and financial reports); the text of rules proposed and adopted, with comments; the text of proposed or pending legislation, with analysis; strategic plans; business plans; initial operating plans; annual reports; interagency agreements; internal audit reports; output and efficiency measures reports; etc.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Organization

These records are organized into seven series, as maintained by the agency:
Texas Automated Information Systems Advisory Council (AISAC) minutes, 1981-1985, fractional
Texas Automated Information and Telecommunications Council (AITC) minutes, 1985-1989, 0.4 cubic ft.
Texas Department of Information Resources (DIR) board meeting books, 1989-2007, 8 cubic ft.
Quality Assurance Team meeting files, 1993-1999, 7.25 cubic ft.
Geographic Information Systems (GIS) Planning Council meeting files, 1990-1997, 1 cubic ft.
TexasOnline Authority meeting files, 2001-2005, 2.75 cubic ft.
Telecommunications Planning Group meeting files, 1991-1992, 1994, 0.25 cubic ft.

Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Automated Information and Telecommunications Council.
Texas. Automated Information Systems Advisory Council.
Subjects:
Information services--Government policy--Texas.
Information resources management--Texas.
Information services--Texas.
Information technology--Texas.
Administrative agencies--Texas--Data processing.
Administrative agencies--Texas--Management.
Document Types:
Minutes--Texas--Information services--1981-2007.
Agendas--Texas--Information services--1989-2007.
Correspondence--Texas--Information services--1990-1999.
Memorandums--Texas--Information services--1990-1997.
Reports--Texas--Information services--1989-2007.
Legislative records--Texas--Information services--1989-2007.
Lists--Texas--Information services--1990-1997.
Notes--Texas--Information services--1993-1999.
Legal documents--Texas--Information services--1989-2007.
Functions:
Coordinating information resources.
Coordinating information services.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Department of Information Resources records, 1981-1997, 1999, 26.49 cubic ft.
Texas State Library and Archives Commission, Automated Information Systems, Records, 1987-1990, 0.47 cubic ft.

Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Department of Information Resources meeting files. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/031, 1999/120, 1999/130, 2001/007, 2002/023, 2002/143, 2003/070, 2003/080, 2003/121, 2003/173, 2004/054, 2005/120, 2005/134, 2006/026, 2006/031, 2006/379, 2007/216, 2008/080

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by Texas Department of Information Resources on November 3, 1997; March 12, 1999; March 25, 1999; September 28, 2000; September 19, 2001; June 14, 2002; October 24, 2002; December 2, 2002; February 26, 2003; June 23, 2003; November 14, 2003; March 7, 2005; April 5, 2005; September 29, 2005; October 31, 2005; June 20, 2006; July 6, 2007; and December 20, 2007.

Processing Information

Tony Black, November 1997, August 1998, March 1999, September 2001, October 2002, March 2003, February 2004, April 2005, November 2005, January 2008

Accruals

Board meeting books are transferred to the Texas State Archives on a regular basis. Other archival records are transferred annually.

Other Formats for the Records

The Texas Department of Information Resources has mounted an electronic archive of some of its minutes and agenda on the agency web site (http://www.dir.state.tx.us/dir_overview/board_meetingsarchive.htm and http://www.dir.state.tx.us/dir_overview/board_meetings.htm.). As of May 2008, this included August 1999 thru May 2008.

Location of Originals

The record copies of board meeting books (minutes and agenda with attachments) are maintained by the Texas Department of Information Resources.


Detailed Description of the Records

 

Texas Automated Information Systems Advisory Council (AISAC) minutes, 1981-1985,
fractional

The Texas Automated Information Systems Advisory Council (AISAC) was created in 1981 to adopt guidelines to aid state governmental bodies in making economical and efficient use of automated information systems, the computers on which they were automated, and related services. These records document the official actions of the AISAC at its meetings. These records consist of copies of minutes for meetings of the AISAC, dating September 1981-July 1985. AISAC minutes contain summaries of business discussed at each meeting (especially procurement proposals), and frequently have attached to them monthly status reports for the advisory council.
Historical Sketch
The Texas Automated Information Systems Advisory Council (AISAC) was created in 1981 (House Bill 1463, 67th Texas Legislature, Regular Session), to adopt guidelines to aid state governmental bodies in making economical and efficient use of automated information systems, the computers on which they were automated, and related services. This advisory council was composed of seven members, serving overlapping two-year terms. Two were appointed by the speaker of the house, including (1) a member or employee of the house or of a legislative agency, and (2) a person employed by a private corporation as the manager of an automated information system. Two were appointed by the lieutenant governor, including (3) a member or employee of the senate or of a legislative agency, and (4) a person employed by private industry as the manager of a large mainframe computer. Three were appointed by the governor, including (5) a person knowledgeable in the management of automated information systems and the computers on which they are automated, (6) an employee of a state-supported institution of higher education knowledgeable in the management of automated information systems, and (7) an employee of a state governmental body (other than an institution of higher education) knowledgeable in the management of automated information systems. AISAC was replaced in 1985 by the Texas Automated Information and Telecommunications Council (AITC).
Arrangement
These records are arranged chronologically, as maintained by the agency.
Preferred Citation
(Identify the item), Texas Automated Information Systems Advisory Council (AISAC) minutes, Texas Department of Information Resources meeting files. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/031
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Information Resources on November 3, 1997.
Processed by
Tony Black, November 1997
Box
1998/031-1 AISAC minutes, 1981-1985
September, October, November, December 1981
January, February, March, May, June 1982
July, August, October, December 1982
January, March 1983
April, May, June 1983
August 1983
September, October 1983
December 1983
February 1984
April 1984
May 1984
June 1984
July 1984
August 1984
October 1984
November-December 1984
January 1985
Monthly status reports, February-March 1985
(no minutes)
April 1985
May 1985
June 1985
July 1985
Monthly status reports, August 1985
(no minutes)



 

Texas Automated Information and Telecommunications Council (AITC) minutes, 1985-1989,
0.4 cubic ft.

The Texas Automated Information and Telecommunications Council (AITC) replaced the Texas Automated Information Systems Advisory Council (AISAC) in 1985, and continued to adopt guidelines to aid state governmental bodies in making economical and efficient use of automated information systems, the computers on which they were automated, and related services, plus additional duties. These records document the official actions of the advisory council and its committees at their meetings. These records consist of copies of minutes for meetings of the AITC, dating September 1985-August 1989. AITC minutes contain summaries of business discussed at each meeting (especially procurement proposals), and frequently have attached to them monthly status reports for the advisory council. Also included are minutes of the Telecommunications Steering Committee, November 1987-October 1988, and of the Statewide Issues Steering Committee, April 1989.
Historical Sketch
The Texas Automated Information and Telecommunications Council (AITC) replaced the Texas Automated Information Systems Advisory Council (AISAC) in 1985 (House Bill 2375, 69th Texas Legislature, Regular Session). The AITC had the following additional duties: to conduct a management audit of each state governmental body in the use of telecommunication devices, systems, and services, and in the use of automated information systems, the computers on which they are automated, and related services; to serve as a central clearinghouse of software; and to prepare a long-range telecommunications plan. The new council was composed of nine members, adding the following two to the previous seven: (8) one appointed by the speaker, and (9) one appointed by the lieutenant governor, both of them state employees knowledgeable in the management of automated information systems or telecommunications systems. AITC was replaced in 1989 by the Texas Department of Information Resources (DIR), which also assumed the duties of the Automated Interagency Services Division of the State Purchasing and General Services Commission.
Arrangement
These records are arranged chronologically, as maintained by the agency.
Preferred Citation
(Identify the item), Texas Automated Information and Telecommunications Council (AITC) minutes, Texas Department of Information Resources meeting files. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/031
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Information Resources on November 3, 1997.
Processed by
Tony Black, November 1997
Box
1998/031-1 AITC minutes, 1985-1989
September 1985
October 1985
December 1985
February 1986
April 1986
June 1986
October 1986
November 1986
December 1986
January 1987
February 1987
March 1987
April 1987
May 1987
June 1987
July 1987
August 1987
September 1987
November 1987
(including Telecommunications Steering Committee)
January 1988
(including Telecommunications Steering Committee)
February 1988
(including Telecommunications Steering Committee)
March 1988
(including Telecommunications Steering Committee)
Telecommunications Steering Committee, April 1988
May 1988
(including Telecommunications Steering Committee)
June 1988
(including Telecommunications Steering Committee)
July 1988
(including Telecommunications Steering Committee)
August 1988
(including Telecommunications Steering Committee)
September 1988
(including Telecommunications Steering Committee)
October 1988
(with packet; including Telecommunications Steering Committee)
November 1988
December 1988
January 1989
February 1989
March 1989
April 1989
(including Statewide Issues Steering Committee)
April 1989
May 1989
June 2, 1989
June 16, 1989
July 1989
August 1989



 

Texas Department of Information Resources (DIR) board meeting books, 1989-2007,
8 cubic ft.

The Texas Department of Information Resources (DIR) was created in 1989 to coordinate and direct the use of automated information and telecommunications devices, systems, or services by Texas state agencies. These records document the official actions of the board at its meetings; board meeting books (or briefing books) are created to provide the basis for board discussions and actions. These records consist of copies of board meeting books (sometimes called briefing books) for the Texas Department of Information Resources board meetings dating September 1989-October 2007. The DIR board meeting books contain agenda and minutes, roll calls and registration forms (with name, organization, address, and phone number of all persons attending the meetings), plus attachments or meeting materials which are provided to board members prior to each meeting. The minutes originally included in each of the meeting books were those of the previous meeting or meetings, for board approval; but for the purposes of these files, the minutes have been refiled, to correspond to the date of the meeting book itself (although there may also be extra copies of previous minutes). The minutes summarize the business of the board, and the attachments contain the full documents which are being discussed or acted upon by the board, including the following kinds of things: the executive director's report (including division reports and financial reports); the text of rules proposed and adopted, with comments; the text of proposed or pending legislation, with analysis; strategic plans; business plans; initial operating plans; annual reports; interagency agreements; internal audit reports; output and efficiency measures reports; etc.
Historical Sketch
The Texas Department of Information Resources (DIR) was created in 1989 (House Bill 2736, 71st Texas Legislature, Regular Session) to coordinate and direct the use of automated information and telecommunications devices, systems, or services by Texas state agencies. It replaced both the AITC and the Automated Interagency Services Division of the State Purchasing and General Services Commission. The major difference between the DIR and either of its predecessor councils is its ability to monitor and enforce compliance with state-mandated information resources policies and goals. Specific duties assigned to the department include: collecting data from state agencies regarding use and costs of information resources technologies; monitoring national and international standards for information resources technologies; establishing policies, procedures, and standards relating to information resources management by state agencies; providing technical assistance to all levels of government; testing various available technologies; providing for all interagency use of information resources technology by state agencies (except for telecommunications services provided by the General Services Commission until September 2001); and operating a computer services facility for state agencies. When the Building and Procurement Commission began operating in September 2001, the Texas Department of Information Resources assumed the telecommunications functions formerly performed by the General Services Commission.
Between 1989 and 1997, the policy-making body of the Texas Department of Information Resources was a nine-member board, appointed by the governor with advice and consent of the senate for overlapping six-year terms. Three of the members came from a list submitted by the speaker of the house, and had to include at least one state representative (ex-officio, but voting); another three came from a list submitted by the lieutenant governor, and had to include at least one state senator (ex-officio, but voting); one member had to be employed by an institution of higher learning. The governor named the chair.
In 1997 (Senate Bill 365, 75th Texas Legislature, Regular Session), the number of voting members on the board was reduced to six, still appointed by the governor, and still including one employee of an institution of higher education. In addition, three ex-officio, non-voting members were added, from two groups which serve for two years each on a rotating basis, neither group serving at the same time as the other: the first group is composed of the executive director of the Texas Workers' Compensation Commission, the commissioner of Health and Human Services, and the executive director of the Texas Department of Transportation; the second group is composed of the Texas commissioner of Education, the executive director of the Texas Department of Criminal Justice, and the executive director of the Texas Department of Parks and Wildlife.
The number of voting members was increased to seven in 2003 (Senate Bill 287, 78th Texas Legislature, Regular Session) in response to a constitutional amendment affecting all state agencies with boards containing an even number of members.
Arrangement
These records are arranged chronologically, as maintained by the agency.
Preferred Citation
(Identify the item), Texas Department of Information Resources (DIR) board meeting books, Texas Department of Information Resources meeting files. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/031, 1999/120, 2001/007, 2002/023, 2003/080, 2004/054, 2005/120, 2006/031, 2007/216, 2008/080
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Information Resources on November 3, 1997; March 12, 1999; September 28, 2000; September 19, 2001; December 2, 2002; November 14, 2003; March 7, 2005; October 31, 2005; July 6, 2007; and December 20, 2007.
Processed by
Tony Black, November 1997, August 1998, March 1999, September 2001, March 2003, February 2004, April 2005, November 2005, January 2008
Box
1998/031-2 DIR board meeting books, 1989-2007
September 1989
October 1989
November 1989
December 1989
January 1990
April 1990
August 1990
September 1990
November 1990
Box
1998/031-3 January 1991
March 1991
June 1991
September 1991
December 1991
March 1992
June 1992
July 1992
(Mini Board meeting)
Box
1998/031-4 September 1992
January 1993
March 1993
July 1993
August 1993
Box
1998/031-5 October 1993
December 1993
March 1994
April 1994
June 1994
August 1994
October 1994
January 1995
May 1995
July 1995
Box
1998/031-6 August 1995
September 1995
November 1995
February 1996
May 1996
August 1996
September 1996
Box
1998/031-7 November 1996
February 1997
April 1997
June 1997
August 1997
October 1997
Box
1998/031-8 January 1998
April 1998
Box
1999/120 August 1998
November 1998
Box
2001/007 February 1999
May 1999
July 1999
August 1999
October 1999
February 2000
Box
2002/023 April 2000
May 2000
August 2000
October 2000
January 2001
Box
2003/080-1 May 2001
October 2001
[2 folders]
February 2002
[3 folders]
May 2002
[1 of 3 folders]
Box
2003/080-2 May 2002
[2-3 of 3 folders]
August 2002
[3 folders]
October 2002
[2 folders]
April 2003
[2 folders]
Box
2003/080-3 August 2003
[3 folders]
October 2003
[2 folders]
December 2003
February 2004
March 2004
April 2004
August 2004
[2 folders]
Box
2003/080-4 October 2004
[2 folders]
December 2004
March 2005
June 2005
August 2005
October 2005
December 2005
Box
2007/216 March 2006 thru March 2007
Box
2008/080 May 2007
August 2007
October 2007



 

Quality Assurance Team meeting files, 1993-1999,
7.25 cubic ft.

The Risk Analysis/Quality Assurance Committee of the Texas Department of Information Resources was created in 1993, in response to the addition of a requirement for quality assurance review for major information resource projects. It soon began to be called the Risk Assessment/Quality Assurance Committee, and finally (beginning January 1994) the Quality Assurance Team. These records document the work of the team. They include agenda, minutes, notes of meetings, quality assurance project logs, reviews of initial project risk analysis questionnaires, project information reports, correspondence, and other documentation, dating August 1993-August 1999. The file dating August-October 1993 is labeled "Agency consultation meetings," covering the period when the team was called the Risk Assessment/Quality Assurance Committee, or the Risk Analysis and Quality Assurance Committee. The file dating September 1993-January 1994 is labeled "Notes from meetings." The remainder of the meeting files constitute one file per meeting (from one to five meetings each month, March 1994 thru August 1999).
Historical Sketch
The Risk Analysis/Quality Assurance Committee of the Texas Department of Information Resources was created in 1993, in response to the addition of a requirement for quality assurance review for major information resource projects (Senate Bill 381, 73rd Legislature, Regular Session). It soon began to be called the Risk Assessment/Quality Assurance Committee, and finally (beginning January 1994) the Quality Assurance Team (QAT).
The Quality Assurance Team is composed of representatives from the Department of Information Resources, from the Office of the State Auditor, and (except for a period dating 2001-2003) from the Legislative Budget Board. The Team is responsible for establishing rules and guidelines to govern the quality assurance process and the review of major information resource projects.
On September 1, 1999, the function of leading the Quality Assurance Team (along with the oversite function for information technology planning) was transferred from the Department of Information Resources to the Texas Legislative Budget Board. Since then meetings have been scheduled either by the Legislative Budget Board, or (2001-2003) by the State Auditor's Office.
Arrangement
These records are arranged chronologically, as maintained by the agency.
Preferred Citation
(Identify the item), Quality Assurance Team meeting files, Texas Department of Information Resources meeting files. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1999/130, 2002/143, 2003/070, 2003/121, 2005/134
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Information Resources on March 25, 1999; June 14, 2002; October 24, 2002; February 26, 2003; and April 5, 2005.
Processed by
Tony Black, March 1999, June 2002, March 2003, April 2005
Box
1999/130-1 Quality Assurance Team meeting files, 1993-1999
Agency consultation meetings, August-October 1993
Notes from meetings, September 1993-January 1994
Meeting files:
March 8, 1994
March 22, 1994
March 30, 1994
April 5, 1994
April 13, 1994
April 20, 1994
May 4, 1994
May 10, 1994
May 24, 1994
June 1, 1994
Box
1999/130-2 June 7, 1994
June 14, 1994
June 21, 1994
June 28, 1994
July 5, 1994
July 12, 1994
July 26, 1994
August 9, 1994
August 16, 1994
August 23, 1994
August 30, 1994
Box
2003/070-1 September 6, 1994
September 13, 1994
September 20, 1994
September 27, 1994
October 4, 1994
October 11, 1994
October 18, 1994
October 25, 1994
November 1, 1994
November 8, 1994
November 17, 1994
November 22, 1994
November 29, 1994
December 13, 1994
December 27, 1994
January 17, 1995
January 24, 1995
January 31, 1995
February 7, 1995
February 14, 1995
March 7, 1995
March 14, 1995
March 21, 1995
March 28, 1995
April 11, 1995
April 18, 1995
April 25, 1995
May 2, 1995
May 9, 1995
May 16, 1995
May 23, 1995
June 6, 1995
June 13, 1995
June 27, 1995
July 18, 1995
August 15, 1995
August 29, 1995
Box
2002/143-1 September 12, 1995
September 19, 1995
September 26, 1995
October 10, 1995
October 21, 1995
October 31, 1995
November 7, 1995
December 5, 1995
December 19, 1995
January 9, 1996
January 29, 1996
February 6, 1996
February 20, 1996
March 12, 1996
March 19, 1996
April 2, 1996
April 16, 1996
April 30, 1996
May 7, 1996
May 14, 1996
May 21, 1996
May 28, 1996
June 4, 1996
June 11, 1996
Box
2002/143-2 June 18, 1996
July 2, 1996
July 9, 1996
July 16, 1996
Box
2002/143-3 July 30, 1996
August 13, 1996
August 20, 1996
Box
2003/070-2 September 17, 1996
October 1, 1996
October 15, 1996
October 29, 1996
November 12, 1996
November 26, 1996
December 10, 1996
January 17, 1997
January 28, 1997
February 11, 1997
March 4, 1997
March 11, 1997
March 25, 1997
April 8, 1997
April 29, 1997
May 6, 1997
May 20, 1997
June 3, 1997
Planning meeting, June 10, 1997
June 17, 1997
July 1, 1997
July 15, 1997
August 12, 1997
August 26, 1997
Box
2003/121-1 September 9, 1997
September 23, 1997
September 30, 1997
October 7, 1997
October 14, 1997
October 28, 1997
November 4, 1997
November 25, 1997
December 2, 1997
December 9, 1997
January 13, 1998
January 20, 1998
January 27, 1998
February 3, 1998
February 10, 1998
February 17, 1998
February 24, 1998
March 3, 1998
March 10, 1998
March 17, 1998
March 24, 1998
March 31, 1998
Box
2003/121-2 April 7, 1998
April 14, 1998
April 28, 1998
May 19, 1998
May 26, 1998
June 2, 1998
June 16, 1998
June 23, 1998
Box
2003/121-3 July 7, 1998
July 21, 1998
August 11, 1998
August 25, 1998
Box
2005/134-1 September 8, 1998
September 15, 1998
September 22, 1998
September 29, 1998
October 6, 1998
October 14, 1998
November 4, 1998
November 17, 1998
December 1, 1998
December 15, 1998
January 5, 1999
February 2, 1999
February 16, 1999
Box
2005/134-2 March 9, 1999
March 23, 1999
April 20, 1999
May 4, 1999
May 18, 1999
June 16, 1999
July 6, 1999
August 3, 1999
August 17, 1999



 

Geographic Information Systems (GIS) Planning Council meeting files, 1990-1997,
1 cubic ft.

The Geographic Information Systems (GIS) Planning Council was chartered by the Texas Department of Information Resources in October 1991, as a model for consensus-based strategic information resources planning. An Executive Order in 1992 further charged the Council with the development of a strategic business plan, standards for resource sharing, and public sector partnerships in the implementation of this emerging technology. These meeting files document the work of the council and its committees in encouraging and coordinating the acquisition and use of geographic information and technology among state entities and other interested parties. These records include minutes, agenda, and supporting documents (such as reports, memoranda, correspondence, membership lists, executive orders, fax transmittal forms, etc.). They comprise the meeting files of the Texas Geographic Information Systems (GIS) Advisory Committee (1990-1991) and its successor the GIS Planning Council, its committees and affiliates, dating 1990-1997. These committees include the following: Data Standards Subcommittee/Standards Committee, Legal Issues Committee, State Agency Coordinating Committee, Managers Committee, Legislative Strategy Subcommittee/Legislative Strategy Coordinating Committee, GIS Team, Texas Mapping Advisory Committee, Data Acquisition Committee, Regional Coordination Committee, Texas Wetland Information Network Interagency Steering Committee, Texas-Mexico Border Region Committee, (U.S. Census) TIGER Update Committee, TNRIS/GISPC (Texas Natural Resources Information System/GIS Planning Council) Task Force Alignment Working Group, and TNRIS/GISPC Blue Ribbon Transition Committee. Some of these committees met only once or twice during the time period.
Historical Sketch
The Geographic Information Systems (GIS) Planning Council was chartered by the Texas Department of Information Resources in October 1991, as a model for consensus-based strategic information resources planning. Governor Ann Richards issued Executive Order AWR-92-6 on April 9, 1992, further charging the Council with the development of a strategic business plan, standards for resource sharing, and public sector partnerships in the implementation of this emerging technology.
The membership of the GIS Planning Council varied between 10 and 27 persons, who were executive level representatives of the following Texas state agencies (appointed for two year terms by the Executive Directors of each agency): Department of Information Resources, Office of the Governor, General Land Office, Comptroller of Public Accounts, Water Commission, Railroad Commission, Parks and Wildlife Commission, Natural Resources Information System, Department of Transportation, Bureau of Economic Geology (University of Texas at Austin), General Services Commission, Legislative Council, Lieutenant Governor's Office, Office of Attorney General, Office of Court Administration, Office of Secretary of State, Public Utility Commission, Texas A&M University, Department of Commerce, Department of Criminal Justice, Department of Human Services, Education Agency, Historical Commission, Health and Human Services Commission, Natural Resource Conservation Commission, Rehabilitation Commission, State Soil and Water Conservation Board, and Water Development Board. Non-voting memberships included the regional and private sectors (Texas Mapping Advisory Committee, Texas Association of Regional Councils, and Texas Association of Appraisal Districts), and the federal sector (U.S. Geological Survey's National Mapping Division).
In 1997, the 75th Texas Legislature created the Texas Geographic Information Council to replace the GIS Planning Council. It provides strategic planning and coordination in the acquisition and use of geographic information and technology among state entities. It is made up of representatives from 42 state agencies and statewide associations, and serves as an advisory unit for the directors of the Texas Water Development Board and the Texas Department of Information Resources.
(Sources: Guide to Texas State Agencies, 11th edition (1999), and the records themselves.)
Arrangement
These records are arranged roughly chronologically, as maintained by the agency.
Preferred Citation
(Identify the item), Geographic Information Systems (GIS) Planning Council meeting files, Texas Department of Information Resources meeting files. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2003/173
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Information Resources on June 23, 2003.
Processed by
Tony Black, February 2004
Box
2003/173-1 Meeting files, 1990
Texas GIS Advisory Committee, January 1990
Texas GIS Advisory Committee, August 1990
Texas GIS Advisory Committee, September 1990
(2 meetings)
Texas GIS Advisory Committee, October 1990
Texas GIS Advisory Committee, November 1990
(2 meetings)
Texas GIS Advisory Committee, December 1990
Meeting files, 1991
Texas GIS Advisory Committee, February 1991
Dept. of Information Resources Technical and Legal Issues Subcommittees, February and April 1991
GIS Data Standards Subcommittee, May 1991
GIS Data Standards Subcommittee, July 1991
GIS Data Standards Subcommittee, August 1991
GIS Data Standards Subcommittee, October 1991
GIS Board presentation, October 1991
GIS Standards Committee, December 1991
GIS Planning Council, December 1991
Meeting files, 1992
GIS Planning Council, February 1992
GIS Standards Committee, February 1992
GIS Standards Committee, March 1992
GIS Standards Committee, April 1992
GIS Planning Council, June 1992
DIR Disaster Recovery meeting, July 1992
GIS Standards Committee, July 1992
GIS Standards Committee, August 1992
GIS Planning Council, August 1992
GIS Planning Council, September 1992
GIS Planning Council, October 1992
GIS Legal Issues Committee, October 1992
GIS Planning Council, December 1992
Meeting files, 1993
GIS Planning Council, February 1993
State Agency Coordinating Committee, April 1993
GIS Planning Council, June 1993
GIS Planning Council, September 1993
GIS Managers Committee, October 1, 1993
GIS Managers Committee, October 25, 1993
GIS Managers Committee, November 1993
GIS Planning Council, December 1993
Meeting files, 1994
GIS Planning Council, Strategy Subcommittee, January 1994
GIS Managers Committee, January 1994
GIS Managers Committee, February 1994
GIS Planning Council, February 1994
GIS Team, February 1994
GIS Team, March 1994
DIR Wetlands Resource Database Interagency Task Force, February and April 1994
GIS Managers Committee, March 1994
GIS Planning Council, April 1994
GIS Managers Committee, April 1994
GIS Planning Council, Legislative Strategy Subcommittee, April 1994
GIS Planning Council, Legislative Strategy Subcommittee, May 1994
GIS Planning Council, Legislative Strategy Coordinating Committee, June 1994
Box
2003/173-2 GIS Planning Council, Legislative Strategy Coordinating Committee, July 1994
GIS Planning Council, Legislative Strategy Coordinating Committee, August 1994
GIS Managers Committee and Digital Data Subcommittee of Texas Mapping Advisory Committee (joint meeting), August 1994
DIR: Texas Mapping Advisory Committee, September 1994
GIS Planning Council, September 1994
GIS Planning Council, October 1994
GIS Planning Council, meeting with USGS Senior Staff, November 1994
GIS Planning Council, November 1994
Meeting files, 1995
Council on Competitive Government GIS Working Group, January 1995
GIS Managers Committee, January 1995
GIS Team, January 1995
GIS Team, February 1995
GIS Planning Council, February 1995
GIS Standards Committee, February 1, 1995
GIS Standards Sub-Committee, February 13, 1995
GIS Planning Council/CCG (Council on Competitive Government) Staff Working Group, March 1995
(4 meetings)
GIS Standards Committee, March 1995
GIS Data Acquisition Committee, March 1995
GIS Regional Coordination Committee, May 1995
GIS Planning Council, July 1995
Texas Wetland Information Network, Interagency Steering Committee, October 1995
DIR: Texas Digital Orthophoto Project, Vendor Contract Negotiation meetings, November 1995
(2 meetings)
GISPC/TNRIS (GIS Planning Council/Texas Natural Resources Information System) Task Force, Alignment Working Group, December 1995 and March 1996
Meeting files, 1996
GIS Planning Council, April 1996
GIS Planning Council, June 1996
GIS Planning Council, Texas-Mexico Border Region Committee, June 1996
GIS Planning Council, Data Acquisition Committee, July 1996
GIS Planning Council, TIGER Update Committee, July 1996
GIS Planning Council, August 1996
TNRIS/GISPC Blue Ribbon Transition Committee, August and October 1996
Meeting files, 1997
GIS Planning Council, March 1997



 

TexasOnline Authority meeting files, 2002-2005,
2.75 cubic ft.

The Texas Legislature created the TexasOnline Authority in 2001, to coordinate the growth of electronic government services in Texas. The Department of Information Resources provided the chairperson for the Authority, and continues to contribute to the TexasOnline project even though the Authority was abolished in 2005. These records document the work of the 15-member Authority and its committees. The records include minutes, agenda, and supporting documents (executive summaries for the budget, monthly financial reports, status reports, draft rules and regulations, opportunity proposals, etc). Smaller files within the meeting books contain agenda, minutes, and supporting documentation for meetings of the Technology Subcommittee and Finance Subcommittee. The meeting books date January 2002-April 2005, although the first meeting book also contains minutes from the e-Government Task Force and Strategic Issues Subcommittee meetings of October 2001; so overall date coverage is 2001-2005.
Historical Sketch
In 2001, the Texas Legislature created the TexasOnline Authority (Senate Bill 187, 77th Texas Legislature, Regular Session), to coordinate the growth of electronic government services in Texas. The authority consisted of 15 members, including three ex officio members (chosen by the comptroller, the state auditor, and the board of the Department of Information Resources (DIR)); and 12 members appointed by the governor of Texas, as follows: three representing local governments; three representing businesses regulated by state or local government; two representing state agencies; one representing a university; and three representing the public. The representative of DIR was named the presiding officer of the TexasOnline Authority. The terms were for six years (overlapping), although the authority was abolished in 2005.
According to the enabling legislation the powers and duties of the Texas Online Commission (as it was initially called) included the following: "develop policies related to operation of the project; consider applications to use the project; operate and promote the project; manage contract performance for the project; comply with department financial requirements; oversee money generated for the operation and expansion of the project; develop project pricing policies; evaluate participation in the project to determine if performance efficiencies or other benefits and opportunities are gained through project implementation; advise the department about the project; and coordinate with the department to receive periodic security audits of the operational facilities of the project."
In 2001, the Texas Legislature also created a TexasOnline grant program (Senate Bill 1458, 77th Texas Legislature, Regular Session), to fund start-up costs, design and maintenance of websites for local governments, thus allowing counties, municipalities, and school districts to provide electronic government services.
The TexasOnline Authority was abolished in 2005 (House Bill 2048, 79th Texas Legislature). However the Texas Department of Information Resources (originally through its TexasOnline Division, and now through its Service Delivery Division), continues to support the TexasOnline project in the following ways: by assisting agencies and local governments to bring their services to TexasOnline; by providing project/contract management of the public/private partnership for TexasOnline; and by researching and developing technology policies, standards, and procedures for TexasOnline.
(Sources: Supplement to the Guide to Texas State Agencies, 11th edition (2002), the enabling legislation (2001), the DIR's TexasOnline Program website (http://www.dir.state.tx.us/egov/) and the TexasOnline website (http://www.texasonline.com/)).
Arrangement
These records are arranged chronologically, as maintained by the agency.
Preferred Citation
(Identify the item), TexasOnline Authority meeting files, Texas Department of Information Resources meeting files. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2006/026
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Information Resources on September 29, 2005.
Processed by
Tony Black, November 2005
Box
2006/026-1 TexasOnline Authority meeting books, 2002
January 2002
(This file also contains minutes from the e-Government Task Force and Strategic Issues Subcommittee meetings of October 2001.)
February 2002
March 2002
April 2002
May 2002
June 2002
Box
2006/026-2 July 2002
August 2002
September 2002
October 2002
November 2002
December 2002
Box
2006/026-3 TexasOnline Authority meeting books, 2003
January 2003
February 2003
March 2003
April 2003
May 2003
June 2003
[2 folders]
July 2003
[folder 1 of 2]
Box
2006/026-4 July 2003
[folder 2 of 2]
August 2003
October 2003
[2 folders]
December 2003
[2 folders]
TexasOnline Authority meeting books, 2004
February 2004
[folder 1 of 2]
Box
2006/026-5 February 2004
[folder 2 of 2]
April 2004
[2 folders]
May 2004
[2 folders]
July 2004
August 2004
Box
2006/026-6 October 2004
December 2004
TexasOnline Authority meeting books, 2005
February 2005
April 2005



 

Telecommunications Planning Group meeting files, 1991-1992, 1994,
0.25 cubic ft.

The Telecommunications Planning Group (predecessor to the Telecommunications Planning and Oversight Council) was created to plan and oversee the operations of a telecommunications network for state government. The meetings of the early years of this group are documented by these records, which include minutes and supporting documents (executive summaries, reports, and mailing lists), dating 1991-1992 and 1994. The different names used for this group include: Statewide Network Planning Committee, 1991; State Network Group, 1991; Statewide Telecommunications Executive Advisory Committee, 1992; and Statewide Telecommunications Planning Group (TPG), 1992 (a retreat) and 1994 (a workshop).
Historical Sketch
In 1975, the Texas Legislature passed the Telecommunications Consolidation Act (Senate Bill 1073, 64th Texas Legislature, Regular Session). In 1991 this law was amended (Senate Bill 3, 72nd Texas Legislature, 1st Called Session) with the charge that the General Services Commission (GSC), the Department of Information Services (DIR), and the Comptroller "shall jointly develop functional requirements for a statewide system of telecommunications services for all state agencies." By 1992, these three agencies constituted what was then called the Telecommunications Planning Group (TPG), formally recognized in a recodification of the statute in 1997 (Senate Bill 365, 75th Texas Legislature, Regular Session), "to plan and oversee the operations of a state telecommunications network that will effectively and efficiently meet the long-term requirements of state government for voice, video, and computer communications."
In 2001 the responsibility of statewide telecommunications was transferred from GSC to DIR, and the Telecommunications Planning and Oversight Council (TPOC) was created (Senate Bill 311, 77th Texas Legislature, Regular Session). The TCOP is currently composed of 13 members, one representative from each of the following: the State Comptroller's Office (appointed by the comptroller), the Texas Building and Procurement Commission (appointed by the executive director), a large state agency (appointed by the lieutenant governor), a small state agency (appointed by the speaker of the house), an institution of higher education (appointed by the commissioner of higher education), the University of Texas System (appointed by the chancellor), the Texas A&M University System (appointed by the chancellor), public education (K-12) (appointed by the governor), local government (appointed by the governor), the Health and Human Services Commission (appointed by the commissioner), the executive director of the Telecommunications Infrastructure Fund Board, and two members of the public with telecommunications expertise (appointed by the governor). TPOC is the group that oversees the State's telecommunications networks, including the Texas Agency Network (TEX-AN), DIR WAN, and the Capitol Complex Telephone System (CCTS).
(Sources include: Guide to Texas State Agencies, 10th edition (1999); the TPOC website (http://www.dir.state.tx.us/tpoc/index.htm) including archival records from the years 1997 and 1998 of the Telecommunications Planning Group, accessed May 2008; and the enabling legislation, 1975, 1991, 1997, and 2001, including Texas Government Code, Chapter 2054, subchapter H.)
Arrangement
These records are arranged chronologically, as maintained by the agency.
Preferred Citation
(Identify the item), Telecommunications Planning Group meeting files, Texas Department of Information Resources meeting files. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2006/379
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Information Resources on June 20, 2006.
Processed by
Tony Black, May 2008
Box
2006/379 Statewide Network Planning Committee: working group meetings
October 1991
(3 meetings)
State Network Group
October 1991
(2 meetings)
November 1991
(2 meetings)
December 1991
Statewide Telecommunications Executive Advisory Committee
July 17, 1992
Statewide Telecommunications Planning Group (TPG)
Retreat, October 2, 1992
Workshop, June 21, 1994